HomeMy WebLinkAbout10-Development Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject: Resolution approving Amendment
No. I to Agreement for Professional
Services with TY Lin International to
provide a Project Study ReportlProject
Report and the supporting studies and
documents for the University
Parkway/Interstate 215 Interchange
Southbound Loop entrance ramp project
(SS04-19).
Dept: Development Services
Date: June 21, 2007
File No. 1.7240
MCC Date: July 16,2007
Synopsis of Previous Council Action:
09/07/2004
08/15/2005
08/07/2006
12/06/2005
Adopted FY 2004-2009 Five Year Capital Improvement Program (CIP).
Adopted FY 2005-20 I 0 Five Year Capital Improvement Program (CIP).
Adopted FY 2006-2011 Five Year Capital Improvement Program (CIP).
Adopted Resolution No. 2004-383 approving Agreement for Professional Services with
TY Lin International to provide a Project Study Report/Project Report and the supporting
studies and documents for the University Parkway/Interstate 215 Interchange Southbound
Loop entrance ramp project.
Recommended Motion:
Adopt Resolution.
~ t:/?~
Valerie C. Ross
Contact person: Mark Lancaster, Deputy Director/City Engineer
Phone:
3305
Supporting data attached: Staff Report, Reso. & Amendment.
Ward:
5
FUNDING REQUIREMENTS: Amount:
$ 180,329
Source (Acct. No.) 242-362-5504-7240 & 129-367-5504-7240
Acct. Description: Univ/I-215 PSRlPR for Loop Ramp (SS04-19)
Finance:
Council Notes:
Agenda Item No.
-LD
1/lb/07
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution approving Amendment No. I to Agreement for Professional Services with TY Lin
International to provide a Project Study Report/Project Report and the supporting studies and
documents for the University Parkway/Interstate 215 Interchange Southbound Loop entrance
ramp project (SS04-19).
Back2round:
On December 6, 2004, the Mayor and Common adopted a resolution approving an Agreement
with TY Lin International to provide professional engineering services in the amount of
$249,050.00 for the preparation of a Project Study Report/Project Report (PSRlPR) for the
University Parkway/Interstate 215 Interchange Southbound Loop entrance ramp project.
Growth in the Verdemont and State University area has resulted in traffic impacts to the
University Parkway/I-215 interchange. The most impacted movement is southbound University
Parkway to eastbound 1-215. To alleviate the problem, the original Agreement envisioned a loop
ramp from southbound University Parkway to eastbound 1-215. This loop ramp would have
required acquisition of an existing Jack-in-the-Box Restaurant and a portion of Wal-Mart's
parking lot.
Due to the high cost of property acquisition associated with the loop ramp concept, the City
Engineer requested that TY Lin International investigate an alternative design using a direct
connector ramp (flyover). Flyover ramps have been successfully used in the past where right-of-
way is restricted and Caltrans has been favorable to the use of such ramps.
TY Lin International conducted a feasibility study at no additional cost to the City. The study
revealed that the construction cost of the flyover ramp would be significantly higher than the
loop ramp, but the right-of-way acquisition cost would be much less and would offset the higher
construction cost. Additional benefits of the flyover ramp will be that it will operate more
efficiently than the loop ramp and it will not impair or displace any operating businesses. Based
on this study and with concurrence of Caltrans, the decision was made to proceed with design of
the flyover ramp alternative.
TY Lin International proceeded with design of the flyover ramp based on criteria provided by the
Caltrans local ollice. Monthly project development team (PDT) meeting were held with
Caltrans, TY Lin International and City staff participating. Most of the required environmental
and preliminary design studies needed for the PSRlPR were completed based on the criteria
provided by Caltrans at the start of the project.
Caltrans Geometricians in Sacramento reviewed the concept and required the new ramp to merge
into mainline 1-215 south of the existing ramp's connection to the mainline. This required a
significant realignment of the connector ramp in order to meet Caltrans' requirements. This also
increased the environmental footprint of the project and additional biological, noise and cultural
studies had to be performed to complete the environmental process.
2
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Caltrans Traffic Operations division also required more extensive traffic analysis of the new
connector ramp and the impacts on the existing street intersections as well as impacts on
mainline 1-215. The result is additional work that TY Lin International has estimated will cost
$180,329 to complete.
Since this is a substantial change to the work and was not envisioned by TY Lin International or
the City in the original Agreement, TY Lin International is asking for additional compensation
for the re-design of the flyover ramp, modification of the environmental assessment and
expansion of the biological, noise, cultural and traffic studies.
Staff recommends that Amendment No. I to the Agreement for Professional Services with TY
Lin International be approved in order to complete the PSR/PR and environmental studies and
allow the design phase of the project to begin as soon as possible.
Financial Impact:
Adequate funding to cover the cost of this amendment is available in Account No 242-362-5504-
7240 and Account No. 120-367-5504-7240 "SS04-19 University Parkway/l-215 Freeway
Combined Project Study Report/Project Report and Freeway Loop".
It Recommendation:
Adopt Resolution.
It
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1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES
3 WITH TY LIN INTERNATIONAL FOR THE PREPARATION OF A PROJECT
4 STUDY REPORTIPROJECT REPORT FOR THE UNIVERSITY
PARKWAYIINTERSTATE 215 INTERCHANGE LOOP ENTRANCE RAMP
5 PROJECT (SS04-19).
6 WHEREAS, on December 6, 2004, the Mayor and Common Council adopted
7
Resolution No. 2004-383 approving Agreement for Professional Services in the amount
8
9
of $249,050.00 with TY Lin International to provide a Project Study Report/Project
Report and the supporting studies and documents for the University ParkwaylInterstate
10
11 215 Interchange Southbound Loop entrance ramp project, and
12 WHEREAS, changes have occurred that were beyond the control of TY Lin
13 International and require TY Lin International to perform additional work and incur
14 additional costs not anticipated at the time of execution of the original Agreement for
15
Professional Services, and
16
17
WHEREAS, staff concurs that the additional work was not included in the
18 original Agreement for Professional Services.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
19
20
21
SECTION 1. TY UN International, 198 N. Arrowhead, Suite "I", San
22 Bernardino, California 92408, has performed adequately under terms of the original
23 Agreement for Professional Services
24 SECTION 2. The City Manager is hereby authorized and directed to execute the
25 attached Amendment No. 1 to said Agreement for Professional Services with TY Lin
26 International to provide additional services for a Project Study Report/Project Report
27
with supporting studies and documents for the University Parkway/Interstate 215
28
Interchange Southbound Loop entrance ramp project, said Amendment being attached
'-ilo i 0
()7 /j(~ fen
nUll
1
2 RESOLUTION ... APPROVING AMENDMENT NO.1 TO AGREEMENT
3 FOR PROFESSIONAL SERVICES WITH TY UN INTERNATIONAL FOR THE
PREPARATION OF A PROJECT STUDY REPORTIPROJECT REPORT FOR
4 THE UNIVERSITY PARKWAYIINTERSTATE 215 INTERCHANGE LOOP
ENTRANCE RAMP PROJECT (SS04-19).
5
6 hereto as Exhibit "A" and made a part hereof.
7
8
SECTION 3. The authorization to execute the above-referenced Agreement is
rescinded ifit is not executed within sixty (60) days of the passage of this Resolution.
2
1 RESOLUTION ... APPROVING AMENDMENT NO. I TO AGREEMENT
FOR PROFESSIONAL SERVICES WITH TY UN INTERNATIONAL FOR THE
2 PREPARATION OF A PROJECT STUDY REPORTIPROJECT REPORT FOR
3 THE UNIVERSITY PARKWAYIINTERSTATE 215 INTERCHANGE LOOP
ENTRANCE RAMP PROJECT (SS04-19).
4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
6
7 meeting thereof, held on the _ day of
8 wit:
,2007, by the following vote, to
16 JOHNSON
17 MCCAMMACK
18
19
20
21
Rachel Clark, City Clerk
The foregoing Resolution IS hereby approved this
,2007.
day of
22
23
24
Approved as to Form:
25
26 JAMES F. PENMAN,
City Attorney
Patrick 1. Morris, Mayor
City of San Bernardino
27
28 By:
t.
3
EXHIBIT "A"
AMENDMENT NO.1
TO AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this day of
2007, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant."
WITNESSETH:
A. WHEREAS, on December 6, 2004, the Mayor and Common Council
adopted Resolution No. 2004-383 approving Agreement for Professional Services in the
amount of $249,050.00 with Consultant to provide a Project Study ReportJProject Report
and the supporting studies and documents for the University Parkway/Interstate 215
Interchange Southbound Loop entrance ramp project, and
B. WHEREAS, changes to the scope of services have occurred that were
beyond the control of Consultant and the City and will require Consultant to perform
additional work and incur additional costs not anticipated at the time of execution of the
original Agreement for Professional Services, and
C. WHEREAS, staff concurs that the additional work was not included in
the original Agreement for Professional Services.
NOW THEREFORE, the parties hereto agree as follows:
1. Section 1 of said Agreement for Professional Services is amended to add that the
Consultant shall redesign the connector ramp to meet Caltrans' requirements for
geometries and perform additional biological, noise and cultural studies, as well as
modification of environmental documents, needed to complete the environmental
process due to the increased footprint of the project per proposal by Consultant dated
April 3, 2007 (attached and incorporated herein as Attachment "I ").
2. Section 2 of said Agreement for Professional Services is amended to add the
following: 'The term of this Agreement for Professional Services is extended for one
additional year to and including July 16, 2008, unless terminated earlier as provided
in the original Agreement for Professional Services."
-1-
Amendment No. I to Agreement for Professional Services with TY Lin International.
3. Section 5(A) of said Agreement for Professional Services is amended to add the
following paragraphs:
The City shall also reimburse the Consultant for actual costs (including labor costs,
employee benefits, overhead, profit, other direct and indirect costs) incurred by the
Consultant in the performance of work involved in redesign of the connector ramp to
meet Caltrans' requirements for geometries and perform additional biological, noise
and cultural studies, as well as modification of environmental documents, needed to
complete the environmental process due to the increased footprint of the project as
identified in Attachment I, in an amount not to exceed $180,329.00
The following is a summary of the costs authorized to date for this project:
Description Amount
Original Agreement $249,050.00
Amendment No. I $180,329.00
Totals $429,379.00
4. All other terms and conditions of said Agreement for Professional Services approved
by Resolution No. 2004-383 shall remain unchanged.
III
III
-2 -
Amendment No.1 to Agreement for Professional Services with TY Lin International.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date shown below.
TY LIN INTERNATIONAL
Date:
by:
Signature
Print Namerritle
CITY OF SAN BERNARDINO
Date:
by:
Fred Wilson, City Manager
City of San Bernardino
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By:
III
III
- 3 -
PfUN INTERNArlONAL
ATTACHMENT "1"
l
April 3, 2007
Mr. Mark Lancaster, P.E.
Deputy Director/City Engineer
City of San Bernardino
Public Works/Engineering
300 North "0" Street
San Bernardino, CA 92418-0001
Subject:
First Change Order request for the
University Parkway /1-215 IC Improvement Project to complete
PA.ED
Dear Mr. Lancaster:
TYUN International herby requests a contract amendment in the amount of $ 180,329.00.
This amount is to provide professional services to revise and complete all the necessary
reports and documentation to obtain Caltrans and FHWA Project Approval (PA&ED) on the
above referenced project. The detail scope and cost breakdown are attached as exhibits A and
B. The scopes and fees from Lilburn Corporation (Environmental Subconsultant) and
Transtech Engineers (Surveying and Traffic Subconsultant) are also attached for your
reference.
If you are in agreement with the above, please indicate your acceptance in the space provided
below and return to our office. Should you have any questions, please do not hesitate to
contact me.
Sincerely,
T.Y. UN INTERNATIONAL
odrigo Gonzalez, P.E.
Project Manager
Approved and Accepted
3550 Vine Street, Suite 120 I Riverside, California I T 951.788.4688 I F 951.788.4988 I www.tylin.com
ATTACHMENT "1"
EXHIBIT A
Scope of Work
University Parkway/I-2iS IC Improvement Project
Additional Engineering Services to obtain Project Approval (PA&ED) from
Caltrans and Federal Highways (FHWA)
Prepared for:
City of San Bernardino
Prepa red by:
T.Y. Un International
April 3, 2007
Background
Since the preparation of the original scope and fee included in the prime contract dated
12/6/2004, new requirements are now necessary to obtain Project Approval (PA&ED)
from Caltrans and FHW A.
Also, during the preparation of the initial studies and preliminary engineering, the City
requested changes to the concept (wider cross section and horizontal alignment of the
connector) that required additional work.
Scope of Work
Based on the above information T.Y. Lin International (TYLI) prepared the following
scope of services;
Task 1- Project Approval (PSR/PR):
Task 1.1
Project Management:
TYLI will provide overall execution and financial management of the project, including
City of San Bernardino and Caltrans coordination; coordination with other agencies,
tracking progress of the work, preparing monthly invoices and project status reports,
and conducting project meetings.
TYLI's Project Manager will provide overall project management, coordination, and
supervision of project staff to facilitate the performance of the work in accordance with
the scope and requirements of City of San Bernardino and Caltrans. TYLI will work
with the Project Development Team (PDT) and will maintain close coordination
amongst all of its members.
TYLlNINTERNATIONAL
A TT ~QMlj;N'l'a~~';
Scope of Work
University Pkwy/I-215 Ie Improvements
Engineering Services
April 3, 2007
Page 2 of 9
TYLI will conduct meetings with City of San Bernardino and/ or Caltrans as requested
to discuss progress, general project issues, obtain direction, and to exchange
information. TYLI will also chair and conduct official monthly PDT meetings.
TYLI will prepare monthly status reports to update the City and the cooperative
agencies on the progress to date; work to be accomplished in the next period; and
potential problems of a technical nature or forecasted budget/ schedule requirement.
TYLI will coordinate all subconsultants such that they function as team members
indistinguishable from direct employees of T. Y. Lin International.
TYLI will attend up to 10 meetings.
Quality Control
Project Management will include an established Quality Assurance/Quality Control
(QA/QC) program already utilized on all TYLI projects. Budgets, schedules and
progress will be closely monitored and controlled through TYLI's internal system. TYLI
will ensure that the project is being developed in accordance with its QA/QC
procedures as well as Caltrans' QA/QC Guidelines.
Task 1.2
Complete and obtain Caltrans approval on Traffic Study Report:
TYLI and its subconsultant, Transtech, will prepare and obtain Caltrans approval on a
Traffic Study Report. This report will be prepared based on the latest Caltrans
requirements.
Deliverables:
· Traffic Study Report
Task 1.3
Prepare and process Co-op Agreement Report (CAR).
TYLI will prepare and process a Cooperative Agreement Report (CAR) based on
information provided by the City and Caltrans.
Deliverables:
. CAR
Task 1.4
Revise Geometric Approval Drawings (GAD).
TYLI will revise and secure approval on the existing GAD based on the comments on
the Traffic Study Report, input from the City on required cross section and
incorporating the work required to coordinate with SANBAG's SR-21O project currently
TYLININTERNATIONAL
A TT~K,J,;a':J~~
Scope of Work
University PkwY/I-215 Ie Improvements
Engineering Services
April 3, 2007
Page 3 of 9
in PS&E. The work required will include the auxiliary lane from the existing
southbound on-ramp and University Parkway and 1-215 to the SR-21O.
Deliverables:
· CAR
Task 1.5
Revise Advanced Planning Study (APS)
TILl will revise and secure approval on the existing APS based on the comments on the
Traffic Study Report and input from the city on required cross section. The cross section
was revised from 36 feet (4' inside shoulder, 2 12' lanes and an 8' outside shoulder) to 39
feet (5' inside shoulder, 2 12' lanes and a 10' outside shoulder). The APS will be
incorporated as an attachment in the PSR/PR.
Deliverables:
. APS
Task 1.6
Revise Modified Access Report (MAR)
TILl will revise and secure approval on the existing MAR based on the comments on
the Traffic Study Report, input from the City on required cross section and
incorporating the work required to coordinate with SANBAG's SR-210 project currently
in PS&E. The work required will include the auxiliary lane from the existing
southbound on-ramp and University Parkway and 1-215 to the SR-21O.
Deliverables:
. MAR
Task 1.7
Revise Fact Sheets
TILl will revise and secure approval on the existing Fact Sheets with exceptions to
mandatory and Advisory Design standards. These revisions will be based on the
revised alignment and cross section of the connector ramp.
Deliverables:
· Fact Sheets with exceptions to mandatory and Advisory Design standards
Task 1.8
Revise Project Study Report/Project Report (PSR/PR)
TILl will revise and secure approval on the existing PSR/PR. The revision is based on
new Caltrans guidelines on preparation of combined PSR/PR's which came out
November 6, 2006.
T-YUNINTERNATIONAL
A IT A<t;HME.rg;a'f.J~b
Scope of Work
University Pkwy{I-215 Ie Improvements
Engineering Services
April 3, 2007
Page 4 of 9
Deliverables:
· PSR/PR
Task 1.8.1 Prepare Storm Water Data Report (SWDR)
lYLI will prepare and secure approval on the SWDR for the P A&ED phase only. The
SWDR will be prepared based on the latest Caltrans requirements. The SWDR will be
incorporated as an attachment in the PSR/PR.
Deliverables:
· SWDR
Task 1.8.2 Prepare Right of Way Data Sheet (RWDS)
lYLI will prepare and secure approval on the RWDS. The RWDS will be prepared based
on the latest Caltrans requirements. The RWDS will be incorporated as an attachment
in the PSR/PR.
Deliverables:
· RWDS
Task 2 - Environmental Documentation:
Task 2.1
Project Management
lYLI will provide overall coordination and support to prepare the required
environmental documentation to obtain project approval. The environmental
documentation will be prepared by lYLI subconsultant, Lilbum Corporation.
Task 2.2
Technical Studies
Task 2.2.1
Visual Impact Assessment Report
Lilbum Corporation will prepare a Visual Resource Assessment (VIA) based upon the
VIA guide prepared by Caltrans. Based upon our initial review and evaluation of the
project, we anticipate the brief VIA format will be acceptable to Caltrans. This report
format will entail evaluating the project based upon ten criteria contained within the
Caltrans guide and reporting the results in memo form. Results of the VIA will be
incorporated into the revised PEAR.
,-:v:LININTERNATIONAL
A TT MYIIMEMlaffil~
Scope of Work
University Pkwy{I-215 Ie Improvements
Engineering Services
April 3, 2007
Page 5 of 9
Deliverables:
. VIA Report
Task 2.2.2
Phase I Site Assessment/Initial Site Assessment
Lilburn Corporation will conduct a Phase I Environmental Site Assessment focusing on
the area where construction activities will occur. The purpose of a Phase I
Environmental Site Assessment (ESA) is to determine and assess environmental issues
associated with prior uses of the property that may impact the owner's future use and
liability. At the conclusion of the site assessment, a report documents the observed
potential impacts to the subject property that may have altered the site's ecology,
environment, functional use, or economic value. The assessment only includes visual
observations and inquiry into public records. No testing of soil, air, or water or any
other matter is used to render a technical opinion in a Phase I Assessment. The
environmental assessment prepared will follow the guidelines established by the
American Society for Testing and Materials Standard Practice manual for the Phase I
Envircmmental Site Assessment process (ASTM Designation E 1527).
Results of the Phase I ESA will be summarized into the Caltrans Initial Site Assessment
(ISA) format and incorporated into the revised PEAR and the PSR/PR.
De/iverables:
· ISA
Task 2.2.3 Natural Environment Study (NES)
Lilburn Corporation, in conjunction with Natural Resources Assessment, Inc. (NRA,
Inc.) will update the Biological Analysis previously prepared for the interchange
improvements. This includes aerial photos, information from San Bernardino County,
California Natural Diversity Data Base (CNDDB), U.s. Fish and Wildlife Service
(USFWS) and California Department of Fish and Game (CDFG), as well as data
provided in other environmental reports from projects in the surrounding area.
NRA, Inc. will review the most up-to-date version of the Natural Environmental Study
Report (NESR) to ensure compliance with current Caltrans requirements. The existing
biological assessment will be supplemented to include those items required by the NES.
These items include the following:
. An updated data request
· Discussion of regional and local sensitive resources
· An assessment of impacts to sensitive resources impacted by the project
· Description of appropriate mitigation for impacts to sensitive resources, as
appropriate
lYLININTERNATIONAL
A TT AiCillMF.fiFfafllf,l1
Scope of Work
University PkwY/I-21S Ie Improvements
Engineering Services
April 3, 2007
Page 6 of 9
NRA, Inc. will review up-to-date aerial photos and topographic maps, as well as
available data from the City of San Bernardino, California Department of Fish and
Game (CDFG), u.s. Army Corps of Engineers (Corps) and the Regional Water Quality
Control Board.
Existing relevant information regarding the property, will also be reviewed including
available documents on the soils of the project area, the original biological assessment,
and any previously completed environmental documents.
NRA, Inc. will conduct a one-day field survey to evaluate and measure the extent of the
drainages on site. Areas of potential jurisdiction will be evaluated according to u.s.
Army Corps of Engineers (Corps) and California Department of Fish and Game (CDFG)
criteria. Potential jurisdictional areas will also be evaluated for a federal nexus as
required by the Corps.
Areas displaying potential wetland indicators will be evaluated according to the routine
delineation procedures described in the Corps Manual. At each point, dominant plant
species will be identified and soils examined. Notes will be taken on hydrologic
conditions, including such hydrologic indicators as recent sediment deposits, evidence
of inundation (such as accumulations of vegetation debris showing deposition by
water), and surface scour. General site characteristics will also be noted. Wetlands
meeting the definition of the CDFG will also be evaluated and documented.
NRA, Inc. will include an analysis of the potential impacts of the proposed project on
the jurisdictional drainages. The analysis will include those sections of drainages
directly impacted by the project as well as indirect impacts to the drainage system.
Mitigation measures will be recommended for the potential impacts identified during
the study, including mitigation measures for elimination or minimization of impacts to
the drainages, where possible. The development of detailed implementation measures,
such as off-site drainage replacement, project redesign and mitigation monitoring, is not
included in this SOW.
The NES and Jurisdictional Delineation Analysis will be prepared as a stand alone
report and the results incorporated into the revised PEAR.
De/iverables:
· NES Report
Task 2.2.4
Air Quality Assessment
Lilburn Corporation, in conjunction with Mestre Greve and Associates, will prepare the
Air Quality Analysis as requested by Caltrans. The Caltrans comments indicate that
TYLININTERNATIONAL
A TT .<<VBMEN'il1a~cirt6
Scope of Work
University Pkwy/I-215 Ie Improvements
Engineering Services
April 3, 2007
Page 7 of 9
both a regional level air quality analysis and a project level air quality analysis are
required for the project.
The regional air quality analysis focuses on the project inclusion and consistency with
the Regional Transportation Plan (RTP) and the Regional Transportation Improvement
Program (RTIP). This analysis will focus on showing that the project is included in the
RTP and RTIP and is consistent with the plans that are included in these documents. A
quick check indicates that this project is included in the RTIP, and this will facilitate the
regional analysis.
The project level analysis will focus on three topics; 1) carbon monoxide (CO)
operational impacts, 2) particulate (PM,s and PMlo) operational impacts, and 3) Mobile
Source Air Toxics (MSAT).In California, the procedure for performing a CO analysis is
detailed in the Transportation Proiect-Level Carbon Monoxide Protocol (Protocol)
developed by the Institute of Transportation Studies at the University of California,
Davis. The US EP A deemed the Protocol as an acceptable option to the mandated
quantitative analysis. The Protocol incorporates 993.115 - 93.117,993.126 - 93.128 into its
rules and procedures. This protocol will be used for the CO analysis.
The PM,.s and PMlOhotspot analysis is required per the Federal Air Quality Act
Transportation Conformity Requirements (40 CFR 51.390 and Part 93) and the
implementation of the new PM2.5 National Ambient Air Quality Standard. The EP A
final rule that establishes the transportation conformity criteria and procedures for
determining which projects must be analyzed for local air quality impacts in PM,s and
PMIO non-attainment and maintenance areas was published in the Federal Register on
March 10, 2006. A guidance document for PM,.s Hotspot Analysis was published by the
EP A on March 30, 2006. The first part of the EP A guidance is to determine if the project
is a "project of air quality concern (POAQC)." This step requires a finding by SCAG's
Transportation Conformity Working Group (TCWG). Mestre Greve and Associates will
fill out the required form, which contains a project description, a summary of required
traffic data, and other information depending on the project. On past submittals Mestre
Greve and Associates has also found it necessary to write an addendum to the submittal
that details why the project is not a POAQC. Mestre Greve and Associates will then
participate in the TCWG meeting when they review the application, and provide any
subsequent information requested. The P.M. 2.5 findings are required to circulate for
public review for 30 days, support will be provided for this effort'. We feel strongly that
this project should be classified as "not a POAQC," and our cost is based on the
assumption that the TCWG will concur.
The FHW A has issued a memorandum entitled "Interim Guidance on Air Toxic
Analysis." The analysis requires the combination of traffic data, emission factors, speed
I We have assumed the City will be responsible for all legal notification/advertising for newspapers and/or
Federal Registry.
"NLlNINTERNATIONAL
A TT A:(ymwEllftl~rm
Scope of Work
University PkwyjI-21S Ie Improvements
Engineering Services
April 3, 2007
Page B of 9
data, project length and speciation data to project the amount of air toxics generated. We
will follow their published methodology and perform the MSA T analysis as required.
The air quality assessment will be presented in a report that includes background on the
regulatory framework, the existing air environment, as well as documenting the CO,
MSA T, and PM2.5/PMIO analyses. The costs include one review and revisions by the City
and one review cycle with Caltrans and FHW A.
Deliverables:
· Air Quality Report
Task 2.2.5
Noise Assessment
Lilburn Corporation, in conjunction with Mestre Greve and Associates will prepare the
Noise Assessment as requested by Caltrans.
The noise analysis will be prepared in a manner consistent the Caltrans "Traffic Noise
Analysis Protocol" and FHW A Technical Advisories. The FHW A and Caltrans noise
criteria are based on the peak hour of noise, and are in terms of the hourly equivalent
level or Leq. The standard is essentially, that the peak hour Leq should not exceed 66
dBA for residential uses and 71 dBA for commercial uses with outdoor areas of frequent
human use. The existing noise environment will be described through a noise
measurement survey and computer modeling assessment of existing roadway noise
sources. Short-term noise measurements, with concurrent traffic counts, will be made at
up to 4 sites. The site selection will focus on the residential uses and commercial uses
with outdoor areas of frequent human use along the project's limits. The FHWA's
Traffic Noise Model (TNM) will be used for calculations of the Leq noise levels. The
future noise exposure for the project will be developed and compared to the existing
noise levels. These results will be presented in a tabular format showing the resultant
noise levels at sensitive receptors potentially impacted by the project. Noise attenuation
may be required in those sensitive areas where the Caltrans LEQ noise standards are
approached or exceeded. If needed, the preliminary location of a sound barrier and the
height of the barrier will be determined.
The TNM Model will be used for all of the computations. The barrier analysis will be
conducted at a level of detail consistent with preliminary engineering plans. Typically, a
final barrier study (not included in this scope) is conducted as part of the final
engineering plans which finalizes the barrier heights and precisely determines the
starting and stopping points of the barrier. This work effort also includes one round of
responding to City comments, and one round of responding to Caltrans and FHW A
comments and making revisions to the report as necessary. Once the original round of
Caltrans comments are properly responded to, any additional coordination with
Caltrans and FHW A will be an extra cost.
'T-VLlNINTERNATIONAL
A IT A:GBME)i;J;'a}'c11'cl
Scope of Work
University Pkwy{I-21S Ie Improvements
Engineering Services
April 3, 2007
Page 9 of 9
Deliverables:
· Noise Assessment Report
Task 2.2.6
Cultural Assessment
Lilburn Corporation in conjunction with McKenna et al will prepare the Caltrans
requested Cultural resource investigations. Based upon the comments contained in the
Caltrans memo dated July 19, 2006, we anticipate the preparation of an Area of Potential
Effects Map (APE), Archaeological Survey Report (ASR), Historic Resources Evaluation
Report (HRER), and a Historic Property Survey Report (HPSR).
In addition, we will coordinate these efforts with the State Historic Preservation Officer
(SHPO) as well as coordinate inquiries with the Native American Heritage Commission.
Our efforts will include a Paleontological Overview of the project area and preparation
of a Historic Cultural Visual Assessment as required by Section 106 guidelines.
Results of the Cultural Assessment will be incorporated into the revised PEAR.
Deliverables:
. APE map
· ASR
· HRER
· HPSR
Task 2.3 Coordination of Categorical Exemption (CE) (CEQA)/
Categorical Exclusion (CE)(NEP A)
Based upon the results and information gathered as outlined in Tasks 1 through 6,
Lilbum Corporation will coordinate completion of necessary documentation for
adoption of a CEQA Categorical Exemption and NEP A Categorical Exclusion.
Deliverables:
· CE/CE (Environmental Clearance)
Fee:
The fee to provide the above referenced additional services is $ 180,329.00 (see attached
exhibit B for details).
T:v:LlNINTERNATIONAL
ATTACHMENT "I"
Transtech Enl!ineer's Extra Work for PSR Preparation of Univ Pkwvll-215 Flvover
Proiect
Extra Work Items (Additional to Original Scope of Work Items) Performed Per Sub-
Contract Agreement Between T.Y. Lin and Transtech Engineers for the Preparation of a
Combined PSR/PR for the Proposed Flyover Connector from University Parkway to
Southbound 1-215 Freeway:
1. Preparation of a stand alone Traffic Report (not in Original Scope) to be
reviewed and approved by Caltrans : Cost = $10,265
2. Preparation of2010 interim traffic scenario analysis to determine near-term traffic
impacts with and without the Proposed Connector(not in original scope): Cost =
$5,010
3. Revision of Traffic Report to reflect the revised lavout of Connector's merl!e
point with the freeway (not in Original Scope): Cost = $3,440
Total Extra Fee: $18,715
Hours Worked
Personnel Hourly Extra Task Extra Task Extra Task Fee
Rate 1 2 3
Project Engineer $145 25 10 12 $6,815
Transportation Analyst $100 40 24 8 $7,200
CADD Designer $80 20 8 8 $2,880
Eng. Technician $65 16 8 4 $1,820
I Total:
$10,265
$5,010
$3,440 I $18,715 I
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AITACHMENT "1"
LILBURN
CORPORATION
Strategic P{anning & En\'imnme11fa{ Sal'ia.\'
March 13,2007
i~)~": i~~:~liil
:UU WI
9y-'. ..!f~. !
Mr. Rodrigo Gonzalez
TY Lin International
3550 Vine Street, Suite 120
Riverside, CA 92507
SUBJECT: University Parkway, (SBd-215-PM 11.63) Environmental Services Scope of\Vork
Dear Mr, Gonzalez:
Lilburn Corporation is pleased to submit the following proposal to prepare environmental
studies for the University Parkway Freeway On-ramp project in response to the July 19,2006
(Received on February 20, 2007) California Department of Transportation (Caltrans) comments
to the May 2006 Draft Preliminary Environmental Analysis Report (PEAR), Our objective is to
complete these studies as detailed below in accordance with Caltrans guidelines for the resulting
issuance of a Categorical Exemption,
Task 1: Visual Impact Assessment
Lilburn Corporation will prepare a Visual Resource Assessment (VIA) based upon the VIA
guide prepared by Caltrans. Based upon our initial review and evaluation of the project, we
anticipate the Brief VIA format will be acceptable to Caltrans. This report format will entail
evaluating the project based upon ten criteria contained within the Caltrans guide and reporting
the results in memo form, Results of the VIA will be incorporated into the revised PEAR,
Task 2: Phase I Site AssessmentlInitial Site Assessment
Lilburn Corporation will conduct a Phase I Environmental Site Assessment focusing on the area
where construction activities will occur, The purpose of a Phase I Environmental Site
Assessment (ESA) is to determine and assess environmental issues associated with prior uses of
the property that may impact the owner's future use and liability, At the conclusion of the site
assessment, a report documents the observed potential impacts to the subject property that may
have altered the site's ecology, environment, functional use, or economic value, The assessment
only includes visual observations and inquiry into public records, No testing of soil, air, or water
or any other matter is used to render a technical opinion in a Phase I Assessment. The
environmental assessment prepared will follow the guidelines established by the American
Society for Testing and Materials Standard Practice manual for the Phase I Environmental Site
Assessment process (ASTM Designation E 1527).
1905 Business Center Drive. San Bernardino. C A 92408 . 909.890.1818 . Fax 909.890.1809
ATTACHMENT "I"
Mr. Rodrigo Gonzalez
March 13, 2007
Page 2
Results of the Phase I ESA will be summarized into the Caltrans Initial Site Assessment (ISA)
format and incorporated into the revised PEAR.
Task 3: Natural Environment Study (NES)
Lilburn Corporation, in conjunction with Natural Resources Assessment, Inc. (NRA, Inc.) will
update the Biological Analysis previously prepared for the interchange improvements. This
includes aerial photos, information from San Bernardino County, California Natural Diversity
Data Base (CNDDB), U.S. Fish and Wildlife Service (USFWS) and California Department of
Fish and Game (CDFG), as well as data provided in other environmental reports from projects in
the surrounding area.
NRA, Inc. will review the most up to date version of the Natural Environmental Study Report
(NESR) to ensure compliance with current Caltrans requirements. The existing biological
assessment will be supplemented to include those items required by the NES. These items
include the following:
. An updated data request.
. Discussion of regional and local sensitive resources,
. An assessment of impacts to sensitive resources impacted by the project.
. Description of appropriate mitigation for impacts to sensitive resources, as appropriate.
NRA, Inc. will review up to date aerial photos and topographic maps, as well as available data
from the City of San Bernardino, California Department of Fish and Game (CDFG), U.S. Army
Corps of Engineers (Corps) and the Regional Water Quality Control Board.
Existing relevant information regarding the property, will also be reviewed including available
documents on the soils of the project area, the original biological assessment, and any previously
completed environmental docunlents.
NRA, Inc. will conduct a one-day field survey to evaluate and measure the extent of the
drainages on site. Areas of potential jurisdiction will be evaluated according to U.S. Army Corps
of Engineers (Corps) and California Department of Fish and Game (CDFG) criteria. Potential
jurisdictional areas will also be evaluated for a federal nexus as required by the Corps.
Areas displaying potential wetland indicators will be evaluated according to the routine
delineation procedures described in the Corps Manual. At each point, dominant plant species will
be identified and soils examined. Notes will be taken on hydrologic conditions, including such
hydrologic indicators as recent sediment deposits, evidence of inundation (such as accumulations
of vegetation debris showing deposition by water), and surface scour. General site characteristics
LILBURN
CORPORATION
ATTACHMENT "1"
Mr. Rodrigo Gonzalez
March 13,2007
Page 3
will also be noted. Wetlands meeting the definition of the CDFG will also be evaluated and
documented.
NRA, Inc. will include an analysis of the potential impacts of the proposed project on the
jurisdictional drainages. The analysis will include those sections of drainages directly impacted
by the project as well as indirect impacts to the drainage system.
Mitigation measures will be recommended for the potential impacts identified during the study,
including mitigation measures for elimination or minimization of impacts to the drainages, where
possible. The development of detailed implementation measures, such as off-site drainage
replacement, project redesign and mitigation monitoring, is not included in this SOW.
The NES and Jurisdictional Delineation Analysis will be prepared as a stand alone report and the
results incorporated into the revised PEAR
Task 4: Air Quality Assessment
Lilburn Corporation, in conjunction with Mestre Greve and Associates will prepare the Air
Quality Analysis as requested by Caltrans. The Caltrans comments indicate that both a regional
level air quality analysis and a project level air quality analysis are required for the project.
The regional air quality analysis focuses on the project inclusion and consistency with the
Regional Transportation Plan (RTP) and the Regional Transportation Improvement Program
(RTIP). This analysis will focus on showing that the project is included in the RTP and RTIP and
is consistent with the plans that are included in these documents. A quick check indicates that
this project is included in the RTIP, and this will facilitate the regional analysis.
The project level analysis will focus on three topics; i) carbon monoxide (CO) operational
impacts, 2) particulate (PM25 and PMIO) operational impacts, and 3) Mobile Source Air Toxics
(MSA T). In California, the procedure for performing a CO analysis is detailed in the
Transportation Project-Level Carbon Monoxide Protocol (Protocol) developed by the Institute of
Transportation Studies at the University of California, Davis. The US EP A deemed the Protocol
as an acceptable option to the mandated quantitative analysis. The Protocol incorporates ~93.ll5
- 93.117, ~93.l26 - 93.128 into its rules and procedures. This protocol will be used for the CO
analysis.
The PM25 and PMIO hotspot analysis is required per the Federal Air Quality Act Transportation
Conformity Requirements (40 CFR 51.390 and Part 93) and the implementation of the new
PM2.5 National Ambient Air Quality Standard. The EPA final rule that establishes the
transportation conformity criteria and procedures for determining which projects must be
LILBURN
CORPORATION
ATTACHMENT "1"
Mr. Rodrigo Gonzalez
March 13,2007
Page 4
analyzed for local air quality impacts in PM2; and PMIO non-attainment and maintenance areas
was published in the Federal Register on March 10, 2006. A guidance document for PM25
Hotspot Analysis was published by the EPA on March 30, 2006. The first part of the EPA
guidance is to determine if the project is a "project of air quality concern (POAQC)." This step
requires a finding by SCAG's Transportation Conformity Working Group (TCWG). Mestre
Greve and Associates will fill out the required form, which contains a project description, a
summary of required traffic data, and other information depending on the project. On past
submittals Mestre Greve and Associates has also found it necessary to write an addendum to the
submittal that details why the project is not a POAQC. Mestre Greve and Associates will then
participate in the TCWG meeting when they review the application, and provide any subsequent
information requested. The P.M. 2.5 findings are required to circulate for public review for 30
days, support will be provided for this effort!. We feel strongly that this project should be
classified as "not a POAQC," and our cost is based on the assumption that the TCWG will
concur.
The FHWA has issued a memorandum entitled "Interim Guidance on Air Toxic Analysis." The
analysis requires the combination of traffic data, emission factors, speed data, project length and
speciation data to project the amount of air toxics generated. We will follow their published
methodology and perform the MSA T analysis as required.
The air quality assessment will be presented in a report that includes background on the
regulatory framework, the existing air environment, as well as, documenting the CO, MSA T, and
PM2.;/PMIO analyses. The costs include one review and revisions by the City and one review
cycle with Caltrans and FHW A.
Task 5: Noise Assessment
Lilburn Corporation, in conjunction with Mestre Greve and Associates will prepare the Noise
Assessment as requested by Caltrans.
The noise analysis will be prepared in a manner consistent the Caltrans "Traffic Noise Analysis
Protocol" and FHWA Technical Advisories. The FHWA and Caltrans noise criteria are based on
the peak hour of noise, and are in terms of the hourly equivalent level or Leq. The standard is
essentially, that the peak hour Leq should not exceed 66 dBA for residential uses and 71 dBA for
commercial uses with outdoor areas of frequent human use. The existing noise environment will
be described through a noise measurement survey and computer modeling assessment of existing
roadway noise sources. Short-term noise measurements, with concurrent traffic counts, will be
made at up to 4 sites. The site selection will focus on the residential uses and commercial uses
with outdoor areas of frequent human use along the project's limits. The FHW A's Traffic Noise
1 We have assumed the City will be responsible for all legal notification/advertising for newspapers and/or Federal
Registry.
LILBURN
CORPORATION
ATTACHMENT "1"
Mr. Rodrigo Gonzalez
March 13, 2007
Page 5
Model (TNM) will be used for calculations of the Leq noise levels. The future noise exposure for
the project will be developed and compared to the existing noise levels. These results will be
presented in a tabular format showing the resultant noise levels at sensitive receptors potentially
impacted by the project. Noise attenuation may be required in those sensitive areas where the
Caltrans LEQ noise standards are approached or exceeded. If needed, the preliminary location of
a sound barrier and the height of the barrier will be determined.
The TNM Model will be used for all of the computations. The barrier analysis will be conducted
at a level of detail consistent with preIimim:ry engineering plans. Typically, a final barrier study
(not included in this scope) is conducted as part of the final engineering plans which finalizes the
barrier heights and precisely determines the starting and stopping points of the barrier. This work
effort also includes one round of responding to City comments, and one round of responding to
Caltrans and FHW A comments and making revisions to the report as necessary. Once the
original round of Caltrans comments are properly responded to, any additional coordination with
Caltrans and FHW A will be an extra cost.
Task 6: Cultural Assessment
Lilburn Corporation in conjunction with McKenna et al will prepare the Caltrans requested
Cultural resource investigations. Based upon the comments contained in the Caltrans memo
dated July 19, 2006, we anticipate the preparation of an Area of Potential Effects Map (APE),
Archaeological Survey Report (ASR), Historic Resources Evaluation Report (HRER), and a
Historic Property Survey Report (HPSR).
In addition, we will coordinate these efforts with the State Historic Preservation Officer (SHPO)
as well as coordinate inquiries with the Native American Heritage Commission. Our efforts will
include a Paleontological Overview of the project area and preparation of a Historic Cultural
Visual Assessment as required by Section 106 guidelines.
Results of the Cultural Assessment will be incorporated into the revised PEAR.
Task 7: Coordination of Categorical Exemption (CEQA)/Categorical Exclusion (NEP A)
Based upon the results and information gathered as outlined in Tasks I through 6, Lilburn
Corporation will coordinate completion of necessary documentation for adoption of a CEQA
Categorical Exemption and NEP A Categorical Exclusion.
Task 8: Project Management/Coordination
Management of the project includes on-going coordination with T.y. Lin International,
preparation of memos, and meeting preparation and attendance. In order to maximize our efforts
LILBURN
CORPORATION
Mr. Rodrigo Gonzalez
March 13,2007
Page 6
ATTACHMENT "I"
to conduct the environmental evaluation and keep the project on track, we propose to attend up
to eight meetings with T.y. Lin International and City staff at milestone intervals. Project
management also includes interaction with our subconsultants, monitoring of their schedule, and
review of their work products.
Lilburn Corporation will coordinate with T.y. Lin on the completion of the above tasks.
Additional coordination may be required with the USFWS, CDFG, Army Corps of Engineers,
and the City. Many of the studies proposed to be performed under this scope of work will require
assess to Caltrans property. This access is typically permitted through a Caltrans issucd
Encroachment Permit. Lilburn Corporation and their subconsultants will attempt to obtain the
necessary encroachment permit in a timely manner. Permit application costs and/or bonding
requirement by Caltrans cannot be estimated at this time and therefore will be additional costs
billed as a pass through.
Schedule
We anticipate the field survey portions of this Scope of Work can be completed within six weeks
trom authorization to proceed and receipt of authorized Encroachment Permit. Air Quality and
Noise Assessment schedules are dependent upon receipt of an approved Traffic Analysis but can
be completed within six weeks of said receipt. Poor weather conditions or prohibited access may
inhibit the completion of the field studies or unduly affect field observations.
Cost Estimate
Visual Assessment
Phase I/ISA
NES/Jurisdictional Delineation
Cultural Assessment
Air Quality Assessment
Noise Assessment
Coordination ofCE (CEQA)/CE (NEPA)
Project Management
$ 7,000
$ 4,500
$ 7,000
$ 11,000
$ 21,500
$ 31,000
$ 3,000
$ 6,000
$ 91,000
We propose to accomplish these tasks on a time and materials basis. We estimate that a budget of
$91.000.00 will be required to accomplish the scope of work. This cost does not include Caltrans
Encroachment Permit tees for entry onto Caltrans right of way along the freeway.
LILBURN
CORPORATION
ATTACHMENT "I"
Mr. Rodrigo Gonzalez
March 13,2007
Page 7
The cost estimates will not be exceeded unless the scope of work is amended and/or without
prior written authorization from the client or client representative. This estimate is valid for a
period of60 days from today's date.
If you have any questions or would like to discuss this scope of work, please feel free to contact
me at 909 890-1818 or at mike@lilbumcorp.com.
Sincerely,
Mi ael R. Perry
nior Project Manager
ilbum Corporation
LILBURN
CORPORATION