HomeMy WebLinkAbout33-Police Department
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OTY OF SAN BERNARDINO - REQUEST FOR COUNOL ACTION
From: Michael A Billdt, Gllef of Police
Subject: Resolution of the Mayor and
Common Council of the aty of San
Bernardino ratifying the subminal of the FY
2007 Edward Byrne Memorial Discretionary
Grant application to the Bureau of Justice
Assistance by the Police Department.
Dept: Police Department
Date: July 17, 2007
M/ CC Meeting Date: August 6, 2007
Synopsis of Previous Council Action
7-10-2007
Grants Ad Hoc Committee recommended that the Request for Council Action be
submitted to the full Council.
Recommended Motion:
Adopt resolution.
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MIGfAEL A BILLDT, CRIEF OF POllCE
Contact person:
Captain Theodis Henson
Phone: 384-5609
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $2,606,940
Source: Edward Byrne Grant
Account # 123-781-xxxx
Finance
Council Notes:
Agenda Item No.~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino ratifying the submittal of the FY 2007 Edward Byrne
Memorial Discretionary Grant application to the Bureau Justice of Assistance by the Police
Department.
BACKGROUND
In June 2007, the U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance
(BJA) announced a solicitation for the new Edward Byrne Memorial Discretionary Grants Program
grant. The deadline for applications was June 25, 2007. BJA solicited for grant applications in one or
more of six funding Award Categories:
Category Targeting Violent Crime - Funding based on population to establish an intelligence-led,
I data-driven, multi-iurisdictional resoonse to violent crime and eanes.
Category Preventing Crime and Drug Abuse - Funding for crime prevention efforts designed to reach
II residents through proven media campaigns, Neighborhood Watch capacity-building tools,
coordination of crime prevention practitioners, crime prevention materials and resources,
projects that can be implemented and replicated in communities and schools, and programs
that help build partnerships among law enforcement, youth, and youth-serving
oreanizations.
Category Enhancing Local Law Enforcement - Funding to improve or enhance the administration and
III operations of law enforcement, with key priorities of local, regional, and/or national projects
that address law enforcement safety, improving crime scene investigation, tactical training,
training to support volunteer programs, drug- and alcohol-impaired driving prevention
efforts, local anti-eane orograms, and 2UIl violence intervention and enforcement.
Category Enhancing Local Courts -.Funding to improve or enhance the administration and operations
IV of courts.
Category Enhancing Local corrections and Offender Reentry - Funding to improve or enhance the
V administration and ooerations of the corrections function and offender reentrY initiatives.
Category Facilitating Justice Information Sharing - Funding to improve or enhance the sharing of
VI information within the criminal iustice svstem.
Due to the short deadline to submit applications, staff focused on preparing a grant application for
Category III - Enhancing Local Law Enforcement. The Police Department proposed using
$2,400,000.00 in grant funding to improve officer safety by replacing the City of San Bernardino's 800
MHz backbone and adding three additional receive/transmit radio sites. An additional $206,940.00 in
grant funding was requested to purchase 800 MHz Motorola mobile and portable radios for the San
Bernardino City Unified School District Police Department ("School District Police") to improve radio
interoperability during multi-agency responses to school campuses. The grant does not require a cash
match but preference will be given to applicants who contribute cash or in-kind grant matches. As an
in-kind match, the City will contribute 10% of the Public Safety Systems Manager's time towards the
completion of the project and 10% of the Civilian Administrative Manager's time (a contract position)
towards the administration of the grant. These in-kind services total $17,658.00.
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The City of San Bernardino operates a privately owned, lO-channel, public safety, 800 MHz, trunked
Motorola SmartNET radio system. This proprietary, single broadcast site system has been in place
since 1994 and provides 90-95% radio coverage measured at the centerline of city streets. Radio
coverage is weak to sporadic inside large buildings or parking structures constructed with steel and
concrete. Additionally, there are four large-scale areas within the City that experience problems with
radio coverage that potentially could impact the safety of responding police officers and fire fighters.
Several school campuses are located in these areas that are policed by the School District Police.
School District Police are responsible for providing police services to 65,000 students at 65 school
campuses, school administrators, teachers and support staff. School District Police currently
communicate using radios operating in the 400 UHF band that do not provide immediate
interoperability with the 800 MHz radios used by the SBPD. A radio frequency "patching process" that
is implemented within the School District Police Dispatch Center can achieve some interoperability.
The time needed to patch the radio systems process potentially could impact officer safety.
The California State University at San Bernardino (CSUSB) is also located in one of the areas that
experience problems with radio coverage. The California State University at San Bernardino Police
Department ("College Police") is responsible for providing police services for approximately 16,000
students, with approximately 1,500 living full-time on campus at University Village, as well as school
administrators, teachers and support staff. College Police operate on a separate 800 MHz radio system
that provides minimum interoperability with radios used by the SBPD.
The identified problem areas for radio coverage within the City of San Bernardino are as follows:
1.
North-east of Little Mountain - This one square mile area in located in north-west San
Bernardino and consists of the CSUSB, the University Parkway and Kendall Drive business
districts.
Waterman Canyon - This is a two square mile area in north-east San Bernardino near the
Arrowhead Springs Resort, adjacent to the San Bernardino National Forest and the starting
point of the 2003 "Old Fire."
Wal-Mart complex - This is a one-half square mile area located in northeast San
Bernardino adjacent to the interchange of State Highway 30 and 330.
South-side of Perris Hill Mountain - This is a one and a half square mile area located
directly against the south-side of Perris Hill Mountain and comprised of a high school
campus and low income rental apartments and single-family homes.
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The SBPD has identified a need to upgrade and enhance the 800 MHz radio system to eliminate radio
coverage problem areas, improve officer safety, and provide interoperability with radio systems
utilized by College Police and School District Police. The three law enforcement agencies together
recognize their combined commitment to the safety of students and citizens of our community. A
large-scale school event would require police units from all three agencies to respond together. Today,
each agency uses a separate communications strategy with only minimum radio interoperability
capability.
The City's SmartNET 800 MHz radio system is out-of-production. The Central Site Controller
(hardware and software that drives the entire system) is no longer available. The City, in conjunction
with the San Bernardino County 800 MHz Radio Group, has developed a plan to upgrade the Central
Site Controller and add three remote transmit/receive sites to improve radio coverage and improve
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radio signal penetration in major buildings, parking structures and the aforementioned radio coverage
areas.
The radio coverage portion of this project (estimated cost of $1,800,000) will improve radio
interoperability by providing a single radio communications system that SBPD, College Police and
School District Police will utilize when responding to major policing events on or near school
campuses. Additionally, radio interoperability would extend to police officers from the County of San
Bernardino Sheriffs Department who use compatible 800 MHz radios. This system upgrade will
provide responding officers with real-time information concerning major events as they unfold and
improve officer and public safety. This level of expanded in-building radio coverage is essential to
officers who deploy on foot inside large school structures in response to major school events.
The system upgrade portion of the upgrade project (estimate cost of $600,000) will enable the City to
operate the existing system for 6-10 more years. During this time the County of San Bernardino will
plan a digital 800 MHz radio system upgrade for the entire San Bernardino east valley region (an area
with a population of about 1 million people). The proposed upgrade is critical and will ensure the
survivability of the City's 800 MHz radio system until a new regional system can be developed. In it's
current configuration, with an out-of-production "Central Site Controller" the system could fail at any
time.
The fmal phase of this project (estimated cost of $206,940) will provide 800 MHz portable and mobile
radios to the School District Police to ensure radio interoperability during mutual responses to calls for
police service on the City's 800 MHz radio system. Therefore, they would have immediate real-time
communications access to the SBPD and San Bernardino City Fire Department during major school
events. School District Police currently utilize mobile and portable radios operating in the 400 UHF
band, which do not provide real-time interoperability with the 800 MHz radios utilized by both SBPD
and College Police. This lack of interoperability impacts the safety of police officers responding to
provide mutual aid during major incidents on school campuses, jeopardizes public safety and limits
coordination of responding agencies.
The Grants Committee reviewed the grant application at their July 10, 2007, meeting and
recommended that the Request for Council Action be forwarded to the full Council.
FINANCIAL IMPACT
There will be no impact on the City's General Fund in FY 2007/08. If awarded the Police Department
will be using $2,606,940.00 in FY 2007 Edward Byrne Memorial Discretionary Grant funds to
perform grant goals and objectives.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
SUBMISSION OF THE FY 2007 EDWARD BYRNE MEMORIAL DISCRETIONARY
GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE BY THE
POLICE DEPARTMENT.
SECTION 1: That the Mayor and Common Council of the City of San Bernardino
hereby ratify the submittal of the FY 2007 Edward Byrne Memorial Discretionary grant
application to the Bureau of Justice Assistance by the Police Department.
SECTION 2: The Mayor and Common Council of the City of San Bernardino
authorize the Police Department to obligate and expend FY 2007 Edward Byrne Memorial
Grant funds, if awarded, in the amount of $2,606,940.00 as outlined in the attached
Expenditure Plan submitted by the Chief of Police.
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RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
SUBMISSION OF THE FY 2007 EDWARD BYRNE MEMORIAL DISCRETIONARY
GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE BY THE
POLICE DEPARTMENT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
day of
the
,2007, by the following vote, to wit:
Council Members
Aves
Navs
Abstain
Absent
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this _ day of
,2007.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to fonn:
James . Penman, City Attorney
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City of San Bernardino
800 MHz Public Safety Radio System Upgrade
Category In: Enhancing Local Law Enforcement
Budget Narrative
Section A - Personnel:
Public Safety Systems Manager
Cost: .10% x $96,180.00 = $9,618.00
The Public Safety Systems Manager is assigned with the day-to-day management of the
Public Safety Trunked 800 MHz Radio System owned by the City of San Bernardino.
Approximately 10% of his annual workload is focused on tasks associated with this radio
system. An additional 10% of his time will be devoted exclusively to the management of
this upgrade project.
Police Administrative Manager
Cost: .10% x 52,000.00 = $5,200.00
The Police Administrative Manager is a part-time executive [mancial manager for the
San Bemardino Police Department. This manager is responsible for a variety of financial
and grant administrative tasks. Like the Public Safety Systems Manager, 10% of the
Police Administrator's time will be devoted exclusive to the management, oversight, and
financial review of this upgrade project.
Section B - Fringe Benefits:
Public Safety Systems Manager
Cost: .10% x $28,240.00 = $2,840.00
The Public Safety Systems Manager is a full-time salaried manager. This position does
not receive overtime compensation. Retirement, Workman's Compensation,
Unemployment Compensation, Health, Dental, and Vision benefits for this position total
$28,240.00 per year. Because 10% of the position's time will be devoted exclusively to
the management of this upgrade project, 10% of the fringe benefits ($2,840.00) have been
added to this category.
Police Administrative Manager
Cost: None
The Police Administrative Manager is a part-time salaried position. The position does
not have overtime compensation; and, it does not have fringe benefits.
.
e Section D - Equipment
1 Each - Motorola 3600 Central Site Controller
Cost: $400,000.00
The central site controller is the primary controlling device for the 800 MHz 10-Channel
Trunked Public Safety Radio System owned by the City of San Bernardino. The existing
Motorola 6809 Central Site Controller has been out of production for over seven years
and is now classified as "parts unavailable" by Motorola. If the existing controller were
to fail or become damaged, the Public Safety Radio System would fail with no back-up.
This proposal will replace the controller with a current Motorola 3600 Central Site
Controller.
I Each - Microwave Upgrade - Controller-to- Transmitter
Cost: $125,000.00
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Radio voice traffic and system controller commands are sent between the Central Site
Controller and the mountain top transmitter site via a private microwave system. To
support the new Motorola 3600 Central Site Controller, the existing microwave
equipment at both ends of the signal path will have to be replaced with current
technology. Several different items encompass the microwave path which include
transmit/receive equipment, antenna arrays, racking equipment and power equipment at
each end of the circuit.
3 Each - Radio TransmitJReceive Sites
Cost: 3 x $575,000.00 = $1,725,000.00
Per Site Detailed Summary:
10 Each - Motorola Quantar Transceivers
Cost: 10 x $40,000.00 (each) = $400,000.00
The City's 1O-channel Trunked Public Safety Radio System requires 10
transmitters and 10 receivers at each radio site. Motorola's "Quantar" transceiver
combines receiving and transmitting inside one device, per channel.
I Each - Antenna Assembly
Cost: $50,000.00
Each radio site must have an antenna assembly that allows for 10 separate
antennas (one for each trunked channel). These antennas must be mounted on a
tower device that will be slightly different at each site. Only FCC approved tower
devices can be used for a publicly owned radio system.
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1 Each - Site-to-Controller Microwave System
Cost: $100,000.00
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Radio audio data and controller information must be passed directly from the
Central Site Controller to each radio site independently. This type of data is
carried by microwave signal from the radio site to the controller. The site
microwave system includes a microwave antenna assembly and a microwave
transceiver.
I Each - On-site Facility Support Items
Cost: $25,000.00
At each radio site, a variety of small site specific items will have to be installed to
support radio and antenna equipment. Power distribution equipment, back-up
emergency power equipment, racks, and other general safety items will be added
to each radio site as equipment is prepared for installation, placed in it's final
operational location, and activated.
30 Each - Motorola XTS2500 Portable Radios
Cost: 30 x $3092.00 (each) = $92,760.00
These portable radios will be carried by School Police officers, on their utility belts, so
that they can have direct communications with the San Bernardino Police Department at
all times.
30 Each - Motorola XTL2500 Mobile Radios
Cost: 30 x $3006.00 (each) = $90,180.00
These mobile radios would be installed in each School Police officer's marked patrol
vehicles so that they can have direct communications with the San Bernardino Police
Department at all times while they are driving in their vehicles. It is impractical for
officers to attempt to use a portable radio on their belt while driving a vehicle. Officer
safety dictates that mobile radios be used for in-vehicle communications, especially when
the vehicle is in motion.
Section G - Contracts:
I Each - Contract for Radio System Site Implementation
Cost: $75,000.00
A contract will be used to cover the costs associated with site design planning,
implementation tasks, pre-activation testing, and project management tasks for each of
the three remote radio system transmit/receive sites.
I Each - Contract for Central Site Controller Implementation
Cost: $75,000.00
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A contract will be used to cover the costs associated with pre-installation planning,
implementation tasks, pre-activation testing, and project management tasks for the
replacement of the existing Motorola 6809 Central Site Controller.
Section H - Other Costs:
30 Each - Mobile Radio Installation in School Police Vehicles
Cost: 30 x $800.00 (per car) = $24,000.00
Each of the 30 mobile radios provided in this project will be professionally installed by
the San Bernardino County 800 MHz Radio Group in the marked black-and-white patrol
sedans operated by the School Police Department.
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.::F' Gl'lANTS.GOV'"
Grant Application Package
.
Opportunity Title:
a,ring Agency:
~A Number:
iDA Description:
Opportuntty Number:
Competition 10:
Opportunity Open Date:
Opportunity Close Dete:
Agency Contact:
FY 2007 Edward Byrne Memorial Byrne Discretionary Gran
Bureau of Justice Assistance
16.580
Edward Byrne Memorial State and Local Law Enforcement
BJA.2007.1627
0511712007
0612512007
BJA .
E-mail: Byrne.Discretlonary@usdoj.gov
Phone: 1.866.859.2867
.
This opportunity Is only open to organizations, applicants who are submitting grant applications on behalf of 8 company, state, local or tribal
government, academia, or other type of organization.
* Application Filing Name: I San Bernardino Pollee Department
Mandatory Documents
I
Move Form to Mandatory Completed Documents for Submission
Subnus;on L;,I plication for Federal Aseislance (SF-424)
=>
Move Form to
Documents List
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Move Form to Optional Completed Documents for Submission
Submi.on Ust
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Documents Ust
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Enter a name for the application In the Application Filing Name fJeld.
. This application can be completed in Its entirety offline; however, you will need to login to the Grants.gov websile during the submission process.
a You can save your application at any time by clicking the .Save. button at the top of your SQ"een.
. The .Submit" bullon will not be functional untllthe application Is complete and saved.
Open and complete all of the documents listed In the "Mandatory Documents" box. Complete the SF-424 form flrsL
-It Is recommended that the SF-424 form be the first form completed for the application package. Data entered on the SF-424 will populate dala
fields in other mandatory and optional forms and the user cannot enter data In these fields.
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-The forms listed in the "Mandatory Documents" box and .Optional Documents. may be predefined forms. such as SFa424. forms where
a document needs to be attached, such as the Project Narrative or a combination of both. "Mandatory Documents" are required for this
application. "Optional Documents" can be used to provide additional support for this application or may be required for specific types of
grant activity. Reference the application package instructions for more information regarding "Optional Documents".
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in \lVhlte. If you enter Invalid or incomplete information in a field. you will receive an error message.
Click the "Submit- button to submit your application to Grants.gov.
* Once you have properly completed all required documents and saved the application, the .Submit" button will become active.
- You will be taken to a confirmation page where you will be asked to verify that this is the funding opportunity and Agency to which you want to
submit an application.
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~ GRANTS.GOV"'
Grant Application Package
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'pportunlty Tide:
Application Submission Verification arid Signature
FY 2007 Edward Byrne Memorial Byrne Dlscretfonary Grants P
Offering Agency:
CFDA Number.
Bureau of Justice Assistance
16.580
CFDA Description:
Opportunity Number:
Competition 10:
Opportunity Open Dale:
Opportunity Close Date:
Edward Byrne Memorial State and Local Law Enforcement Asalstance Discretionary Gra
BJA.2007.1627
0511712007
06/2512007
Application Filing Nanie :
San Bernardino Police Department
please review the sUmmary provided to ensure that the inLormation listed is correct and that you are submitting
an appl.ication to the opportunity for which you want to appl.y.
If you want to submit the application package for the listed funding opportunity, click on the "Sign and submit
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pplication package and then download and complete the correct application pacltage.
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OMS Number: 4040~0004
Expiration Oat.: 01/3112009
"
Application for Federal Assistance SF-424 Version 02
.. 1. Type of Submission: .. 2. Type of Application: .. If Revtston. select appropriate kJtter(s):
.J Praappllcation o Now I I
o Application o Continuation " Other (Specify)
o Changed/Corrected Application o Revision I I
.. 3. Date Received: 4. Applicant Identifier.
I C~eled by Grants.gov upon submission. I 1 I
5a. Federal Entity identifier: .. Sb. Federal Award Identmer:
I II I
Stat. Us. Only:
6. Date Received by State: 1 .II 7. State Application Identifier. 1 I
8. APPUCANT INFORMATION:
.. a. legal Name: I City of San Bernardino I
.. b. EmployerlTaxpayer Identification Number (EINITIN): .. c. Organizational DUNS:
1956000772 11805349206 I
d. Address:
"Street1: 1710 N. "0" Street I
Street2: Ip.o. 130x 1559 I
'City: I San Bernardino I
County: I San Bernardino I
.. State: I CA: California I
Province: I I
.. Country: I USA: UNrrEDSTATES I
.. Zip / Postal Code: 192402-1559 I
eo Organlzatlona. Unit:
Department Name: Dlvlslon Name:
I San Bernardino Police Oept. II I
f. Name and contact Information of person to be contacted on matters Involving this application:
Prefix: 1M,. I .. First Name: I Michael I
Middle Name: I I
.. last Name: I Eckley I
. Suffix: I I
Title: jPubliC Safety Systems Administrator I
Organizational Affiliation:
Isan Beranrdlno Police Department I
"T.lephone Number. 1(909) 364-5673 I Fax Number. 1(909) 368-4913 I
I " Emall: !eCkley_ml@Sbclty.org I
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
. Other (specify):
* 10. Name of Federal Agency:
I Bureau of Justice Assistance
11. Catalog of Federal Domestic Assistance Number:
116.580
CFOA Title:
Edward Byrne Memorial Slate and Local Law Enforcement Assistance Discretionary Grants Program
* 12. Funding Opportunity Number:
IBJA-2007-1627
-Title:
FY 2007 Edward Byrne Memorial Byrne Discretionary Grants Program
13. Competition Identification Number:
TiUe:
14. Areas Affected by Project (Cities. Counties. States. etc.):
City of San Bernardino, County of San Bernardino. State of California
* 15. Descriptive Title of Applicant's Project:
City of San Bernardino 800 MHz Public Safety Radio System Upgrade Project
OMS Number. 404()..0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
16. Congressional Districts Of:
a. Applicant 143
Attach an additional list of Program/Project Congressional Districts If needed.
ID~;1~3t6 t,(I,,!C!1i\h~,ji II Vil9w Aiiai;hll1€:nt I
.. b. Program/Project 143
17. Proposed Project:
. a. Start Date: 10910112007
18. Estimated Funding ($):
. b. End Date: 112/0812008
.. f. Program Income
2,606.940.001
17.658.001
0.001
0.001
0.001
0.001
2,624.598.00 I
. a. Federal
. b. Applicant
* c. State
* d. local
*e. Other
. 9. TOTAL
*19.ls Application Subject to Review By State Under executive Order 12372 Process?
o a. This application was made available to the State under the executive Order 12372 Process for review on 10612512007 I.
o b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
20.15 the Applicant Delinquent On Any Federal Debt? (If *'Yes", provide explanation.)
DYes
0No
~:>r.::,ilWU(n
21. 'By signing this application, I certify (1) to the statements contained In the n.t 01 certJllcationa- and (2) that the ._ments
herein are true, complete and accurate to the best of my knowledge. I also provide the required ...urances" and agree to
comply with any resulting terms if I accept an award. I am aware thlt any fal.., flctltlou., or fraudulent .tatements or claims
may subject me to criminal, civil, or administrative penattl.s. (U.S. Code, Title 218, Section 1001)
Ell -IAGREE
.. The list of certifications and assurances, or an internet site where you may obtain this list. Is contained in the announcement or agency
specific Instructions.
Authorized Representative:
Prefix:
IMr.
Iw.
I Curtis
I
I
.. First Name: I Robert
I
Middle Name:
.. last Name:
Suffix:
* Title: IAdministrative Manager
. Telephone Number. 1(909) 384-5713
. Emall: [curtis ro@sbcity.org
I Fax Number: 1(909) 384-6721
. Signature of Authorized Representative:
jCompleted by Grants.gov upon submission. I .. Date Signed: lCon1Hted by Grants.gov upon submIMfon. I
Authorized for Local Reproduction
Standard Fonn 424 (Revised 1012005)
Proscribed by OMB Circular A.102
OMB Number: 4040-0004
Expiration Date: 01/3112009
Application for Federal Assistance SF-424
Version 02
* Applicant Federal Debt Delinquency Explanation
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characters that can be entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of space.
tit
tit
tit
Project Narrative File{s)
. Mandatory Project Narrative File Filename: I Project Narrative.doc
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DISCLOSURE OF LOBBYING ACTIVITIES
Approved by OMS
0348-0046
Complete this form to disclose lobbying actlvRles pursuant to 31 U.s.C.1352
2.' Status of Federal Action:
o ill. bkIIotferIJppllcaUon
o b. Initial award
o e. post4W11rd
1. . Type of Federal Action:
o .. contnct
iii .......
o c. cooperative agr..ment
o d.....
o ..loIn gUlrantee
o I. loan I..ura~
4. Name and Address of Reporting Entity:
o Prime 0 SubAwardee
'Na""
I San Bernardino Police Department
. Street 1
1710N."o-Street
. City
I San Bernardino
Congressional Dislfict.
Streel2
IIp,o. Box 1559
State Zip
liCk C8U_.i192402-15591
If known: 142nd
6. . Federal Department/Agency:
! u.s. Department of Justice
8. Federal ActIon Number, if known:
( BJA.2007-1627
10. a. Name and Address of Lobbying Registrant:
PrefjJ(
Middle Name
"Rtst~mB
I"'.
II ConsIa"'"
II
"LestN,,,.
Suffix
I Linzy
II
"Slrut1
15259th St. NW Suite 800
. City
[wo"'......,
SIreet2
II
State Zip
Iloc, 01..."'01112.....
11.
Information requested through this form is authorized by tide 31 U.S.C. section
1352. This disclosure of lobbying activities is ill material representation offset
upon which reliance was placed by the tier above v.tlen the trans8Cllon was
made or ertered Into. This disclosure Is required pursuant to 31 U.S.C. 1352.
This informaUon will be reported 10 Ihe Congress seni-annually and will be
available fOl" public inspection. Any person who falls to file lbe reqUired
disclosure shall be subject to a civil penally of not less than $10,000 and not
more than $100,000 for each such failure.
Federal Us. Only:
3. . Report Type:
o a.lnllial mlng
o b. rrlItertll change
!1, If RepOl'Oni1 EIIW.y in No.4 is Suhawardt;l/;, E!'illH"
Name and Addless of Pi~UHJ:
7. . Federal Program NamelDescriptlon:
Edward Byrne Memorial State end Local Law Enforcement Assistance
Discretionary Grants Program
.
.
CFDA Nuntler, <<applicable: 116.580
9. Award Amount, if known:
$ I
b. Individual Performing Services ("''''''''Ing........
different from No. 108)
Prefix - F1tst Name AIiddItI NellHl
I"'.
II~
- Lest Neme
I linzy
-stAle' 1
I
. City
I
. Signature: Con'llleled on submiSSion to Grents.gov
-Name: Prefbt
o First Name
II Michael
ItI/ddIeNeme
Ilk.
II"
o Last Neme
IBllldt
Title: I Chief of Police
Telephone No.: !(909) 384-5607
Date: Completed on submission to Grants,gov
Suffix
II
I
I
AuthorIzed for Local Reploductlon
StlIndard Form. LLL (bv. 7"7)
iU
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Budget Narrative File(s)
. Mandatory Budget Narrative
I Grant Budget Narrative.doc
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OMB Approval No. 4040-0007
Expiration Date 04/30/2008
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of Information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of Information, Including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwor1< Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE:
Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If
such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and completion of the project described In this
application.
Act of 1973, as amended (29 U.S.C. ~794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. ~~6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (I) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) ~~523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. ~~290 dd.3 and 290 ee-
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) TIUe Viii of the
Civil Rights Act of 1968 (42 U.S.C. ~~3601 et seq.). as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (I) any other
nondiscrimination provisions In the specific statute(s)
under which application for Federal assistance Is being
made; and, Olthe requirements of any other
nondiscrimination statute(s) which may apply to the
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative. access to and
the right to examine all records. books, papers, or
documents related to the award; and will establish a
proper a~ounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
confilct of Inlerest, or personal gain.
4. WIIi Initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnet Act of
1970 (42 U.S.C. ~~4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified In
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, SUbpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These Include but are not limited to:
(a) TIUe VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. ~~1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
7. Will comply, or has already complied, with the
requirements of T1Ues It and III of the Uniform
Relocation Assistance and Real Properly Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose properly is acquired as a result of Federal or
federally-assisted programs. These requirements apply
to all Interests in real properly acquired for project
purposes regardless of Federal participation In
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. ~~1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded In whole or
in part with Federal funds.
PreYloua edition U.able
Standard Fonn 42.B (Rev. 7.97)
Prucrlbed by ONB Circular A-102
Authorized for LOCIII Reproduction
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9. Will comply, as applicable, with the provisions of the Davis-
. Bacon Act (40 U.S.C. ~~276a to 276a-7), the Copeland Act
(40 U.S.C. ~276c and 18 U.S.C. ~874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. ~~327-
333), regarding labor standards for federally-assisted
construction subagreements.
10. Will comply, If applicable, with flood insurance purchase
requirements of Section 1 02(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
Insurable construction and acquisition is $10,000 or more.
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11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains In accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. ~~1451 et seq.); (I) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. ~~7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and. (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93.
205).
12 Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. 551271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. ~70), EO 11593
(Identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. ~~6ga-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. ~~2131 et
seq.) pertaining to the care, handling, and trealment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. ~~801 et seq.) which
prohibits the use of lead.based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits In accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Govemments, and Non-Profit
Organizations. .
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and pOlicies
governing this program.
. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL 'TITLE
Completed on submission to Grants,go\! I Administrative Manager I
. APPLICANT ORGANIZATION 'DATE SUBMITTED
I City of San Bernardino I Completed on submission 10 Grants.gov
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Standard Fonn 424B (Rev. 7-97) Back
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Survey on Ensuring Equal Opportunity For Applicants
OMB No. 1890-0014 Exp.2/2812009
Pu'r'pose: ' :
Th~'Federal government is committed to ensurinllth~ .1I,'gu~~lIe~,..
laith-based/'have an egual opportunity to com]1"ete.f!lr F~~li:rlil
popullilion oi applicants for Federal funds, we aie asking' ~n ,
uniYmmesflo'fill out this survey. "', .'
";:>'i<'
,...... "'N""_':'"
e, non"ilr,g;ous 0(
. ',~t.....d ~e
lI;piiriie
x:.'
"',', " ," .:-'-:............ -,'
lJpon receipt, the survey will be separated from the a1?Plicat!llJl: ;j ,
considered ii' any way in making funding decisioll. and will'nhtlt;'
your bell' in thIs data collection process is 9reatly appiecial!ld,
Iilst~uctlo~s for Submitting the Survey
If you :are applying using a hard copy application"pili".. pl~ \hI' .Ginj~ ,jIju;vl'y in an emieloPe'leb"ed
"Applicant Surv~y." Seal the envelope and includ~ 1I'8long with yOur aPPllea,lla" i>ackage. If,you are applying
electronically, please submit this survey along with your applicat,on.
Appllcanfs (Organization) Name: IClty of San Bernardino
Appllcanr. DUNS Name: 18053492060000
Federal Program: IFY 2007 Edward Byrne Memorial Byrne Discretionary Grants Program
CFDA Number: 116.580
1. Has the applicant ever received
a grant or contract from the Federal
government?
5. Is the applicant a local affiliate of a
national organization?
o Ves
o Ves
o No
o No
2. Is the applicant a faith-based
organization?
6. How many full-time equivalent employees
does the applicant have? (Check only one box.)
o Ves
o No
o 3 or Fewer
o 4-5
o 6-14
o 15-50
o 51-100
o over 100
3. Is the applicant a secular
organization?
o Ves
o No
7. What is the size of lhe applicant's annual
budget? (Check only one box.)
4. Does the applicant have 501 (c)(3) status?
0 Less Than $150,000
0 $150,000 . $299,999
0 $300,000 - $499,999
0 $500,000 . $999,999
0 $1,000,000 - $4,999,999
0 $5,000,000 or more
o Ves
o No
Survey Instructions on Ensurlna Eaual Oooortunltv for Aoollcants
OMB No. 1890-0014 Exp.2/28/2009
a. Provide the applicant's (organization) name and
. DUNS number and the grant name and CFDA
number.
1. Self-explanatory.
2. Self-Identify.
3. Self-identify.
4. 501 (c)(3) status Is a legal designation provided on
application to the Internal Revenue Service by eligible
organizations. Some grant programs may require
nonprofit applicants to have 501 (c)(3) status. Other grant
programs do not.
5. Self-explanatory.
6. For example, two part. time employees who each work
half-time equal one full-time equivalent employee. If the
applicant is a local affiliate of a national organization, the
responses to survey questions 2 and 3 should reflect the
staff and budget size of the local affiliate.
7. Annual budget means the amount of money your
organization spends each year on all of its activities.
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Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995, no
persons are required to respond to a collection of
information unless such collection displays a valid OMS
control number. The valid OMS control number for this
Information collection Is 1890-0014. The time required
to complete this information collection Is estimated to
average flve (5) minutes per response, inciudlng the lime
to review Instructions, search existing data resources.
gather the data needed, and complete and review the
Information collection.
If you have any comments concerning the accuracy of the
time estlmate(s) or suggestions for improving this form, please
write to: The Agency Contact listed in this grant application package.
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City of San Bernardino
800 MHz Public Safety Radio System Upgrade
Category ill: Enhancing Local Law Enforcement
Program Abstract
Amount Reauested: $2,606,940
Proiect Goals/Stratel!ies:
Goal #1 - Improve police officer safety by eliminating four "dead spots" or coverage
holes in the San Bernardino City 800 MHz Public Safety Radio System.
Goal #2 - Improve radio interoperability with College Police and School District Police.
KevlMaior Deliverables:
1. Design, construct and install three additional transmit/receive radio sites and
an upgraded central site controller.
2. Purchase 800 MHz mobile and portable radios for School District Police.
Coordination Plans:
The San Bernardino Police Department (SBPD) will coordinate with Motorola, Inc. and
the County of San Bernardino's 800 MHz Radio Group to design, construct and install
the central site controller transmit/receive sites. SBPD will coordinate with College
Police and School District Police to provide "real-time" radio communications between
the agencies during mutual responses to major incidents on school campUses.
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City of San Bernardino
800 MHz Public Safety Radio System Upgrade
Category m: Enhancing Local Law Enforcement
Program Narrative
Statement ofthe Problem
The City of San Bernardino is located in the heart of the Inland Empire region of
Southern California and is the county seat for San Bernardino County. This region has
seen an explosion in population growth in recent years because of more affordable
housing compared to the neighboring communities of Los Angeles and Orange counties.
The City comprises 66 square miles and has an estimated population of 207,172
residents.
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Like most medium to large size cities, San Bernardino is challenged with providing a
high level of quality, professional municipal services to its residents while city revenues
have not grown appreciatively over the past ten years. During the past 20 years, San
Bernardino has experienced a high volume of Part I (serious felony) crimes and has
frequently been ranked in the top five cities in California for per capita Part I crimes.
According to The Morgan Quinto Annual Report of America's Safest (and Most
Dangerous) Cities, San Bernardino was ranked as the 24th most dangerous city in 2006,
18th in 2005 and 16th in 2004. The high number ofPart I violent crimes necessitates that
police services be delivered in an efficient and effective marmer.
Established in 1905, the San Bernardino Police Department (SBPD) currently has an
authorized strength of 493 personnel, including 330 sworn and 163 non-sworn. The
department has adopted a Community Oriented Policing and Problem Solving (COPPS)
philosophy. To support the COPPS philosophy the City of San Bernardino has been
divided into five geographic Patrol Districts and 21 patrol beats. In 2006, the San
Bernardino Police Department responded to 99,265 calls for police service generated by
the public and an equal number of events generated by police officers. Police officers
made 14,798 adult arrests and 1,324 juvenile arrests in 2006.
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The City of San Bernardino operates a privately owned, 10-charmel, public safety, 800
MHz, trunked Motorola SmartNET radio system. This proprietary, single broadcast site
system has been in place since 1994 and provides 90-95% radio coverage measured at the
centerline of city streets. Radio coverage is weak to sporadic inside large buildings or
parking structures constructed with steel and concrete. Additionally, there are four large-
scale "dead spots" or radio coverage holes within the City that severely impact the safety
of responding police officers and fire fighters. Several school campuses are located in
these dead spots that are policed by San Bernardino City Unified School District Police
Department ("School District Police"). School District Police are responsible for
providing police services to 65,000 students at 65 school campuses, as well as school
administrators, teachers and support staff.
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The California State University at San Bernardino (CSUSB) is also located in one of the
dead spots for 800 MHz radio coverage. The California State University at San
Bernardino Police Department ("College Police") is responsible for providing police
services for approximately 16,000 students, with approximately 1,500 living full-time on
campus at University Village, as well as school administrators, teachers and support staff.
The identified dead spots within the City of San Bernardino are as follows:
1. North-east of Little Mountain - This one square mile area in located in north-
west San Bernardino and consists of the CSUSB, the University Parkway and
Kendall Drive business districts, and a large concentration of major, densely
populated apartment complexes.
2. Waterman Canyon - This is a two square mile area in north-east San
Bernardino near the Arrowhead Springs Resort, adjacent to the San
Bernardino National Forest and the starting point of the 2003 "Old Fire." This
area is in transition with a major upgrade to the resort underway, including a
surrounding business district and 1,400 upscale single-family homes planned.
3. Wal-Mart complex - This one-half square mile area located in northeast San
Bernardino adjacent to the interchange of State Highway 30 and 330. It is the
site of a major shopping center and is experiencing explosive growth with the
building of high-end, single-family homes.
4. South-side of Perris Hill Mountain - This is a one and a half square mile area
located directly against the south-side of Perris Hill Mountain and comprised
of a high school campus and low income rental apartments and single-family
homes. This area generates a large number of calls for police and fire services,
and has experienced high crime rates.
While these dead spots where known in 1994, they have resulted critical problems and
officer safety concerns due to the commercial and residential developments over the past
ten years. In the aftermath of the Virginia Tech and Columbine school violence events,
the SBPD has identified a critical need to upgrade and enhance the 800 MHz radio
system to eliminate coverage holes, improve officer safety, and provide interoperability
with radio systems utilized by College Police and School District Police. The three law
enforcement agencies together recognize their combined commitment to the safety of
students and citizens of our community. A large-scale school violence event would see
police units from all three agencies responding together. Today, each agency uses a
separate communications strategy with only minimum radio interoperability capability.
PrOl!ram Desil!n and ImDlementation
The City's SmartNET 800 MHz radio system is out-of-production. The Central Site
Controller (hardware and software that drives the entire system) is no longer available.
The City, in conjunction with the San Bernardino County 800 MHz Radio Group, has
developed a plan to upgrade the Central Site Controller and add three remote
transmit/receive sites to improve radio coverage, eliminate major dead spots, and
improve radio signal penetration in major buildings and parking structures.
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The radio coverage portion of this project (estimated cost of $1,800,000) will improve
radio interoperability by providing a single radio communications system that SBPD,
College Police and School District Police will utilize when responding to major policing
events on or near school campuses. Additionally, radio interoperability would expend to
police officers from the County of San Bemardino Sheriff's Department who compatible
800 MHz radios. This system upgrade will provide responding officers with real-time
information concerning major events as they unfold and improve officer and public
safety. This level of expanded in-building radio coverage is essential to officers who
deploy on foot inside large school structures in response to school violence events.
The system upgrade portion of the upgrade project (estimate cost of $600,000) will
enable the City to operate the existing system for 6-10 more years. During this time the
County of San Bernardino will plan a digital 800 MHz radio system upgrade for the
entire San Bernardino east valley region (an area with a population of about I million
people). The proposed upgrade is critical and will ensure the survivability of the City's
800 MHz radio system until a new regional system can be developed. In it's current
configuration, with an out-of-production "Central Site Controller" the system could fail at
any time.
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The final phase of this project (estimated cost of $206,940) will provide 800 MHz
portable and mobile radios to the School District Police to ensure radio interoperability
during mutual responses to calls for police service on the City's 800 MHz radio system.
Therefore, they would have immediate real-time communications access to the SBPD and
San Bernardino City Fire Department during major school violence events. School
District Police currently utilize mobile and portable radios operating in the UHF band,
which do not provide real-time interoperability with the 800 MHz radios utilized by both
SBPD and College Police. This lack of interoperability severely impacts the safety of
police officers responding to provide mutual aid during major incidents on school
campuses, jeopardizes public safety and limits coordination ofresponding agencies.
Project Key Funding Areas:
l.
2.
3.
4.
Salaries and Benefits
Equipment
Contracts
Other Costs
Total
$ 17,658
$2,432,940
$ 150,000
$ 24,000
$2,624,598
Proiect Goals and Obiectives
Goal #1 - Improve police officer safety by eliminating four "dead spots" or coverage
holes in the San Bernardino City 800 MHz Public Safety Radio System.
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Objective 1.1 - Finalize design and hardware configuration of the upgraded
central site controller and the three additional radio transmit/receive sites.
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Objective 1.2 - Test radio coverage within the four "dead spots" or coverage
holes in the 800 MHz radio system to determine the optimum locations to place
the three additional radio transmit/receivers.
Objective 1.3 - Secure access and usage of optimum sites to place the three
additional radio transmit/receivers.
Objective 1.4 - Purchase Edward Byrne grant provided radio hardware and
software utilizing the City's Purchasing Code.
Objective 1.5 - Stage and begin pre-installation construction of major radio
system components at the County of San Bernardino's 800 MHz Radio Group.
Objective 1.6 - Install central controller and receive/transmit equipment at
pre-designated sites.
Objective 1. 7 - Conduct tests on new radio equipment to determine radio signal
quality and strength within the four radio dead spots.
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Objective 1.8 - Transition from old central site controller and one transmit/
receive site to the grant provided upgraded central site controller and three
additional transmit/receive sites.
Objective 1.9 - Develop a survey instrument for police officers to evaluate radio
coverage within the four dead spots and identify locations having poor radio
coverage. Evaluate cause of problems and fine tune equipment settings.
Goal #2 - Improve radio interoperability with College Police and School District Police.
Objective 2.1 - Purchase Edward Byrne grant provided Motorola mobile and
portable radios utilizing the City's Purchasing Code
Objective 2.2 - Issue and install Motorola 800 MHz mobile and portable radios in
School District Police marked police vehicles.
Objective 2.3 - Train School District Police dispatchers and police officers on the
usage of 800 MHz radio equipment and communications protocol.
Objective 2.4 - Revise the mutual response protocols for major incident responses
at California State University at San Bemardino and San Bernardino City Uuified
School District campuses.
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e CaDabilities/ComDetencies
Michael A. BiIldt, Chief of Police - Chief Billdt has over 29 years of service with the
San Bernardino Police Department in a variety of positions and ranks. He will have
ultimate responsibility to ensure that the goals and objectives of the proposed project are
met within the established timelines. Further he will ensure that grant expenditures are
made in accordance with both Department of Justice and city of San Bernardino
purchasing regulations and guidelines.
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Michael Eckley, Public Safety Systems Administrator - Mr. Eckley has over 16 years
of service with the city of San Bernardino as a police dispatcher, dispatch supervisor and
Public Safety Systems Administrator. As an administrator, he manages all automated
public safety automated systems, including the Records Managernent System (RMS),
Computer Aided Dispatch (CAD), FileNET document imaging system and 800 MHz
public safety radio systems. While serving as a dispatch supervisor, Mr. Eckley oversaw
the implementation of the 800 MHz radio system and the Mobile Data Terminal (MDT)
projects. As a Public Safety Systems Administrator, he has overseen the implementation
of two Mobile Data Computer (MDC) projects, two major CADIRMS upgrade projects
and a document imaging system replacement project. He has also been a reserve police
officer with the San Bernardino Police Department for 20 years, during which time he
has developed an intimate knowledge of police work and the radio communications needs
of police officers deployed in field operations. Mr. Eckley will coordinate with
employees at the San Bernardino County 800 MHz Radio Group to design the upgraded
radio central site controller and three additional radio transmit/receive sites. He will
further coordinate with them to have these components installed, tested and made
operational.
Theodis Henson, Police Captain - Captain Henson has over 29 years of police service
with the San Bernardino Police Department. He has served in a variety of assignments
and is currently the Captain in charge of the Administrative Division. He will have
administrative oversight over all grant functions.
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Robert Curtis, Administrative Manager - Mr. Curtis is a retired Police Captain with
the San Bernardino Police Department. He has over 32 years of police service in a variety
of assignments. Mr. Curtis was responsible for 15 years for the development of the
Police Department's General Fund and Asset Forfeiture Fund annual budgets. During this
same time frame he authored and administrated numerous police grants that provided
funding for police personnel, technology, equipment and various crime prevention and
youth programs. For the past three years, Mr. Curtis has worked under a contract with
the San Bernardino Police Department to perform these same duties. He will have day to
day oversight of all grant functions and will be responsible for submitting all required
grant progress reports. In performing these duties, he will coordinate with the Public
Safety Systems Administrator and Accounting Technician II as well as the Chiefs of
Police of the College Police and School District Police, as needed.
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Mary Alvord, Accounting Technician - Ms. Alvord has 9ver 35 years of service with
the city of San Bernardino. She has been assigned to the Finance Department during the
past 15 years and is responsible for the financial accounting and reporting of all federal,
state and private grants received by the city. Prior to this, Ms. Alvord served as an
Account Clerk n with the San Bernardino Police Department performing accounts
receivable, accounts payable and budget ordering duties. She will be responsible for
submitting all grant requests for reimbursements, financial status reports and the end of
grant final financial report.
ImDactlOutcomes. Evaluation. and Sustainment
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The program's effectiveness will be demonstrated by the following impact, outcomes and
evaluation activities.
· The elimination of large "dead spots" or coverage holes in radio communications.
This will be demonstrated by surveys completed by police officers after the
central site controller is upgraded and three additional transmit/receive sites are
implemented.
· Improvement in radio interoperability between SBPD, College Police and School
District Police. This will be demonstrated through completion of the following
objectives:
> Installation of 800 MHz Motorola mobile and portable radios in the police
vehicles operated by School District Police
> Revision of the mutual response protocols for major iIicident responses at
California State University at San Bernardino and San Bernardino City
Unified School District campuses.
> Training of School District Police dispatchers and police officers on the usage
of 800 MHz radio equipment and communications protocol.
> Actual experience by SBPD, College Police and School District Police during
joint response to police incidents occurring on or near school campuses.
The City of San Bernardino's Information Technology (IT) Department is responsible for
maintaining all Police Department automated systems as well as planning to meet future
needs and upgrades. The annual IT budget includes funding for all 800 MHz radio
backbone costs, including system, hardware and time and materials maintenance, site
rentals, and microwave repairs and upgrades. The Edward Byrne Memorial
Discretionary Grants program will provide funding for an upgrade to the central site
controller and three additional transmit/receive radio sites. These expenditures will
reduce the costs associated with the next 800 MHz system radio backbone upgrade.
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The City and County of San Bernardino have begun the planning process to transition to
a digital 800 MHz radio system upgrade for the entire San Bernardino east valley region
within the next 10 years. This massive project will cost the County of San Bernardino
over $100 million and the City of San Bernardino between $10-12 million. As the
planning process moves forward and costs are finalized, the City of San Bernardino will
identify a funding mechanism for this major expenditure.
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City of San Bernardino
800 MHz Public Safety Radio System Upgrade
Category III: Enhancing Local Law Enforcement
Project Timeline and Position Descriptions
Proiect Timeline:
Sentember 2007
Mr. Eckley, the County 800 MHz Radio Group and Motorola - Finalize design and
hardware configuration of the upgraded central site controller and the three additional
radio transmit/receive sites.
Mr. Eckley and the County 800 MHz Radio Group - Test radio coverage within the four
"dead spots" or coverage holes in the 800 MHz radio system to determine the optimum
locations to place the three additional radio transmit/receivers.
October 2007
Mr. Eckley - Begin negotiations, if needed, to secure access and usage of optimum sites
to place the three additional radio transmit/receivers.
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Mr. Curtis - Prepare Requests for Council Actions to have the San Bernardino City
Council approve all Edward Byrne grant purchases.
November 2007
Mr. Eckley - Order all Edward Byrne grant equipment.
Captain Henson/College Police/School District Police - Begin discussions to upgrade the
mutual response protocols for major incident responses and coordination of grant
equipment installation, usage and training.
December 2007
Captain Henson/College Police/School District Police - Continue discussions to upgrade
the mutual response protocols for major incident responses.
Mr. Eckley - Prepare Requests for Council Actions to have the San Bernardino City
Council approve necessary contracts for placement of transmit/receiver equipment.
January 2008
Mr. Eckley - Begin to take delivery of Edward Byrne grant equipment.
Captain Henson/College Police/School District Police - Finalize revisions to mutual
response protocols for major incident responses.
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February 2008
Mr. Eckley - Continue to take delivery of Edward Byrne grant equipment.
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Mr. Eckley/County 800 MHz Radio Group - Stage and begin pre-installation
construction of major radio system components at the County of San Bernardino's 800
MHz Radio Group.
Mr. Eckley/School District Police - Begin issuance and installation of Motorola 800
MHz mobile and portable radios in School District Police marked police vehicles.
March 2008
Mr. Eckley - Take delivery of remainder of grant equipment.
Mr. Eckley/County 800 MHz Radio Group - Complete pre-installation construction of
major radio system components. Finalize plans for installation of all radio equipment at
pre-designated sites.
Mr. Eckley/School District Police - Complete issuance and installation of Motorola 800
MHz mobile and portable radios in School District Police marked police vehicles.
Anril 2008
Mr. Eckley/County 800 MHz Radio Group - Begin installation of central controller and
receive/transmit equipment at pre-designated sites.
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Mav 2008
Mr. Eckley/County 800 MHz Radio Group - Continue installation of central controller
and receive/transmit equipment at pre-designated sites.
June 2008
Mr. Eckley/County 800 MHz Radio Group - Complete installation of central controller
and receive/transmit equipment at pre-designated sites. Complete testing of equipment
and determine radio signal quality and strength within the four radio dead spots.
Julv 2008
Mr. Eckley/County 800 MHz Radio Group - Transition from old central site controller
and one transmit/receive site to the grant provided upgraded central site controller and
three additional transmit/receive sites.
Mr. Eckley - Develop survey instrument for police officers to evaluate radio coverage
within the four dead spots and report locations having poor radio coverage. Evaluate
cause of problems and fine tune equipment settings.
AUl!Ust 2008
Mr. Eckley - Continue having police officers evaluate radio coverage within the four
dead spots and report locations having poor radio coverage. Evaluate cause of problems
and fine tune equipment settings.
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~-
e Position Descriptions:
Michael A. Billdt, Chief of Pollee - Chief Billdt has over 29 years of service with the
San Bernardino Police Department in a variety of positions and ranks. He will have
ultimate responsibility to ensure that the goals and objectives of the proposed project are
met within the established timelines. Further he will ensure that grant expenditures are
made in accordance with both Department of Justice and city of San Bernardino
purchasing regulations and guidelines.
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Michael Eckley, Public Safety Systems Manager - Mr. Eckley has over 16 years of
service with the city of San Bernardino as a police dispatcher, dispatch supervisor and
manager of all automated public safety computer systems, including the Records
Management System (RMS), Computer Aided Dispatch (RMS), FileNET document
imaging system and 800 MHZ public safety radio systems. While serving as a dispatch
supervisor, Mr. Eckley oversaw the implementation of the 800 MHz radio system and the
Mobile Data Terminal (MDT) projects. As a Public Safety Systems Manager, he has
overseen the implementation of two Mobile Data Computer (MDC) projects, two major
CAD/RMS upgrade projects and a document imaging system replacement projects. He
has also a reserve police officer with the San Bernardino Police Department for 20 years,
during which time he has developed an intimate knowledge of police work and the radio
communications needs of police officers deployed in field operations. Mr. Eckley will
coordinate with the County 800 MHz Radio Group and with employees at Motorola, Inc.
to design the upgraded radio central site controller and three additional radio
transmit/receive sites. He will coordinate with the County of San Bernardino's 800 MHz
Radio Group to have these components installed, tested and made operational.
Theodis Henson, Police Captain - Captain Henson has over 29 years of police service
with the San Bernardino Police Department. He has served in a variety of assigmnents
and is currently the Captain in charge of the Administrative Division. He will have
administrative oversight over all grant functions.
Robert Curtis, Administrative Manager - Mr. Curtis is a retired Police Captain with
the San Bernardino Police Department. He has over 32 years of police service in a variety
of assigmnents. Mr. Curtis was responsible for 15 years for the development of the
Police Department's General Fund and Asset Forfeiture Fund annual budgets. During this
same time frame he authored and administrated numerous police grants that provided
funding for police personnel, technology, equipment and various crime prevention and
youth programs. For the past three years, Mr. Curtis has worked under a contract with
the San Bernardino Police Department to perform these same duties. He will have day to
day oversight of all grant functions and will be responsible for submitting all required
grant progress reports. In performing these duties, he will coordinate with the Public
Safety Systems Administrator and Accounting Technician II as well as the Chiefs of
Police of the College Police and School District, as needed.
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Mary Alvord, Accounting Technician - Ms. Alvord has over 35 years of service with
the city of San Bernardino. She has been assigned to the Finance Department during the
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past 15 years and is responsible for the financial accounting and reporting of all federal,
state and private grants received by the city. Prior to this, Ms. Alvord served as an
Account Clerk II with the San Bernardino Police Department performing accounts
receivable, accounts payable and budget ordering duties. She will be responsible for
submitting all grant requests for reimbursements, financial status reports and the end of
grant final fmancial report.
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OMB APPROVAL NO. 1121-0188
EXPIRES 5-98 (Rev. 1/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form or in
the format of your choice (plain sheets, your own form, or a variation of this form). However, all
required information (including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
organization.
NamelPosition
'pUblic Safety Systems Manager
IPolice Administrative Manager
IpOstltlon3
Ipostltlon 4
1_5
Postltlon 6
Computation
110.10X$96.180.oo
110.10 x $52,000.00
II
II
II
Cost
11$9,618.00
1$5,200.00
I
I
I
I
SUB-TOTAL $14,818.00
B. Fringe Ben efits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
NameIPosition Computation Cost
IpUblic Safety Systems Manager 110.10 x $28,240.00 11$2,840.00 I
Ipollce Administrative Manager I JNane (Part time employee) 11$0.00 I
IFringe benefit 3 IINone (Part time employee) II I
IFringe benefit 4 II II I
IFringe benefit 5 II II I
SUB-TOTAL $2,840.00
Total Personnel & Fringe Benefits $17,658.00
OJP FORM 715011 (5-95)
.
e C. Travel- Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations.
Purpose of Travel Location Item Computation Cost
ITravelentry 1, two line. per II II II II I
entry
ITravel entry 2 I I I II I
ITravel entry 3 I II I
rravelentry 4 I II I
ITravelentry 5 I II I
ITravel entry 6 I II I
rravel entry 7 I II I
e TOTAL SO.OO
D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization's own capitalization policy may be used for items costing less than
$5,000), Expendable items should be included either in the "supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe-
cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs
should be listed in the "Contractual" category. Explain how the equipment is necessary for the success
of the project. Attach a narrative describing the procurement method to be used
Item Computation Cost
IMotorola 3600 Central Site Controller System II, Each I 1$400.000.00 1
IController~to-Transmitter Microwave System 111 Each I IS125.000.00 I
IRemote Radio Transmit/Receive Site 113 Eech at $575,000.00 I IS1.725.000.00 I
IMotorola XTS2500 Portable Radios 1130 Each at $3,092.00 I IS92.760.00 I
IMotorola XL52500 Mobile Radios 1130 Each at 3,006.00 I IS90.180.00 I
TOTAL S2,432.940.0
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.
e E.Supp
expendable
show the b
items cos .
consumed
Supply Ite
Isupply Rem 1.
lsupply Rem 2
lsupply Item 3
Isupply Item 4
lsupply Rem 5
lsupply Item 6
Isupply Item 7
ISUPPIY Item 8
supply Item 9
e F. Const
renovatio
category.
Purpose
four Ones per e
pege lor more
I
I
I
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lies - List items by type (office supplies, postage, training materials, copying paper, and
equipment items costing less that $5,000, such as books, hand held tape recorders) and
asis for computation. (Note: Organization's own capitalization policy may be used for
ting less than $5,000). Generally, supplies include any materials that are expendable or
during the course of the project.
ms
Computation
Cost
one line per entry
I
I
I
I
I
I
I
I
TOTAL $0.00
ruction - As a rule, construction costs are not allowable. In some cases, minor repairs or
ns may be allowable. Check with the program office before budgeting funds in this
ntry, use boxes below or an additional
space If required
Description of Work Cost
I I
II II I
II II I
II II
TOTAL $0.00
_
_
I_
I
G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily
fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification and prior approval from OJP.
Name of Consultant Service Provided Computation Cost
!supply item 1. one line per entry I maximum of three lines I 11 I
Isupply Item 1, one line per entry I I II I
Isupply item 1, one line, per entry I I II I
Isupply item 1, one line per entry I I II I
Subtotal $0.00
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
Item Location Computation Cost
Iconsultant expense entry 1, one line r>edlmaximum of three lines II I
I II I I
I II I
I llmaxinum of three Ones I
IConsultanl expense entry 1. one line p~lmaXimum of three lines I
Subtotal $0.00
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open competition in awarding contracts.
A separate justification must be provided for sole source contracts in excess of $1 00,000.
Item Cost
Radio system site planning, implementation, testing, and project management.
$75,000.00
Radio system central site controller replacement planning, implementation, testing, and project management.
$75,000.00
Subtotal $150,000.00
TOTAL $150,000.00
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H. Other. Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and
how many months to rent.
Description
Computation
Mobile Radio Installation in School Police Patrol Vahlcles
130 x $800.00 (per car cost)
II
II
II
I,
II
II
TOTAL $24,000.00
I 1$24,000.00
II
II
II
II
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I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs
categories.
Description
lone line per entry
lone line per entry
I
I
I
I
Computation
tit
TOTAL $0.00
Cost
I
I
I
I
I
I
Cost
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Budget Summary- When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal requested and the amount of non-Federal funds that will support the project.
Federal Request
$2,606,940.00
Non-Federal Amount
$17,658.00
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City of San Bernardino
800 MHz Public Safety Radio System Upgrade
Category In: Enhancing Local Law Enforcement
Budget Narrative
Section A - Personnel:
Public Safety Systems Manager
Cost: .10% x $96,180.00 = $9,618.00
The.Public Safety Systems Manager is assigned with the day-to-day management of the
Public Safety Trunked 800 MHz Radio System owned by the City of San Bernardino.
Approximately 10% of his annual workload is focused on tasks associated with this radio
system. An additional 1 0% of his time will be devoted exclusively to the management of
this upgrade project.
Police Administrative Manager
Cost: .10% x 52,000.00 = $5,200.00
The Police Administrative Manager is a part-time executive financial manager for the
San Bernardino Police Department. This manager is responsible for a variety of financial
and grant administrative tasks. Like the Public Safety Systems Manager, 10% of the
Police Administrator's time will be devoted exclusive to the management, oversight, and
financial review of this upgrade project.
Section B - Fringe Benefits:
Public Safety Systems Manager
Cost: .10% x $28,240.00 = $2,840.00
The Public Safety Systems Manager is a full-time salaried manager. This position does
not receive overtime compensation. Retirement, Workman's Compensation,
Unemployment Compensation, Health, Dental, and Vision benefits for this position total
$28,240.00 per year. Because 10% of the position's time will be devoted exclusively to
the management of this upgrade project, 10% of the fringe benefits ($2,840.00) have been
added to this category.
Police Administrative Manager
Cost: None
The Police Administrative Manager is a part-time salaried position. The position does
not have overtime compensation; and, it does not have fringe benefits.
'.
e Section D - Equipment
1 Each - Motorola 3600 Central Site Controller
Cost: $400,000.00
The central site controller is the primary controlling device for the 800 MHz 10-Channel
Trunked Public Safety Radio System owned by the City of San Bernardino. The existing
Motorola 6809 Central Site Controller has been out of production for over seven years
and is now classified as "parts unavailable" by Motorola. If the existing controller were
to fail or become damaged, the Public Safety radio System would fail with no back-up.
This proposal will replace the controller with a current Motorola 3600 Central Site
Controller.
1 Each - Microwave Upgrade - Controller-to- Transmitter
Cost: $125,000.00
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Radio voice traffic and system controller commands are sent between the Central Site
Controller and the mountain top transmitter site via a private microwave system. To
support the new Motorola 3600 Central Site Controller, the existing microwave
equipment at both ends of the signal path will have to be replaced with current
technology. Several different items encompass the microwave path which include
transmit/receive equipment, antenna arrays, racking equipment and power equipment at
each end of the circuit.
3 Each - Radio TransmitJReceive Sites
Cost: 3 x $575,000.00 = $1,725,000.00
Per Site Detailed Sununary:
10 Each - Motorola Quantar Transceivers
Cost: 10 x $40,000.00 (each) = $400,000.00
The City's 10-channel Trunked Public Safety Radio System requires 10
transmitters and 10 receivers at each radio site. Motorola's "Quantar" transceiver
combines receiving and transmitting inside one device, per channel.
1 Each - Antenna Assembly
Cost: $50,000.00
Each radio site must have an antenna assembly that allows for I 0 separate
antennas (one for each trunked channel). These antennas must be mounted on a
tower device that will be slightly different at each site. Only FCC approved tower
devices can be used for a publicly owned radio system.
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1 Each - Site-to-Controller Microwave System
Cost: $100,000.00
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Radio audio data and controller information must be passed directly from the
Central Site Controller to each radio site independently. This type of data is
carried by microwave signal from the radio site to the controller. The site
microwave system includes a microwave antenna assembly and a microwave
transceiver.
I Each - On-site Facility Support Items
Cost: $25,000.00
At each radio site, a variety of small site specific items will have to be installed to
support radio and antenna equipment. Power distribution equipment, back-up
emergency power equipment, racks, and other general safety items will be added
to each radio site as equipment is prepared for installation, placed in it's final
operational location, and activated.
30 Each - Motorola XTS2500 Portable Radios
Cost: 30 x $3092.00 (each) = $92,760.00
These portable radios will be carried by School Police officers, on their utility belts, so
that they can have direct communications with the San Bernardino Police Deparbnent at
all times.
30 Each - Motorola XTL2500 Mobile Radios
Cost: 30 x $3006.00 (each) = $90,180.00
These mobile radios would be installed in each School Police officer's marked patrol
vehicles so that they can have direct communications with the San Bernardino Police
Deparbnent at all times while they are driving in their vehicles. It is impractical for
officers to attempt to use a portable radio on their belt while driving a vehicle. Officer
safety dictates that mobile radios be used for in-vehicle communications, especially when
the vehicle is in motion.
Section G - Contracts:
1 Each - Contract for Radio System Site Implementation
Cost: $75,000.00
A contract will be used to cover the costs associated with site design planning,
implementation tasks, pre-activation testing, and project management tasks for each of
the three remote radio system transmit/receive sites.
1 Each - Contract for Central Site Controller Implementation
Cost: $75,000.00
, -
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A contract will be used to cover the costs associated with pre-installation planning,
implementation tasks, pre-activation testing, and project management tasks for the
replacement of the existing Motorola 6809 Central Site Controller.
Section H - Other Costs:
30 Each - Mobile Radio Installation in School Police Vehicles
Cost: 30 x $800.00 (per car) = $24,000.00
Each of the 30 mobile radios provided in this project will be professionally installed by
the San Bernardino County 800 MHz Radio Group in the marked black-and-white patrol
sedans operated by the School Police Department.