HomeMy WebLinkAbout26-Parks & Rec
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
. From: Kevin Hawkins, Director
Dept: Parks, Recreation & Community
Services Dep!.
Date: June 5, 2007
Subject: A RESOLUTION AUTHORIZING AN
INCREASE TO AN ANNUAL
PURCHASE ORDER, WITH TWO
SINGLE YEAR RENEWAL OPTIONS,
TO WATERLINE TECHNOLOGIES,
INC. FOR POOL CHEMICALS.
MICC Meeting Date: June 18,2007
Synopsis of Previous Council Action:
June 5, 2006- Resolution No. 2006-165 was approved, authorizing an annual purchase order for
FY 2006/07 to Waterline Technologies, Inc. in the amount of$30,940.
Recommended motion:
1. Adopt Resolution and,
2. Authorize the Director of Finance to amend the Fiscal Year 2006/07 Budg t and transfer $11,000
from account number 001-389-5014 (Part-time Wages) to accoun number 1-389-5111 (Materials
and Supplies).
.
Contact person: Kevin Hawkins
Phone: 5030
Supporting data attached: Staff Report
Ward: City-wide
FUNDING REQUIREMENTS: Amount:
S 11.000
Source: (Acc!. No.) 001-389-5014
(Acc!. Description) Sports/Aquatics(Part-time Wages)
Finance:
Council Notes:
.
Agenda Item No. d...~
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
A Resolution authorizing an increase to an annual Purchase Order, with two single year renewal
options, to Waterline Technologies, Inc. for pool chemicals.
Backl!:round:
At the June 5, 2006 Mayor and Common Council Meeting, Waterline Technologies, Inc. was
awarded an Annual Purchase Order in the amount of $30,940 for FY 2006/2007, with two
additional one-year renewal options. On January 23,2007, the Purchase Order was reduced by
$6,000 in order to fund other pool expenditures.
Due to health and safety issues, County of San Bernardino Department of Public Health codes
require that minimum water sanitation levels be maintained before the pools are made available
for public use. Maintenance of pH and free chlorine levels at these standards are critical to
optimal equipment operation, eliminating the need for costly repair and down time. Therefore,
the Parks, Recreation and Community Services Department is requesting an increase of $ I 1,000
to the FY 06/07 purchase order, for a not-to-exceed amount of $36,000, to cover the cost of
projected pool chemical use for the city's six swimming locations for the remainder of this fiscal
year. In order to meet Public Health Code mandates, staff has procured these chemicals prior to
this request.
These two liquid chemicals (chlorine and acid) are required year-round to maintain proper water
balance and sanitation, with heaviest consumption during the high-use summer months.
Financial Imoact:
In order to increase the Purchase Order to Waterline Technologies, Inc. to $36,000, an increase of
$11,000 will be funded from the Sports and Aquatics line item Account No. 001-389-5014.
Recommendation:
I. Adopt Resolution and,
2. Authorize the Director of Finance to amend the Fiscal Year 2006/07 Budget and transfer
$11,000 from account number 001-389-5014 (Part-time Wages) to account number
001-389-5111 (Materials and Supplies).
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OF SAN BERNARDINO AUTHORIZING AN INCREASE TO AN' ANNUAL
PURCHASE ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO
WATERLINE TECHNOLOGIES, INC. FOR POOL CHEMICALS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Director of Finance is hereby authorized to issue an increase of
$11,000 to the Annual Purchase Order number 207329, with two single-year renewal options,
to Waterline Technologies, Inc., for a total amount of $36,000 for FY 2006/07, a copy of which
is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though
set forth at length.
SECTION 2. The authorization to execute the change to the above referenced Annual
Purchase Order is rescinded if the Change Order is not issued within thirty (30) days of the
passage of this resolution.
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A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL
PURCHASE ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO
WATERLINE TECHNOLOGIES, INC. FOR POOL CHEMICALS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the _
day of
,2007, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2007.
Patrick J. Morris, Mayor
City of San Bernardino
oved as to form:
7.~
EXHIBIT "A"
1 of 1
4011
WATERLINE TECHNOLOGIES
FORMERLY POOL SUPPLY OF ORANGE COUN
620 N SANTIAGO
SANTA ANA CA 92701
Attn: TOM BERREY'JOSEPH P DELZINGAR
(PK1) PARK, REC, COMM. SVCS
547 NORTH SIERRA WAY
SAN BERNARDINO CA 92401
11915
NET 30
DESTINATION
1 1. 0000
EA FY 06/07 ANNUAL PO FOR POOL CHEMICALS 25,000.0000
FOR PARKS, RECREATION & COMMUNITY
SERVICES DEPARTMENT - EFFECTIVE 7/01/06
THROUGH 06/30/07. THE DEPARTMENT WILL
ISSUE A LETTER WITH NAMES AND LIMITS OF
THEIR EMPLOYEES AUTHORIZED TO PLACE
ORDERS AGAINST THIS P.O.
******* Change order #1 dated 01/23/07:
DECREASE PO BY $6,000 FROM $31,000 TO $25,000
207329
10/23/06
01/23/07
10/23/06
25,000.00
************************************************************************************
Memo Accounting Information Only
General Ledger Account Number Distribution
001-389-5111-0000
25,000.00
25,000.00
0.00
0.00
25,000.00