HomeMy WebLinkAbout73-Purchasing
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Highway 10 at Interchange, Cotton, California 1986 tlAR 2 7 ,,~ in: 40
P.O. Box 5646, San Bernardino, California 92412 . (714) 825-5'121
DIETERICH INTERNATIONAL TRUCK SALES, INC.
March 27. 1 q86
Honorable i.layer and City CounciJ
City of San Bernardino
300 N. D St.
San Bernardino. Ca. 92418-0151
Subject: Council a[enda 04/07/86. Truck bids #F86-11 & F86-12
Concerning bid # F86-11. Dieterich International wa~
low bid by the amount of $1.778.68
Concerning bid # F86-12. Dieterich International wag
low bid b" the amount of ,~C. 181 .08
It is our under~tanding that a recommendation has been
made not to aVlard these bids to D:I.eterich International
because of our nrotest to the ~;25.00 per day li~uidated
d~nages clause in paragranh seventeen (17).
Our intent \'IdS to proteAt thiA paragranh, not to take
excention to it.
v,le i1ereby waive this c1 ause and win be agreeable to
nay the liauidated damages if an instance should occur.
Please take note that we furniAhed the City of San -
Bernardino with R. bid bond in the amount of 1()5& of
,
each bi~1A re~uested.
/
ly:
e, Dieterich
" _ ie erich International
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CI. OF SAN BERNARD.O - REQU.T FOR COUNCIL A~ON
From:
Dean R. Meech
Purchasing Agent
Purchasing
REC'O. - f.Ol41". OFF. Subject:
1985 MAR 26 p~: 3: t;3
Purchase One New 1986 Brush Chipper Truck
Public Services/Street Department
Dept:
Date:
March 12, 1986
BID SPEC: F-86-11
. Synopsis of Previous Council action:
None
Recommen<:led motion:
Adopt Resolution
Dean R. Meech
Contact person:
Dean R. Meech, Purchasing Agent
Phone:
5085
N/A
Supporting data attached:
Yes
Ward:
FUNDING REOUIREMENTS:
Amount: $47,888.68
Source: 001-404-55117 ITJ',!, 0"
(Public Sv~',s/Street Tree Mtce)
Finance: tf.L."L c;- I<----~
Council Notes:
75-0262
Agenda Item No.
'CIW OF SAN BERNARD.O - REQU.T FOR COUNCIL ACWlON
STAFF REPORT
BID SPEC: F-86-11
The proposed purchase is for One New Brush Chipper Truck, to be utilized in daily
operations by the Public Services/Street Department. At the request of the depart-
ment and in co-ordination with the Equipment Superintendent, appropriate specifi-
cations were prepared, published and furnished to area suppliers. The following is
a summary of bids received.
COMPANY
EQUIPMENT
INT'L MODEL1954
FORD LN-700-D
TOTAL BID
INCL. TAX
$46,110.00
$47,888.68
NO BID
NO BID
NO BID
DIETERICH INTERNATIONAL TRUCK
CARMEN ITA TRUCK CENTER
N I XON-EGLI EQT.
HAAKER EQT. CO.
COCHRAN & NICHOLS, INC.
Of the 10 bidders solicited, two responded with bids, three responded with reasons
for not bidding which ranged from not having contracts for this class of equipment
with manufacturers, do not handle this specific line, unable to supply.
Both Dieterich International and Carmenita Truck took exception to the transmission
size of Allison MT654. Both thought the specification was overkill and indicated
the manufacturer would not provide as requested. This situation was reviewed by the
Equipment Superintendent and the MT653 offered by both was accepted. Having resolved
the specification adjustment which was equal to both bidders, the exception to the
$25.00 per day liquidated damages clause in the City boiler plate is insurmountable.
Dieterich International Truck has not complied with the bid requirements. The City
attorney's office concurs with this determination.
It is therefore recommended that the bid of Dieterich International Truck be rejected
on the grounds the vendor took outright exception to Sec. 17 - liquidated damage pro-
tection to the City. Any bidder believing liquidated damages should be in a lessor
amount may so specify as an alternate bid, which the City may accept or reject.
It is recommended the bid of Carmenita Truck Center, the next bidder in line according
to price and meeting the specifications and requirements be accepted for contract.
The amount of $54,000.00 was included in the 1985/86 Budget for this equipment.
Background For Councils Consideration
Dieterich International Truck has of late taken exception to the liquidated damages
clause in the City bid specifications. Namely F-86-11, F-86-12, F-85-47, No Bid on
F-86-5 & F-86-6.
In this past year there ha~1 been no vendors who have taken exception to the liquidated
damage clause in any commodity area.
75-0264
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BID SPEC: F-86-11
In view of the fact new vendors are asking for bid consideration and there exists
no long standing association when the liquidated damges might be omitted and rather
than subject the City to danger the liquidated damages are a necessity.
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RESOLUTI ON NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO CARMENITA
TRUCK CENTER FOR THE FURNISHING AND DELIVERY OF ONE NEW 1986 BRUSH CHIPPER
TRUCK IN ACCORDANCE WITH BID SPECIFICATION F-86-11.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BER-
NARDINO AS FOLLOWS:
SECTION 1. The bid of Dieterich International Truck. for one new 1986
brush chipper truck at $46.110.00 is hereby rejected as not meetin9 spec i I j-
cations in 1 separate area.
SECTION 2. Carmenita Truck Center is the lowest and best bidder for
the furnishing and delivery of one new 1986 brush chipper truck in accordance
with Bid Specification F-86-11 for the total amount of $47.888.68; pursuant
to this determination. the Purchasing Agent is hereby authorized and directed
to issue a purchase order for said one new 1986 brush chipper truck to said
lowest and best bidder; such award shall only be effective upon the issuance
of a purchase order by the Purchasing Agent; and all other bids therefor are
hereby rejected.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof. held on the
day
of
. 1986. by the following vote, to wit:
AYES:
Counc il Members
NAYES:
ABSENT:
City Clerk
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The foregoing resolution is hereby approved this
, 1986.
Approved as to form:
11ayor of the Ci ty of San Bernardi no
6 City Attorney
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