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Home My WebLink About23-Human Resources CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: EDWARD S. RAYA Subject: ESTABLISH POSITION OF SERIOUS HABITUAL OFFENDER (SHO) GRANT ANALYST POSITION IN THE POLICE DEPARTMENT Dept: HUMAN RESOURCES SEPTEMBER 25, 2000 On'''''''1~L I1lvdhM Date: Synopsis of Previous Council Action: No previous Council action. On September 25, 2000, the Personnel Committee recommended this item for approval. Recommended Motion: 1. Establish position of Serious Habitual Offender (SHO) Grant Analyst, Range 1397, $3,215 - $3,908/month. 2. Direct the Human Resources Department to update Resolution 6413, Section Ten, to reflect this action. ts-~~c Edward S. Rava Yes Phone: 384-5161 Contact Person: Supporting Data Attached: Ward: FUNDING REQUIREMENTS: Amount: $34,818 FY 00-01 Source: (Acct No) 123-550-5011 - 5029 (Grant Funds) (Acet Description) Finance: Council Notes: 10/i:J IJD Agenda Item No. ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Establish a position of Serious Habitual Offender (SHO) Grant analyst in the Police Department for administration of the SHO Program. FINDINGS On August 7, 2000, the Police Department received a grant from the State Office of Criminal Justice and Planning (OCJP) for a Serious Habitual Offender (SHO) Program. The Department received funding in the amount of $101,291 for fiscal year 2000/01. A mandatory cash match of 5% or $5,065 was required with the total project amounting to $106,356. The SHO grant project is a one-year grant with the potential for two one-year renewals based on performance. The SHO grant program focuses on developing an interagency response to chronic serious juvenile offenders. It accomplishes this by utilizing information from various agencies including police, probation, prosecution, social service, schools, juvenile court and correction authorities to enable the juvenile justice system to give additional focused attention towards juveniles who repeatedly commit serious crimes. The Department had proposed that two positions be funded by the grant a Typist Clerk III and a Crime Analyst. An examination of the OCJP SHO grant objectives and provisions revealed that the representative duties in the grant guidelines were not fully addressed in the City's Crime Analyst job description. The SHO grant Analyst job description is based upon these grant qualifications. These qualifYing factors in the SHO grant Analyst position more reasonably match the needs and requirements of the position for the administration of the grant. The SHO grant Analyst position requires additional cooperation and coordination with criminal justice and community organizations not listed in the Crime Analyst job description. The SHO grant Analyst job description coupled with the representative duties is a more accurate, consistent description of the duties and responsibilities of the position as listed under the OCJP guidelines, requirements, and objectives. The Department is recommending that a new classification of SHO Grant Analyst be created and that the Mayor and Council authorize staff to conduct recruitment for this position in place of the Crime Analyst that had previously been authorized. FINANCIAL IMPACT SHO grant Analyst - Range 1397 ($3,215 - $3,908) 6 months @$3,215 = $19,290 3 months@$3,376 = $10.128 $29,418 Benefits 5.400 $34,818 The position (as a Crime Analyst) is funded under existing grant monies listed under Account #123-550- 5011 - 5029. When funding ceases, the position will end. RECOMMENDATION Staff recommends that Council authorize establishment of the position of Serious Habitual Offender (SHO) Grant Crime Analyst for the Police Department to administer the OCJP SHO Grant Program. And that staff be authorized to conduct recruitment for the position. ATTACHMENT SHO Grant Analyst job / respousibilities description. SHO Grant Analyst Job Description Under general supervision, the SHO Grant Analyst will identify, track, and prosecute juvenile offenders as they are defined by the guidelines set forth by the Office of Criminal Justice Planning (OCJP) and as it pertains to the Serious Habitual Offender (SHO) program. The SHO Grant Analyst must prepare formal reports and juvenile packets to be submitted to the District Attomey's office; analyze crime reports and determine if there are connections to SHO juveniles; and perform other related work as required. Representative Duties Provides courteous and expeditious customer service to the general public and City department staffs. Facilitates and coordinates multi-agency/multi-jurisdictional meetings. Identifies and compiles detailed criminal histories on juveniles meeting OCJP criteria for SHO juveniles from a variety of sources. Prepares fiscal/financial reports and monthly, quarterly, and yearly as mandated by OCJP for the SHO Grant Program. Prepares local and state documents. Creates, publishes, and distributes weekly and monthly bulletins as they pertain to identified SHO juveniles. Maintains the integrity of the automated criminal records system Prepares graphic displays and makes oral and written presentations. Identifies and provides advice on the patterns and characteristics of criminal SHO activity Works cooperatively and as a team member with the Night Light Program, Graffiti Task Force, Multiple Enforcement Team, and other departmental personnel. Coordinates and facilitates night-time curfew programs to address the issue of juveniles in violation of curfew. Conducts compliance checks with juvenile probation to determine if SHO juveniles are in compliance with their probation terms. Assists in the planning and preparation and instruction of police personnel in the SHO program. Meets with citizen groups, community organizations and other agencies to facilitate coordination, cooperation, and information development of SHO juveniles and candidates Attends various meetings and seminars which may require evening and/or weekend hours. Minimum Qualifications Bachelor's Degree in criminal justice, criminology, police science, and psychology, sociology and minimum one (1) year previous experience in working in the juvenile justice system (District Attorney's office, Juvenile Probation, Local, State or Federal Law Enforcement, etc.) Past experience supervising volunteers and/or clerical personnel. General Qualifications Knowledge of: Research, techniques, and methods; Familiarity/experience with crime reports English usage, spelling, grammar and punctuation; Modern office equipment and procedures; Basic computer programs (Word, Excel, PowerPoint, etc.) Basic law enforcement and legal terms Public speaking and presentations Ability to: Work multiple case loads; Exercise independent judgement and work with a minimum of supervision; Read, understand, and apply difficult materials; Testify in court as to the accuracy of SHO juvenile packets; Operate a computer terminal; Develop narrative and statistical reports; Analyze information and draw valid, logical conclusions; Communicate effectively orally and in writing; Develop and maintain a method to identify and track SHO juveniles; Work in a team environment; Coordinate multi-jurisdictional and multi-agency efforts; Understand and carry out oral and written instructions; Operate a vehicle observing legal and defensive driving practices;