HomeMy WebLinkAbout18-Public Services CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject: Resolution authorizing the increase of an
Annual Purchase Order, to Amrep, Inc. for parts and
Dept: Public Services Department materials to support the City's Refuse Fleet.
Date: March 5, 2001
~ ^ ' '• Counal Date: March 19,2001
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Synopsis of Previous Council Action
December 1, 1997 Adopted Resolution 97-351
May 4, 1998 Adopted Resolution 98-106
July 8, 1998 Adopted Resolution 98-185
April 19, 1999 Adopted Resolution 99-73
August 16, 1999 Adopted Resolution 99-204
July 10, 2000 Adopted Resolution 2000-203
Recommended Motion:
Adopt resolution
fia/61
~ Lynn Memll
Contact person: Lynn Merrill, Director Phone: 384-5140
Supporting data attached: Staff Report, Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $50,000
Source: 635-341-5111
Materials & Supplies
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Council Notes:
3 iq~
Agenda Item No.~~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an increase to the Annual Purchase Order, to Amrep, Inc. for parts and
materials to support the Cit}~s Refuse Fleet.
BACKGROUND
The Ciry operates a fleet of eighteen (18) Amrep sideloaders and six (6) Amrep frontloaders. Due to
proprietorship of design, manufacturing, and parts, Amrep, Inc. is considered a sole source provider
for parts and materials of the City's Refuse Fleet. Actual expenditures fluctuate from year to year
based on equipment, malfunctions, availability requirements, and inflationary increases to parts and
material costs.
In Fiscal Year 1999/2000 a total of $131,188 was expended to Amrep, Inc., including $107,543 in
Account No. 635-341-5111 Materials and Supplies and $23,645 in Account No. 635-341-5173
Outside Repairs. Due to the planned purchase of fourteen (14) automated sideloaders this fiscal
year, staff anticipated the amount of repairs would be less as a result of delivery of the fourteen new
trucks in mid-December; however, the delay in receipt of the new trucks has required additional
costs to maintain these trucks.
On July 10, 2000 Council approved Resolution 2000-203 requesting $60,000 for an Annual Purchase
Order to Amrep, Inc. for parts and materials. The Fleet Division projects that an additional $50,000
is needed to cover costs for materials and supplies the remainder of FY 2000/2001.
FINANCIAL IMPACT
The FY 2000/Ol Mid-Year Budget Review was referred to Councl by the Ways & Means
Committee on February 28, 2001 and on March 5, 2001 Council authorized the Director of Finance
to amend the Fiscal Yeaz 2000/2001 budget, which included the Fleet Services Funds for increased
parts and supplies costs of $111,100, Account No. 635-341-5111 Materials and Supplies Funds for
the increase to the Amrep, Inc. purchase order are now contained in that account.
RECOMMENDATION
Adopt resolution. j
I
1
. ~,
1 Resolution No.
• 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER TO AMREP, INC., FOR ~
3 REFUSE TRUCK PARTS AND MATERIALS
4 BE IT RESOLVED BY THE MAYORAND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
5
6 SECTION 1. That Amrep, Inc. is the sole provider of pans and materials in support of
7 the City's Refuse Fleet. Pursuant to this determination the Purchasing Manager is hereby
8 authorized and directed to increase the Annual Purchase Order to Amrep, Inc., by $50,000 to an
9 amount "not to exceed" $110,000.
10 SECTION 2. The authorization to execute the above referenced is rescinded if a
11 purchase order is not issued within sixty (60) days of the passage of this resolution.
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February 26, 2001
I
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
• INCREASE TO THE ANNUAL PURCHASE ORDER TO AMREP, INC., FOR
2 REFUSE TRUCK PARTS AND MATERIALS
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
4 Mayor and Common Counal of the Ciry of San Bernardino at a meeting
5 thereof, held on the day of , 2001, by the following vote, to wit:
6
7 Council Members: Aves ~s Abstain Absent
8 ESTRADA
9 LIEN
10 McGINNIS _- -_ _- _-
11
SCHNETZ _
12
SUAREZ
13 - - -
• 14 ANDERSON -
15 MC CAMMACK -
16
17 City Gerk
18 The foregoing resolution is hereby approved this day of
19 , 2001.
20
21
Judith Valles, Mayor
22 Ciry of San Bernardino
23 Approved as to form and
Legal content;
24 James F. Penman, Ciry Attorney
25 BY: ~
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February 26, 2001
' FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT
RESOLUTION AGENDA ITEM TRACHING FORM
Meeting Date (Date Adopted): 3 "1 q -0 ( Item # 1~ Resolution # 200 \ - 5'
Vote: Ayes 1-3t S-`l Nays Abstain {~- Absent
Change to motion to amend original documents:
Reso. # On Attachments: - Contract term: ~-- NulWoid After: ~- IX-(51
Note on Resolution of Attachment stored separately: -
Duect City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date: --- See Attache/d: -
Date Sent to Mayor: `3-'2\- b 1 Reso. Log Updated: y
Date of Mayor's Signature: 3-2\-0 \ Seal Impressed:
Date of Clerk/CDC Signature: 3"ZZ-0,
tore: See Attached: Date Returned:
60 Day Reminder Letter Sent on 30th day: See Attached:
90 Day Reminder Letter Sent on 45th day: See Attac e .
Request for Council Action & Staff Report Attached: Yes ? No _ By
Updated Prior Resolutions (Other Than Below): Yes _ No ? By
Updated CTTY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No ? By
Updated CDC Personnel Folders (5557): Yes _ No ? By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ? By
Copies Distributed to:
City Attorney ? Code Compliance Dev. Services EDA Finance ? MIS
Parks & Rec. Police Public Services ? Water Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _~-L Date: - 2.Z-o )