HomeMy WebLinkAbout14-Development Services
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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
Valerie C. Ross, Director
Resolution awarding a contract to Hardy &
Harper, Inc. for cul-de-sac Street
Improvements on 4th Street at Mt. Vernon
Avenue (SS06-01), per Project Plan No.
11882, and authorization for the Director of
Finance to amend the FY 2006/07 Budget.
Subject:
Dept:
Development Services
Date:
May 2, 2007
File Nos. 1.7581
MCC Date: June 4, 2007
Synopsis of Previous Council Action:
August 2006 The Mayor and Common Council approved FY 20('6-07 CIP Budget.
Recommended Motion:
I. Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from
Account No. 126-369-5504-7322 (SS04-36) "E Street Bus Stop Relocation" and $15,000 from
Account No. 126-369-5504-7359 (SS-G) "School of the Month" to Account No. 126-369-5504-
7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue."
2. Adopt Resolution.
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Valerie C. Ross
Contact Person:
Mark Lancaster, Deputy Director/City Engineer
Phone:
3305
Supporting data attached:
Staff Report, Resolution, Cost
Distribution Chart & Map
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Ward:
FUNDING REQUIREMENTS:
Amount: $ 220,000
Source: (Acct. No.)
126-369-5504-7581
Acct.
Description:
Gas Tax Fund
Finance:
Council Notes:
r,}lJ/b7
Agenda Item No. li
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution awarding a contract to Hardy & Harper, Inc. for cul-de-sac Street Improvements on 4th
Street at Mt. V ernon Avenue (SS06-0 I), per Project Plan No. 11882, and authorization for the Director
of Finance to amend the FY 2006/07 Budget.
Background:
On August 7, 2006, the Mayor and Common Council allocated funds, as part of the FY 2006/07
Capital Improvement Program (CIP) for 4th Street cul-de-sac at Mt. Vernon Avenue.
This project consists of the following:
I. Removal of existing asphalt pavement and concrete curbs.
2. Installation of asphalt roadway, curbs and driveways.
3. Replacement of roadway improvements.
The plans and specifications for this project were completed and the project was opened to public
bidding on April 3, 2007. The project was advertised locally in the San Bernardino County Sun
Newspaper, F. W. Dodge, Construction Bid Board, High Desert Plan Room, San Diego Daily
Transcript, Sub-Hub Online Plan Room, Reed Construction Data, Bid Ameri,c:;. Online, Construction
Bid Source, Bid Ocean, the City's web sites, and with the San Bernardino Area Chamber of
Commerce.
Bids have been received and are listed below:
Name of Bidder Citv Amount of Basic Bid
Hardv & Harner Inc. Santa Ana $ 169,000.00
Hillcrest Contracting Corona $ 174,607.00
REC Roadwav Engineering Riverside $ 174,918.25
Grand Pacific Contractors, Inc. Mira Lorna $ 188,808.20
J.B. General Engineering. Inc. Etiwanda $ 199,546.45
N.P.G. Corporation Perris $ 248,888.00
Enl!ineer's Estimate $ 199,895.00
Based on review of the sealed competitive bids received, staff has determined that Hardy & Harper,
Inc. of Santa Ana, the apparent low bidder, has met the minimum requirements of the specifications
and bid guidelines; and, therefore, recommends that the Mayor and Common Council award the
referenced contract to Hardy & Harper, Inc.
The estimated project costs are as follows:
$ 169,000.00
$ 25,350.00
$ 25,650.00
$ 220,000.00
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05/09/20078,29 AM
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
If approved, this project is expected to begin construction in late July of 2007 and be completed by
October of 2007.
Financial Impact:
Approximately $155,100 is available in Account No. 126-369-5504-7581 (SS06-01) "4th Street cul-de-
sac at Mt. Vernon Avenue" and $50,000 is available to transfer from Account No. 126-369-5504-7322
(SS04-36) "E Street Bus Stop Relocation" and $15,000 is available to transfer from Account No. 126-
369-5504-7359 (SS-G) "School of the Month." After the budget adjustment, the total amount of this
funding will be adequate.
The '"E Street Bus Stop Relocation" project (SS04-36) has been completed. After the budget
adjustment, an amount of$13,500 will remain in the account to cover close out costs.
The "School of the Month" project (SS-G) is an annual allocation for improvements around schools
that are requested at the monthly School of the Month meeting. A balance of $50,000 will remain the
account which will be adequate for the remainder ofFY 06/07.
Recommendation:
I. Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from
Account No. 126-369-5504-7322 (SS04-36) "E Street Bus Stop Relocation" and $15,000 from
Account No. 126-369-5504-7359 (SS-G) "School of the Month" to Account No. 126-369-5504-
7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue."
2. Adopt Resolution.
Attachments:
"I" Cost Distribution Chart
"2" Vicinity Maps
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OS/22/2007 10:35 AM
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City of San Bernardino, California
Department of Public Works, Division of Engineering
c/P No. SS06-01
CUL-DE-SAC IMPROVEMENTS
FOR
4TH STREET
AT
MT. VERNON A VENUE
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VICINITY MAP
N.T.S.
5506-01
RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO HARDY & HARPER, INC. FOR
CUL-DE-SAC STREET IMPROVEMENTS ON 4TH STREET AT MT. VERNON
AVENUE (SS06-01), PER PROJECT PLAN NO. 11882, AND AUTHORIZATION FOR
THE DIRECTOR OF FINANCE TO AMEND THE FY 2006/07 BUDGET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Hardy & Harper, Inc., 1312 E. Warner Avenue, Santa Ana, CA 92705, is
the lowest responsible bidder for Cul-de-sac Street Improvements on 4th Street at Mt. Vernon Avenue
(SS06-01), per Project Plan No. 11882. A contract is awarded accordingly to said bidder in a total
amount of $169,000.00, with a contingency amount of $25,650.00, but such award shall be
effective only upon being fully executed by both parties. All other bids, therefore, are hereby
rejected. The City Manager is hereby authorized and directed to execute said contract on
behalf of the City; a copy of the contract is on file in the office of the City Clerk and
incorporated herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
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e&/O!f/07
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO HARDY & HARPER, INC. FOR
CUL-DE-SAC STREET IMPROVEMENTS ON 4TH STREET AT MT. VERNON
AVENUE (SS06-01), PER PROJECT PLAN NO. 11882, AND AUTHORIZATION FOR
THE DIRECTOR OF FINANCE TO AMEND THE FY 2006/07 BUDGET.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
meeting thereof, held on the
and Common Council ofthe City of San Bernardino at a
,2007, by the following vote, to wit:
day of
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
,2007.
day of
The foregoing resolution is hereby approved this
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
25 City Attorney
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