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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: William Woolard, Interim Director
Dept: Development Services
Date: September 13, 2000
Subject: Resolution awarding contract to
Earth Tech., a Tyco International LTD
company, for Professional Environmental
Inspection Services for lead-based paint,
asbestos, PCB abatement, and clean-up at
the San Bernardino Santa Fe Depot.
MCC Date: 10/02/00
File: 6.7178
Synopsis of Previous Council Action:
3/06/00 Approval of the Rehabilitation and Adaptive Reuse Plan for the San Bernardino Santa Fe
Depot.
6/07/99 Agreement for Professional Services awarded to Architect Milford Wayne Donaldson, FAIA,
Inc., to prepare preliminary plans, specifications, and estimates for the rehabilitation, seismic retrofit,
and adaptive reuse of the Santa Fe Depot.
2/15/99 Authorized an amendment to the Cooperative Agreement with SANBAG and the Economic
Development Agency to include City as owner for restoration of the Santa Fe Depot and the Commuter
Rail Station.
Recommended Motion:
Adopt Resolution
M~~fM/~N~
William Woolard
Contact person: Jarb Thaipejr, Senior Civil Engineer
Phone:
5127
Supporting data attached: Staff Report, Map, Resolution, Agreement Ward: I
FUNDING REQUIREMENTS: Amount:
$37,246.25
Source: (Acct. No.) 123-558-5504-7178
Acct. Description: Restoration of San Bernardino Santa
Fe Depot
Council Notes:
FinanCe~~~~
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Agenda Item No. 1/
City of San Bernardino - Request for Council Action
Staff Report
Subiect:
Resolution awarding contract to Earth Tech., a Tyco International L TD company, for
Professional Environmental Inspection Services for lead-based paint, asbestos, PCB abatement,
and clean-up at the San Bernardino Santa Fe Depot.
Backl!'round:
On July 13, 2000, the Development Services Department issued a request for proposal (RFP)
for the above named project. In addition to advertising in the San Bernardino County Sun and
with the Chamber of Commerce, the RFP was sent to the following eight firms:
1. Tetra Tech, Inc., San Bernardino, CA
2. Harding Lawson Associates, San Bernardino, CA
3. Hygienetics Environmental, Santa Ana, CA
4. Converse Consultants, Redlands, CA
5. Group Delta Consultants, Irvine, CA
6. Kleinfelder, Redlands, CA
7. Earth Tech, Colton, CA
8. Clayton Environmental Consultants, Cypress, CA
Responses were received from Harding Lawson Associates, Hygienetics Environmental,
Converse Consultants, and Earth Tech.
On August 31, 2000, a selection committee consisting of Mike Grubbs and Jarb Thaipejr,
Senior Civil Engineers in Development Services, and Lynn Merrill, Director of Public
Services, interviewed these firms. After carefully evaluating the proposals and interviewing
members of these firms, the committee determined that Earth Tech was the best qualified to
provide the services based on their experience in renovating historical buildings and hazardous
waste removal.
Santa Fe Deuot Proiect Status
Architect Milford Wayne Donaldson has completed the Rehabilitation and Adaptive Reuse
Study Plan, which will form the basis for the final design of the Santa Fe Depot rehabilitation.
Following that study, Public Works staff prepared a Request for Qualifications (RFQ) package,
then advertised and received eleven responses for the architectural and structural engineering
design associated with the project. The staff is planning to make a recommendation to the
Mayor and Common Council selecting the design firm by December.
In addition, Public Works staff is preparing the bid documents necessary to issue the RFP for
hazardous waste removal and clean up. Staff has also prepared an RFP and evaluated the
responses from eight environmental [urns to perform the inspections for the hazardous waste
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removal and clean up work. The City has been able to meet all the required deadlines to date
in order to retain the approval of Federal/State funding sources. These funding sources are
described in the included attachment.
Financial Imoact:
The City will pay the cost of this Agreement for Services, not to exceed $37,246.25, with a
contingency amount of $5,600, and will be reimbursed by Caltrans through the $1,371,746 in
federal transportation funds that have been awarded. SANBAG is paying for the entire local
match (11.47% typically) requirement of this phase.
Recommendation:
That the Mayor and Common Council adopt the Resolution awarding a contract to Earth Tech
for Professional Environmental Inspection Services for lead-based paint, asbestos, PCB
abatement and clean up at the San Bernardino Santa Fe Depot.
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City of San Bernardino, California
Development Services/Public Works Division
September 30, 1999
Vicinity Map
For
Santa Fe Depot
At
1170 ~ 3rd Street
San Bernardino, California
VICINITY MAP
N.T.S.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERi'JARDINO AWARDING AN
AGREEMENT TO EARTH TECH, A TYCO INTERNATIONAL LTD COMPANY, TO I
PREPARE PLANS FOR PROFESSIONAL ENVIRONMENTAL INSPECTION I
SERVICES FOR LEAD-BASED PAINT, ASBESTOS, PCB ABATEMENT, AND
CLEAN UP OF THE SAN BERNARDINO SANTA FE DEPOT
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS: I
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SECTION 1. The proposal and qualifications of EARTH TECH, A TYCO
INTERNATIONAL LTD COMPANY, meet and exceed the requirements that were outlined in
the Request for Proposal for professional environmental inspection services for lead-based
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I paint, asbestos, PCB abatement, and clean up of the San Bernardino Santa Fe Depot. An
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131 Agreement is awarded accordingly to said Consultant in a total amount not to exceed :
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14 $37,246,25, with a contingency amount of $5,600, but such award shall be effective only upon I
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being fully executed by both parties. All other proposals, therefore, are hereby rejected. The I
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Mayor is hereby authorized and directed to execute said Agreement on behalf of the City; a !
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18 copy of the Agreement attached as Exhibit A and incorporated herein by reference as fully as I
19 I though set forth at length. The Mayor is also hereby authorized and directed to execute 'Jid I
20 agreement with any non-substantive amendments that have been reviewed by the City Attorney
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and agreed to by the Consultant.
SECTION 2. This Agreement shall not take effect until the Agreement is fully signed
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24 and executed by the parties, and no party shall be obligated hereunder until the time of such
25 full execution. No oral agreements, amendments, modifications or waivers are intended or
26 authorized and shall not be implied from any act or course of conduct of any party.
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SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
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within sixty (60) days of the passage of the resolution.
Yea, ((
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RESOLUTION . . . AWARDING AN AGREEMENT TO EARTH TECH, A TYCO
INTERNATIONAL LTD COMPANY, TO PREPARE PLANS FOR PROFESSIONAL
ENVIRONMENTAL INSPECTION SERVICES FOR LEAD-BASED PAINT,
ASBESTOS, PCB ABATEMENT, AND CLEAN UP OF THE SAN BERNARDINO
SANTA FE DEPOT
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof,
held on the
day of
, 2000, by the following vote, to-wit:
9 Council Members: A YES
10 ESTRADA
11 LIEN
12 MC GINNIS
13 SCHNETZ
NAYS
ABSTAIN
ABSENT
SUAREZ
ANDERSON
MC CAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2000.
Judith Valles, Mayor
City of San Bernardino
25 Approved as to form
and legal content:
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By:
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AGREEMENT FOR PROFESSIONAL SERVICES
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This AGREEMENT is made and entered into this of 2000, by and between the
CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and
Earth Tech, a Tyco International L TD company, hereinafter referred to as "ENGINEER".
WITNESSETH
WHEREAS, City desires to obtain professional environmental inspection services for lead-based paint,
asbestos, PCB abatement and clean up at the San Bernardino Santa Fe Depot.
WHEREAS, in order to renovate the San Bernardino Santa Fe Depot, it is necessary to retain the
professional services of a qualified environmental and consulting firm; and
WHEREAS, Engineer is qualified to provide said professional services; and
WHEREAS, San Bernardino City Council has elected to engage the services of Engineer upon the terms
and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
1.
SCOPE OF SERVICES
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Engineer shall perform those services specified in "Technical Approach" and as contained in the
proposal dated August 22, 2000, (which is on file at the City Clerk's Office) and letter dated
September 10, 2000, a copy of which is attached hereto as Exhibit "I ", and both of which are
incorporated herein as though set forth in full.
2.
TERM OF AGREEMENT
Engineer to commence within five (5) days after the City has authorized work to start by
issuance of a Notice to Proceed.
3. STANDARD OF PERFORMANCE
Engineer shall complete all work in conformance with Federal, State, and local regulations and
industry standards.
4. CHANGES/EXTRA SERVICES
A.
Performance of the work specified in the 'Technical Approach" and letter dated
September 10, 2000, are made an obligation of Engineer under this Agreement, subject to
any changes made subsequently upon mutual agreement of the parties. All such changes
shall be considered as additional tasks and shall be incorporated by written amendments
to this Agreement and include any increase or decrease in the amount of compensation
due Engineer for the change in scope. Any change, which has not been so incorporated,
shall not be binding on either party.
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B.
No extra services shall be rendered by Engineer under this Agreement unless City
authorizes such extra services in writing prior to performance of such work. Authorized
extra services shall be invoiced based on the authorized additional task amounts.
5. COMPENSATION
A. Upon satisfactory completion of the work, the Engineer will be paid time and material
not to exceed $37,246.25, in arrears, for all work and services performed under this
contract and upon receipt of itemized invoices, submitted in triplicate to the contract
manager. The invoice amount will be based on the actual work performed by task. For
the purpose of invoicing, certain tasks may be combined in assessing percentage
completion. Engineer will submit an invoice to the City every four (4) weeks.
B. Said compensation shall not be altered unless there is significant alteration in the sGQpe,
complexity or character ofthe work to be performed. City and Engineer shall agree upon
any such significant alteration in writing before commencement of performance of such
significant alteration by Engineer.
Any adjustment of the total cost of services will only be permitted when the Engineer
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
I.
2.
3.
Scope, complexity, or character of the services to be performed;
Conditions under which the work is required to be performed; and
Duration of work if the change from the time period specified in the Agreement
for Completion ofthe wor~ warrants such adjustment.
C. The Engineer is required to comply with all Federal, State and Local laws and ordinances
applicable to the work. The Engineer is required to comply with prevailing wage rates in
accordance with California Labor Code Section 1770.
D. The Engineer agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter I, part 31 et seq., shall be used to determine the
allowability of individual items of cost.
E. The Engineer also agrees to comply with Federal procedures in accordance with 49 CFR,
Part 19, Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments.
F. Any costs for which payment has been made to Engineer that are determined by
subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations
System, Chapter I, Part 31 et seq., or 49 CFR, Part 18, Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Governments,
are subject to repayment by Engineer to City.
G.
Any subcontract in excess of $10,000, entered into as a result of this contract, shall
contain all the provisions of this Article.
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6.
PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted every
four (4) weeks by Engineer to City and shall be paid by City within twenty (20) days
after receipt of same, excepting any amounts disputed by City. Dispute over any
invoiced amount shall be noticed to the Engineer within ten (10) days of billing and a
meet and confer meeting for purposes of resolution of such dispute shall be initiated by
the City within (10) days of notice of such dispute. Interest of 1-1/2 percent per month
(but not exceeding the maximum rate allowable by law) will be payable on any amounts
not in dispute and not paid within thirty (30) days of the billing date, payment thereafter
to be applied first to accrued interest and then to the principal unpaid amount. On
disputed amounts, interest shall accrue from thirty (30) days of the invoice date if the
amount in dispute is resolved in favor of the Engineer. All tasks as specified in Exhibit
"1" shall be completed prior to final payment.
B. No payment will be made for any work performed prior to approval of this contract by
City and Notification to Proceed.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
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A.
The Director of Development Services of City, or his designee, shall have the right of
general supervision over all work performed by Engineer and shall be City's agent with
respect to obtaining Engineer's compliance hereunder. No payment for any services
rendered under this Agreement shall be made without prior approval of the Director of
Development Services or his designee.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS
Engineer hereby certifies that it will not discriminate against any employee or applicant for
employment because of race, color, religiol}, sex, marital status, age, handicap or national origin.
Engineer shall comply with all State and Federal Civil Rights Laws in its hiring practices and
employee policies. Such action shall include, but not be limited to, the following: recruitment
and recruitment advertising, employment, upgrading, and promotion.
9. TERMINATION OF AGREEMENT
A.
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This Agreement may be terminated by either party upon thirty (30) days' written notice
in the event of substantial failure of the other party to perform in accordance with the
terms of this Agreement. Each party shall have twenty (20) days following the date of
such notice within which to correct the substantial failure, giving rise to such notice. In
the event of termination of this Agreement, City shall within thirty (30) days pay
Engineer for all the fees, charges and services performed to City's satisfaction by
Engineer, which finding of satisfaction shall not be unreasonably withheld. Engineer
hereby covenants and agrees that upon termination of this Agreement for any reason,
Engineer will preserve and make immediately available to the City, or its designated
representatives, maps, notes, correspondence, or records related to work paid for by the
City and required for its timely completion, and to fully cooperate with City so that the
work to be accomplished under this Agreement may continue within forty-five (45) days
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of termination. Any subsequent use of such incomplete documents, other than their
originally intended use, shall be at the sole risk of the City, and the City agrees to hold
harmless and indemnify Engineer from any claims, losses, costs, including attorney's fees
and liability arising out of such use. Engineer shall be compensated for such services in
accordance with Exhibit "I".
8.
This Agreement may be terminated for the convenience of the City upon thirty (30) days
written notice to Engineer. Upon such notice, Engineer shall provide work product to
City, and City shall compensate Engineer in the manner set forth above.
c.
Following the effective date oftermination of this Agreement pursuant to this section, the
Agreement shall continue until all obligations arising from such termination are satisfied.
10. CONTINGENCIES
11.
In the event that, due to causes beyond the control of and without the fault or negligence of
Engineer, Engineer fails to meet any of its obligations under this Agreement, and such failure
shall not constitute a default in performance, the City may grant to Engineer such extensions of
time and make other arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Engineer shall notify City within three (3) days in
writing when it becomes aware of any event or circumstances for which it claims or may claim
an extension.
lliDEPENDENTCONTRACTOR
Engineer shall act as an independent contractor and shall not be considered an employee of the
City in the performance of the services provided for under this Agreement. Engineer shall
furnish such services in its own manner. This Agreement is not intended and shall not be
construed to create the relationship of agent, servant, employee, partnership, joint venture, or
association between Engineer and the City:
12. ASSIGNMENT OR SUBCONTRACTING
Engineer thereof, may assign neither this Agreement, nor any portion without the written consent
of City. Any attempt by Engineer to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and shall constitute a breach of this
Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract.
13. NOTICES
All official notices relative to this Agreement shall be in writing and addressed to the following
representatives of Engineer and City:
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ENGINEER
CITY
Mr. Wayne Snowbarger, P.E.
Earth Tech, a Tyco International L TO Company
1461 E. Cooley Drive, Suite \00
Colton, CA 92324
Mr. William Woolard
Interim Director of Development Services
300 N. "0" Street
San Bernardino, CA 92418
RESPONSIBILITIES OF PARTIES
A. The Engineer may reasonably rely upon the accuracy of data provided by the City or its
agents.
B. Upon completion of all work under this contract, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this contract will
automatically be vested in the City and no further agreement will be necessary to transfer
ownership to the City.
C. It is understood and agreed that all calculations, drawings and specifications, whether in
hard copy or machine readable form are intended for one-time use in the construction of
the project for which this contract has been entered into.
D.
The Engineer is not liable for claims, liabilities or losses arising out of, or connected
with, the modification or misuse by the City of the machine readable information and
data provided by the Engineer under this Agreement; further, the Engineer is not liable
for claims, liabilities or losses arising out of, or connected with, any use by the City of the
project documentation on other projects, for additions to this project, or for the
completion of this project by others, excepting only such use as may be authorized, in
writing, by Engineer.
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E. For the purpose of determining compliance with Public Contract Code Section 10115, et.
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et. seq.,
when applicable, and other matters connected with the performance of the contract
pursuant to Government Code Section 8546.7, the Engineer, subconsultant, and the City
shall maintain all the books, documents, papers, accounting records, and other evidence
pertaining to the performance of the contract, including but not limited to, the costs of
administering the contract.
All parties shall make such materials available at their respective offices at all reasonable
times during the contract period and for three years from the date of final payment under
the contract. The State, the State Auditor, FHW A, or any duly authorized representative
of the Federal government having jurisdiction under Federal laws or regulations
(including the basis of Federal funding in whole or in part) shall have access to any
books, records, and documents of the Engineer that are pertinent to the contract for
audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if
requested.
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14.
CONSTRUCTION COST ESTIMATES
A. Any opinion of the construction cost prepared by Engineer represents his judgement as a
design professional and is supplied for the general guidance of the City. Since Engineer
has no control over the cost of labor and material, or over competitive bidding or market
conditions, Engineer does not guarantee the accuracy of such opinions as compared to
contractor bids or actual cost to the City.
15. COVENANT AGAINST CONTINGENT FEE
Engineer warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial
or selling agencies maintained by the Engineer for the purpose of securing business. For breach
or violation of this warranty, City shall have the right to terminate this Agreement in accordance
with the clause permitting termination for cause and, at its sole discretion, to deduct from the
Agreement price or consideration, or otherwise recover, the full amount of such commission,
percentage, brokerage or contingent fee.
16. HOLD HARMLESS CLAUSE
A.
Engineer shall indemnify, defend and hold free and harmless the City, its officers, and its
employees from all claims, damages, costs, expenses, and liability, including, but not
limited to attorney's fees, imposed upon them for any alleged infringement of patent
rights or copyrights of any person or persons in consequence of the use by City, its
officers, employees, agents, and, other duly authorized representatives, of programs or
processes supplied to City by Engineer under this Agreement.
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B. The prevailing party in any legal action to enforce or interpret any provisions of this
Agreement will be entitled to recoyer from the losing party all reasonable attorneys' fees,
court costs, and necessary disbursements in connection with that action. The costs,
salary, and expense of the City Attorney and members of his office, in connection with
that action shall be considered as attorneys' fees for the purposes of this Agreement.
18. INDEMNITY
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Engineer shall indemnify, defend and hold harmless City from and against any and all claims,
demands, suits, actions, proceedings, judgements, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third
parties, which arise from Engineer's negligent performance of services under this Agreement.
Engineer shall not be responsible for, and City shall indemnify, defend, and hold harmless
Engineer from and against, any and all claims, demands, suits, actions, proceedings, judgements,
losses, damages, injuries, penalties, costs, expenses (including attorney's fees) and liabilities of,
by or with respect to third parties, which arise from the City's negligence. With respect to any
and all claims, demands, suits, actions, proceedings, judgements, losses, damages, injuries,
penalties, costs, expenses (including attorney's fees) and liabilities of, by or with respect to third
parties, which arise from the joint or concurrent negligence of Engineer and City, each party
shall assume responsibility in proportion to the degree of its respective fault.
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19. LIABILITY/INSURANCE
Engineer shan maintain insurance policies meeting the minimum requirements set forth herein. An
insurance maintained by the Engineer shan be provided by insurers satisfactory to the City.
Certificates evidencing an insurance coverage required herein shan be delivered to the City prior to
the Engineer performing any of the services under this Agreement. An insurance certificates
required herein shan name the City as an additional insured and provide for thirty-(30) days written
notice from the insurer to the City prior to cancenation of any insurance policy of the Engineer.
A. Errors and Omissions. The Engineer shan maintain errors and omissions insurance with
a combined single limit of not less than Two Minion Donars ($2,000,000.00) per
occurrence.
B. Comorehensive General Liabilitv and Automobile Insurance. The Engineer shan
maintain comprehensive general liability and automobile liability insurance with a
combined single limit of not less than One Million Donars ($1,000,000.00) per
occurrence.
C. Worker's Comoensation Insurance. The Engineer shan maintain worker's compensation
insurance in accordance with the laws of the State of California for an workers employed
by the Engineer.
20. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shan be construed as
not containing such provision, and an other provisions which are otherwise lawful shan remain in
fun force and affect, and to this end the provi~ions of this Agreement are declared to be severable.
21. ENTIRE AGREEMENT
This Agreement represents the entire and il!tegrated agreement between the parties hereto and
supersedes an prior and contemporaneous negotiations, representations, understandings, and
agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may
be amended only by written instrument signed by both parties.
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AGREEMENT FOR Professional Services with Earth Tech, a Tyco International L TD Company.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date
written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
Rachel Clark, City Clerk
City of San Bernardino
BY:
Judith Valles, Mayor
City of San Bernardino
Earth Tech
BY:
Signature
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NAME:
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
BY:
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S<~~~Dwrnf5\
su SEP 2 0 2000 ~
'<'" \\~.,{ Hr',.HI'\;J'. ~Uil<: ~"''''. LfJllJ.: BI.';Il.:h, CJ.Jifornia 'JuNo..!-..-.....;
~~- ..~> SAN BERNARDINO
Dt "d..O?MENT SERVICES
DEPARTMENT
EXHIBIT 1
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September 10, 2000
Mr. Raymond A. Casey
City Engineer
City of San Bernardino - Development Services Department
Public Works Division
300 North "D" Street
3rd Floor, City Hall
San Bernardino, California 92418
Subject:
Proposal for Professional Environmental Inspection Services
San Bernardino Santa Fe Depot
Revised Cost Breakdown
Dear Mr. Casey:
Earth Tech, Inc. is pleased to the following cost breakdown for environmental
consulting services for the San Bernardino Santa Fe Depot abatement project. The
cost estimates, identified by task, are based on the services required in the request for
proposal dated July 13, 2000
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Cost Estimate
Task 1 - Review of the Technical Sections of the, Prepared Specification, Preparation
of a Pigeon Guano Specification Section and, Review of the Bidding Contractors
Qualifications
Proiect Manager (24 Hrs. @ $80/Hr.) 1.920.00
Task 1 Subtotal................................................................................................$1,920.00
Task 2 - Assistance in the Bidding Process
Project Manager (12 Hrs. @ $80/Hr.)...................................................................960.00
Mileage (J 75 Miles (cil $0.45/Mile) 78.75
Task 2 Subtotal................................................................................................$1,038.75
EARTH~TECH
A tqclJ-WrEflN,J.rlONAt (TD COM"A,\r~
T<:lcphllll<:
"i h ~ ') '5 I . .! I' ., (I
F,\(...jll.il"
~ (, :: . ').:, I . .: 1 1I"
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San Bernardino Santa Fe Depot
Cost Breakdown
September 10, 2000
Page - 2
Task 3 - Inspection of the Awarded Contractor's Performance and Implementation of Testing of
Personnel and Material (On-Site Project Oversight)
The cost estimate for this task is based on 50 working days as identified Section 4 of Volume I
of the specification. The cost estimate is also based on the contractor performing work in a
manner that the project can be staffed with one environmental technician.
Project Manager (25 Hrs. @ $80/Hr.)..................................................................................2,000.00
Environmental Technician (400 Hrs. @ $50/Hr.)..............................................................20,000.00
PCM Asbestos Air Sample Analysis (500 Samples @ $7.50/Sample) ...............................3,750.00
AAS/ICP Lead Air Sample Analysis (200 Samples @ $15/Sample)..................................3,000.00
AAS/ICP Wipe Sample Analysis (100 Samples@ $I5/Sample)........................................I,500.00
Mileage (8.750 Miles @ $0.45/Mile) 3.397.50
Tasks 3 Subtotal.............................................................................................................. .$3 3 ,647.50
Task 4 - Review of the Contractor's Submittals
Proiect Manager (8 Hrs. @ $80/Hr.) 640.00
Task 4 Subtotal. ............ ........ ........ ................. ....... ...... ....... ... ........ ... ........ ...... .... ... ........ ... .....$640.00
Task 5 - Review of Contract Change Orders
Included in Task 3 0.00
Task 5 Subtotal............ ............. .............. ...................... ............... ...................... ..................... ..$0.00
Proiect Total
Task I..................... .................. ....... ......... ............................. ........................................... .... 1,920.00
Task 2...... ......... ...................... ........................... .................. .................... ............... .............. I ,038.75
Task 3....... ........... ................................ .......... .........:............. ........................................... ...33,647.50
Task 4. .......... ... ....... ....... ... ..... ...... ....... ... .... ..... ............. .... ... ..... ....... ..... ..... ... .... ... ...... ..... '" ...... .640.00
Task 5 0.00
Proj ect Total..................................................................................................................... $3 7 ,246.25
The cost estimate provided is based on the information provided in the Request of Proposal and
associated specification. This cost estimate is provided for information and possible negotiation
in the future.
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San Bernardino Santa Fe Depot
Cost Breakdown
September 10, 2000
Page - 3
Should you have any questions or require additional information, please do not hesitate to
contact me at (562) 951-2112.
Very truly yours,
Earth Tech, Inc.
Specialty Services Division
~f
Project Manager
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October 6, 2000
Mr. Wayne Snowbarger, P.E,
Earth Tech" a Tyco International L TD Company
1461 E, Cooley Drive, Suite 100
Colton, CA 92324
Dear Mr. Snowbarger,
At the Mayor and Common Council meeting of October 2, 2000, the City of San Bernardino
adopted Resolution 2000-296 - Resolution awarding a contract to Earth Tech, a Tyco
International LTD Company, for Professional Environmental Inspection Services for lead-based
paint, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot,
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P,O, Box 1318, San
Bernardino, CA 92402, as soon as possible,
Please retain a copy of the executed agreement for your files,
Please be advised that the resolution and agreement will be null and void if not executed by
December 1, 2000.
If you have any questions, please do not hesitate to contact me at (909)384-5002,
Sincerely,
Michelle Taylor
Senior Secretary
.
..
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 10- 2.-00 Item # \ \
Vote: Ayes t I '~-'1 Nays >>
Change to motion to amend original documents:
Resolution # zem - c q 0
Abstain ~ Absent?
Reso. # On Attachments:
,/
Contract term:
-
NullNoid After: /2 -I-on
Date Sent to Mayor: i O-'t-OO Date Returned from Mayor:
Date of Clerk's Signature: '\O-'S 00 Reso. Log Updated:
\OA-m
./
Date of Mayor's Signature:
Seal Impressed: ./
1(\- ,\---trJ
Date Memo Sent to Department for Signature:
--
See Attached: - Date Returned:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
\o-lo--CO
See Attached:/ Date Returned: I C -I (,-CX')
See Attached: -
See Attached: -
Note on Resolution of Attachment stored separately: --==-
Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
'- See Attached: -
Yes v'" No By
Yes No v By
Yes No -L By
Yes No ,/ By
Yes No / By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /'
Parks & Rec.
Code Compliance
Dev. Services L EDA
Finance /""
MIS
Police
Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: mr
Date: 10-/6 W