HomeMy WebLinkAbout19-Public Services
.
~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
,
From: Lynn Merrill, Director
Dept: Public Services Department
Subject: Resolution authorizing an increase to the
Annual Purchase Order with Fairview Ford for materials
and supplies to support the City's light vehicle fleet
Date: March 5, 2001
O~. '"'' ~L
1 f' ~.
'nl"""l"d
Council Meeting:
March 19, 2001
Synopsis of Previous Council Action
December 1,1997
July 8, 1998
April 19, 1999
August 16, 1999
April 17, 2000
Adopted Resolution 97-351
Adopted Resolution 98-182
Adopted Resolution 99-73
Adopted Resolution 99-215
Adopted Resolution 2000-88
Recommended Motion:
Adopt resolution
.t ~M='
Contact person:
Don Johnson, Fleet Manager
Phone: 384-5220
Supporting data attached: Staff Report, Resolution
Ward: All
FUNDING REQUIREMENTS:
Source:
$10,000
635-341-5111
Materials & Supplies
Amount:
~k~~
mance
Council Notes:
3U1J.DL
Agenda Item No.1!i-
,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an increase to the Annual Purchase Order with Fairview Ford for materials and
supplies to support the City's light vehicle fleet
BACKGROUND
Fairview Ford furnishes materials and services to support the City's light vehicle fleet. During Fiscal Year
1999/2000 a total of $77,205 was expended to Fairview Ford for materials and supplies. Due to the planned
purchase of sixty (60) replacement vehicles for various City departments this fiscal year, staff anticipated the
amount of repairs and parts for the City's light vehicle fleet would be less as a result of delivery of the
replacement vehicles in March or April of this year. However, on January 22, 2001 Council approved the
rejection of all bids submitted in Bid No F-01-48 for the replacement vehicles and directed the Purchasing
Manager to re-advertise for bids of these vehicles. The request for Council action of the re-bid for
replacement vehicles will be submitted to Council on April 2, 2001 with a delivery date of sixty (60) to ninety
(90) days.
An Annual Purchase Order was issued to Fairview Ford for a total of $85,000 ($75,000 for Materials and
Supplies and $10,000 for Outside Vehicle Maintenance) for FY2ooo/2001 to support the City's light fleet.
Actual expenditures fluctuate from year to year based on equipment malfunctions, availability requirements,
and inflationary increases to parts and service. Due to the delivery delay of the replacement vehicles, the
Fleet Division projects that an additional $10,000 in Account No. 635-341-5111, Materials and Supplies, is
needed to cover costs for automotive materials and supplies the remainder of FY2000/2001, for a total
amount 'not to exceed' $95,000.
FINANCIAL IMPACT
The FY 2000/01 Mid-Year Budget Review was referred to Council by the Ways & Means Committee on
February 28, 2001 and on March 5, 2001 Council authorized the Director of Finance to amend the Fiscal
Year 2000/2001 budget, which included the Fleet Services Funds for increased materials and supply costs of
$111,100, Account No. 635-341-5111. Funds forthe increase to the Fairview Ford purchase order are now
contained in that account.
RECOMMENDATION
Adopt resolution.
e
e
0.G:\ ~'\7
,.
\ '
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER TO FAIR VIEW FORD FOR
MATERIALS AND SUPPLIES TO SUPPORT THE CITY'S LIGHT VEHICLE FLEET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fairview Ford furnishes materials and supplies for the City's light
vehicle fleet; pursuant to this determination the Purchasing Manager is hereby authorized and
directed to increase the Annual Purchase Order to Fairview Ford by $10,000 to an amount "not to
exceed" $95,000.
SECTION 2. The authorization to execute the above referenced is rescinded if a
purchase order is not issued within sixty (60) days of the passage of this resolution.
I I I I I
I I I I I
IIIII
IIIII
IIIII
IIIII
IIIII
I I I I I
I I I I I
I I I I I
I I I I I
I I I I I
26 IIIII
e 27
28
F.bnwy 27, 2001
e
e
e
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
7
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER TO FAIRVIEW FORD FOR
MATERIALS AND SUPPLIES TO SUPPORT THE CITY'S LIGHT VEHICLE FLEET.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Cormnon Council of the City of San Bernardino at a
meeting
thereof, held on the
day of
, 2001, by the following vote, to wit:
Council Members:
Abstain
Ayes
N~s
Absent
8 ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
MC CAMMACK
City derk
The foregoing resolution is hereby approved this
day of
, 2001.
Approved as to form and
Legal content;
James F. Penman, City Attorney
Byt~,- '} L^ -
Judith Valles, Mayor
City of San Bernardino
March 6, 2001
~
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 3 - ,.q -CJ \ Item #
Vote: Ayes i-", S- '\ Nays E7
.
\ q Resolution #
Abstain (:or
'2(jj I - S fr,
Absent '1
Change to motion to amend original documents: -
Reso. # On Attachments: -=-
Contract term:
-
N ull/V oid After: 6 -I k ~() \
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -===-
Date Sent to Mayor: ~- L \ - a,
Date of Mayor's Signature: ?'-'Z..\-C::d
Date ofClerk/CDC Signature: 7,-'2.2.-0\
Reso. Log Updated: v"
Seal Impressed: ~
Date Me Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
Date Returned:
Request for Council Action & Staff Report Attached: Yes ./'
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No..L By
No...L.... By
No -7 By
No _ By
Copies Distributed to:
City Attorney ,-/'
Parks & Rec.
Code Compliance Dev. Services
Police Public Services ,,/ Water
EDA
Finance
,/
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: IY\'\
Date: ?,. Z2..-a I