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CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From:
Lori Sassoon, Acting Director
Subject:
ESTABLISHMENT OF SALARIES FOR
FIRE DEPARTMENT RANGES P-1,
P-2, P-3 & P-4, EFFECTIVE
AUGUST 1, 2002
Dept:
HUMAN RESOURCES
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Date:
November 25, 2002
Synopsis of Previous Council Action:
On October 1, 2001, the Mayor and Common Council established salaries for Fire Department,
Ranges P-1, (Firefighter), P-2 (Firefighter/Paramedic), P-3 (Fire Engineer), P-4 (Fire
Investigator and Captain), effective August 1, 2001
Recommended Motion:
1. That the salaries for Fire Department Ranges P1, (Firefighter), P-2 (Firefighter/Paramedic),
P-3 (Fire Engineer), P-4 (Fire Investigator and Captain) be established, effective August 1,
2002, as outlined in the attached Staff Report.
2. Authorize the Director of Finance to amend the FY 02-03 budget as follows:
A. Transfer the remaining Charter 186 budget in the amount of $70,200 from the
General Government Budget to the Fire Department budget.
B. Increase the General Fund revenues by $689,100 in account 001-000-4621
(Booking Fee Revenues) and decrease the General Fund revenues by $200,000 in
account 001-000-4625 (State Mandated Revenues).
C. Appropriate to the Fire Department budget the remaining amount needed to cover
the Fire Union Charter 186 salary increases in the amount of $805,500 using the
excess balance from FY 01-02 and the net increase in General Fund revenue from
Motion B above.
D. Put the remaining undesignated balance of $185,100 into the General Fund Reserve
to replenish the reserve funds that have been used to balance ~. FY 02-03 budget.
(C/.~Yr-J
Signature
Contact Person:
Josi Kenline
Phone: 384-5257
Supporting Data Attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
$875.658
Source: (Acct No)
Various Fire Account Funds
(Acct Description)
Salaries and Benefits
Finance:
Agenda Item No..
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710/1
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Council Notes:
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
SUBJECT
STAFF REPORT
Establishment of salaries for sworn Fire Department personnel, Ranges P-1, P-2, P-3 and P-4,
effective August 1, 2002.
BACKGROUND
Section 186 of the City Charter established a formula for setting salaries for local safety members,
effective August 1 of each year. City staff has reached agreement with Fire Safety Employees on
the ten cities whose salaries will be averaged to determine this year's P-1, (Firefighter), P-2
(Paramedic/Fighter), P-3 (Fire Engineer), P-4 (Fire Investigator and Captain) salaries for the Fire
Department. The cities selected are:
Fairfield
Glendale
Hayward
Salinas
Garden Grove
Berkeley
Simi Valley
Thousand Oaks
Rancho Cucamonga
Irvine
The Fire Association sought a City Attorney opinion regarding uniform allowance and whether it
should be included as part of the total salary calculation. The City Attorney's opinion, which was
given to Human Resources on November 20, 2002, determined that uniform allowances are not
considered within the definition of "salary" for the purposes of Section 186 calculations if they are
not reported as wages or income for tax purposes and are not part of a salary plan adopted by the
governing body setting forth plans consisting of money to be paid at various ranges and steps
within the ranges for each position. As a result of this conclusion, Human Resources is now able
to present the completed salary calculations for Fire Safety.
The new monthly salaries, effective August 1, 2002, are:
CURRENT MONTHLY SALARY RANGE
P-1/Firefighter
P-2/Paramedic/Firefigher
P-3/Fire Engineer
P-4/Fire Captain
1
$3,939
$4,639
$4,627
NEW MONTHLY SALARY RANGE
P-1/Firefighter
P-2/Paramedic/Firefigher
P-3/Fire Engineer
P-4/Fire Captain
1
$4,201
$4,888
$4,777
g ~ 1 Q
$4,192 $4,445 $4,698 $4,949
$4,900 $5,161 $5,422 $5,681
$4,882 $5,137 $5,392 $5,648
$6,413
g ~ 1 Q
$4,481 $4,761 $5,041 $5,319
$5,191 $5,494 $5,797 $6,101
$5,067 $5,357 $5,647 $5,935
$6,883
FINANCIAL IMPACT
The increase in each range from 2001 is as follows:
DOLLAR
ADJUSTMENT #OF TOTAL
PER MONTH BUDGETED ANNUAL
RANGE %CHANGE (TOP STEP) POSITIONS ADJUSTMENT
P-1/Firefighter 7.47% $370 24 $106,560
P-2/Paramed ic 7.39% $420 33 $166,320
P-3/Engineer 5.09% $287 39 $134,316
P-4/1 nvestigator 7.33% $470 1 $ 5,640
P-4/Captain 7.33% $470 39 $219.960
$632,796
Adding 23.319% to reflect variable fringe benefit costs that rise with salary, the total
added cost for salaries and fringe benefits is $780,358. Additionally, to better reflect the
Fire Department's staffing levels and overtime cost for FY 02-03, the Fire Department
transferred the amount budgeted for salaries and benefits for 20 vacant positions (12
Firefighters and 8 Paramedics) into overtime. Due to this budget change the Fire
Department overtime account should be increased by $95,300. The total cost including
salaries, benefits, and overtime for the Fire Safety Unit Charter 186 increases is
$875.658. By comparison, total Section 186 costs for this group in FY 01-02 was
$601,500.
Included in the FY 02-03 budget was $2,000,000 to cover all the Charter Section 186
salary increases and MOU increases. These were estimated during the budget process
as follows:
Charter Section 186 salary increases:
MOU increases:
Total estimated increases:
$1,700,000
300,000
$2,000,000
With the Council's action today to approve Charter Section 186 increases for Fire
Management, the Charter Section 186 increases for the Police Officers' Association,
Police Management and Fire Management now total $1,629,800. This leaves a balance
available in the budget of only $70,200 for the Charter Section 186 increases for Fire
Safety employees that are estimated to total $875,700:
Budget for Charter Section 186 salary increases:
Increases approved to date for POA, Police
Management, and Fire Management:
(A) Balance available:
$ 1,700,000
(1,629,800)
$ 70,200
Of the $300,000 included in the FY 02-03 budget for MOU increases, $173,500 was
allocated earlier this fall by the Mayor and Council for the Mid-Management MOU. It is
recommended that the balance of funds budgeted for MOU increases be used toward
Charter Section 186 increases for Fire Safety.
Budget for MOU increases:
Mid-Management MOU costs for FY 02/03:
(B) Balance available:
$ 300,000
(173.500)
$ 126,500
After using all approved budgeted funds for this purpose, as well as the balance of the
budget for MOU increases, there remains a budget shortfall of $679,000 for Fire Safety
186 increases:
(A) Balance available from budget for Section 186:
(B) Balance available from budget for
MOU increases:
Minus Section 186 costs for Fire Safety:
(C)Budget shortfall:
$ 70,200
126,500
(875.700)
$(679,000)
In order to address this shortfall, it is recommended that the excess General Fund
balance of $375,000 from FY 01-02 will be applied toward these costs. Additionally,
during the budget process, it was assumed that the booking fee reimbursement
received from the State for the last several years would not be received this year.
Subsequent to adoption of the City's budget, that funding was restored. However, the
State eliminated reimbursements for state-mandated programs, which was estimated to
provide $200,000 in revenue. The result of the State's actions was a net increase of
$489,100 in revenue to the General Fund that was not anticipated in the FY 02-03
budget. By using the combination of fund balance from FY 01-02 and unanticipated
revenues, the budget shortfall in Charter Section 186 costs can be eliminated without
impact to the City's budget reserve:
(C) Budget shortfall:
FY 01-02 excess fund balance:
Net unanticipated FY 02-03 revenues:
Undesignated balance remaining:
$ (679,000)
375,000
489.100
$ 185,100
With approval of these actions, there will be an undesignated balance in the General
Fund of $185,100. It is proposed that these remaining undesignated funds be placed in
the General Fund reserve to replenish the reserve funds that were used to balance the
FY 02-03 budget. Since it is anticipated that the budget for FY 02-03 will face more
difficult challenges than in previous years, it is prudent to maintain the highest possible
budget reserve.
RECOMMENDATION
1. That the salaries for Fire Department Ranges P1, (Firefighter), P-2
(Firefighter/Paramedic), P-3 (Fire Engineer), P-4 (Fire Investigator and Captain) be
established, effective August 1, 2002, as outlined in the attached Staff Report.
2. Authorize the Director of Finance to amend the FY 02-03 budget as follows:
A. Transfer the remaining Charter 186 budget in the amount of $70,200 from the
General Government Budget to the Fire Department budget.
B. Increase the General Fund revenues by $689,100 in account 001-000-4621
(Booking Fee Revenues) and decrease the General Fund revenues by
$200,000 in account 001-000-4625 (State Mandated Revenues).
C. Appropriate to the Fire Department budget the remaining amount needed to
cover the Fire Union Charter 186 salary increases in the amount of $805,500
using the excess balance from FY 01-02 and the net increase in General
Fund revenue from Motion B above.
D. Put the remaining undesignated balance of $185,100 into the General Fund
Reserve to replenish the reserve funds that have been used to balance the
FY 02-03 budget.
HRlAgenda ltems:SR.Fire.Safety.2002