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HomeMy WebLinkAbout32-Public Works . . . . CITY OF SAN BERNARDINO - File No._4.40-45 REQUEST FOR CooNCI From: ROGER G. HARDGRAVE, Director ItE C'O. 411111.. OFf. Public Works/Engineering 1988 JON 26 PH ~ 35 Resolution of Intention: Rialto and Eucalyptus Landscape Maintenance District Dept: June 23, 1986 Date: Synopsis of Previous Council action: 04/21/86 Authorization to proceed granted by motion. Recommended motion: Adopt Resolution. cc: John Hatzer Jr., City Administrator Warren Knudson, Director of Finance Contect person: Verne Nadeau Phone: 5026 Supporting data attached: Yes FUNDING REQUIREMENTS: Amount: _$4.000.00 251-648-53925 Ward: 3 Source: UD-front bv Devel ODer Finance: !J a--C .r--^- Council Notes: 75-0262 Agenda Item N(- ~, . . .'CI* OF SAN BERNARD. - REQUEtlr FOR COUNCIL ACe,N STAFF REPORT This action is the result of a request of the developers of Tract No. 13124 in response to the requirement of the City to establish an assessment district for the maintenance of land- scaping along a portion of the South side of Rialto Avenue generally between Eucalyptus and Pepper Avenues. The purpose of the action is to preliminarily determine that the public convenience and necessity require the formation of a landscaping maintenance district; declaring the intention to eroceed to order work within the district to be known as the Rialto Avenue, generally between Eucalyptus and Pepper Avenues, Landscape Maintenance District". A copy of the Engineer's Report is attached herewith for your convenience. 2 75-0264 . . . . . . May 16, 1986 File No. 14.40-45 ENGINEER'S REPORT CITY OF SAN BERNAROINO PROPOSEO ASSESSMENT DISTRICT NO. 974 RIALTO AVENUE GENERALLY BETWEEN EUCALYPTUS AND PEPPER LANDSCAPE MAINTENANCE DISTRICT . , . . . . . CITY OF SAN BERNARDINO ENGINEER'S REPORT At .,..,. ASSESSMENT DISTRICT NO. 974 P&TITION -- On March 7, 1986, this office received a petition from CENTURY HOMES INC. for the establishment of an assessment district for the maintenance of landscapin9 for Tract No. 13124 as delineated on the attached vicinity map; This petition was the result of a requirement placed upon these Tract by the City to relieve the Department of Parks and Recreation from having to maintain the areas. AUTHORIZATION TO PROCEED -- On April 21, 1986, notification of this petition was presented to your Honorable Body by this office and the City Engineer and City Clerk were authorized to initiate proceedings under' the provisions of Chapter 12.90 of the San Bernardino Municipal Code and the City Engineer was directed to prepare this report. ADVANCE OF ESTIMATED COSTS -- On April IS, 1986 and pursuant to Chapter 12.94.030 of the Municipal Code, the developer was requested to up- front the estimated cost of $4,000.00 to cover the cost of the proceedings. The deposit was received on April 15, 1986 and was deposited into the proper account from which to draw the actual costs of proceedings. If the actual costs are less than the deposit, then the remainder will be returned to the developer and if the actual costs are more than the deposit, then the remainder can either be paid in a lump sum by the developer or assessed against the properties involved. DESCRIPTION OF IMPROVEMENTS -- The improvements to be maintained include a strip of turf with shrub sections on the South side of Rialto Avenue for entire distance of the Subdivision and amounts to approximately 540 1 i nea 1 feet. PLANS AND SPECIFICATIONS -- Plans and Specifications for the landscaping are being prepared by the developer and must be approved by the Department of Parks and Recreation and must provide for separate watering systems, electric and water meters which can be monitored and billed directly to the assessment district for inclusion into the annual assessment'rolls after a one year plant qUqrantee period by the developer. 1 ;;. . (6 . . . DESCRIPTION OF BOUNDARIES -- On April 25, 1986, the boundaries of the proposed district were determined and are delineated on the attached Proposed Boundary Map of Assessment District No. 974. .The property involved is all of Tract No. 13124. VICINITY MAP -- The vicinity map is attached as Exhibit 1. DISTRICT BOUNDARY MAP -- A reduced copy of the District Boundary Map is attached as Exhibit 2. METHOD OF ASSESSMENT -- Landscaping and its proper maintenance enhances the esthetics of any given area and the benefit received by the owners of properties in the area is determined to be equal to the number of households who utilize the landscaped areas as ingress and egress to the households. The boundaries of the proposed district are drawn with this in mind and the Resolution of Intention delineates the specific areas of maintenance which will benefit all of the properties within the boundaries. Hence, each residential unit, be it a single family residence, a condominium or an appartment will be assessed an equal share in the cost of maintenance (1 residential unit - 1 assessment). Although this Tract is recorded, no Assessors Parcels numbers have been assigned and the land is still shown as a single parcel. The Tract actually contains 40 lots which will be assessed accordingly when the Parcel numbers have been assigned. For the purpose of this Report and accompanying proposed assessment roll, only the one parcel number will show. METHOD OF FINANCING -- When the landscaping is actually in place and has been maintained in good order by the developer for the one (1) year plant guarantee period, the assessment district will take over the maintenance and will let contracts therefor on a fiscal year basis. The fiscal year basis is for assessment purposes as the County Tax Rolls are prepared on the same basis. The City will upfront the costs of the annual contract and will be reimbursed each year, including interest, through assessments collected on the annual County Tax bills. Eventually, these costs will come from the City's Assessment District Reserve Fund, presently they come from the General Fund. 2 '. . . . . ASSESSMENT ROLL -- Presently there are 40 vacant parcels liable to be assessed which constitute 40 family units and 40 assessments. The proposed assesssment roll has been prepared to reflect. the first assessment (cost of proceedings only), attached as Exhibit 3 and reflects only the one existing assessors parcel and prepared to reflect the estimated maintenance and administration cost for one year, attached as Exhibit 4. When built out, each assessment would be estimated at $59.62 per year for each of the 40 lots for subsequent years. BONDS -- No bonds are to be sold on this proposed assessment district. The costs will be up-fronted by the City and the assessments will be collected on the County Tax bill annually based on actual annual costs incurred for the maintenance and administration of the district and interest on the City's up-front money. 3 . . . . COST SUMMARY FIRST YEAR: Cost of proceedings only, estimated at (See Exhibit 3) $4,000.00 ================================================================================ SUBSEQUENT YEARS -- maintenance and administration annually. (See Exhibit 4) Turf -- A total of 4,500 sq. ft. of turf with shrub sections is involved in the area to be main- tained. 4,500 sq. ft at $0.23 per sq. ft. $1,035.00 Inspection by Park! Recreation Dept. .75 hours per week at $20.00 per hour including benefits per year $ 780.00 Assessment Engineering -- including preparation of annual assessment roll, agenda items, resolutions, correspondence and transmittal to County Auditor/ Controller. 15 hours per year at $20.00 per hour including benefi ts $ 300.00 Water and Electrical Costs 4,500 sq. ft. at $0.06 per sq. ft. $ 270.00 TOTAL ESTIMATED COST $2,385.00 4 . . . . '""""". ,~, ENGINEER'S STATEMENT The above information together with the attached Assessment District Map and Proposed Assessment Roll is being filed pursuant to Chapter 12.90 of the San Bernardino Municipal Code relative to the forthcoming Resolution of .Intention for the establishment of an Assessment District to be known as Assessment District No. 974. 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" (p : , : (!) ~:3('" ~ ~ ~ ~~~ H".". ~;; ~i'lo ""I,.r ji p l Cif;:: i~ "I ;.q:~ .. l'..f . z t ~t ' lif'll, f I P ~1 f,.. ~ ~' I,' ~~1; , ~ IZ , () ~ ~ :Ei t' lil~ , I .. t~.:' .f I' 'I 'N . r"'~S No " r' ., f I" g., Ii ~o I ~ t,'! " ~"" -; t; ip I 0 r :iiI .' f 8~, 'I . ., . ~ .r , . . f- ...~.:!< n r. , ..~' ~ ~ . z f ~".h~ ~~ :; :.~2~ z r,:..:r:: 1.:1. r 'g ~ ! l ~. f" ~ ~ l J ,I r. ~ r; "'1 < I. 5'Hp" ~o ! i. ~I z ~ " eX~U3IT "2"-- . . 1 ST YEAR . 1986-87 ASSESSMENT ROLL, A.D. 974 ZONE 0 ASSMT ASSESSORS TOTAL ASSMT NO. PRCL. NO. 1 0142-121-20 TOTALS 00001 1 3999.99 3999.99 . .. ., 1i,x\.4lel r '3 . . . SUOSEQUENT YEARS . 1986-87 ASSESSMENT ROLL, A.D. 974 ZONE 0 ASSMT ASSESSORS TOTAL ASSMT NO. PRCL. NO. 1 0142-121-20 TOTALS . 00001 1 ESTIMATED ^SSESSHENT PER UT F1R EACH OF THE 40 LJTS IN THE SUBDI VISIJN 2384.98 2384.98 59.62 ea. . ~"". . . el(~18IT ~4 ~ . . 1 2 3 4 5 6 7 8 . . . RESOLUTION NO. R(SOLUTION OF THE CITY OF SAN BERNARDINO PRELIMINARILY DETERMINING THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRE THE FORMATION OF A LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT: DECLARING ITS INTENTION TO PROCEED TO ORDER WORK WITHIN THE DISTRICT, TO BE KNOWN AS "ASSESSMENT DISTRICT NO. 974, AND WAIVING NOTICE AND HEARING. WHEREAS, the City of San Bernardino hereafter called ("City") as an exercise of its municipal affairs powers has , 9 enacted an Assessment District Ordinance (Municipal Code Chapter 10 12.90) to provide for the procedure for the formation of. 11 assessment districts within the City; and 12 WHEREAS, it has now become necessary to consider the 13 formation of a landscape maintenance assessment district within 14 the City, to be known as "Assessment District No. 974"; 15 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 16 COUNCIL OF THE CITY OF SAN BERNARDINO THAT: 17 SECTION 1. Pursuant to Chapter 12.90 of the San 18 Bernardino Municipal Code, the Mayor and Common Council of said 19 City, hereby preliminarily find and determine that the public 20 convenience and necessity require, and it is the intention of 21 the Mayor and Common Council to form Assessment District No. 22 974, the boundaries of which are generally, as follows: bounded 23 on the North by Rialto Avenue; on the South by the A.T. & S.F. 24 Railroad righl...Of-way; on the East by a line approximately 256 '."", 25 feet West of the centerline of Pepper Avenue; on the West by a 26 line which is approximately 525 feet East of the centerline of 27 Eucalyptus Avenue. Reference is hereby made to the Engineer's 28 Report on file in the office of the City Clerk of said City for 1 . . . a map of the boundaries of said district, a description of the type of improvement, an estimated cost of the improvement and a proposed assessment roll which Report and Assessment District Map are hereby approved. SECTION 2. It is the intention of said Mayor and Common Councl1 to order i~provements within the district which improvements consist of, but are not limited to, the maintenance of landscaping and all appurtenant facilities in a portion of the South side of Rialto Avenue between a point approximately 525 feet East of the centerline of Eucalyptus Avenue and a point approximately 256 feet West of the centerline of Pepper Avenue. The estimated cost of said maintenance, including incidental costs is $4,000.00 for the first year and is estimated at $2,385.00 for. subsequent years. SECTION 3. Said contemplated work and improvements is of more than local or ordinary public benefit, and that said Mayor and Common Council do hereby make the expense of such work and improvement chargeable upon the district, which district is hereby declared to be the district benefited by said proposed work and improvement, and to be assessed to pay the cost and expense thereof. All public streets or alleys, or portions thereof, hereby are excepted from said assessment. SECTION 4. The assessment benefit procedure to be fol- lowed and the amount to be assessed against eac~ particular parca 1 wl1l be a propol' ti on of the tota 1 sum of the cos t of the maintenance, incidentals and interest within the area in relation to the number of single family residences within the 2 . 1 district. Referen~is hereby ,. . mad to said Engineer's Report on 2 file in the office of the City Clerk for a detailed estimated 3 individual assessment. 4 SECTION 5. The assessment financing alternative to be 5 followed shall be as follows, to-wit: , 6 The cost of the maintenance shall be pre-funded by the City 7 and the assessment levied, collected and enforced in the same 8 manner, at the same time,~and with the same penalties and interest 9 as in the case of taxes levied for the City for the repayment to 10 the City of said pre-funding. 11 The City shall recover interest on each year's pre-funding of 12 cost maintenance of landscaping. Said interest shall be at the 13 average rate as the City is receiving on other City funds during 14 the period of expenditure. 15 The assessment for said district shall be made and collected 16 as follows: 17 The costs of the maintenance contract and incidentals will be 18 collected in perpituity unless otherwise terminated by the City. 19 SECTION 6. That the City elects to proceed without Notice 20 and Hearing pursuant to Section 12.90.040C(5) of the Municipal 21 Code, because the consent of all affected landowners has been 22 received. 23 SECTION 7. A copy of this resolution and a map showing the 24 exterior boundaries of the proposed improvement district with 25 relation to the territory immediately contiguous thereto and to 26 the proposed improvement will be on file with the City Clerk and 27 will be available for inspection by any person or 28 3 . . . persons interested. This map shall govern for all details as to the extent of the proposed improvement district. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 1986 by the following vote, to wi t: AYES: Council Members NAYS: ABSENT: C 1 ty C 1 e r k The foregoing resolution is hereby approved this day of , 1986. Mayor of the City of San Bernardino Approved as to form: City Attorney 4