HomeMy WebLinkAbout16-Fire Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: Resolution authorizing the Purchasing Manager
to issue a purchase order to Life Safety System in
the amount of $38,678.00, Aramsco in the
amount of $33,040.24, L. N. Curtis & Sons in the
amount of $112,015.83, Safeware in the amount
of $39,151.51, and Jorgensen in the amount of
$5,631.31 for domestic preparedness equipment.
From:
Larry R. Pitzer, Fire Chief
Dept:
Fire
0"'" . ~ '" 'L
tu""" ..Ii
Date:
October 29,2002
MC/C Meeting Date:
November 18,2002
Synopsis of Previous Council Action:
Resolution No. 2001-149 authorization to participate in the U.S. Department of Justice Terrorism
Domestic Preparedness Program and to accept a $310,000 equipment and administrative grant
award.
06/04/01
RECOMMENDATION:
Adopt resolution.
Contact Person: Larrv Pitzer. Fire Chief
Supporting data attached: Staff Report and Resolution
FUNDING REQUIREMENTS:
Amount:
Amount:
Amount:
Amount:
Amount:
Source:
Finance:
Council Notes:
12e&:>~2Q:)c-~4
Si
Phone: (909) 384-5286
Ward: Citywide
Life Safety System $38.678.00
Aramsco $33,040.24
LN Curtis & Sons $112,015.83
Safeware $39.151.51
Jorgensen $5.631.31
(Acct. No) 123-562-XXXX
(Acct. Description) Federal & State Program
Ji.rism DOM p~rant
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Agenda Item No.
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STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to issue a purchase order to Life Safety System
in the amount of $38,678.00, Aramsco in the amount of $33,040.24, L. N. Curtis & Sons in the
amount of $112,015.83, Safeware in the amount of $39,151.51, and Jorgensen in the amount of
$5,631.31 for domestic preparedness equipment.
BACKGROUND
On June 4,2001, the Mayor and Common Council approved resolution #2001-149 accepting the
U.S. Department of Justice (DOJ) Domestic Preparedness Equipment grant award in the amount
of $310,000. The DOJ Domestic Preparedness Program provides eligible jurisdictions with a
tailored suite of training, exercises, and equipment support to enhance their capacity to respond
to a terrorism event involving the use of Weapons of Mass Destruction.
The City Fire Department is requesting authorization to purchase basic first responder equipment
with the DOJ funds. The funds will be used to enhance the capabilities of our first responders
through the acquisition of personal protective, chemical detection, biological detection,
radiological detection, and decontamination equipment in accordance with the DOJ guidelines.
The Fire Department had three (3) formal bids: #F 02-55 for chemicallbiological detection and
identification equipment, #F 02-56 for self-contained breathing apparatus, and #F 02-57 for
chemicallbiological protective equipment that were processed. Bids expired on September 4,
2002; all vendors were notified of the delay process and vendors agreed to extend their quotes
until December 4, 2002. Letters received from vendors are on file in the Purchasing Department.
On May 14,2002 notices were distributed to the San Bernardino Area Chamber of Commerce,
the City's Web Site, and advertised in The Sun Newspaper inviting bids from qualified vendors
for chemicallbiological detection equipment. Bid Specification #F 02-55 packages were
requested by ten (10) vendors. Bids from two (2) vendors were received and reviewed on June
4, 2002.
All vendors were requested to bid on each of the items listed on the Bid Specification #F 02-55.
The following information is the result of the formal bid process:
Vendor Name
Aramsco
Life Safety System
Location
Thorofare, NJ
Santa Cruz, CA
Bid Proposal (based on unit)
$33,040.24
$38,678.00
Pursuant to the City's bidding process, it is recommended that vendors meeting technical
specifications be issued a purchase order under Bid #F02-55 for the procurement of chemical and
biological warfare detection identification equipment. Accordingly, purchase orders are
requested to be issued to each of the two (2) vendors, because there are some items (see
attachment A) offered by only one of the vendors.
1
On June 12, 2002 notices were distributed to the San Bernardino Area Chamber of Commerce,
the City's Web Site, and advertised in The Sun Newspaper inviting bids from qualified vendors
for self-contained breathing apparatus. Bid Specification #F 02-56 packages were requested and
sent to five (5) vendors. Bids from two (2) vendors were received and reviewed on June 24,
2002.
Vendors were requested to bid on each of the items listed on the Bid Specification #F 02-56.
The following information is the result of the formal bid process:
Vendor Name
L.N. Curtis & Sons
Jorgensen
Location
Oakland, CA
Bakersfield, CA
Bid ProDosal (based on unit)
$112,015.83
Not authorized to bid
Initially, Jorgensen was under the impression that they could supply the fire department the
appropriate equipment and we accepted their bid. Unfortunately, they are not authorized to bid
per the manufacturer and were required to pull their bid package.
L.N. Curtis & Sons is the only authorized distributor of Survivair breathing apparatus in the
Southern California area, and all breathing apparatus used by the Fire Department is the
Survivair brand. Also, the National Institute for Occupation Safety and Health does not allow
for the integration of different brands of equipment, such as regulators, face masks, etc. In
accordance with purchasing procedures for "selective source", we recommend that L.N. Curtis &
Sons be awarded Bid Specification #F 02-56 for Survivair self-contained breathing apparatus
(see attachment B).
On June 12, 2002 notices were distributed to the San Bernardino Area Chamber of Commerce,
the City's Web Site, and advertised in The Sun Newspaper inviting bids from qualified vendors
for chemical and biological warfare protective equipment. Bid Specification #F 02-57 packages
were requested by ten (10) vendors. Five (5) bids were received and reviewed, two (2) of them
were no bid responses, one (1) is an incomplete bid package, and two bid packages met
requirements on June 24, 2002.
All vendors were requested to bid on each of the items listed on the Bid Specification #F 02-57.
The following information is the result of the formal bid process:
Vendor Name
Jorgensen
Safeware
Bauer San Francisco
Chemguard
Lab Safety
Location
Bakersfield, CA
Richmond, VA
Hayward, CA
Mansfield, TX
J anesville, WI
Bid ProDosal (based on unit)
$5,631.31
$39,151.51
$39,598.13 (incomplete bid)
No Bid (does not carry items)
No Bid (not licensed in CA,
for these products)
2
Jorgensen and Safeware are the lowest bidders and meet technical specifications. Therefore, it is
requested that each vendor be issued a purchase order for lowest unit cost under Bid #F02-57 for
the procurement of chemical and biological warfare protective equipment (see attachment C).
The cost and technical specifications of all bids were reviewed and the low bidders were
determined in each equipment category. All vendors recommended are acceptable and meet or
exceeded all items called for in the specifications.
FINANCIAL IMPACT
The total amount awarded by U.S. Department of Justice to the City is $310,000. The funds are
being allocated appropriately to support tbe needs of the City to purchase basic first responder
equipment. Allocations of the funds are: $6,200 administrative (training, meetings, conferences,
etc.) and $303,800 equipment acquisition.
In FY 01/02, $1,079.07 administrative funds were expended for the Senior Officials' Workshop
(September 19, 2001) at the Radisson Hotel and Convention Center. In FY 02/03 tbere will be
$5,120.93 available for administrative expenses. Funds will be utilized for additional training
and meeting expenses to prepare for City departments to attend.
The equipment being requested under each bid specification has been approved by DOJ and tbe
total dollar amounts as indicated above for each bid specification is available for purchase
utilizing the DOJ grant funds, account numbers 123-562-5112, 123-562-5703, and 123-562-
5704.
RECOMMENDA nON
Adopt resolution.
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RESOLUTION NO. ~ (Q) lP ~
L
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO LIFE SAFETY SYSTEM IN THE AMOUNT OF $38,678.00,
ARAMSCO IN THE AMOUNT OF $33,040.24, L. N. CURTIS & SONS IN THE AMOUNT
OF $112,015.83, SAFEW ARE IN THE AMOUNT OF $39,151.51, AND JORGENSEN IN
THE AMOUNT OF $5,631.31 FOR DOMESTIC PREPAREDNESS EQillPMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That Life Safety System and Aramsco are the two lowest responsible bidders
for the furnishing and delivery of chemical and biological detection equipment (Attachment A), for
total amounts not to exceed $38,678.00 and $33,040.24, respectively, in accordance with Bid
Specification F 02-55, and, as such the Purchasing Manager is authorized to issue standard
purchase orders to Life Safety System and Aramsco;
SECTION 2. The Life Safety System and Aramsco Purchase Orders shall incorporate by
reference this Resolution and Bid Specification F 02-55;
SECTION 3. That L.N. Curtis & Sons is the sole source vendor for Survivair self contained
breathing apparatus in the Southern California area (Attachment B). Pursuant to this determination
and Bid Specification F 02-56 the issuance of a purchase order by the Purchasing Manager to L.N.
Curtis & Sons in an amount not to exceed $112,015.83 is hereby authorized;
SECTION 4. The L.N. Curtis & Sons Purchase Order shall incorporate by reference this
Resolution and Bid Specification F 02-56;
SECTION 5. That Safeware and Jorgensen are the lowest responsible bidders for the
furnishing and delivery of chemical and biological detection equipment (Attachment C), for a total
amount not to exceed $39,151.51 and $5,631.31, respectively, in accordance with Bid Specification
F 02-57, and, as such the Purchasing Manager is authorized to issue standard purchase orders to
Safeware and Jorgensen;
SECTION 6. The Safeware and Jorgensen Purchase Orders shall incorporate by reference
this Resolution and Bid Specification F 02-57;
7lo /rp
If /1 ~/Q2-
1
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
.2 BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO LIFE SAFETY SYSTEM IN THE AMOUNT OF $38,678.00,
3 ARAl\iISCO IN THE AMOUNT OF $33,040.24, L. N. CURTIS & SONS IN THE AMOUNT
4 OF $112,015.83, SAFEW ARE IN THE AMOUNT OF$39,151.51, AND JORGENSEN IN THE
5 AMOUNT OF $5,631.31 FOR DOMESTIC PREPAREDNESS EQUIPMENT.
8 III
9 III
10 III
II
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6 SECTION 7. The authorization to execute the above referenced Purchase Orders is
7 rescinded if they are not issued within sixty (60) days of the passage of this Resolution.
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1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO LIFE SAFETY SYSTEM IN THE AMOUNT OF $38,678.00,
ARAMSCO IN THE AMOUNT OF $33,040.24, L. N. CURTIS & SONS IN THE AMOUNT
OF $112,015.83, SAFEW ARE IN THE AMOUNT OF $39,151.51, AND JORGENSEN IN
THE AMOUNT OF $5,631.31 FOR DOMESTIC PREPAREDNESS EQUIPMENT.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common
6
Council of the City of San Bernardino at a
meeting thereof, held on the
7
day of
. 2002, by the following vote, to wit:
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10
COUNCILMEMBERS
ESTRADA
AYES
NAYS
ABSTAIN ABSENT
11
LIEN
12
MCGINNIS
13
DERRY
14
SUAREZ
ANDERSON
McCAMMACK
17
18
Rachel Clark, City Clerk
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20 The foregoing resolution is hereby approved this
day of
,2002.
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22
Judith Valles, Mayor
City of San Bernardino
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Approved as to
Form and legal content:
25
JAMES F. PENMAN,
26 City Attorney
By: LA j-. f~
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 11-, l!; -0.::J- Item #
Vote: Ayes 1-), 4-') Nays..er
Change to motion to amend original documents:
I <.. Resolution #
Abstain ..1;}-
Reso. # On Attachments: L Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 1 \r \ q,o ;r
Date of Mayor's Signature: 11- m-a2-
Date of ClerklCDC Signature: I \- zo-02-.
Date
etter Sent for Si nature:
See Attached:
d:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ~
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
-zcoz.- 3{,4
Absent ,~
NulINoid After: <00 DA.t.s J 1- 11-63
'-'-f,
By:
Reso. Log Updated:
Seal Impressed:
,,/
,,/
Date Returned: -
YesL No By
Yes No-L By
Yes No~ By
Yes NO~' By
Yes No _ By
EDA
Others:
Finance ,/"
nllk-
MIS
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Coutract Term. etc.)
Ready to File: fl'\-(
Date: ,(- '21-02..
Revised 01/12/01