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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Subject: Resolution authorizing an
agreement by and between the County
of San Bernardino Fire Department and
the Public Services Department of the
City of San Bernardino to provide
Household Hazardous Waste Collection
Center Services and Home Generated
Sharps Collection services.
From: Lynn Merrill, Director
Dept: Public Services
Date November 6, 2002
Meeting Date: November 18, 2002
03/04/92 - Resolution 92-83 - Adoption of HHW Program
08/18/93 - Resolution 93-318 - Agreement with County to provide HHW services
01/27/97 - Resolution 97-17 - Agreement with County to provide HHW services
09/02/97 - Resolution 97-273 - Agreement with County to provide HHW services
10/16/00 - Resolution 2000-313 - Agreement with County to provide HHW services
Recommended Motion:
Adopt resolution
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Contact person Lynn Merrill, Director Phone: 5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
154,600.00
Source:
527-415-5502
Professional services
Finance:
Council Notes:
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Agenda Item No. ~
. ,
..
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an agreement by and between the County of San Bernardino
Fire Department and the Public Services Department of the City of San Bernardino to
provide Household Hazardous Waste Collection Center Services and Home Generated
Sharps Collection services.
Background:
The California Integrated Waste Management Act of 1989, as amended, (AB939)
requires among other things, that cities and counties must adopt a Household
Hazardous Waste (HHW) Element which describes the proper management of HHW
generated by residents within the jurisdiction, and which selects an appropriate program
based on local conditions. The Mayor and Common Council adopted Resolution 92-83
on March 4,1992, which approved the City's HHW Element. The HHW management
program the City selected was to participate in the county-wide HHW program
administered by the County of San Bernardino. This program provides a local drop-off
center, located at San Bernardino International Airport for residents to safely and
conveniently dispose of the HHW. The California Integrated Waste Management Board
approved the City's HHW Element on February 22, 1995.
In order to implement this program, Council enacted resolution 93-318 on August 18,
1993 authorizing the City to enter into an agreement with the County to provide HHW
management services for an open termination date with renewals for specified periods.
The Mayor and Common Council adopted the most recent agreement on October 16,
2000 under Resolution 2000-313 for a period ofthree (3) years, with two (2) single year
option renewals
The cost is calculated by the County based on the population of the City for that year as
estimated by the State of California Department of Finance. The term of the contract is
for five years. The agreement includes the following services:
Training to City staff and crews in Public Services, Public Works and Fire
departments. This training will improve the City's ability to respond to Hazardous
Waste incidents within the City, while reducing the likelihood of a City worker
being accidentally exposed to an unknown hazardous waste substance, and;
Curbside pick-up of HHW for seniors and disabled citizens who are unable to
transport their wastes to the Permanent Collection Facility.
Under the agreement being presented to the Council, the County is the responsible
entity for any liability generated by the hazardous materials.
In addition, included in the HHW agreement, the City desires to enter into an agreement
with the County to provide for Home Generated Sharps Collection. In October 1998,
the City received a grant to develop a comprehensive education and management
program for home generated sharps, generally defined as needles used by diabetics or
other individuals who use the items at home. The grant ended in March 2000. At the
time of grant award the City made a commitment to continue this program after the
grant period concluded.
Currently, the Municipal Code prohibits the disposal of such items in municipal solid
waste, since these items pose a threat to the health and safety of the Refuse operators.
This program provides a safe and effective alternative to illegal disposal in the
household waste stream. Residents receive at no cost an appropriate sharps disposal
container. The County provides a drop-off site for sharps as part of the Household
Hazardous Waste facility, located at the San Bernardino International Airport. This
agreement with the County includes provision for a drop-off site for home-generated
sharps as well as a pick-up service of home-generated sharps for City residents who
are unable to transport their own sharps on an appointment basis one day per week.
Section 3.04.010 Paragraph B.1 of the Municipal Code allows an exemption for
purchases through any advantageous government contract approved by the Council.
FINANCIAL IMPACT
Funding for both the continuation of the Household Hazardous Waste Management
Program and the Home Generated Sharps Collection Program are included in the
FY2002/2003 Refuse Enterprise Fund budget under Account 527-415-5502 The cost of
the Household Hazardous Waste Management Program will be approximately $152,200
the first year, with costs calculated by the County based on the population of the City for
each year thereafter, as estimated by the State of California Department of Finance.
For the Home Generated Sharps program, the County charges the City $20.00 per pick-
up which will be invoiced to the City on a quarterly basis; past experience indicates that
the total amount of cost will be approximately $2,400 per year.
RECOMMENDATION
Adopt resolution.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
Subject: Resolution authorizing an
agreement by and between the County
of San Bernardino Fire Department and
the Public Services Department of the
City of San Bernardino to provide
Household Hazardous Waste Collection
Center Services and Home Generated
Sharps Collection services.
From: Lynn Merrill, Director
Date September 12, 2002
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Meeting Date: October 7, 2002
03/04/92 - Resolution 92-83 - Adoption of HHW Program
08/18/93 - Resolution 93-318 - Agreement with County to provide HHW services
01/27/97 - Resolution 97-17 - Agreement with County to provide HHW services
09/02/97 - Resolution 97-273 - Agreement with County to provide HHW services
10/16/00 - Resolution 2000-313 - Agreement with County to provide HHW services
Recommended Motion:
Adopt resolution
~~re
Contact person Lynn Merrill, Director Phone: 5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
154,600.00
Source:
527-415-5502
Professional servi s
Finance:
Council Notes:
JaJiliii.
Agenda Item No. ~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an agreement by and between the County of San Bernardino
Fire Department and the Public Services Department of the City of San Bernardino to
provide Household Hazardous Waste Collection Center Services and Home Generated
Sharps Collection services.
Background:
The California Integrated Waste Management Act of 1989, as amended, (AB939)
requires among other things, that cities and counties must adopt a Household
Hazardous Waste (HHW) Element which describes the proper management of HHW
generated by residents within the jurisdiction, and which selects an appropriate program
based on local conditions. The Mayor and Common Council adopted Resolution 92-83
on March 4, 1992, which approved the City's HHW Element. The HHW management
program the City selected was to participate in the county-wide HHW program
administered by the County of San Bernardino. This program provides a local drop-off
center, located at San Bernardino International Airport for residents to safely and
conveniently dispose of the HHW. The California Integrated Waste Management Board
approved the City's HHW Element on February 22, 1995.
In order to implement this program, Council enacted resolution 93-318 on August 18,
1993 authorizing the City to enter into an agreement with the County to provide HHW
management services for an open termination date with renewals for specified periods.
The Mayor and Common Council adopted the most recent agreement on October 16,
2000 under Resolution 2000-313 for a period of three (3) years, with two (2) single year
option renewals
The cost is calculated by the County based on the population of the City for that year as
estimated by the State of California Department of Finance. The term of the contract is
for five years. The agreement includes the following services:
Training to City staff and crews in Public Services, Public Works and Fire
departments. This training will improve the City's ability to respond to Hazardous
Waste incidents within the City, while reducing the likelihood of a City worker
being accidentally exposed to an unknown hazardous waste substance, and;
Curbside pick-up of HHW for seniors and disabled citizens who are unable to
transport their wastes to the Permanent Collection Facility.
Under the agreement being presented to the Council, the County is the responsible
entity for any liability generated by the hazardous materials.
:
In addition, included in the HHW agreement, the City desires to enter into an agreement
with the County to provide for Home Generated Sharps Collection. In October 1998,
the City received a grant to develop a comprehensive education and management
program for home generated sharps, generally defined as needles used by diabetics or
other individuals who use the items at home. The grant ended in March 2000. At the
time of grant award the City made a commitment to continue this program after the
grant period concluded.
Currently, the Municipal Code prohibits the disposal of such items in municipal solid
waste, since these items pose a threat to the health and safety of the Refuse operators.
This program provides a safe and effective alternative to illegal disposal in the
household waste stream. Residents receive at no cost an appropriate sharps disposal
container. The County provides a drop-off site for sharps as part of the Household
Hazardous Waste facility, located at the San Bernardino International Airport. This
agreement with the County includes provision for a drop-off site for home-generated
sharps as well as a pick-up service of home-generated sharps for City residents who
are unable to transport their own sharps on an appointment basis one day per week.
Section 3.04.010 Paragraph B.1 of the Municipal Code allows an exemption for
purchases through any advantageous government contract approved by the Council.
FINANCIAL IMPACT
Funding for both the continuation of the Household Hazardous Waste Management
Program and the Home Generated Sharps Collection Program are included in the
FY2002/2003 Refuse Enterprise Fund budget under Account 527-415-5502. The cost of
the Household Hazardous Waste Management Program will be approximately $152,200
the first year, with costs calculated by the County based on the population of the City for
each year thereafter, as estimated by the State of California Department of Finance.
For the Home Generated Sharps program, the County charges the City $20.00 per pick-
up which will be invoiced to the City on a quarterly basis; past experience indicates that
the total amount of cost will be approximately $2,400 per year.
RECOMMENDATION
Adopt resolution.
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1
RESOLUTION NO.
.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF :..N AGREEMENT BY AND BETWEEN THE COUNTY OF SAN
3 BERNARDINO SERVICE AREA 70 AND THE CITY OF SAN BERNARDINO TO
PROVIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION CENTER SERVICES
4 AND HOME GENERATED SHARPS COLLECTION SERVICES.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. The Mayor is hereby authorized to execute on behalf of said City an
8 Agreement by and between the County of San Bernardino Service Area 70 and the City of San
9 Bernardino for the provision of household hazardous waste management services and home
10 generated sharps collection, a copy of which is attached hereto, marked Exhibit A, and
11 incorporated herein by reference as fully as though set forth at length.
12 SECTION 2. The authorization to execute the above-referenced agreement is rescinded
13 if the parties to the agreement fail to execute it within one hundred twenty (120) days of the
.
14 passage of this resolution.
15 III
16 III
17 III
18 III
19 III
20 III
21 III
22 III
23 III
24 III
25 III
26 III
27 III
28 III
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I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN THE COUNTY OF SAN
2 BERNARDINO SERVICE AREA 70 AND THE CITY OF SAN BERNARDINO TO
PROVIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION CENTER SERVICES
3 AND HOME GENERA TED SHARPS COLLECTION SERVICES.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof,
6 held on the
day of
, 2002, by the following vote, to wit:
7 COUNCIL MEMBERS:
8 ESTRADA
9 LIEN
10 MCGINNIS
11 DERRY
12 SUAREZ
13 ANDERSON
14 MCCAMMACK
15
16
17
18
19
AYES
NAYS
ABSTAIN ABSENT
CITY CLERK
The foregoing Resolution is hereby approved this
day of
,2002.
20
21
22
JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to form and
23 legal content:
24 JAMES F. PENMAN,
City Attorney
25
26 t-y: 1-. Pen.-.
27
28
2
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FOR COUNTY USE ONL Y
FAS
L New Vendor Code Deot. Contract Number
- Chance SC CFD A 02-
Cancel
District County Service Area 70, Consolidated Fire Oept. Orgn. Contractor's License No.
District
District Contract Representative Telephone Total Contract Amount
lonie Wallace 382.5401 Approximately $152,186 per year
Contract Type
[j] Revenue o Encumbered o Unencumbered 0 Other:
If not encumbered or revenue contract type, provide reason:
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
July 1, 2002 June 30, 2007
Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
SKX 106 160 9800 .
Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
Fund Oept. Organization Appr. ObjlRev Source GRC/PROJ/JOB No. Amount
Project Name Estimated Payment Total by Fiscal Year
Household Hazardous
Waste Agreement FY Amount 110 FY Amount 110
- -
- -
District
STANDARD CONTRACT
.
THIS CONTRACT is entered into in the State of California by and between County Service Area 70, hereinafter called the
District, and
Name
City of San Bernardino
hereinafter called City
Address
300 North D Street
San Bernardino, CA 92318-0001
Telephone Federal 10 No. or Social Security No.
(909) 938-5549 956000772
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set fonh service to be rendered, amount to be Paid, manner of payment, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
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FOR CITIES WITHOUT A COLLECTION CENTER
HOUSEHOLD HAZARDOUS WASTE
AGREEMENT
IT IS HEREBY AGREED TO AS FOLLOWS:
This Agreement is made and entered into between the San Bernardino County Service Area 70
Consolidated Fire District, hereinafter referred to as "County" and the City of San Bernardino hereinafter
referred to as the "City".
RECITALS:
WHEREAS, the California Public Resources Code requires cities and counties to prepare a Household
Hazardous Waste Element which identifies a program for the safe collection, recycling, treatment and
disposal of hazardous wastes which are generated by households in the city or county and which should
be separated from the solid waste stream; and,
WHEREAS, the County of San Bernardino and each of the cities in the County have developed
Household Hazardous Waste Elements (HHWE) which identify a county-wide cooperative program for
Ji.e management of Household Hazardous Waste; and,
~HEREAS, the existing Household Hazardous Waste program operated by the County is consistent
with the adopted HHWE; and,
WHEREAS, the County Fire Department, Division of Hazardous Materials, is a division of the County
responsible for the safe management of hazardous waste; and,
WHEREAS, the City desires for the protection, health and welfare of the public and its personnel, the
removal of hazardous waste from homes so that such materials will pose no danger in event of fire.
NOW, THEREFORE, in consideration of mutual covenants and conditions the parties hereto agree as
follows:
WITNESSETH:
RESPONSIBILITIES AND DUTIES OF THE CITY
1. The City shall publicize to its residents the need to properly reduce, store, transport and dispose
of Household Hazardous Waste and inform its residents of the availability of nearby Collection
Facilities for the safe management of household hazardous waste.
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2.
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Indemnification -
City agrees to indemnify, defend (with counsel approved by County) and hold harmless the
County and its officers, employees, agents and volunteers from any and all claims, actions,
losses, damages and/or liability arising out of its obligations under this Agreement.
In the event, the County and/or the City is found to be comparatively at fault for any claim, action,
loss or damage which results from their respective obligations under the Agreement, the County
and/or City shall indemnify the other to the extent of its comparative fault.
Furthermore, if the County or City attempts to seek recovery from the other for Workers'
Compensation benefits paid to an employee, the County or City agree that any alleged negligence
of the employee shall not be construed against the employer of that employee.
3. Insurance - Without in anyway affecting the indemnity herein provided and in addition thereto, the
City shall secure and maintain throughout the contract the following types of insurance with limits
as shown:
e
Workers' Compensation - A program of Workers' Compensation Insurance or a state-approved
Self-Insurance Program in an amount and form to meet all applicable requirements of the Labor
Code of the State of California, including Employer's Liability with $250,000 limits, covering all
persons providing servioes on behalf of the City and all risks to such persons under this
Agreement.
Comprehensive General and Automobile Liability Insurance - This coverage to include
contractual coverage and automobile liability coverage for owned, hired, and non-owned vehicles.
The policy shall have combined single limits for bodily injury and property damage of not less than
one million dollars ($1,000,000).
Additional Named Insured - All policies, except for the Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain additional endorsements naming the
County and its officers, employees, agents and volunteers as additional named insureds with
respect to liabilities arising out of the performance of services hereunder.
Policies Primarv and Non-Contributorv - All policies required above are to be primary and non-
contributory with any insurance or self-insurance programs carried or administered by the County.
Proof of Coveraoe - City shall immediately furnish certificates of insurance to the County
Department administering the contract evidencing the insurance coverage, including
endorsements, above required prior to the commencement of performance of services hereunder,
which certificates shall provide that such insurance shall not be terminated or expire without thirty
(30) days written notice to the Department, and City shall maintain such insurance from the time
City commences performance of services hereunder until the completion of such services. Within
sixty (60) days of the commencement of this Agreement, the City shall furnish certified copies of
the policies and all endorsements.
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Insurance Review - The above insurance requirements are subject to periodic review by the
County. The County's Risk Manager is authorized, but not required, to reduce or waive any of the
above insurance requirements whenever the Risk Manager determines that any of the above
insurance is not available, is unreasonably priced, or is not needed to protect the interests of the
County. In addition, if the Risk Manager determines that heretofore unreasonably priced or
unavailable types of insurance coverage or coverage limits become reasonably priced or
available, the Risk Manager is authorized, but not required, to change the above insurance
requirements to require additional types of insurance coverage or higher coverage limits, provided
that any such change is reasonable in light of past claims against the County, inflation, or any
other item reasonably related to the County's risk.
Any such reduction or waiver for the entire term of the Agreement and any change requiring
additional types of insurance coverage or higher coverage limits must be made by amendment to
this Agreement. City agrees to execute any such amendment within thirty (30) days of receipt.
Notwithstanding any of the other provisions of this section, presentation of evidence or a
certificate by Contractor of a bona fide program of self-insurance coverage in an amount of not
less than one million dollars ($1,000,000) shall satisfy al requirements contained in said other
provisions of this article.
4.
Contract Compliance - City agrees to comply with all applicable Federal, State and County laws,
regulations and policies in carrying out its responsibilities under this Contract.
RESPONSIBILITIES AND DUTIES OF THE COUNTY
5.
The County will continue to operate a comprehensive Household Hazardous Waste Program for
the safe collection, recycling, treatment and disposal of household hazardous waste. The County
program shall be based on a Central Processing Facility and a regional network of collection
centers sited so as to provide safe, convenient service to the public in a cost-effective manner.
6.
County shall provide an annual report to the City, that shall include the amounts and types of waste
collected, participation by jurisdiction, and final disposition of the waste.
7.
County will provide "pick-up" services of Household Hazardous Waste for seniors and/or disabled
citizens of the City who are unable to transport their waste to a collection facility. This service will
be provided on an appointment basis.
8.
County will operate the San Bernardino Household Hazardous Waste Collection Facility, located at
2824 East W. Street, San Bernardino, California, 92415 on two Saturdays per year. County shall,
in its sole discretion, determine the dates and times of these "Saturday" collection dates.
The County will assist the City in staffing an educational booth at the annual Route 66 Rendezvous
event, concerning used oil and filter and Household Hazardous Waste management.
9.
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County will provide, upon the City's request, Hazardous Material Management Training to City
staff.
11.
County will provide a site to co-locate the City's Sharps Collection Consolidation Point, will sign-in
and track participants, and will provide a quarterly report of the Sharps Program usage to the City.
The City's Sharps Collection Consolidation Point will be located at the Household Hazardous
Waste Collection Facility at 2824 East W. Street, San Bernardino, California, 92415. In the event
that the County relocates the San Bernardino Household Hazardous Waste Collection Facility, the
City's Sharps Collection Consolidation Point, will also be relocated.
12.
County will pick up sharps from City residents who are unable to transport their full sharps
containers to the consolidation point located at the designated Household Hazardous Waste
Collection Facility. This service will be provided on an appointment basis. In addition to the
consideration identified below, County shall charge City $20.00 per pick-up, that will be invoiced to
the City on a quarterly basis.
13. Indemnification - County agrees to indemnify and hold harmless the City, its officers, employees,
agents, volunteers, from any and all claims, actions or losses, damages, and/or liability resulting
from the County's negligent acts or omissions which arise from the County's performance of its
obligations under this Agreement.
In the event the County and/or the City is found to be comparatively at fault for any claim, action,
loss or damage which results from their respective obligations under the agreement, the County
and/or City shall indemnify the other to the extent of its comparative fault.
Furthermore, if the County or City attempts to seek recovery from the other for Workers'
Compensation benefits paid to an employee, the County and City agree that any alleged
negligence of the employee shall not be construed against the employer of that employee.
14. Insurance - The County is a self-insured public entity. Upon request, the County will provide a
"Certificate of Self-Insurance" to the City.
15. Contract Compliance - County agrees to comply with all applicable Federal, State and County laws,
regulations and policies in carrying out its responsibilities under this contract.
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CONSIDERATION
16. With the exception of services described in Paragraph 12 of this Agreement, in consideration for
the services provided, City shall pay the County each quarter for fiscal year 2002/2003, (July 15,
October 15, January 15, and April 15), an amount calculated by the following equation:
A = 0.25 (P) (F) where
A = amount owed each quarter
P = the population of the City for that year
as estimated by the State of California
Department of Finance
F = $0.80 per capita
0.25 provides the quarterly payment amount
e
The City shall pay the County each quarter, fiscal years 2003/2004, 2004/2005, 2005/2006 and
2006/2007 (July 15, October 15, January 15, and April 15), an amount calculated by the following
equation: A = 0.25 (P) (F) (PF) where
A = amount owed each quarter
P = the population of the City for that year
as estimated by the State of California
Department of Finance
F = $0.80 per capita
PF = 1.03 representing annual 3% increase (compounded annually) and
0.25 provides the quarterly payment amount
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e TERM AND TERMINATION
17. This Agreement shall be effective July 1, 2002 and shall remain in effect through June 30, 2007 but
may be renewed for specified periods, unless, otherwise terminated or amended.
18. Notwithstanding the foregoing, either party may terminate this contract at any time upon 90 days
prior written notice to the other party.
19. Notwithstanding the foregoing, if either party to this Agreement fails to perform any material
obligation under this Agreement, then, in addition to any other remedy provided by law, the other
party may terminate this Agreement immediately upon written notice.
County Service Area 70
City of San Bernardino
(Print or type name of corporation, company, contractor, ete.)
By ~
~
_ Fred Aguiar, Chairman, Board of Supervisors
Daled:
(Authorized signature. sign in blue ink)
Name
(Print or type name of person signing contract)
SIGNED AND CERTIFIED THAT A COpy OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors
of the County of San Bernardino.
Tille'
(Print or Type)
Daled:
By
Address
Deputy
Approved as to Legal Fonn
Reviewed by Contract Compliance
Reviewed for Processing
~
County Counsel Scott M. Runyan, Deputy
~
~
Agency Administrator/CAO
Date
Date
Date
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COUNTY FIRE DEPARTMENT
COUNTY OF SAN BERNARDINO
ECONOMIC OEVELOPMENT
ANO PUBLIC SERVICES GROUP
HOUSEHOLD HAZARDOUS WASTE PROGRAM
Conditionally Exempt Small Quantity Generator Program
2B24 East"W" Street, Building 302 . San Bernardino, CA 92415-0799
PETER R. HILLS
Fire Chief
County Fire Warden
August 22, 2002
Michelle Dyke-Turner, Environmental Projects Assistant
City of San Bernardino
300 North D Street
San Bernardino, CA, 92418-0001
Subject: Household Hazardous Waste Agreement
Dear Michelle,
Please find enclosed five sets of the new Household Hazardous Waste (HHW)
Agreement for your review and City Official's signature. This also serves as a reminder
t . II five sets should be mailed back to me. I will
re y executed copy'OttheAgreement back to you.
Thank you for participating in San Bernardino County's HHW Program, I look forward to
a continued good working relationship with you and other city staff.
Sincerely,
---~
~e,~
Acting Supervising Environmental Health Specialist
Household Hazardous Waste Program
Enclosure
SUP0rviSOf5
DENNIS
FRLD
eiLt POSTMUS
,iON D" MIKELS,
First O;,~t(ict
Socond Distrid
EAVE:;
. ,
. .
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CiTY CLERK
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san-bernardino.ca.us
~
November 21,2002
Ionie Wallace, R,E,H,S,
Household Hazardous Waste Program
2824 East "W" Street, Building 302
San Bernardino, CA 92415-0799
Dear Ms, Wallace,
At the Mayor and Common Council meeting of November 18,2002, the City of San Bernardino
adopted Resolution 2002-367 - Resolution authorizing the execution of an agreement by and
between the County of San Bernardino Service Area 70 and the City to provide household
hazardous waste collection center services and home generated sharps collection services,
Per your request, I am returning the five (5) agreements, each signed by Mayor Judith Valles,
Once fully executed, please return one original agreement to the City Clerk's Office, Attn:
Michelle Taylor, P,O, Box 1318, San Bernardino, CA 92402, as soon as possible,
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office within 120 days, or by March 18, 2003.
If you have any questions, please do not hesitate to contact me at (909)384-5002,
C:;;:ZLj~~/~
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino. CA92418-0001
909.384.5002. Fax: 909.384.5158
www.cLsan-bernardino.ca.us
;"
March 5, 2003
Ionie Wallace, R.E.H.s.
Household Hazardous Waste Program
2824 East "W" Street, Building 302
San Bernardino, CA 92415-0799
Dear Ms. Wallace,
At the Mayor and Common Council meeting of November 18, 2002, the City of San Bernardino
adopted Resolution 2002-367 - Resolution authorizing the execution of an agreement by and
between the County of San Bernardino Service Area 70 and the City to provide household
hazardous waste collection center services and home generated sharps collection services.
On November 21, 2002, five (5) agreements were sent to you with the understanding that one
fully executed agreement would be returned. If the agreement has been signed, please return it to
the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by March 18,2003.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you,
(()( ( ~/j.'\ ~. Z~
Michelle Taylor
Senior Secretary
cc: Michelle Dyck- Turner, Environmental Projects Assistant
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity. Accountability. Respect for Human Dignity. Honesty
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
"'",
. .
December 17, 2002
FROM:
PETER R. HILLS, Fire Chief/Fire Warden
San Bernardino County Consolidated Fire District
SUBJECT:
AGREEMENTS WITH THE CITIES OF COLTON, LOMA LINDA, VICTORVILLE
AND SAN BERNARDINO, FOR PARTICIPATION IN THE HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM
RECOMMENDATION: Acting as the governing body of County Service Area 70, San Bernardino
County Consolidated Fire District (County Fire), approve the following Agreements:
1. Approve Agreement No. 02.1353, with the City of Colton, in the approximate annual
amount of $39,253 for participation in the Household Hazardous Waste Collection
Program from July 1,2002 through June 30, 2007.
2. Approve Agreement No. 02-1354, with the City of Loma Linda, in the approximate annual
amount of $15,534 for participation in the Household Hazardous Waste Collection
Program from July 1, 2002 through June 30, 2007.
3. Approve Agreement No. 02-1355, with the City of Victorville, in the approximate annual
amount of $44,080 for participation in the Household Hazardous Waste Collection
Program from July 1, 2002 through June 30, 2007.
4. Approve Agreement No. 02-1356, with the City of San Bernardino, in the approximate
annual amount of $152,186 for participation in the Household Hazardous Waste
Collection Program from July 1, 2002 through June 30, 2007.
BACKGROUND INFORMATION: The California Public Resources Code requires cities and
counties to provide a Household Hazardous Waste Collection Program for the safe collection,
recycling, treatment and disposal of hazardous waste which is generated by households in the
city or county and which should be separated from the solid waste stream.
The County of San Bernardino and the 22 cities and two towns within the County have developed
a countywide cooperative program for the management of Household Hazardous Waste. The
existing Household Hazardous Waste Collection program operated by County Fire is responsible
for the safe management of hazardous waste. The Cities of Colton, Loma Linda, Victorville and
San Bernardino, desire to protect the health and welfare of the public and their personnel through
the removal of hazardous waste from homes, so that such materials will pose no danger in the
event of fire
cc:
SBCCFO-Hills
SBCCFO- Wallee w/agreements
Contractor w/agreements c/o
SBCCFO
Auditor w/agreements
IDS w/agreements
Risk Management
County Counsel-Runyan
EO/PSG-Goss
File w/agreements
Record of Action of the Board of Supervisors
SEE ABOVE LIST
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ITEM 016
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REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
AGREEMENTS WITH THE CITIES OF COLTON, lOMA liNDA, VICTORVlllE AND SAN
BERNARDINO FOR PARTICIPATION IN THE HOUSEHOLD HAZARDOUS WASTE
COllECTION PROGRAM ,'. "
DECEMBER 17, 2002
PAGE 2
.. ,.1
,I.
County Fire will provide Household Hazardous Waste management services to the Cities of
Colton, Loma Linda, Victorville and San Bernardino and in return will receive a combined
approximate annual revenue amount of $251,053, beginning in fiscal year 2002/03, with a 3%
inflationary increase for each succeeding year during the term of these Agreements, from July 1,
2002 through June 30, 2007. These multi-year agreements are being agendized as negotiations
with the various cities are completed
In accordance with these Agreements, County Fire will be responsible for managing Household
Hazardous Waste generated by residents of the Cities Colton, of Loma Linda, Victorville and San
Bernardino, in addition to assisting with public education activities, and providing annual waste
reports to the Cities. These contracts contain mutual hold harmless provisions
REVIEW BY OTHERS: This item has been reviewed by County Counsel (Scott Runyan) on
November 27,2002. This item has been reviewed by the County Administrative Office (Wayne
Thies, Administrative Analyst) on December 9, 2002.
FINANCIAL IMPACT: Revenue of approximately $251,053 is included in the Districts' fiscal year
2002/2003 budget and will provide funding for a portion of the Household Hazardous Waste
Collection Program.
SUPERVISORIAL DISTRICT(S): First, Third and Fifth
PRESENTER: PETER BRIERTY
386-8405
,-
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
March 7, 2003
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-367 - Household Hazardous Waste Collection Center
Services
CC:
Attached is a fully executed copy of the agreement with County of San Bernardino Service Area
70 to provide household hazardous waste collection center services and home generated sharps
collection services, The original agreement is on file in the City Clerk's Office,
If you have any questions, please call me at ext. 3206,
,
...
~
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 11- I 'is' -o;;;J- Item # I OJ Resolution #
Vote: Ayes h?, A--I') Nays -e-- Abstain <f
Change to motion to amend original documents: -
Zoo~-&0
Absent ~
Reso. # On Attachments: L Contract term: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NulUVoid After: 1'20 D~.s./3-I~-Q3
By: -
Date Sentto Mayor: i (~ICj-O;;;f
Date of Mayor's Signature: ll-~.
Date ofClerk/CDC Signature: I \-'ZO"02--
Reso. Log Updated: V""
Seal Impressed: ~
Date Memo/Letter Sent for Signature: 11- L \- Q 'Z-
,po.rray Reminder Letter Sent o.J)..3lltl1 day: 3-5' 0:::'
90 Day Reminder Letter Sent on 45th day:
See Attached: L Date Returned: 3-" -03
See Attached: /"
See Attached:
Request for Council Action & Staff Report Attached: Yes -/
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No V By
No ,/' By
No ~By
No L By
Copies DistribU7 to:
City Attorney
Parks & Rec.
Code Compliance Dev, Services
Police Public Services / Water
EDA
Finance ,/"
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: fh.-
Date: ~'Ie,- 0 :)
Revised 0 I /12/0 I