HomeMy WebLinkAbout23-Parks & Rec
CITY OF SAN BERNAblNO - REQUEST Fat COUNCIL ACTION
From: ANNIE F. RAMOS, OIRECTOR
Dept: PARKS, RECREATION & COMMUNITY SERVICES
Date: DECEMBER 14, 1990
Subject: RESOLUTION MODIFYING FEES FOR USE OF
BUILDINGS, SPORTS FACILITIES, PARK AND
RECREATION FACILITIES, ALCOHOL USE
PERMITS, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES, AND STURGES
AIInTTm~TIIM
Synopsis of Previous Council action:
November 19, 1986 - Resolution 86-480 adopted, amending Resolution 83-201 modifying
fees for uses of buildings, sports facilities, increasing fees
for recreational facilities.
August 15, 1988 - Resolution 88-307 adopted, amending Resolution 86-480 modifying
fees for uses of buildings, sports facilities, increasing fees
for recreational facilities, and setting fees for certain
recreation center facilities and for alcohol permits.
December 18, 1989 - Resolution 89-500 amending Resolution 88-307 mOdifying fees
for use of buildings and setting fees for use of parks and park
parking lots.
December 17. 1990 - Public Hearing set for January 7, 1991.
Recommended motion:
Adopt Resolution.
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Contact person: Annie F. Ramos, Director
Phone:
384-5030
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
75-0262
Agenda Item No.
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ClTY OF SAN BERN"DINO - REQUEST F. COUNCIL ACTION
RESOLUTION MODIFYING FEES FOR STAFF REPORT
USE OF BUILDINGS, SPORTS
FACILITIES, ALCOHOL USE PERMITS
PARKS AND PARKING LOTS, EQUIPMENT
AND SERVICES, AND STURGES AUDITORIUM.
Fees for use of Parks, Recreation and Community services
Department facilities and services have not been modified for
the most part since November 1986. In that time, costs for
labor, utilities, custodial and maintenance, and other
associated costs have increased appreciably. Labor costs for
example have increased 28 percent since 1986. Modification
of fees is being proposed to enable full cost recovery from
the user.
Fees for use of
the room being
follows:
community Centers are based on the size of
rented. Room sizes are categorized as
Square Ft.
Capacity
Small Room
Medium Room
Large Room
Assembly Room
Gymnasium
600
900
1200
2000
7900
25
50
75
150
350
The fee formula uses the small room as the basis and includes
costs for maintenance ($4.46), custodial and supplies
($12.23), utilities ($.88), staffing ($6.31), administrative
handling of the application ($5.00) in the first hour of
rental. The additional hourly costs include the full
staffing rates and utility rates plus 15 percent of the
maintenance and custodial costs. utilities, custodial and
maintenance are adjusted accordingly as the size of the
room increases. While fee increases range from 39 percent
for a small room to 57 percent for the gymnasium, based on a
4 hour use, total rates still fall well below commercial
rates.
Costs for sturges Auditorium is based on a similar formula.
The first hour costs includes three additional hours of
preparation time and 8 hours of custodial time due to the
size of the auditorium. The performance rate includes $150
in the first hour and $28 in each additional hour for the
sturges Replacement Fund which is intended to amortize the
capital furnishings and theatre technical equipment.
Rehearsal fees do not include this charge. Section 7. will
allow for the city to furnish sound or lighting technicians,
or stage hands at an additional cost of $7.50 per person to
the user. The rental cost for Sturges piano covers the cost
of tuning which is essential prior to any performance.
Sturges dressing rooms which will be furnished at no
additional charge when the auditorium is rented, is costed
out for use when required in conjunction with the use of the
gazebo such as for weddings.
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outdoor facilities that have been included in the fees
resolution for the first time are the gazebos at sturges
Theatre and La Plaza Park, the City wading pools and the
perris Hill Park stage. The gazebo costs include costs for
administration of the application, general preparation and
clean-up. The wading pool costs include staff time to fill,
monitor, drain and clean the pools. The stage at perris Hill
Park is a new amenity added to the recently renovated group
picnic area behind the swimming pool. Rental rate includes
clean-up and preparation costs, an hourly cost to cover
utilities and administrative costs.
other charges of note are as follows:
Ballfield and tennis court light use cost is increased
from $4 per hour to $10 per hour.
Recreational swim fees are increased from $.50 to $2 for
adults.
Group picnic reservation fees are imposed for the first
time. These are based on exclusive use by the applicant.
Rates graduate from $25 to $250 depending on the size of the
group. Costs are for administrative special preparations for
group users such as washing down of tables, special cleaning
of the restrooms, posting of the area or other arrangements
and additional clean-up, and supplies.
Fiscalini Field is costed out on a per use basis and a
separate charge is listed for light usage.
Ballfield reservations when no lights are used will now
recover administrative costs for processing reservations.
Of special note is Section 5, Paragraph E. which identifies
the priority of use and the fee categories. This section
will permit usage with no cost to department sponsored and
co-sponsored activities. Youth service organizations are
allowed use of outdoor athletic facilities without charge.
All other users including non-profit organizations and tax
supported groups pay the full stated rate. Paragraph I.
allows the Mayor and Common Council to exempt fees as it has
in the past.
Adoption is recommended.
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(STAFFRE:FEES)
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO MODIFYING FEES
FOR USE OF BUILDINGS, SPORTS FACILITIES, PARK AND RECREATION
FACILITIES, ALCOHOL USE PERMITS, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES, AND STURGES AUDITORIUM AND
ESTABLISHING A TRUST FUND ACCOUNT TO BE DESIGNATED THE
"STURGES AUDITORIUM REPLACEMENT ACCOUNT," AND REPEALING
RESOLUTIONS 80-441, 86-316, 86-408, 87-111, 88-307, 88-480 AND
89-500, AND AMENDING RESOLUTION 83-201.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
Findinqs
The Mayor and Common Council
SECTION 1.
hereby find:
A. Hearing has been held by the Mayor and Common
11 Council pursuant to the provisions of Government Code section
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54990, et seq., to consider the levy of new and additional
fees and service charges for various services provided by the
Parks, Recreation and Community Services Department, and for
uses of certain buildings, facilities, and equipment, which
hearing was held following public notice published in a
general circulation
in the
City of San
newspaper of
Bernardino.
B. None of the proposed increases exceed the pctual
cost of providing such services and facilities, and, for those
21 services which are not completely paid for by the proposed
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fees, the additional expense to the City of providing the
services shall be borne by the general fund of the City of San
Bernardino.
C. The proposed fees and charges are reasonable and
necessary to enable the City of San Bernardino to more nearly
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RE: RESOLUTION OF THE
RECREATION AND COMMUNITY
FOR THE USE OF BUILDINGS,
EQUIPMENT & SERVICES.
CITY OF SAN l?(ERNARDINO PARKS,
SERVICES DEPARTMENT MODIFYING FEES
FACILITIES, PARKS AND PARKING LOTS,
meet the
actual
costs of providing such services and
facilities.
SECTION 2.
Policy
Public parks and recreation
buildings and swimming pools, under the jurisdiction of the
Parks, Recreation and Community Services Department, are
public property and as such are available for use by any
person
or persons
in
accordance with
following
the
specifications and as deemed appropriate by the Director.
SECTION 3. Procedure
The facilities and equipment
shall be used only for those meetings and activities pursuant
to City Municipal Code 12.80. Any person, persons, or groups
of persons desiring the use of any facilities or equipment
shall make application on forms provided by the Parks,
Recreation and community Services Department and shall provide
such additional information as may be required to assure
compliance with City Municipal Code 12.80.
SECTION 4. Cancellations. Cancellations of meetings
and activities may occur twenty-four (24) hours prior to
scheduled use of facilities or equipment without forfeiting
any fees and/or deposits collected by the Department. In the
event of cancellation by the Department, notice will be given
as far in advance of the scheduled use as is possible under
the circumstances.
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR THE USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
SECTION 5.
Implementation
Effective
the following rental fees and charges for services and use of
equipment and facilities shall be effective within the city of
San Bernardino.
Service or Facility
Department of Parks, Recreation
Service Fee or Charqe
and community Services
A. Park and Recreation
Facilities
1st Hour Each Additional Hour
Small Room $29.00 $ 9.30
Medium Room $32.50 $ 9.75
Large Room $35.00 $10.20
Assembly Room $38.00 $11. 35
Gym $90.50 $28.00
Shower Room $29.00 $ 9.30
Kitchen $29.00 $ 9.30
FDR Bowl $46.00 $ 8.00
Sturges Auditorium
(Performances) $332.50
$60.00
$33.00
(Rehearsals) $38.00
Sturges Activity
Rooms
$35.00
$10.20
Sturges Dressing
Room
$29.00
$ 9.30
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RE: RESOLUTION OF THE CITY OF, SAN BERNARDINO PARKS,
. RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
Sturges piano
Seccombe Lake
Pavilion
Gazebo (Sturges
and La Plaza)
Wading Pools
Concession Stands
(Encanto, perris
Hill, Nunez and
Seccombe Lake)
perris Hill Park
Stage
Tennis Courts
(Tournament Use
Only)
. Swimming Pools
Ballfield and
Tenni's Court
Lights
Ballfield Reser-
vations
(no lights)
Ballfield (Tour-
nament use)
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$40.00 per occasion
$41. 00
$ 8.00
$25.00
$ 8.00
$ 8.00
$36.50
$50 per use
$25.00
$ 8.00
$ 5.00 per court/day
$25.00 per hour plus $8.00/hr for
each Guard
$10 per hour
$ 5.00 per use
$225.00 per weekend
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
pit Barbeques
$25.00 per use
Recreational
Swim Fees
$ .50 for youth (17 years of age
and under) and $2.00 for adults
Group Reservations
Size of Group Use Fee (per use)
Up to 50 $25.00
51 - 99 $30.00
100 - 199 $50.00
200 - 399 $75.00
400 - 699 $125.00
700 - Up $250.00
Fiscalini Field
per use (without
lights)
$275.00 per use (6 hrs)
Fiscalini Field
Lights
$20.00 per hr
B. parks/Parking Lots for Fund Raising Events
$100.00 per day (not subject to resident or non-resident cost
adjustment)
C. Equipment and Services
Dunk Tank
Rate
$125.00 per occasion
Bleacher (up to 4 sets)
$465.00 per occasion
Portable Barbecues
$ 10.00 per occasion
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
Trash Receptacles $ 2.50 ea. per occasion
picnic Tables $ 10.00 ea. per occasion
plus $25.00 delivery
Stage Trailer $250.00 per occasion
piano (FOR Bowl Only) $ 35.00 per day
Sound system (FOR Bowl Only) $ 60.00 per day
Curtain (FOR Bowl Only) $ 20.00 per day
Folding Chairs $ 1.50 ea. per occasion
Folding Tables $ 8.00 ea per occasion
Bull Horn $ 15.00 per day
Bunting $ 50.00 per day
Picnic Kit $ 15.00 set per occasion
Banners $ 40.00 ea per week
Curtain Dividers $ 15.00 ea per occasion
Kiosk sign $ 25.00 ea per occasion
Choral Risers $100.00 set per occasion
Portable Food Booths $250.00 ea per occasion
D. Alcohol Permit Fees (on City Parks, Recreation and
Community Service Facilities).
1.
Special Events, Athletic Events, Fundraisers
sponsor must be an established, non-
profit
organization.
are
Beverages
restricted to beer and wine.
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EUIPMENT AND SERVICES.
A. Alcohol Permit Fee: $50.00 - when ABC
Permit is not required and participation is
150 or less:
$100.00 - when ABC Permit is required or
participation exceeds 150.
(This fee is in
addition to any rental or staffing fees.)
2.
Private Gatherinqs
A.
Alcohol
Permit
Fee:
$50.00
(-150
participants): $100.00 (151 or more
participants) This fee is in addition to
any rental or staffing fees.
E. Priority of Use
in the following order:
The priorities of use shall be
1.
Parks, Recreation and Community Services
Department sponsored activities.
2.
Parks Recreation and Community Services
Department co-sponsored activities.
3.
Non-Profit,
organizations
youth-service
located permanently in and serving the City
of San Bernardino and tax supported groups.
4. civic and social groups (resident and non
profit).
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
5. Civic and social groups (non-resident or
commercial).
F. Groups in Category 1 and 2 shall pay no fee.
G. Non-profit, youth-serving organizations located
permanently in and serving the City of San Bernardino are
those organizations whose principal purpose is to provide a
service or program to participants, generally under the age
of 18, of which at least fifty-one percent (51%) reside in
the city of San Bernardino. Groups in this classification
shall pay no fee for use of outdoor athletic facilities.
H. A non-residency surcharge of ten percent (10%)
for all facility or equipment rentals, class registration
fees and excursion fees (not to exceed $10.00 on excursions)
and a five dollar ($5.00) per non-resident surcharge for
adults sports programs and art display programs shall be
charged.
I. The Mayor and Common Council may exempt
non-
profit associations and corporations organized primarily
for
patriotic,
civic betterment or charitable purposes or any
local civic or charitable organization from the foregoing
rates and fee schedule for the use of park and recreation
buildings and facilities upon a finding that the rental fee
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provide labor beneficial to the City or its residents.
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
would create a financial hardship jeopardizing the activity
or event planned for such use and that the activity or event
will be of unusual benefit to the residents of the city and
should be supported with public funds.
The word 'local' as
used herein is defined
to mean an organization whose
membership is comprised of fifty one percent (51%) of City
residents.
J. As a condition of exemption, the Mayor and Common
Council
may require that the association, corporation,
organization or
group seeking exemption perform services
or
SECTION 6. Refundable Deposit. Refundable deposits
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held pursuant to this resolution may be refunded in full or
in part within fourteen (14) days after completion of the use
period.
No refund shall be made until the using party or
group has secured a signed inspection and release form from
the appropriate facility manager, and delivered this executed
release form to the Parks, Recreation and Community Services
Department.
'Deductions for any damages to the facility or
for clean up and repairs shall be made from
the said deposit
by City.
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO PARKS,
RECHEATION AND COHNUNITY SERVICES DEPARTMENT MODIFYING FEES
FOR USE OF BUILLDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
utilization of City Employees
SECTION 7.
During
any event when a City employee or employees are required to
be present for the purposes of clean up, monitoring, etc., a
fee shall be paid equivalent to the total cost of said
employees.
SECTION 8. Trust
Fund Account
There is hereby
established a trust fund account to be designated the
"Sturges Auditorium Replacement Account."
Of the fees
established for sturges Auditorium in Section 5. of this
resolution, $150.00 of the first hour operational cost, and
$28.00 of each additional hour operational cost shall be
deposited into the Sturges Auditorium Replacement Account.
SECTION 9. Repeal and Amendment of Prior Reso:ution
Resolutions 80-441, 86-316, 86-408, 87-111, 88-307, and 89-
500 are hereby repealed. To the extent that this resolution
affects fees in Resolution 83-201, said resolution is hereby
amended and modified in accordance herewith.
I HEREBY CERTIFY that the foregoing resolution was
21 duly adopted by the Mayor and Common Council of the city of
22 San Bernardino at a
23 day of
24 vote to ,lit:
meeting thereof, hald on the
,1990, by the following
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RE: RESOLUTION OF THE CITY O~ SAN BERNARDINO PARKS,
RECREATION AND COMMUNITY SERVICS DEPARTMENT MODIFYING FEES
FOR USE OF BUILDINGS, FACILITIES, PARKS AND PARKING LOTS,
EQUIPMENT AND SERVICES.
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Approved as to form
21 and legal content:
COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
FLORES
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
day of
, 1990.
w. R. Holcomb, Mayor
City of San Bernardino
22 James F. Penman
City ~ttorney "
23 By: \.,i4~,~~'? .(--:!-'!''7-.J,
~: U
au (RESO:MODIFYFEES)
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