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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
I>ate: SepteIDber 25, 2000
Subject: Creation of one Construction Inspector
II position; deletion of one Construction Inspector
position; creation of one Civil Engineering
Assistant III position (CIP design); creation of one
Civil Engineering Associate position (CIP design).
Direct Human Resonrces Department to update
Resolution 6413, Section Eleven and Resolution
No. 97-352 to reflect these actions and authorize
the Director of Finance to amend the FY 00-0 I
budget to reflect the positions as noted in the staff
report.
From: Edward S. Raya, Director
Dept: HUIDan Resources
On September 25, 2000, the Personnel
Committee recommended this item for approval.
Synopsis of Previous Council Action:
Recommended Motion:
1. Create one Construction Inspector II position, Range 1380, $2,954 - $3,591.
2. Delete one Construction Inspector position, Range 1370, $2,810 - $3,416.
3. Create one Civil Engineering Assistant III position (CIP design), Range 1419,
$3,588 - $4,361.
4. Create one Civil Engineering Associate position (CIP design), Range 2444,
$4,065 - $4,941.
5. Direct HUDlan Resources DepartIDent to update Resolution 6413, Section 11,
and Resolution No. 97-352 to reflect these actions.
6. Authorize the Director of Finance to aIDend e FY 00-01 budget to reflect the
positions as noted in the staff report.
Signature
Contact person: Edward S. Raya
Phone:
5161
Supporting data attached: Staff size comparison & Project Summary Ward:
FUNDING REQUIREMENTS: Amount: No cost increase to General fund for FY 00-01
Source: (Acct. No.)
(see staff report)
Finance:
(Acct. Description)
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Council Notes:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
. Creation of one Construction Inspector II position.
. Deletion of one Construction Inspector position.
. Creation of one Civil Engineer Assistant III position (CIP design).
. Creation of one Civil Engineering Associate position (CIP design).
. Direct Human Resources Department to update Resolution 6413, Section Eleven, and
Resolution No. 97-352 to reflect these actions.
. Authorize the Director of Finance to amend the FY 00-01 budget to reflect the positions as
noted in the staff report.
BACKGROUND:
The proposed personnel changes represent an important component in the reorganization plan
for the Public Works division. The reorganization is intended to restore the mid-level
professional engineering staff that was substantially reduced in the 1990's. It is this level that
is responsible for managing the City's Capital Improvement Program (CIP) Projects to ensure
that federal and state funded projects are completed in a timely manner and ensuring that
development applications/plan checks are processed expediently. In addition, staff is
recommending adding a higher-level inspection position to act as an advisor to other less
experienced inspectors; this is similar to other City divisions.
The City must rely on obtaining state and federal funding for CIP projects and must compete
with other local agencies and municipalities for available funding. Without the proposed
positions, our ability to compete for projects, properly administer federal/state aid projects,
and process associated reimbursement requests will be reduced.
The requested staff will also be responsible for project management requirements, including
overseeing project design, federal and state compliance requirements and deadlines, and
monitoring of inspections and expenditures. The attached project summary details those
projects identified to be managed by the requested staff positions during FY 00/01. These are
primarily the mid-sized, somewhat less visible projects not currently receiving the staff
attention required to ensure their completion this fiscal year. However, in aggregate they add
up to about $2,600,000 in total project costs and 20 of the 33 projects identified in the CIP to
be managed by Public Works this year.
With the added positions, the City will be better able to effectively accomplish the projects
identified in the adopted Capital Improvement Program. Shifting existing staff to assume a
greater role in carrying out the CIP projects cannot be done without further adversely affecting
the other responsibilities of staff, including plan checking and development review. Staff can,
and is, accelerating the delivery of capital improvement projects, but is currently falling behind
in meeting the goals set by the Mayor and Common Council for this fiscal year without this
phase of the reorganization plan.
The previous merger and other budget reductions have eliminated the positions of Assistant
City Engineer and Assistant Traffic Engineer, in addition to other mid level positions from
what is now the Public Works division of the Development Services Department. These
positions traditionally provided project oversight for the City.
The attached chart illustrates the staff positions assigned to CIP projects currently underway
and those in process, those that will be managed by the requested engineering positions, and
the percentage of staff salaries anticipated to be charged back to the respective projects.
Even with the proposed positions, the City's aggregate staffing level will remain much lower
than similar area communities as illustrated in the attached Professional Staff Comparison
table. As evidenced by the recent Caltrans/SANBAG approval of staff's request for
reimbursement of city expenditures ($359,000) related to the Orange Show Road project; the
preservation of federal funding in the Santa Fe Depot project ($1.3 million ISTEA); and
improved city access related to proposed freeway improvement projects, senior level staff time
freed up to be utilized on such issues can be extremely productive in furthering the city's
causes in these areas.
FINANCIAL IMPACT:
For FY 00/01, staff proposes to fund the net cost of $78,461 through salary savings and
chargebacks to the Capital Projects Fund. Four positions will have been vacant for 4 to 6
months and they are: Field Engineer, Construction Engineer, Civil Engineering Assistant I,
and Engineering Aide. These vacancies will result in approximately $62,200 in salary savings.
It is estimated that the remaining $16,300 of these cost can be charged to non-general fund
capital projects therefore, there will be no net cost to the General Fund for this reorganization
for FY 00-01.
For FY 01102, a portion of the net annual recurring cost of $1l6,537 may have to be funded
by the City's General Fund. However, the implementation of a more comprehensive
Development Services cost accounting program, wherein CIP-related work not recently
tracked, such as certain management, secretarial, and internal financial processing activities,
will increase the number of staff members recording their time associated with CIP projects.
This will result in increasing "chargebacks", thereby minimizing the overall impact on the
General Fund.
As shown in the chart, 90 percent of the costs for the two new positions are expected to be
charged back to the CIP projects. Therefore, the chargebacks associated with the positions
themselves would substantially reduce the $116,537 "annual recurring costs" shown on the
Financial Impact page.
In addition, it is anticipated that an additional lower level position may be eliminated as part of
the reorganization plan. The savings from the position are estimated to be approximately
$40,000 annually, which will be used to offset the overall cost of the reorganization.
RECOMMENDATION:
1. Create one Construction Inspector II position, Range 1380, $2,954 - $3,591.
2. Delete one Construction Inspector position, Range 1370, $2,810 - $3,416.
3. Create one Civil Engineering Assistant III position (CIP design), Range 1419,
$3,588 - $4,361.
4. Create one Civil Engineering Associate position (CIP design), Range 2444,
$4,065 - $4,941.
5. Direct Human Resources Department to update Resolution 6413, Section II,
and Resolution No. 97-352 to reflect these actions.
6. Authorize the Director of Finance to amend the FY 2000-01 budget to reflect
the positions as noted in the staff report.
FINANCIAL IMPACT:
DELETIONS:
1. Construction Inspector, Range 1370, $2,810 - $3,416/month (currently vacant)
FY 00-01 Savines:
$47,208
(16.500)
$30,708
ADDITIONS:
SalarylBenefits Budget
Expended
Annual Recurrine Savines:
$47,618
o
Net Savings
$47,618
2. Construction Inspector II, Range 1380, $2,954 - $3,591
FY 00-01 Cost:
$28,728 (8mon.xS3,591)
4,789
441
$33,958
Salary
Benefits
2% 1/01 per MOU
Net Cost
Annual Reeurrine Costs:
$43,092
6,967
882
$50,941
3. Civil Engineering Associate(design), Range 2444, $4,065 - $4,941
FY 00-01 Cost:
$32,520 (8mon.xS4,065)
5,296
520
$38,336
Salary
Benefits
2% 1/01 perMOU
Net Cost
Annual Reeurrine Costs:
$48,780
7,948
1.040
$57,768
4. Civil Engineering Assistant III (design), Range 1419, $3,588 - $4,361
FY 00-01 Cost:
$31,648 (8mon.xS3,956)
4,720
507
$36,875
$109,169
NET IMPACT:
FY 00-01 Cost:
$ 78,461
Salary
Benefits
2% 1/01 per MOU
Net Cost
Annual Recurrine Costs:
$47,472
6,960
1.014
$55,446
$164,155
Total Additions Cost
NET COST
Annual Recurrin2 Cost:
$116,537
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City of San Bernardino
Development Services Department
Public Works Division
CAPITAL IMPROVEMENT PROJECTS
SUMMARY FROM 1991/92 THROUGH 1998/99
FISCAL YEAR
TOTAL CONTRACT
BID AWARDS
1991/92 8,401,164
1992/93 7,614,568
1993/94 8,910,265
1994/95 6,668,285
1995/96 8,885,152
1996/97 4,131,901
1997/98 13,170,838 *
1998/99 4,531,509
* Includes $11 M +/- for the Orange Show Road Project