HomeMy WebLinkAbout37-City Administrator
I-n
I .
C I' Y 0 F SAN B ERN A.D
INTEROFFICE MEMORANDUM
CITY ADMINISTRATOR'S OFFICE
I N 0
DATE:
February 24, 1992
All Departments
RECE!'!Fil .J" "'!. 'T'
TO:
FROM:
"92 FEr 26 P.ll} :46
Shauna Clark, City Administrator
SUBJECT:
92-93 Budget appropriations
---------------------------------------------------------------
Attached is a letter being submitted to the Mayor and Council
which indicates the status of the 92-93 budget. Those
departments which have a March 2 submittal date for their budgets
should hold off a few days until we receive direction from the
Council.
-~/,,~d4/r/ /
City Administrator
1f37
, I
. CITY OF SA~ BERWRDINO - REQUEST IrR COUNCIL ACTION
From:
Shauna Clark
City Administrator
Subject:
Selection of options
policy direction for FY 92-93
budget
Dept:
Date:
February 24, 1992
Synopsis of Previous Council action:
October 1990 -- Mayor and Council eliminated positions and reduced
budgeting levels in order to set aside funds for
booking fees, property ta::, administrative charges
and loss of State funds.
July 1991 --
Mayor and Council adopted FY 1991-92 Budget.
February 1992-- Mayor and Council eliminated 57 positions, reduced
funding, approved RDA chargebacks and increased
revenue in the total amount of $6,045,862.
Recommended motion:
(See page 2 of Staff Report for a list of options)
/r'}?//a1~1.tf:/
Signature
.'
Contact person:
Shauna Clark
Phone:
5122
Supporting data attached:
yes
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. DescriPtion)
Finance:
Council Notes:
I' 75-0262
Agenda Item No.
CITY OF SAN BER.RDINO - REQUEST .R COUNCIL ACTION
STAFF REPORT
Developing the annual budget takes thousands of hours of
staff time. In the past each department prepared their proposed
budget and presented it to the budget committee (composed of the
Finance Director, Assistant City Administrator, and two
department heads) which reviews each line item. After review
the budget committee totals all budgets and determines th~
overage between the expenditures requested by departments and the
amount of funds available.
Next the budget committee goes back to each department and
makes specific cuts in their budget and/or requests a percentage
cut to be developed by the department. The departments then
revise their budgets and resubmit to the committee. The
committee may have to make further adjustments before
presentation to the Mayor and Council. Changes by the Mayor and
Council require further revision. Each revision involves
additional staff time, computer time and paperwork.
Countless hours of staff time would be saved if departments
and the committee knew ahead of time how much money was available
to them for budgeting purposes.
Through an extensive review that took place over the last
two months, the Mayor and Council refined the budgeting levels
for each department and more or less set priorities by cutting
some departments and/or programs and preserving others. A total
of 57 positions were eliminated.
I am requesting that the Mayor and Council make certain
decisions now for next year's budget that will give the
departments and the budget committee general direction and
therefore, save a tremendous amount of staff time.
'.
Exhibi t 1 shows estimated general fund resources,
expenditures and reserves for next fiscal year. If we staff and
supply all departments at the levels established as of February
92, and set aside mandatory reserves such as 186 salaries and
accrued booking fees; the cost will be $68,522,853. Projected
revenues for 92-93 are $65,553,230; a shortfall of $2,969,623.
If we add $1,000,000 for an unappropriated reserve, dedicate
$1,000,000 to repayment of the existing. i~ternal service fund
deficit and set aside $500,000 for a utJ.IJ.ty tax reserve (see
note at' end of report), the shortfall rises to $5,469,623 which
would represent a 7.83% cut to all department budgets.
Exhibit 2 shows what a 7.83% reduction (includes reserves),
a 4.25% reduction (without reserves) and a 2% reduction would
mean to each department.
75-0264
I' 11
.
.
A 7.83% across the board cut would involve additional
layoffs .for all departments. Because of the elimination of 57
positions there are many departments/programs that can't function
with further staff reductions. These include but are not limited
to: Graffiti program; City Clerk: administration, Planning and
Building Services, Finance, City Administrator, Engineering:
field operations, and Garage. In addition, Police patrol and the
Paramedic program would be jeopardized by across the board cuts.
A smaller reduction, perhaps 2% ($1,397,735), might be
absorbed through MS & S cuts thereby eliminating the need for
layoffs. In order to reduce the 7.83% cut to 2%, the Mayor and
Council would have to locate $4,072,888 in alternatives to
department cuts.
The following is a list of options that could reduce the
necessity for across the board cuts:
1. Elimina~e ~reduce the $1,000,000 appropriated reserve
~@y
2. Forego or reduce $1,000,000 dedicated to repayment of
existing de~ ~
3. Identify programs to be eliminated (this action will
create further layoffs)
4. Approve additional chargeback to EDA for maintenance of
City Hall parking structure: $112,973 (less income from
leases: $57,000) .$55~
~ :L
5. Refinance City Ha now: Creates a savings of $500,000
per year (a total of $1,000,000 this year and next if this
year's payment has not been made) and eliminates the need
for $1,000,000 dedicated~epayment of existing deficit
6. Raise taxes: Each~ cent on utility tax equals
$880,000
In addition we are looking at a voluntary furlough program
similar to the one adopted by the County of San Diego. We cannot
count on the furlough to solve our budget problems because we
don't know what the participation level would be. If we had 100%
participation (40 hours furloughed) by 500 employees, we could
generate approximately $300,000.
Please provide general direction by indicating your approval
and/or rejection of the above options or otherwise expressing
your intent. We need a decision today, if possible, because the
first department submittals are due this week.
This request is not intended to lock you in, but merely to
give general direction to staff: . ~e will do the ~ol~o~ing to
ensure that you retain the flex~b~l~ty to change pr~or~t~es and
department allocations:
I. 11
.
.
1. Prepare a line item budget which will allow you to
approve or revise department expenditure requests on a line
per line basis
2. Prepare a simplified program budget which will aid you
in establishing city wide service level priorities
3. Continue to develop methods for generating revenue and
reducing expenditures through more efficient operation
4. Keep you informed throughout the process
Note regarding utility tax reserve: Last year we started
charging governmental agencies for utility tax. We have
collected approximately $400,000 to date. The consultant, Donald
Maynor, has suggested that we set funds aside this year in the
event we enter into litigation with the state. (The County has
paid nothing and owes over $200,000 through January 31, 1992; the
only way to collect is through the courts)
,
,
"
.
~PRELIMINARY 1992/93 SUMMARY
.
GENERAL FUND
----------------------------------------
EXPENDITURES
1992/93 PERSONAL SERVICES PER INITIAL REPORT
OTHER SALARIES BASED UPON 91/92 LEVELS NOT
IN INITIAL REPORT(OT,PT,WCOMP,SPE gAL,ETC)
SALARY RESERVE FOR SAFETY (186)
ESTIMATED 92/93 PERSONAL SERVICES
1992/93 EST MS&S, EQUIP, CAPT ETC
(ALL OTHER EXPENDITURES BASED UPON 91/92
LEVELS)
ADJUSTMENTS TO OTHER 91/92 EXPENDITURES PER MIDYEAR
ELIMINATION OF RESERVE FOR EXTRA PAYROLL
ELIMINATION OF MALL SECURITY
ELIMINATION OF CVB FUNDING
ADDITION OF ELECTIONS FUNDING
RESERVE FOR 90/91 BOOKING FEES
ESTIMATED 92/93 OTHER EXPENDITURES
TOTAL ESTIMATED 92/93 EXPENDITURES
REVENUES
SECOND INSTALLMENT FOR SALE OF POLICE BUILDING
1992/93 ESTIMATED REVENUES
1992/93 NET TRANSFERS
ESTIMATED 92/93 REVENUES
ESTIMATED 92/93 DEFICIT
OTHER POTENTIAL RESERVES
GENERAL FUND RESERVE
INT SVCS FUND RESERVE
UTILITY USERS TAX RESERVE
1992/93 ESTIMATED ENDING GENERAL FUND BALANCE
-tj(id~ / I
.
48,881,868
5,140,715
1,600,000
-------------
55,622,583
12,915,927
(133,000 )
(322,657)
(260,000)
100,000
600,000
12,900,270
68,522,853
1,500,000
65,188,192
(1,134,962 )
65,553,230
(2,969,623)
(1,000,000)
(1 ,000 , 000 )
(500,000)
(5,469,623)
-------------
-------------
I' 11
I' 11
.
.
l!91-93
1991-93 iiDUCTlOI
mUCT I UI AlOUIT 1991-93
OIPIRTl!IT IDJUSTiD AlOUIT (ilQ USlil!SI iiDOCTIOI
OllGIIlL AI mil 1991-91 IILL USlil!SI OILY Il00IT
9l/9l BUDGI! 10JUS!lla!S SUDGIT 7.i3l I.m 1.001
------....-------------------....----------..................--------....-.........-........---....-...........
DID mOl 161,871 31,011 131,830 11,101 II , 61\ 10,651
010 COIIOI COUICIL 331,1l9 15,019 316,160 lI,m 13,131 6,313
030 CITY mil m,m 39,163 !I6,Ol1 18,386 31,699 11,910
OlD CITY !IIISUIII 15,600 15,600 I,ll! 663 3l!
010 CITY ITTOIIlY 1,669,101 83,m 1,186,019 IlI,Ill 61,393 31,m
090 101-0IPIITIIITIL 3,965,300 498,000 3,161,300 ll!,365 lIT ,331 69,316
100 CITY lDIIllSTIITOI m,I99 18,800 518,699 II, 318 ll,I65 10,m
108 CIIIL SIIIICI 179,181 Il,5S1 166,591 IO,S65 11,318 5,m
110 P&lSOIIiL 110, III 10,500 389,611 30,195 16,55T 1,193
1lO PIUlCI 1,113,519 80,\11 1,391,988 I09,Ol! 59,191 II ,860
110 PLIIIIIG l 8UILDIIG SIIIICIS 1,191,131 109,315 1,381,810 186,616 101,336 11,696
100 PIli 13,m,1ll 101,000 13,61l,lll 1,066,316 518,910 m,I91
110 POLICI ll,859,lI8 161,911 II ,391,301 1,113,156 1,163,910 SIl,816
300 IIG I !llIIIG 3,501,016 liO,151 3,190, 16I m,519 139,831 65,815
310 PICILITIIS IIIIGIIIIT 3, 118 ,113 138,m 3,ll9,ll! l56,649 139,313 65,585
380 Pill, IIC l COli SICS 5,985,188 133, 1lI 5,851,161 158,038 lI8,683 lIl,OI9
100 STim 1,758,818 197,595 1,161,183 356,985 193,818 91,116
ISO IISl UIAGllKIT 195,818 35,560 160,158 10,369 11,059 5,105
........................----..------------....----.------------------..
**LISS PID!II POSlTIOIS 110 SILIIY SIIII (I,m,ml 69,886,m 5,169,613 1,969,613 1,391,135
Ullom ilCOllllOID POI PUICHASI 11TH C (319,117) --......-..------....-......---..--------------------..-....-------..
---------....................------....-..----------....-------------..
-----------..-
001 10TlL GIIIIIL PUID 10,591,795
.'
,
c!//h~/tf 2.
,
CITY OF SAN BERN4bINO - REQUEST
From: . Shauna Clark Subject: Selec
City Administrator polic
Dept: budge
Date: February 24, 1992
Synopsis of Previous Council action:
October 1990 -- Mayor and Council eliminated po
budgeting levels in order to se
booking fees, property ta:t, adm
and loss of State funds.
July 1991 -- Mayor and Council adopted FY 19
February 1992--- Mayor and Council eliminated 57
funding, approved RDA chargebac
revenue in the total amount of
Recommended motion:
(See page 2 of Staff Report for a list of optio
,
Contact person: Shauna Clark Phone
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No,)
(Acct. Description)
Finan
Council Notes:
75-0262
I: 11:
FW COUNCIL ACTION
tion of options
y direction for FY 92-93
t
sitions and reduced
t aside funds for
inistrative charges
91-92 Budget.
positions, reduced
ks and increased
$6,045,862.
ns)
/~/aJ/LJd1b'
Signature
5122
ce:
Agenda Item No ,"1
I" ,-11
CITY OF SAN BERARDINO - REQUEST aR COUNCIL ACTION
STAFF REPORT
Developing the annual budget takes thousands of hours of
staff time. In the past each department prepared their proposed
budget and presented it to the budget committee (composed of the
Finance Director, Assistant City Administrator, and two
department heads) which reviews each line item. After review,
the budget committee totals all budgets and determines the
overage between the expenditures requested by departments and the
amount of funds available.
Next the budget committee goes back to each department and
makes specific cuts in their budget and/or requests a percentage
cut to be developed by the department. The departments then
revise their budgets and resubmit to the committee. The
committee may have to make further adjustments before
presentation to the Mayor and Council. Changes by the Mayor and
Council require further revision. Each revision involves
additional staff time, computer time and paperwork.
Countless hours of staff time would be saved if departments
and the committee knew ahead of time how much money was available
to them for budgeting purposes.
Through an extensive review that took place over the last
two months, the Mayor and Council refined the budgeting levels
for each department and more or less set priorities by cutting
some departments and/or programs and preserving others. A total
of 57 positions were eliminated.
I am requesting that the Mayor and Council make certain
decisions now for next year's budget that will give the
departments and the budget committee general direction and
therefore, save a tremendous amount of staff time.
Exhibi t 1 shows estimated general fund resources,
expenditures and reserves for next fiscal year. If we staff and
supply all departments at the levels established as of February
92, and set aside mandatory reserves such as 186 salaries and
accrued booking fees; the cost will be $68,522,853. Projected
revenues for 92-93 are $65,553,230; a shortfall of $2,969,623.
If we add $1,000,000 for an unappropriated reserve, dedicate
$1,000,000 to repayment of the existing internal service fund
deficit, and set aside $500,000 for a utility tax reserve (see
note at end of report), the shortfall rises to $5,469,623 which
would represent a 7.83% cut to all department budgets.
Exhibit 2 shows what a 7.83% reduction (includes reserves),
a 4.25% reduction (without reserves) and a 2% reduction would
mean to each department.
75-0264
.
.
A 7.83% across the board cut would involve additional
layoffs for all departments. Because of the elimination of 57
positions there are many departments/programs that can't function
with further staff reductions. These include but are not limited
to: Graffiti program; City Clerk: administration, Planning and
Building Services, Finance, City Administrator, Engineering:
field operations, and Garage. In addition, Police patrol and the
Paramedic program would be jeopardized by across the board cuts.
A smaller reduction, perhaps 2% ($1,397,735), might be
absorbed through MS & S cuts thereby eliminating the need for
layoffs. In order to reduce the 7.83% cut to 2%, the Mayor and
Council would have to locate $4,072,888 in alternatives to
department cuts.
t
~~
The following is a list of options that could reduce the ~
necessity for across the board cuts: ~l)'\ .;0J
tz.- ""-J]), 1
1. Eliminate or reduce the $1,000,000 appropriated reserve) <;<{ q'") J
[Iv vJ
m Forego or reduce $l,Olld,ooo dedicated to repayment of (JOO'
~isting deficit \ /411
/)
3. Identify programs to be eliminated (this action will g-,V/
create further layoffs) ~
(~ Approve additional chargeback to EDA for maintenance of
\2ity Hall parking structure: $112,973 (less income from
leases: $57,000) $55,973
5 Refinance City Hall now: Creates a savings of $500,000
per year (a total of $1,000,000 this year and next if this
year's payment has not been made) and eliminates the need
for $1,000,000 dedicated to repayment of existing deficit
6. Raise taxes: Each 1/2 cent on utility tax equals
$880,000
In addition we are looking at a voluntary furlough program
similar to the one adopted by the County of San Diego. We cannot
count on the furlough to solve our budget problems because we
don't know what the participation level would be. If we had 100%
participation (40 hours furloughed) by 500 employees, we could
generate approximately $300,000.
Please provide general direction by indicating your approval
and/or rejection of the above options or otherwise expressing
your intent. We need a decision today, if possible, because the
first department submittals are due this week.
This request is not intended to lock you in, but merely to
give general direction to staff. We will do the following to
ensure that you fetain the flexibility to change priorities and
department allocations:
.
.
1. II
1. Prepare a line item budget which will allow you to
approve or revise department expenditure requests on a line
per line basis
2. Prepare a simplified program budget which will aid you
in establishing city wide service level priorities
3. Continue to develop methods for generating revenue and
reducing expenditures through more efficient operation
4. Keep you informed throughout the process
Note regarding utility tax reserve: Last year we started
charging governmental agencies for utility tax. We have
collected approximately $400,000 to date. The consultant, Donald
Maynor, has suggested that we set funds aside this year in the
event we enter into litigation with the state. (The County has
paid nothing and owes over $200,000 through January 31, 1992; the
only way to collect is through the courts)
~
-
.
PRELIMINARY 1992/93 SUMMARY
GENERAL FUND
EXPENDITURES
1992/93 PERSONAL SERVICES PER INITIAL REPORT
OTHER SALARIES BASED UPON 91/92 LEVELS NOT
IN INITIAL REPORT(OT,PT,WCOMP,SPE SAL,ETC)
SALARY RESERVE FOR SAFETY (186)
ESTIMATED 92/93 PERSONAL SERVICES
1992/93 EST MS&S, EQUIP, CAPT ETC
(ALL OTHER EXPENDITURES BASED UPON 91/92
LEVELS)
ADJUSTMENTS TO OTHER 91/92 EXPENDITURES PER MIDYEAR
ELIMINATION OF RESERVE FOR EXTRA PAYROLL
ELIMINATION OF MALL SECURITY
ELIMINATION OF CVB FUNDING
ADDITION OF ELECTIONS FUNDING
RESERVE FOR 90/91 BOOKING FEES
ESTIMATED 92/93 OTHER EXPENDITURES
TOTAL ESTIMATED 92/93 EXPENDITURES
REVENUES
SECOND INSTALLMENT FOR SALE OF POLICE BUILDING
1992/93 ESTIMATED REVENUES
1992/93 NET TRANSFERS
ESTIMATED 92/93 REVENUES
ESTIMATED 92/93 DEFICIT
OTHER POTENTIAL RESERVES
GENERAL FUND RESERVE
INT SVCS FUND RESERVE
UTILITY USERS TAX RESERVE
1992/93 ESTIMATED ENDING GENERAL FUND BALANCE
-tHid/.-rt' /
.
48,881,868
5,140,715
1,600,000
55,622,583
12,915,927
(133,000 )
(322,657)
(260,000)
100,000
600,000
12,900,270
68,522,853
1,500,000
65,188,192
(1,134,962 )
65,553,230
(2,969,623)
(1,000,000)
(1,000,000)
(500,000)
(5,469,623)
-------------
-------------
I'TII
.
.
1992-93
1992-93 REDUCTIOR
REDUCTIUR 1I0UIf 1992-93
DKPAITlKRT ADJUSTED 1I0UIT (REQ mEmsl REDUCTIOR
DRI GlIAL KlDm& 1991-92 (ALL mEmsl UILY 1I0UIT
91/92 BUDGET ADlUSTRITS BUDGET I.m 1.151 2.00%
---------------------------------------------------------------------------------
010 lATOR 161,812 32,011 132,830 11,101 22,611 10,611
020 COIIOI COUICIL 331,119 11,019 316,160 11,111 13 ,Ill 6,323
030 CITY cms IBI,llI 39,263 lt6,Ol1 IB,3B6 31,699 11,920
010 CITY TREASURER 11,600 11,600 1,121 663 m
010 CITY mORlEY 1,669,101 83,111 1,186,029 llI,m 67,393 31,m
090 101-ORPAETlRlm 3,961,300 198,000 3,161,300 llI,361 111,332 69,316
100 CITY ADlJlISTRATOR iiI,I99 28,800 m,699 11,318 22,161 10,IlI
108 CIYIL SERYICE 219,181 12,181 266,191 20,861 11,328 I,m
110 PRRSOIIRL 110,111 20,100 389,611 30,191 16 ,ill 1,l93
120 mAlCE 1,113,129 80,111 1,392,988 109,021 i9 ,191 21,860
110 PUIIIIG 1 BUILDJlG smICES 2,191,131 109,311 2,381,820 186,616 101,336 11,696
200 rm 13,T28,llI 101,000 13,62I,llI 1,066,326 118,910 m,I91
210 POL1CR 21,819,218 161,911 21,391,301 2,113,116 1,163,910 iIl,826
300 EIGllREIIRG 3,101,016 ZIO,m 3,290,161 m,II9 139,831 61,811
3ZO FACILITIES IAIAGEUlT 3,118,113 138,812 3,219,llI 216,619 139,313 61,181
380 PARI, REC 1 COD SYCS 1,981,188 133 ,Ill l,m,I61 118,038 218,683 III ,019
100 STlIET 1,!I8,818 191,191 1,161,213 316,981 193,818 91,126
1\0 1lS8 IAIAGURIT 291,818 31,160 260,218 20,369 11,019 1,201
---..----....-.....-------....---..-.......------------....-----
**ms FROm POSlTIOIS lIO SALAiY SAilI (1,182,m) 69,886, III 1,169,623 2,969,623 1,391,131
**1I0UIT RECOUEIDRD FOR 'UiCHASR 11TH C (319,111) --------_....-----~---_...._--_...........------------------_....-..
----------..------....-..-..------...--.......-.....-..--------------
-----------..-
001 Tom GEIEiAL rulD 10,191,191
6M~Z
II
MADGE M. BLAKEY
_.~
-
C!!nuntunf ~ntt_ ~iesn
.
.
DEPARTMENT OF HUMAN RESOURCES
LABOR RELATIONS OFFICE
1800 PACIFIC-HIGHWAY. ROOM 203. 8AN DIEOO. CAU'O....... 82101.2422
C8181 01.8180 . LOCATlON CODE 730
LETTER OF UNDERSTANDING
BETWEEN
THE COUNTY OF SAN DIEGO
AND
SAN DIEGO COUNTY EMPLOYEES ASSOCIATION (SDCEA)
AE, CL, PS, MM, PR, FS, SS UNITS,
SAN DIEGO COUNTY PROBATION ASSOCIATION (SDCPA)
PO UNIT
and
SERVICE EMPLOYEES INTERNATIONAL UNION, AFL-CIO & CLC, LOCAL 102
CR, CM, HS, RN UNITS
VOWNTARY TIME OFF (VTO):
BUDGET EMERGENCY-TIME OFF FOR PUBUC SERVICES ("BE TOPS' PROGRAM
ThIs attests to and records the agreement 01 the County 01 San DIego and San DIego County Employees
..6ssoclatlon CAE. Cl, PS. MM. PA, FS. ss UnIIs). San DIego County ProbIItIon Assoclallon (pO unit) and
ServIce Employees International Union, AFL.QO & a.c. Loc:aI102 (CR, CM. HS. RN UnlIs) regarding the
development of a Voluntary TIme Off Program (VTO).
INTRODUCTION:
The San DIego County Employees Association, San DIego County ProbldIon AssocIaIIon and ServIce
EmploY- IntematlonBl UnIon, Loc:aI102 and the Ccu1Iy 01 San DIego haw been meeting to address the
severe budgetary COIlSlI'8InIs facing the County of San DIego In FIscal Y8lII' 91.Q2.
In 1982. the Board 01 Supervisors InItIatecIthe voluntary short term work furlough program to addras
periods 01 economic hardship. The program has been suee 1111dIy used fNfIlthe years by hundreds 01
County employees reUtlng In a beneIlt to the aftecled employees and a slgnIIlcant savings to the County.
As a means of further addressing the economic haIdshIp faced by the County. the use 01 Voluntary Time
Off (VTO) Is proposed under the "BE TOPS" program with the following elements.
I' 'II
.
.
Voluntary Time Off (YTO):
2)
1)
CAMPAIGN: A joint County-San Diego County Employees AssocIation, San DIego
County ProblIlIon AssoclatIon and SeIVIce Employea Intematlonal Union, LoCal 102
campaign wi( be concIucted by the County of an employees to oblaln pledges for VTO
which the employee wll take off by June 30, 1992. The parties wDr establish a Joint
commllIee 10 coordinate ImpIamentaIIon of the campaign.
CONDmONS: NotwIthstancllng the provisions of Short Term Voluntary Work Furlough
Included In the CImlIlI Memonmdum of Agreement (MOA) ~ the parties, the
appolnllng aLd10rlIy may grant a permanent or probationary employee voluntary time off
(unpaid Jeave of absence) without pay with right to retum 10 the same position, subject to
the following concIilIons:
(a) Unpaid Jeave (VTO) may be taken In incrementS of one full hour.
(b) This unpaid leave (VTO) shall be avaBable only during periods designated by the
Board of SupelVisors as times of economic hardship.
(e) VTO shall be avaIabIe to employees by voluntary pledge for the period of
December 17, 1991 to June 30, 1992.
(d) VTO shall not exceed the total number of hours In the employee's regular pay
period.
(e) Credits towaId slck leave, vacation and holiday e1lglbBlty shall accrue as though the
employee were on paid status.
(f) VTO shall apply toward time In seIVIce for step advancement. comple1lon of
probeIIon, and toward seniority for purposes of layoff.
(g) VTO shall be graJUd without requiring employees to first use accumulated vacation
and eompansatory time off.
(h) vro .... be avaIabIe only to employees who 818 on paid status the entire work
day before the begllring of the VTO as well as the entire work day after the
compIelIon of the VTO.
(I) VTO 8hall1ICll be avaIabIe to employees on other leave wIlhcU pay, nor shaJllt be
U8ed In combIIl81Ion wIIh paid leave which must be exhausted prior to commencing
other Ie8ve wIhouI pay.
3) j:J FYlBILITY: Under this VTO program. employees pledge to take VTO for the period
December 17, 199110 June 30, 1992. SchedlAlg of VTO may be:
(a) to I8duce the work day (e.g., 7 hour work day)
(b) to raduce the work week (one or more days 011 per pay period)
(e) 10 be taken In a block of one day or one or more hours as an employee now uses
vacation or compensatory lime.
4) NOTICEITIMETABLE: All affected employees shall be notified of the VTO program
descrlbed herein In a llmeIy mamer, followed by an enrollment period.
2
I' III
.
.
This program wll exln from December 17, 1991 to June 30, 1992.
During the enrollment campaign perlod, the employee shall subml a pledge to "BE TOPS'
lor the number fA hours/days the employee wIl take VTO. JoIrf agreement between the
employee and hIs/her appointing authoIty wll detennlne the lIlClICt hours/days to be taken
011.
5) AGREEMENT TO SUPPOR.l: The parties agree that:
a) The ChIef Admlnlslratlve 0IIlcer or his designee shaJl dlrecl department heads/line
supelVIsors to urge employees who are able and wiling. to IIllIke a "BE TOPS'
pledge and take advantage fA the program.
b) The .Chi8j. Admlnlslratlve 0IIIcer or his designee shall dlrecl department heeds/llne
supervtsors to make presentations to employees to posIIvely reinforce the mutual
benellts lor both the County and the employees if they pledge to participate.
c) The County shall develop and distribute literature to employees emphasizing a) and
b)abov8-
6) ADMINISTRATION: The administration of the VTO program is subject to the rUes and
requirements of the Auditor and Controller.
FOR THE COUNlY OF SAN DIEGO:
FOR THE SAN DIEGO COUNlY
EMPLOYEES ASSOCIATION:
MADGE M. BLAKEY
Labor Relations Manager
EUSEO MEDINA
IIUrIm General Manager
FOR THE SAN DIEGO COUNlY
PROBATION ASSOCIATION:
Dated:
DON REEVES
f)fecclllve DInlctor
FOR THE SERVICE EMPLOYEES
INTERNATIONAL UNION, AFL-ctO &
CLC. LOCAL 102
EUSEO MEDINA
Preslclent
Dated:
3
.
<!Ioun~ of ~att ~regn
I: 'I:
.
.
NORMAN W. HICKEY
eMIl' Al)MINleTlUllT1W OF"CI"
,.t. Ut.ueo
'AX' ..,.. ..'J'-4IOeD
CHIEF ADMINISTRATIVE OFFICE
'800 PACifIC HIGHWAV, SAN DIEGO. CAUFORNIA 82101-2.72
December 18, 1991
TO:
Department Heads
Elected Officials
'Court Administrators
FROM:
Norman W. Hickey
Chief Administrative Officer
"BB 'tOPS": BUDGET BMBRGBlfCY--VOLmlTUY 'lIMB on FOR PUBLIC SERVICES
:In response to the County's difficult budget picture, the Board of
Supervisors, in cooperation with the County's labor unions and
associations, has launched the "BE TOps. program. This proqram
needs your stronq support to help conduct a pledge campaign to
encourage co_iaent by County _ployees to take Voluntary Time Off
(VTO) .
.
Please encourage your employees to fulfill their VTO pledges by
granting th_ the unpaid time off. our goal of $5.8 Million in
savings will be reached with everyone's cooperation. Pledge for1llS
and instructions will be distributed to all departments by close of
business Friday, DeceJlber 20, 1991.
The CJoa1 of the progru is to generate sufficient salary savings so
that SOlIe County services will not have to be eliminated. Each
_ployee is beinq asked to donate by taking .VoluntaryTillle Off.
Pie... .o~.t fti. i. . YOIU1l~ar9 DrtWrraal
The rul.es pertaininq to Voluntary Short TerII Work Furlough apply to
VTO with the followinq enhanc_ents:
'Voluntarv Time Off tV'l'Ol:
Ca) VTO Cunpaid leave) _y be taken in _OUDU as saa11 .s
one l11 bour and IIllY be used in a block of one day, a
half day or as an _ployee now uses vacation or
cOlllpensatory time. Employees _y take in excess of 80
hours of VTO even if they took Voluntary Short Term Work
Furlough under the County's normal proqralll.
(b) Pledges for VTO are for the period December 18, 1991
through June 25, 1992. The navroll code is "VTO."
I: II'
.
.
(c) Credits toward UTIREKBN'l' (aotive servioe and salary
.0omputatioD), sick leave, vacation and holiday
eligibility will accrue during V'l'O as though the employee
were on paid status.
(f)
(g)
(h)
V'l'O will count toward
advancement, completion
seniority for purposes of
time in service for step
of probation, and toward
layoff.
V'l'O shall be granted without requiring employees to first
use accumulated vacation and. compensatory time off..
During the enrollment campaign period, the employee shall
submit a pledge to .BE TOps. for the nUlllber of hours/days
the employee will take V'l'O. Joint agreement between the
employee and his/her appointing authority will determine
the exact hours/days to be taken off.
Should it become necessary to mandate work furlough at a
later date, employees who have previously volunteered for
V'l'O or short term voluntary work furlough will receive
hour-for-hour credit for such unpaid time off taken from
December 18, 1991.
The procedural instructions prev'iously distributed to payroll
clerks for Short Term Work Furlough have been updated to reflect
the aforementioned changes and will be distributed under separate
cover by the Auditor and Controller.
The participa1!ing employee organizations will. be contacting
departments to schedule work site meetings with employees to
encourage the use of V'l'O during this .BE TOps. campaign.. These
meetings may be conducted on County tille during normal work hours.
(j)
If you have questions or desire clarification regarding elements of
the VTO, pl_se call the .BE TOps. HOTLINE in the Labor Relations
Office at (S30) 531-5853. In addition, this special HOTLINE is
available to respond to employee questions.
w. ~iJ
I: III
~OUNTY OF SAN otlGO
INTER.DEPARTMENTAL CORRESPONDENCE
December 18,1991
P.I. 271
TO: Payroll Clerks
FROM: Payroll and Travel Accounting
SUBJECT: VOLUNTARY UNPAID TIME OFF
The Board of Supervisors has passed an ordinance providing for a new type of
unpaid work furlough. While similar in many respects to Short Term Voluntary
Work Furlough (STVWF). the new Voluntary Time Off (VTO) differs in the
fo 11 owi ng respects: .
VTO can be used in minimum increments of one full hour instead of one full
day. Employees should be advised to ensure that they have sufficient net
pay to cover all deductions before taking large increments of VTO.
There is no limit on the amount of.VTO used (however, usage is subject to
departmenta 1 approval, of course. ) .
VTO will be credited ~oward retirement, with the County offsetting the
employee share of retirement contribution for VTO hours.
Employees in classes designated DA, 01, OS, SM are. not participating in VTO
at this".time and will therefbre be subject to the provisions of STVWF. .
Most other features of STVWF are incorporated into VTO, in that'it counts
toward vacation and sick leave accruals, holiday eligibility,. step increases,
completion of probation, and seniority points. As.with STVWF, VTO is not
available to employees on other leave without pay,.and an employee must be in
a paid status immediately before, as well as immediately after, VTO.
VTO is available for use. immediately under payroll code XIQ.
If you have any questions regarding the abOVe, .please call Barbara Scott at
~ 531-532', ., ... "'.,,, " (S30) 531."73.
'c.;JAM~ "M ,gO'
Payroll and Tr vel
PTA:DJK:lf
c: Department Heads
I 11 :
.y,~J.U~
Budget Emergency _
- - Time Off for Public-Services
FACI:.SBEEr
THE VOLUNTARY TIME OFF (VTO) PROGRAM
The Fl of the propm is to fenerate ~nfficient savinp so that some Conn\)' services will
not have to be eliminated.
. "BE TOPS"-BUDGET EMERGENCY-TIME OFF FOR-PUBUC SERVICES is aioint-
County and UnimI' Association DRll!r.IIII
. This is a VOLUNTARY program.
. vro may be taba in IJDOUDls as small as ODe (1) hour. TIicre is DO maximum on the amount
of vro IIoan taba subject to Departmeatal approval.
. - vro is taba as JOII- use vacatiaD ClI' Cllmp"ft...cny time-olf: sabjcct to prior approval.
vro wiD. be credited bJWu'ds .aL....-t (~ scnice aDd aIuy CllIIlpotation), with the
c-ty pa,m, die cmp/oJ='a share of redremeat ~ dmiag vro.
. Credits IWanl sict ~ ,.....~ lIIId IIoIiday PJialhWty wiD .. -,' - to accrue cIuriD& vro _
as if die ~ _ OIl pIid IlabII.
.
· IfJOll- '~'rins tU:iac... catR ....'-'-Iiaoada (Pding.J, Man:Ia, etc.) ofvro-JOlI
ahoaId caat.:t "P-"lp11y" Ben fit_ (RGbert 10Jn0s00r 236-2203) I. E'e ~ -.. ._
Note: -- Wldiw -.. lair II . ~--... .-",. *~ ptIIfitJft fl/7fII/r _
....i_JJCf'r_" .IIJII'''~~_
. Wbea tame vro, JOII aboaId _ that JOlIIIRc ..,.m...-. IICt JIIl'I to __ JOUr pcnonaI
cIcducticm.
· Yom- ... . . --~_ to ... die ComIty lIIId JOUr wiiDa/--, '..:.!", in "'~
aaviDp. U-, if cir-n-_ ..._.-4 JOlI &om t""P"1c JOUr pIcdp. die time wiD DOl be
cIeductecI &om JOUr JIIl'I.
. SbouId it-~ ft, "7 to ...........P. wnrt furtoup at . Iarct date, cmplo,yeea who !law
pRVioudy _.I..... r"lld far vro wiD -reccftc hour far hour aedit far vro Iakca &om
Decem_ 17, J99L
NOTE: Dtuinc pay petiDd # IS 1I6idJ _ the peiod JIIItUI1IY 10.2J, 1992 tlIf4 is paid GrI
Jt111UJ117 31, ~ 0.- 1ft 110 employ<< ~ to Italth iIuurance Of' flDible
bmefit p/IIns. 77ti.r is .... m:eIImt ~ to rue YTO sin<< the trtbu:tiott in pay rauIting .
jtrJm the use of YTO will be ptIIti4Ily offset by "" lIbsDtce of enrpIoya CDIII1ibuliotu to
~
~~ \"VMt"N"\C.LJ lV rl~l Al"I""U~t"Al n:rti\N.
.
~ ~i~t<i(
. . lOTL.. toTAL UTlMATED
llS'ARlU~ j~',' '::/.,,;11'_: :,~.:8AVlNG~:
.7. ,......' '-"",~> \):,:~~,";" PtEDaiD ftmGED . PLEDGEo"
lIS 1.320 S29.599
7 280 ".402
. 2.731 m.815
. 380 S7,018
o 0 $0
2 10 13.428
o 0 $0
50 2.157 "1,980
1 40 11.184
110 7.973 1185.821
1st 8,780 1106.535
12 Z.925 139.880
4 188 11.927
1 80 11.081
Z3 931 116,460
10 248 ",839
114 4,359 179.637
& 200 ".413
o 0 SO
1 40 S809
7 291 16,488
o 0 SO
o 0 SO
11 113 110.475
. 252 ".581
15 3,194 141,8llS
o 0 SO
1 40 S582
1 20 1197
. 1.1174 114,981
10 480 18,8Oll'
o 0 SO
4 144 13.770
15 4,272 181.058
11 4tf1 "887
I$l 15,780 12Z3,017
~ 1,883 125,402
. 170 118.795
B 1,120 118,534
42 1,338 119,2C12
. lIOO 13.355
2 120 11.906
. S,SS3 _.103
1 13 1136
2Z 1.m 123,484
7 380 S7,l96
1 4 SS5
525 2Z.309 1412.570
00$0
1 4 S80
??oo BoInl 0IlIces
0130 Clerk~
J200 ChIef A4mIn 0IlIcw
.J210 Equal QIlIlclr1uniIy Mill 011
J22C) L.AFCO AGmio.w..alolll
DOO CounIII
l450 CIvIl Service CorNnisslOn
J500 o.pc Of ItuIMn Resources
'l6llCI TfWlIIllonl. Allain
J7SO o.pr Of InlounMio.. S\a
1050 AudIIar & ConlnlIIer
:150 Nr_1!'
12110 T_-T_ CollllCtor
1290 Aelirlmelll. 51 : : 'ilion
1300 o.pc Of Pun:hasingICont.
1500 Reconl.
2000 SuperIor Court
!ll5O PublIc Adn...w..aor
!100 MunIcIpaJ Court e Cajon
~ MunIcIpaJ Court North Co.
~ MunlclpaJ Court South Bay
!300 MunIclpaJ Court San Dleao
l350 MunlclpaJ Court-Edp SeM
2400 SherIII
5lO ManIhaIl
2100 "-'ue &
~"=.. I~
~Clerk
2900 Dlslrlct
2150 PubIc Del....
29llO All OII_.Co! lSIl
lOOO ConlIIcI PubIc DeltllCl.
3100 PnlbalIan 0...-"....4
3700 ANa On AaJna
3100 o.pc. Of SodII Sen1c:8l
~ ClfY_
4300 AnIm8I ConnI
4850 WQhlS & Meas
=~
5100 PIIlls & R-......
5500 GeMraI S. .
5830 Dev.
5150~&"'" Use
57SO PubIc WOrts - Road
5870 Cao - Cable TMvislon Fund
8000 Oecll Of "-III SeIIIices
8800 Public WortlS - LlQ Waste
6830 Public WortlS - Solid Waste
.....>, .' .........
TOTALS
..:. "2,180 '1O,471:~1.586,62S
1st ~ Results
oICTUAL ...lCTlJAL VTO ACTUAL
STAFI'VTO .:.HOUA$. '.'8AVlI.J:...
',STPl'l':"'" ..."1ST..... ." .;";.~.\,.'4
5 30 I S724
5 21 $134
52 4n 113.883
1 . 1173
1 " S2llO
9 84 11.170
1 . 1150
26 196...293
o 0 SO
54 484 18,898
51 4B S7.366
76 43ll S7.044
n 513 S7.313
12 100 11.508
13 56 11,286
2 3Z 11.169
62 69Z 114.653
1 . S226
3 40 S577
8 51 S859
6 39 S886
20 237 13.701
o 0 SO
3 43 S552
7 IZ S84Z
Z4 2118 S2.879
o 0 SO
8 10. S3.OZ8
o 0 SO
o 0 SO
5 . S80Z
12 106 12.115
2 M S457
16 111 12.11.
56 ' 5B 18,107
108 ,l.ll91 115,1150
22 111 12.748
,. 17 11._
11 110 11.829
23 1. 12.1.
o 0 SO
10 10 12.004
48 401 15,903
1 13 1139
. 39 213 15.949
26 2C1 14.717
o 0 0
194 1,348 125.203
4 34 S467
o 0 0
'1.122 .',160 $169,540
I' IT
. ~D ,.I. Up&
Budget Emergency -
Time Off for Public Services
I I 'II
TO AU. aMlNTY EMPLOYEES:
AI.. _ """""'-_ 011 December 16, 1991, die Bon ol SupaviIon, die QieC Admau..dve Offic:er,1IId Dep-lb.d
Heada, ,......' 1br:lr IUpIlOIlIO aa aapaid VaIaaaIy TillIe 00' (VTO) Propam. TIIia Acdoa _laba ill....... -10 fie
a-tta -l""baclaetpiclalellldll...........,.sby dieS. DiepCouaty Ilo'i.l(~'" ~ I..~_.. SeMlle II~~",
... .....~-....tJDioa,LocIII02; SociIl Sln_ Uaioa. SEIU, LocII535; S. DieIO Caualy Piollldo. .A.au \' .~..,:......
.- N-n.-.... n-..u SlIedfri Ii 10010 . ',', L.Ii>! '.,
~--.v-l--r-I .&~ ,.~ . . .-:: '(:.:~:' .::,":. .... ",.- '. " ;{:{-:'-~Wii!i.'.~;';.-'#:':';.::"~
.' , '. . -.".".. ""-: - ,_ .'.~~':."-' :,: :.-',: -l -~~::~ ;'f1:~~:""
'I1IeIe1l" L...w...,CGaaly..~caadolopucectpalllictct!iceII '. _', :~;.o",:
, .
. ".' '0: '0#'
'yc.iCIII.........liaIolllrouP die BE TOPSl'qIamllldr~ ... ~..vJDP;'i-f:)~1:'
}';:. "'. -C-",~...'.r-..~,
WIIIt is BE 1tlPS? 11 II. JlIIIIIIID olvolalaly lime off (1IIIpIid leave ola'-'oo) widIoat pay widI ri&IIt 10 .....eofle
IIIIIe po ..;,' .. YOll may lib Ibis IIIIpIid leave (VTO) far.1laIe . ODe hoar, ar JUII CaD aeduce ,..r ~ (1l1oarday).
....4_ 111 . ar lBe _lime oft. CIdIs IOWIId . ..ch__t (actift .mi:e ad ......, -plltlltloa), Iict..... VCIiico
IIIId IIoIidaydi&\blllly willlIppIy. vro _ will count lDWIIIIs lime ill aervice far., lIl\aDCCIIIeIIl, ~....... III....
Iioa, IIId IDWW -uority.
Uadcr die BE TOPS PJogmm. J'ClU sip . JIIelI8e 10 _ vro cIariD& die period December 18. 199110 1_ 25, 1992. The
~ -- will be deposiled ill. speciIIlllCCIUIII wi1b die pi. ol poeIlIIiq ...-.- aIIry saYiDp 10 dIIl_ Caanty
IllIYicea wiD .. llave eo be I'Jlmln.....
PIeue JIIedIe. macll. J'ClU CaD by fiIIiDc OIIldle chec:t below IIId IlllIInIinJ it III: CIIby ManiDez, ~Il-ol IIII1Dm1n
Rao...-.- BE TOPS P'qIaaIa Mail SlIlp Ii.... W'1lh,..r1lpJlOiDliog .....itI. .........4i. fiB ilia JUIIr -f ~ 11 willi die
paymII coda -vro" bdle ImpIid lime .... ' . 'c,
.
HOURS
::oR: "BE TOps.
:JUDGET EMERGENCY -
nME OFF FOR PUBUC SERVICES
EMPLOYEE SIGNA11JRE
PRINT NAME
SOC. SEC. NUMBER
CLASSIFIC A TIO~
DEPARnIE"'T
, ,',,"," ._," . 'i' """",
'- ,', . ""'..-,;"'~"' "".." '4< "'''...r..;:".,,,;''
- -..;.. .o-_~if!.~~~_.. ~~_ ,,' ,__":~~1~:, ~~~:~J:.~\~;.':'-
---.._._....."W'
PUBLISHED BY AND FOR EMPLOYEES OF THE COUNTY OF SAN DIEGO JANUARY 1992
II Drastic measures I Employees asked to take time off without pay;
taken to address I
severe budget deficit Action would save jobs, maintain public service
An absolute hiring I As an alternative to
freeze.. voluntaJy work I the possible layoff of I
furloughs and a ban on employees and to preserve I
promotions are among a long many public services, a
list of measures which were coalition of employee
proposed or put in place in labor organizations and
recent weeks to cope with County management has
the County's money prob- endorsed an unprec-
lems and to achieve an edented plan under which
acceptable level of savings. employees are being asked
Faced with a dramatic to reduce their salaries by
drop in general fund rev- taking voluntary time off
enues - primarily due to the without pay.
prolonged recession _ The voluntary work
Coun~' administration furlough plan calls for all
estimates that costs must be TIME OFF -First emplo)'e.. 10 submil pledge cards Coumy employees to take
reduced by $20 million to \'Oluoleering 10 ,ake lime off 10 help Count)' budget crisis M'ere 40 hours off without pay
effectively cope with the Lourdes Barnes. Henr)' Gasang and Sharron Hodges, all oflhe before June 25. 1992. The
deficit. Treasurer-Tax C ol/eclor, Some 80 of Ihe departments's 95 action is expected to result
In announcing the emplo.',ees M'e., 00 voluntary M'orkfurlough December 26. in savings of $5-to-$9-
newest round of cuts, Chief million.
Administrative Officer Most benefits continue while on furlough County department
Norman W. Hickey said, The worlc furlough during slow work periods heads, executive manage-
MNo pmt of the County program - in which all when their absence would ment, and the entire Board
operation will remain ,employees are being asked not place a major burden of Supervisors kicked off
untouched. Although we to take off one week on colleagues. Department the work furlough
hope further cuts will not be without pay - is an supervisors have the program by signing cards
necessary, we CaMOt extension of a program discretion to approve or pledging that they would
gulll'lllJlee it. The economy which has been available deny individual requests take furlough this fiscal
(c..- on "..1) for aImost 10 years. for voluntary furlough. year totaling 40 hours per
During 1991,882 The voluntary program person.
employees requested and was initiated nine years ago Pledge cards were
were panted work furlough to reduce costs and layoffs subsequently distributed to
for a IlIIal of 53,171 hours. during an earlier fiscal all employees as pan of a
Employees who , crisis. From June 1982 to campaign dubbed "BE
volunteer to take off April 1991, the program TOPS" or Budget Emer-
without pay retain job saved the County nearly $4 gency: Time Off for
security, benefits and million. During fiscal year Public Services.
seniority for purposes of 1990-91, it resulted in Here's how the
layoff. They continue to $400.000 in salary savings. program works: partici-
accrue sick leave, vacation i I I pants sign a pledge card
and time toward completion i BE TOPS bolli.. and agree to take days or
of probation. Earning ,A labor ",lations hOlli.. hours off on a flexible
retirement credits while on I has been eSlablished 10 basis, All time off is to be
leave is a new incentive. Ii answer questions on me scheduled in coordination
voluntary work furlough
In the past, employees program. The number is with department heads.
have been encouraged to . iS~I) ~31-~8~~, Chief Administrative
take time off without pay fConnnuf.'d on Page 5)
1Iore'. .....Is ........
~-........
FnelDlljor employee labor
ora'" . ...... II', wcdtiogwicb.
CClOIIlJ _, c:rafIod Ihc
w1.-y work_zit
--
I!Ddonioc Ihc _ 1ft Ihc
San DioF CouIlly Employees'
Aam.. ., Deputy Sberiffs'
Assa.. Social Services Union
Loc:aJ 53S,1hc _on Assn.,
and Scn-ice Employees
lnl<ma<ionaI Union Local 102,
CoIJea:vely. these five unions
ropresem some 10.000
emp~.
PR/\ TED \I m / Sri}' I\K ri\ Rf("rCUn P4PfR
News
I
"
~
......J
,
BLANK BOARD-Huma. Rtsourus clerk Maria Borban
uam;nes Q virtually empty job announcement board which
IIOr11UJ/ly CQlTits hundmls of job liS/i.gs. Some J .700 County
jobs Qrt ClITTtnr/y jroun.
We are not "broke"
Conlr8ly 10 occasional
comm.nts, the Counry is
DOI..brok.... This year's
budg.t of$1.9 billion is
funding more than 500
programs.
W. spend about $1.63
per day per resid.nt to pay
for hundreds of public
service programs to benefit
the 2.5 million peopl. who
Jive in San Diego Counry.
We pay OUI $23 million
.very payday to more than
15,000 .mployees.
The problem is two-
fold: the economy is
taking its toll and the state
is experiencing its own $4
billion deficit.
Locally, the Counry's
fiscal dilemma stems from
several problem areas:
sales and use tax revenues
are below last year's
collection by 27 percent;
(COIIIhuutI.... PtIp 4)
Drastic measures
(Colllinued/ro", '''Ie I)
shows no sign of improv-
ing and should it continue
on a downward path," he
warned, "we may have to
take further actions."
Th. hiring freeze,
implemented last July I,
has resulted in 1,700
vacant positions. Al-
though some depaitments
had been exempt from the
hiring freeze - primarily
24-hour institutions - the
ban was extended last
month to cover all
departm.nts.
The freeze includes a
ban on the hiring of
temporary or connact
workers. Provisional and
cenified workers who are
not Counry employees
will be t.rminated if their
appointment expires
before the freeze is lifted.
Permanent employees
with provisional and
certified temporary
appointments will reven
to their permanent class at
the end of their appoint-
ment, providing they are
HE CLIMBS EVERY MOUNTAIN
As a kid growing up in the Bronx, Sheriff's depury Ed Pmldetgast had littl. .
experience in the wilds of nature. However, a sojourn to Maine cbanged bis life.
Today, the coordinator of the Santee
detective team says he's never met a
mountain he didn't like. The adventurer
spends his off hours ski mountaineering,
mountain climbing, and mountain biking. ,
He also competes in triathelons and kayaks I
011 both rivers and oceans. Prendegast says '
his most interesting and exciting experi-
aJCe has been kayaking with killer whales
in British Columbia. "We kayaked among
a pod, often coming within 10-15 feet ofa
"'hale. They're large, yet surprisingly
grac.ful," h. says.
What's next on his ag.nda? "A cross-country ski strip through Yellowstone."
on leave from their
permanent appointment
Promotions and
examinations are also
affected by the freeze.
Promotions are not being
approved and all employ-
ment exams previously
open on a continuous
basis have been sus-
pended. Only a handful
of examinations wbich
were open with a speci-
fied filing dead1ine were
permitted to remain open,
with associated testing
activities to occur as
scheduled.
Finally, requ.sts to
increase student worker
hours are not being
approved.
Pointing out that the
hiring fre.ze will save
about $3 million, Hickey
noted that "it will
minimize the impact of
layoffs and still allow
reductions in long-term
expenditures." H.
indicated that manage-
m.nt, supervisory and
staff suppon positions
will be particularly
reviewed for elimination.
He said that human
resources specialists are
already at work reviewing
organizational structures
and stalfmg ratios.
Additionally, the
CAO has recommended
to the Board of Supervi-
sors that cash overtime be
frozen where the appoint-
ing authoriry has the
option to pay cash or
compensatory time off.
Hickey also noted
that bis office is .xploring
the possibiliry of an early
retir.ment program.
PUBLISHED BY AND FOR EMPLOYEES OF THE COUNTY OF SAN DIEGO
Deep freeze-
1,800 jobs unfilled
Human Resources
repons that more than
1,800 jobs are now vacant
as,the result of a hiring
freeze which has been in
effect since last July.
The hiring ban, which
is expected to save the
cash-starved County about
$3 million this fiscal year,
was put into place by Chief
I Administrative Officer
I Norman W. Hickey to
I minimize the impact of
, layoffs.
I The freeze includes a
ban on the hiring of
I temporary or contract
workers. Provisional and
certified workers who are
not County employees will
be tenninated if their
appoinbnent expires before
the freeze is lifted.
Permanent employees
with provisional and
certified temporary
(C_""P.,.2)
Job seekers visit
county in record
numbers
More than 123,000
men me! women seeking
employment visited !be
Counly employment
information c:ounter at !be
Counly Administration
Center during 1991, it was
repookd by Human
Resources. During this
same period, more than
45,000 job applications
were processed. Hiring
was suspended in July
when a job freeze went
into effect.
FEBRUARY 1992
200 requests a day seek time off without pay i
,
As voluntary work furlough campaign takes off I
.... Cathy Maninez is I
acquiring Slacks of green.
And while they're not
dollars, they're jusl as
valuable.
Martinez, a senior
personnel analyst in
Human Resources, is in
charge of logging pledge
forms for the voluntary
work furlough program
known as BE TOPS-
Budget Emergency: Time
Off for Public Services.
She says enthusiasm
is running high for the
program under which
employees volunlarily
take time off (VTO)
without pay 10 cope with
the County's budget
shortfall and to save jobs.
By the end of January
responses were coming in
at a nile of 200 a day,
totaling 210,000 hours
from 5,300 employees
with an estimated value of
$3.5 million, including
savings from unpaid
, Social Security. Strongest
! support is ~ming from .
'I' Health followed by Social
t Services and Information
I Services.
i Also joining the BE
I TOPS bandwagon is a
, large number of Superior
I
t Court employees. By
, mid-January, 85 had
: already taken VTO and an
additional 181 had signed
, pledges.
The voluntary work
furlough plan was
established as an alterna-
tive to the possible layoff
(Continued on Pagt 5)
HE'S TOPS..Menlal health therapeutic specialist Da,'id Kerr. an
. avid tennis player. gets Q BE TOPS bu/tonfrom his sUfNn,.;sor.
head nurse Pan; Schwab. 10 recogni=e his pledge 10 lake time off
without JKlY. Kerr. who works at Loma Ponal. is among 5.300
worktrs ....ho havt alrtady agTttd 10 taU fimt offwithout pay.
Benefits ok'd for laid off dependents
Responding to the I dependent's coverage under
cuneot recession, the a group health plan.
County has made changes . The request to add
in the employee benefits a dependent under these
program to allow employ- circumstances must be
ees to add dependents to received by Employee
their health care coverage Benefits within 30 days of
who have been laid off the effective date of layoff.
from work, The ~ffective date of
With the exception of coverage is the first of the
Aetna Freedom 2500, all month following receipt of
County-sponsored health the verification letter and
plans have agreed to a plan change forms.
contract modification with For more information,
the following conditions: call Barbara Velasquez at
. The dependent 236-2203.
i must have been covered by I
an employer-sponsored , BE TOPS hotlin.
A labor relations hotline
health plan. ! has been established to
. A verification ans".cr questions on the
letter from the employer is yolunwy worl< furlough
required indicating date of JllOIIlIflI. The number is
layoff and verifying the (530) 531-5853.
PRI.\ TED l\ lTH SOY I\'K 0\ REOCLED P4PER
Count' Lore
I
/.
.,
I
I
"i
.,,,,..,,
. ,
r \
~
>_f'_..
...,....-'l(l
.j
. )
i
'\1'>
...
. ~ 'tr
SHE'S TOPS-Mo"thon 100 lunusof
volunJary ti~ off has be... pltdgtd by
/ka Wagg.,t. stn/or dtrk in Gtntral
StrlIicts. who "ctiws a BE TOPS
bunonfrom htr s~rvisor. Gtd Bulat
oftht Archi"c/Ural & Enginttring
Division. WaggtllhDs betn a County
tmployttfor tight ytars.
.....
TIME OFF -Stnior ptrsOMtI analyst
Cathy Martintz rtvi..,s pltdgtforms
submilltd by tmploytts ,,'hD art willing
to taU ti~ off without pay to htip
County budg., crisis. Mo" thDn 5.000
pltdgt cards havt betn "ctiwd for tht
WHU1IIary work furlough program.
PEP TALK - Un/on "p"stnlatiw AIi Htbshi
encourages participation in voluntary work furlough
plan during meeting with employees at health services
complex on Rosecrans. Session was OM olmore Ihaft
100 on.sitt meetings last month to familiarize worurs
with lITO. BE TOPS buttons Wtrt contributtd by
employee organizations.
i
I
i
I
Voluntary work furlough campaign takes off
(C_utdfrorn P"t/)
of employees and to
preserve many public
services.
It calls for all Counry
employees to lake off 40
hours without pay before
June 25. 1992. With full
participation. the program
could result in savings of $5
million.
Employees who
volunteer to lake time off
without pay retain job
securiry, benefits and
senioriry for purposes of
layoff. They continue to
I accrue sick leave,
vacation. retirement
i credits and time toward
completion of probation.
The innovative plan
was put together by
employee labor organi-
zations in cooperation
with Counry administra-
tion.
. Unlike shott-
term work furlough,
VTO can be used in
minimum increments of
one full hour instead of
one full day. Employees
are advised to make sure
I they have sufficient net
pay to cover all deductions
, before taking large
I increments of time off.
I' . There is no limit
on the amount of VTO
I used; however, usage is
subject to depanmental
approval.
. VTO is credited
toward retirement, with the
Counry offsetting the
employee share of retire-
ment contribution for VTO
hours.
Four major employee
labor organizations
working with County staff
crafted the volunlaly
program. They are the San
Diego Counry Employees'
Assn., Social Services
Union Local 535, the
Probation Assn., and
Service Employees
International Union Local
102. Collectively, these
unions represent almost
10,000 employees.
Employees in the
following classes are not
panicipating in the new
program: District Attor-
ney, District Attomey
Investigators. Deputy
Sheriffs and Sheriffs'
ManagemenL
However, depury
sheriffs and management
are supporting the program
by delaying vacations to
reduce the need for
overtime. While the
District Attorney is not
endorsing the program,
supervisors are considering
requests on an individual
basis.
The Depury District
Attorneys' Asm., and the
District Attorney investiga-
tors' Assn., are not taking
pan "based on their sincere
belief that they would not
be able to carry out their
responsibilities within the
Coon system,. said Madge
Blakey, Labor Relations
Manager.
Chief Administrative
Officer Norman W. Hickey
cautioned that if sufficient
numbers of workers fail to
lake time off or if adequate
, revenues are not generated
I by voluntary work fur-
lough, a mandatory
program will be considered
and depanmem cuts
implemented.
1
.
.
HELPING OUT -Chtcks tOlaling $1.000 art acctpttd by Chitf
I Ad,.",;strati,'t OfJictr Norman W. Hickey (/tft) and Board of
Supen';sors Chairman George F. Bailey/rom labor leader Eliseo
Mfdina. Contributions. which M'i/I go into the County's genua/fund.
ea,.t from Mtdina and ~mbers of SEW Local 102. CEA and
Pro1u:ioll Ann.
j