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ttlTY OF SAN BE*ARDINOL- MEMORANDUI
From WARREN A. KNUDSON P}'
To THE HorlORABLE f1AYOR AND
Cor.1MON COUNCI L
Subject Utility Tax Exemption - Additional Information
Date Aptil 16, 1986
Approved
Date
At the April 7, 1986, meeting of the 11ayor and Common Council, an ordinance
amending Sections 3.44.140 and 3.44.144 of the San Bernardino Municipal
Code received first reading and was layed over for final reading on April
21. The purpose of the ordinance is to allow low income persons to
apply for an exemption from payment of utility users tax throughout the year
rather than the current September and October filing period. Staff was
asked to prepare an analysis to compare cost under the present two-month
system to the proposed year-round syst.em.
STAFFING COST
During the 1985 filing period, staffing was obtained from a temporary
service for approximately 950 hours between September and December. At
peak times, two individuals were utilized. The cost per hour to the
City was $7.29 per person and the total cost was approximately $6,900.
With a year-round filing process, the renewals will be processed monthly
and the work load will be hopefully evenly distributed throughout the
year. A part-time employee could be hired for $5 - $6 per hour and
with that employee being part-time, the cost would be a maximum of
$6,200 (1,040 x $6.00).
The intent would be to set certain hours during the week for public
contact and expand the hours if necessary to accomodate the demand.
WORKI NG AREA
Office space is available on the sixth floor in the Finance Department in
an area that has been used for data processing equipment. This area will
no longer be needed for Data Processing purposes with the implementation
of the in-house computer system. This will allow access to Finance staff
when needed and provide a permanent area for the operation.
OTHER COSTS
Other costs involved would be mailing of renewal notices and printing of
applications and informational materials. The only costs that had not
been previously incurred are the added mailing costs of the renewal
notices.
cc: Mayor Wilcox
City Administrator
WAK/vm
SUPPLEMENTAL INFORMATION TO ITEI4 #40
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