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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael A. Billdt, Chief of Police
Subject: Resolution of the City of San
Bernardino authorizing a vendor change for
the conversion of a replacement
SWAT/CBRNE vehicle for the Police
Department to North Star AKA Braun
Northwest Inc, of Chehalis, W A.
Dept: Police Department
Date: July 17,2007
MlCC Meeting Date: August 6, 2007
Synopsis of Previous Council Action:
Resolution # 2006-107 authorized the purchase ofa replacement SWAT/CBRNE vehicle from
Los Angeles Freightliner in Fontana, CA and the conversion of the vehicle by Mattman
Company of Escondido, CA.
Recommended Motion:
Adopt resolution.
~.1A'~~ .
Frank L. Mankin, Assistant Chief of Police
Contact person:
AC;:l;:t rh;pfJ;'r~n1r M!:lInlrin
Phone:
~~.1_~~O?
Supporting data attached:
St"ffRp.port
Ward:
All
FUNDING REQUIREMENTS: Amount:
$ 124,382.14
Source:
Fleet Fund
Finance
Council Notes:
Agenda Item No.
3D
IllI/01
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing a vendor change for the conversion of a
replacement SW A T/CBRNE vehicle for the Police Department to North Star AKA Braun
Northwest Inc, ofChehalis, WA.
BACKGROUND
Resolution # 2006-107, approved on April 17, 2006, authorized the purchase of a new
Freightliner MT55 van from Los Angeles Freightliner to replace the Police Department's 25-
year-old SWAT van. The resolution also authorized the conversion of the new vehicle to a
SWAT/CBRNE (Chemical, Biological, Radioactive, Nuclear, and Explosive) incident response
vehicle by The Mattman Company of Escondido, CA. The new replacement vehicle was
purchased for $63,433.68 and has been delivered to the City of San Bernardino. An additional
$124,382.14 was authorized for the conversion of the basic vehicle into a full function
SWAT/CBRNE vehicle by The Mattman Company of Escondido, CA. Upon delivery, the
Police Department contacted The Mattman Company to schedule conversion and was told that
the business had fallen into receivership and it was unable to accept new business. The Mattman
Company permanently closed for business shortly after the Police Department contacted them.
The conversion of a full functional SWAT /CBRNE vehicle is a complex process only provided
by a handful of vendors nationwide. The Finance Department conducted an open competitive
bid for the vehicle conversion using specifications equal to those provided by The Mattman
Company (Bid: F-07-045). Two qualified vendors responded: LDV, Inc., of Burlington, WI and
Braun Northwest Specialty Vehicle of Chehalis, WA. The lowest bidder received the highest
score from the Police Department's bid selection committee. The lowest bidder has agreed to all
of the minimum specifications outlined in the open competitive bid package.
It is recommended that the City Council authorize the Finance Director and the Purchasing
Manager to change the vendor on Purchase Order 999849 from The Mattman Company, which is
now closed and out-of-business, to the qualified low bidder ofRFP F-07-045 (Braun Northwest
Ine, ofChehalis, WA.) in the amount not to exceed $124,382.14 for the conversion of the new
replacement SWAT/CBRNE van.
FINANCIAL IMPACT
The replacement SWAT/CBRNE vehicle was purchased with Homeland Security grant funds.
The funds to cover the $124,382.14 of conversion costs are from a combination ofFY 2005-
2006 IT Funds and PD General Funds. A budget amendment was approved in FY 2005-2006 to
move these funds into the Fleet Fund and PO #999849 was issued in the amount of $124,382.14.
Fleet has carried over this PO and funding into FY 2006-2007 based on Council approval. If this
item is approved by the Mayor and Council, Fleet will request that this PO and funding be put on
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the carry over list to be approved by the Mayor and Council for FY 2007-2008 in order to
complete the conversion
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
VENDOR CHANGE FOR THE CONVERSION OF A REPLACEMENT SWAT/CBRNE
VEmCLE FOR THE POLICE DEPARTMENT TO NORTH STAR AKA BRAUN
NORTHWEST INC, OF CHEHALIS, WA.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1: The Mayor and Common Council of the City of San Bernardino hereby
authorize the Director of Finance and the Purchasing Manager to change the vendor on
Purchase Order 999849 from The Mattrnan Company, which is now closed and out-of-
business, to the qualified low bidder of RFP F-07 -045 (Braun Northwest Inc, of Chehalis, W A.)
in an amount not to exceed $124,382.14 for the conversion of the new replacement
SWAT/CBRNE van.
SECTION 2: The purchase order shall reference the number of this resolution and
Resolution 2006-107. It shall also incorporate the terms and conditions of the proposal, which
is on file in the City Clerk's Office. The purchase order shall read, "SWATIMET van
conversion. Not to exceed $124,382.14."
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
VENDOR CHANGE FOR THE CONVERSION OF A REPLACEMENT SWAT/CBRNE
VEHICLE FOR THE POLICE DEPARTMENT TO NORTH STAR AKA BRAUN
NORTHWEST INC, OF CHEHALIS, W A.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
,2007, by the following vote, to wit:
Abstain
Absent
Council Members
Navs
Aves
ESTRADA
BAXTER
BRINKER
DERRY
14 KELLEY
15 JOHNSON
16 McCAMMACK
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Rachel G. Clark, City Clerk
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,2007.
Patrick 1. Morris, Mayor
City of San Bernardino
Approved as to Form:
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