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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Dept:
Date:
Garrett W. Zimmon, Chief of
Police
Police Department C ; : " ....~ " " . ~
Subject: Resolution of the City of San
Bernardino Authorizing the Mayor and
Common Council to Obligate and Expend
the Awarded FY 02/03 Local Law
Enforcement Block Grant (LLEBG) Funds
for Law Enforcement Support Expenditures.
September 12, 2002
Synopsis of Previous Council Action:
10/3/01
1116/00
III 1199
7/20/98
Resolution #2001-310, authorizing the obligation and expenditure of awarded FY
01102 LLEBG funds.
Resolution #2000-337, authorizing the obligation and expenditure of awarded FY
00/01 LLEBG funds.
Resolution #99-275, authorizing the obligation and expenditure of awarded FY 99/00
LLEBG funds.
Resolution #98-218, authorizing the obligation and expenditure of awarded FY 98/99
LLEBG funds.
Recommended Motion:
1.
2.
That the Public Hearing be closed.
Adopt Resolution.
Lt1tul~~C/f~~
MICHAEL BILLDT, ASSISTANT CHIEF OF POLICE
Contact person:
Capt. Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount:
$522,221
Source: $469,999 - (Acct #598) FY 02/03
LLEBG Grant
$ 52,222 - (Acct #597) FY 02/03
~$ptCit17~
Finance '/
Council Notes:
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the Mayor and Common Council to obligate
and expend the awarded FY 02/03 Local Law Enforcement Block Grant (LLEBG) Funds for law
enforcement support expenditures.
BACKGROUND
The FY 02/03 Local Law Enforcement Block Grant (LLEBG) award provides the Police
Department with $469,999 in federal funding for law enforcement support expenditures. There is a
mandatory 10 percent (10%) cash match requirement of $52,222, bringing the total project amount
to $522,221. The cash match will be derived from the FY 02/03 Citizens Option for Public Safety
(Brulte) funds.
The Police Department's LLEBG Program Advisory Board has reviewed the intended use of grant
funds and made a non-binding recommendation to the Mayor. The Advisory Board was provided
with copies of the grant award and program purpose area narrative outlining the Police
Department's intended use of grant funds. The Advisory Board unanimously recommended that
grant funding be used towards the following projects:
. Salary and benefits for a Property Room supervisor
. Salary and benefits for three police dispatchers
. Salary and benefits for four Information Services employees; three programmers, and
one operator
. MDC air time fees
. One-half of the cost ofthe Crime Free Rental Housing (CFRH) program
The itemized expenditure plan and supporting narrative are attached.
FINANCIAL IMPACT
The Police Department will be using $469,999 in FY 02/03, Local Law Enforcement Block Grant
funds, and $52,222 in FY 02/03 Cops Option funds, for a total of $522,221 to fund eight full-time
civilian positions, fifty percent of the CFRH program (including the salary and benefits of two
civilian positions), and MDC air times fees. The General Fund will be responsible for any overtime
expenditures for four of the six civilian police positions, estimated at $2,000 to $4,000 per
employee.
RECOMMENDATION
Adopt resolution.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garren W. Zimmon, Chief of Police
Dept:
Police Department c.,,~'. . ',L
September 24,2002
Subject: Set a Public Hearing for the
Proposed Expenditures of Monies Allocated
from the FY 02/03 Local Law Enforcement
Block Grant (LLEBG)
Date:
Synopsis of Previous Council Action
None.
Recommended Motion:
That the Mayor and Common Council set a public hearing for 4:00 p.m. on Monday, October 21,
2002, to ratify the expenditure plan of the awarded Local Law Enforcement Block Grant (LLEBG)
funding for FY 02/03.
~~It~
MICHAEL BILLDT, ASSISTANT CHIEF OF POLICE
Contact person:
Captain Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS: Amount: N / A
Source:
Council Notes:
Finance
Agenda Item No. d.D
Jo \1/ DC).-
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CITY OF SAN BERNARDINO - REQUEST FOR CDUNCIL ACTION
STAFF REPORT
SUBJECT
Set a public hearing for the proposed expenditures of monies allocated from the FY 02/03 Local
Law Enforcement Block Grant (LLEBG).
BACKGROUND
As a recipient of Local Law Enforcement Block Grant (LLEBG) funds, the Police Department is
required to hold a public hearing where persons shall be given the opportunity to provide written
and oral opinions to the Mayor and Common Council, regarding the intended expenditure of
grant funds.
FINANCIAL IMPACT
There is no financial impact on the City's General Fund.
RECOMMENDATION
That the Mayor and Common Council set a public hearing for 4:00 p.m. on Monday, October 21,
2002, to ratify the expenditure of FY 02/03 Local Law Enforcement Block Grant (LLEBG)
funding.
Local Law Hnforcernent HIOCk liI'81ltS - LLr.IS\i UItIOOUcuon
rlIgelOIl
e" " FY 2002 Local Law Enforcement Block Grants Program I.
<,' San Bernardino City, CA
Application -' Award RFD Grant Changes ReDorts Corresoondence Switch to':~: 1!l
Grant Handbook
View Only
View Application
HeloiFreauentlv Asked
Ouestions
LLEBG Home
Lo~-Off
Application was submitted on July 15,200209:20:44 AM EDT. Click here to print a
copy.
LLEBG FY 2002 Application
Dale Certified : 15-JUL-02 I Dale Submilhd: 15-JUL-D2
Jurisdiction Infonnation (Disparate)
Jurisdisction: County: Sta1B: COFA Number:
San Bernardino City SAN
BERNARDINO CALIFORNIA 16.592
Budget Infonnation
Eligible AWlIrd Amount: Final Award Mldch Amount: Matching Funds
Amount: Description:
$522,221 $52,222 Equitable Sharing
Program (Aasat
$469,ggg Forfeltura)
CEO Infonnation
TItle: Name Prefix: Last Name : First Name :
Mayor VOIIas Judith
Ms.
Address: Telephone: Fax: Email:
300 North .0. Street 909-384-5051 909-384-
San Bernardino, CA 92401-1112 5067 vallesJu(lei.san-
berll8rdino.ca.us
Program Contact Infonnation
Title: Name Prefix: Last Name : First Name :
Captain Curtis Robert
Mr.
Address: Telephone: Fax: Email:
710 North -0" Street 909-384-5606 909-388-
San Bernardino, CA92401-1112 4S5O curtis_ro@ci.san-
bernardino.ca.us
Application Oetails
Date Agreed to Trust Fund Requirement: Applicant i. PSOHB Compllant:
08-JUL-02 No
Date Agreed to SPOC Requirement: Date Agreed to SAA Review
08-JUL-D2 Requirement:
08-JUL-02
Date Agreed to Certifications: Date Agreed to Assurances:
15-JUL-02 15-JUL-02
https://grants.ojp.usdoj.gov:8004/gms_user/plsql/llebg_ main.app Jead _ only?p _ bgid=4
9/13/2002
San Bernardino Police Department
FY 02/03 Local Law Enforcement Block Grant
Line Item Budget
5011/5029 Property Room Supervisor (10 Tech III)
Three (3) IS programmers/(1) operator
Three (3) police dispatchers
50% of CFRH Project Coordinator costs and
50% of CFRH Administrative Clerk II costs
AMOUNT
$ 57,085
243,020
116,629
48,437
ACCOUNT OBJECT & TITLE
TOTAL PERSONNEL SERVICES
$465,171
5111/5186 One-half CFRH Maintenance & Operation costs $ 7,050
5604 MOC air time fees on County's 19.2 data backbone 50,000
TOTAL CONTACTURAL SERVICES
$ 57,050
5910
Credit-10% cash match from COPS Option
-$ 52,222
-$ 52,222
TOTAL LESS: CREDITS/BILLABLES
LLEBG GRANT TOTAL
$469,999
San Bernardino Police Department
FY 02/03 Local Law Enforcement Block Grant
Expenditure Plan Narrative
Property Room Supervisor
The need for an on-site supervisor (Identification Technician III) was clearly identified in
an independent audit of the Property Room conducted in August 1998. Since FY 99/00
this position has been funded by LLEBG funds.
We need to maintain the current level of staffing and supervision in the Property and
Evidence facility to provide adequate staffing to process, store and safeguard property
and evidence in police custody and protect the department and City from liability arising
from the mishandling or loss of these items. Maintaining this position will provide
additional safeguards to minimize the City's exposure to liability in this critical area of
police operations.
IS Support
The Information Services department is critical to the Department's efforts in accurately
diagnosing trends/patterns, active perpetrators, records input and maintenance, and
problem solving. Funding for the IS public safety support staff needs to be maintained.
In FY 99/00, the police department funded three IS positions through grants and a
fourth position using evidence impound funds. This includes two programmers and a
computer operator working on police computer systems and a third programmer
working on fire computer systems. Since FY 00/01, the department has utilized LLEBG
funds to cover the cost of all four positions.
MDC Air Time Fees
In December 1999, the police department implemented the Mobile Data Computer
(MDC) project to replace our aging Mobile Data Terminals (MDTs) used for voiceless
data communication. The system uses the County's 19.2 data backbone for
communication. Grant funds will be used to cover these additional costs.
Crime Free Rental Housina
The Crime Free Rental Housing (CFRH) program is a key component of the police
department's effort in reducing crime associated with multi-family dwellings. The cost for
FY 02/03 is $111,000. This includes $96,900 for personnel costs and $14,100 for
maintenance and operation costs. The police department will pick up one-half of the
total cost of the program ($55,500) using FY02/03 LLEBG funds. This includes two full
time positions.
....
FY 02/03 LLEBG
Expenditure Plan Narrative
Page 2
Stock of multi-unit rental properties is plentiful. Historically, multi-unit rental properties,
which are rundown or blighted, have had a negative impact on the image of the city and
contribute to criminal activity. The City, during the last several years, has experienced
substantial reduction in the crime rate. CFRH has been a key component in that effort
and is critical to the City's future.
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San Bernardino Police Department
FY 02/03 Local Law Enforcement Block Grant
Expenditure Plan Narrative
Property Room Supervisor
The need for an on-site supervisor (Identification Technician III) was clearly identified in
an independent audit of the Property Room conducted in August 1998. Since FY 99/00
this position has been funded by LLEBG funds.
We need to maintain the current level of staffing and supervision in the Property and
Evidence facility to provide adequate staffing to process, store and safeguard property
and evidence in police custody and protect the department and City from liability arising
from the mishandling or loss of these items. Maintaining this position will provide
additional safeguards to minimize the City's exposure to liability in this critical area of
police operations.
IS Support
The Information Services department is critical to the Department's efforts in accurately
diagnosing trends/patterns, active perpetrators, records input and maintenance, and
problem solving. Funding for the IS public safety support staff needs to be maintained.
In FY 99/00, the police department funded three IS positions through grants and a
fourth position using evidence impound funds. This includes two programmers and a
computer operator working on police computer systems and a third programmer
working on fire computer systems. Since FY 00/01, the department has utilized LLEBG
funds to cover the cost of all four positions.
MDC Air Time Fees
In December 1999, the police department implemented the Mobile Data Computer
(MDC) project to replace our aging Mobile Data Terminals (MOTs) used for voiceless
data communication. The system uses the County's 19.2 data backbone for
communication. Grant funds will be used to cover these additional costs.
Crime Free Rental Housina
The Crime Free Rental Housing (CFRH) program has been a key component of the
police department's effort in reducing crime associated with multi-family dwellings.
Recently the City Council approved the part-time Administrative Clerk II position to
become a full-time position in order to support an expansion of crime prevention
programs offered through Crime Free Rental Housing. The new programs include an
Apartment Association and Crime Free Business programs.
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FY 02/03 LLEBG
Expenditure Plan Narrative
Page 2
CFRH will assist the multi-housing industry in developing a formal Apartment
Association network to share ideas and information on managing apartment complexes,
with the goals of reducing crime and improving the standard of living within their
communities.
The Crime Free Business program was established to coincide with the Mayor's
strategic plan to reduce crime and improve the beautification of the City of San
Bernardino. Small business owners are able to participate in a free education and
certification program. This is a two-phase program with goals of reducing crime through
a partnership between police and business owners and improving the operation of local
businesses.
The cost of CFRH for FY 02/03 is $111,000. This includes $96,900 for personnel costs
and $14,100 for maintenance and operation costs. The police department will pick up
one-half of the total cost of the program ($55,500) using FY02/03 LLEBG funds.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE
AWARDED FY 02103 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG)
FUNDS FOR LAW ENFORCEMENT SUPPORT EXPENDITURES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor and Common Council of the Oty of San Bernardino are hereby
authorized to obligate and expend the awarded Local Law Enforcement Block Grant monies in the
amount of $469,999 from the U.S. Department of Justice and Bureau of Justice Assistance for law
enforcement support expenditures contained in the proposed Expenditure Plan.
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October 16, 2000
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE
AWARDED FY 02/03 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG)
FUNDS FOR LAW ENFORCEMENT SUPPORT EXPENDITURES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Conunon Council of the Gty of San Bernardino at a
meeting thereof, held on
the _ day of
, 2002, by the following vote, to wit:
C'AJuncil Members:
~
Abstain
Absent
~
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
Gty aerk
The foregoing resolution is hereby approved this
day of
,2000.
Judith Valles, Mayor
Gty of San Bernardino
Approved as to form and
Legal content;
James F. Penman, Gty Attorney
BcJ- ll'/~
October 16,2000
2
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 11- 4-02- Item # 2(., Resolution # 2602 -- ~4
Vote: Ayes 1-'1 Nays .B- Abstain ..0- Absent -8-
Change to motion to amend original documents: -
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ___JJ r 5:-0 ~
Date of Mayor's Signature: II-&' - 0 ~
Date of ClerklCDC Signature: I \ - ') -0 ;;r
Date MemolLetter Sent for Signature:
See Attached:
See Attached:
See Attached:
60 Day
th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distribu~:
City Attorney
Parks & Rec.
Code Compliance Dev. Services
Police vi" Public Services Water
Notes:
NulINoid After: -
By: -
Reso. Log Updated: V
v""
Seal Impressed:
Date Returned: -
Yes ./ No By
Yes No-tL'- By
Yes NoL By
Yes NO+- By
Yes No By_
EDA
Finance V
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~ Date: ~
Revised 01/12/01