HomeMy WebLinkAboutR10-Economic Development Agency
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IlEVEIDl'MBNl' IZPARDIENl' 08 'DIE
CITY 08 S>>l BERtmRDDD
RI!DUEST FOR tnMMTAAtON/cx:JtDI::IL llC1'l:ON
Fran: RENNEIH J. HENIlERSC.N
Executive Director
SUbject: ESTABLISBMENl' 08 ECXR:mC
IIEVEIDl'MBNl' llGENCY l'OSITIONS
I:e.te: March 6, 1991
synopsis of Previous CCIIIIIissiOll/00Unci1/CCIIIIIittee llction:
On September 5, November 5, November 19, n..-..m......r 10, 1990 an:l Ja:nuazy 23 an:l 28,
1991, the Mayor an:l a..lIIlLlll o:uncil an:l Chmmnrl.ty DevelVJ:Al..ut Chmni....ion took cer-
tain actions in connection with the Econanic DevelVJ:Al"""lt kJercy reol':janization.
Reo ...-...~ Motion:
(Mawr and () ..... .n Council)
RESOIDl'ION 08 'DIE MUOR >>II) CXHIlN cx:JtDI::IL 08 'DIE CITY 08 S>>l IIBRNIIRDDD, CALIF0R-
NIA, !lIm\BLIS11:IN3 CI!:RTAIN CITY l'OSITIONS 'ro SDFF 'DIE ECXR:mC IlEVEIDl'MBNl' llGENCY
08 '1m: CITY 08 S>>l BERtmRDDD >>II) Ar~v.uG CI!:RTAIN JOB DESCRIPTIONS IN CXHlECTIClN
'l'HEREWITH.
KENNETJI~' Executive Director
DllveJ.opIIImt DllparbDent
Contact Person:
Kenneth J. HeOOerson
All Proiect Areas
R1one:
5065: 5081
Project Area:
Ward(s) :
1 throuc1h 7
SUpportjn;J I:e.ta Attached:
FUNDDIG ~:
Staff Reoort: Resolution: Job Descriotions
Am:lunt: $
N/A
Source:
8Jdget Authority:
CcmnissiOll/OOImci1 lbtes:
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llqenda lten No:
10
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IZVEIDPMENl' IJ!lPARIDNl'
STAFF ~
Establisbment of lI'.tYYlV'Wllf c D8Vel.........,t Aaencv PIOSitions
By prior action, the Mayor an:i CamIal Ccun::i1 an:i cannumity DevelVJ:olll"lIt Clmnission
have established the Econanic Devel"'1"'I.el1t Agercy, consolidated the Redevelcpnent
1lgency an:i the cannumity Develcpnent Deparbnent an:i approved other actions in con-
nection therewith. One of those actions, taken on JanuaJ:y 28, 1991, was to ap-
prove an:i adept the Econanic Devel,+"e.IL Agercy/Develcpnent Department organiza-
tional an:i staffm; plan an:i direct staff to develop jei> descriptions related to
the a~roved staffm; plan.
Attached are forty-four (44) jei> descriptions oaverm; all approved positions in
Econanic Develcpnent Agercy administration an:i the Devel'+"lCat Department. It
shalld be noted that the Clmnission has previoosly a~ jei> descriptions for
the Agercy lldministratcr, Executive Director, Dep.1ty Director, lldministrative ser-
vices Division Manager an:i Housm; Division Manager positions. 'lbese positions
have been included so all approved Econanic Develcpnent Agercy positions are re-
flected in one resolution, facilitatm; efficient reoozdkeepm; an:i ease of refer-
ence.
As noted earlier, these jei> descriptions have been prepared in direct relation to
the organizational an:i staffm; plan previoosly approved by the Ccun::i1/Chmni ..sion
an:i reflects approved functions an:i areas of respons.ibility, recognition of the
SlXlpe of the City's devel~It qlElration an:i significant c:han;Jes in Ell\IiIaSis in
canym; cut a~ functions. 'lbese positions supplant City c::amtamity Develop-
ment Department an:i cannumity DevelVJ:olll"lIt ClmnissiCXVRedevelVJ:olll"lIt Agercy posi-
tions. Disposition of these positions are addressed in the S1~i.rq aqen:la
items.
Based upon the foregom;, staff reo .""-~ adeption of the attached resolution.
RENNETH~, Executive Director
DevelopDent Department
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CXl!MIS8ION ME:E'1'Im
Meetinq IlIlte: 03/11/91
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MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA
AGENDA
March 11, 1991
Item:
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA, ESTABLISHING
CERTAIN CITY POSITIONS TO STAFF THE ECONOMIC
DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO
AND APPROVING CERTAIN JOB DESCRIPTIONS IN
CONNECTION THEREWITH
Action to
be Taken:
Adopt Resolution.
Certified copy of Resolution to be returned to Sabo & Green, a
Professional Corporation.
SBBO/OOOllDOC/419
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SBEO/0001/DOC/419/es
03/06/91 225
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
ESTABLISHING CERTAIN CITY POSITIONS TO STAFF
THE ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF
SAN BERNARDINO AND APPROVING CERTAIN JOB
DESCRIPTIONS IN CONNECTION THEREWITH
WHEREAS, the City of San Bernardino has caused the
restructuring of the Community Development Commission of the City
of San Bernardino (the "Commission") in order that the Commission
may function more effectively and efficiently in implementing and
carrying out the Community Development Programs beneficial to the
city; and
WHEREAS, in connection with the restructuring of the
Community Development Commission, the city deems it desirable to
establish certain Economic Development Agency Staff positions as
more fully described on Exhibit "A" attached hereto and
incorporated herein by this reference; and
WHEREAS, in connection with the establishment of the
Economic Development Agency and the restructuring of Community
Development functions, the City shall fill those certain job
positions listed on Exhibit "A" and incorporated herein by this
reference and such employees who fill such job positions shall be
employees of the City undertaking the functions necessary to
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section 3. The Mayor and Common Council hereby approve
the job descriptions for the staffing of the Economic Development
Agency, copies of which are attached hereto as Exhibits "B-1"
through "B- "and incorporated herein by this reference.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, ESTABLISHING CERTAIN POSITIONS TO STAFF THE
ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND
APPROVING CERTAIN JOB DESCRIPTIONS IN CONNECTION THEREWITH
Section 4.
This Resolution shall take effect upon its
adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the Mayor and Common Council of the city of
San Bernardino at a
meeting
thereof, held on the
by the following vote, to wit:
day of
, 1991,
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing
day of
resolution is
, 1991.
hereby
approved
this
Mayor of the City of
San Bernardino
Approved as to form and legal content:
JAMES F. PENMAN
City Attorney
BY~
SBBOOOOllDOC/419
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, RACHEL KRASNEY, City Clerk in and for the city of
San Bernardino, DO HEREBY CERTIFY that the foregoing and attached
copy of San Bernardino City Resolution No. is a full,
true and correct copy of that now on file in this office.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed the official seal of the City of San Bernardino this
day of , 1991.
City Clerk
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EXHIBIT "A"
CITY STAFFING POSITIONS FOR THE
ECONOMIC DEVELOPMENT AGENCY
1. Economic DeveloDment Aqencv Manaqement
a. Agency Administrator
b. Executive Director
c. Deputy Director
d. Manager, Administrative Services Division
e. Manager, Housing Division
2. Economic DeveloDment Aqencv - Confidential
a. Executive Secretary, EDA Administration
b. Staff Assistant
c. Administrative Secretary
3. Economic DeveloDment Aqencv Mid-Manaqement
a.
b.
c.
d.
Senior Planner
Project Manager (4)
Graphics and Design Coordinator
Contracts Administrator
Senior Accountant
Housing Development Specialist (III) (2)
Rehabilitation Coordinator
e.
f.
g.
4. Economic DeveloDment Aqencv General Unit
a. Senior Contract Specialist
b. Senior Rehabilitation Specialist
c. Housing Development Specialist II (2)
d. Development Specialist (4)
e. Homeless Services Analyst
f. Development Analyst (Tax Specialist)
g. Contract Specialist (2)
h. Loan Officer
i. Graphics and Design Assistant
j. Accounting Technician
k. Senior Account Clerk
1. Secretary (3)
m. TYpist Clerk III (5)
n. Typist Clerk II (1)
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implement the policies and procedures of the Economic Development
Agency; and
WHEREAS, in connection with the filling of the job
positions listed on Exhibit "A", the City has caused the
preparation of certain job descriptions which are attached hereto
as Exhibits "B-1" through "B- "and which are incorporated herein
by this reference.
NOW, THEREFORE, THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO, CALIFORNIA, DO HEREBY FIND, RESOLVE, DETERMINE
AND ORDER AS FOLLOWS:
section 1. The Mayor and Common Council hereby
authorizes the City Personnel Director to establish those certain
city positions set forth on Exhibit "A" attached hereto and
incorporated herein by this reference for the purposes of providing
staff to the Economic Development Agency.
Section 2. The Mayor and Common Council hereby
acknowledge that such positions shall be filled by City employees
who shall undertake duties and responsibilities in order to
implement the goals and the policies of the Economic Development
Agency.
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SBEO/0001/004
10/25/90 1130/nb
ECONOMIC DEVELOPMENT AGENCY ADMINISTRATOR
JOB DESCRIPTION:
To plan, manage, supervise and coordinate the functions
and activities of the Economic Development Agency; to' coordinate
economic development activities with other City departments; and to
provide highly complex staff assistance to the office of the Mayor
and to the Common Council.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Mayor.
Exercises direct and
professional and clerical staff.
indirect
supervision
over
SPECIAL OUALIFICATIONS:
This position differs from other Agency positions in
requiring strong self-motivation, a high degree of knowledge in
economic development matters, hands-on experience in negotiation
and management and a strongly developed ability to be creative and
innovative in furthering the City's economic development goals.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the
following:
a)
Plan, manage and coordinate goals and objectives of the
Agency; design and implement Agency policies and
procedures necessary to provide Agency services and
further Agency goals; prepare a statement of Agency
objectives and time frames for the accomplishment
thereof.
b)
Manage and supervise City economic development activities
and projects, community development and redevelopment
projects and the activities of the City's Convention and
Visitor's Bureau, the Main Street Project and Economic
Development Council.
c)
Supervise the preparation of the Agency's budget and the
preparation of forecasts of future Agency financial needs
and goals, including an analysis of the sources of Agency
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revenue; monitor and approve expenditures; develop plans
for staffing, equipment, materials and supplies.
d)
Review and oversee Agency acti vi ties to ensure compliance
with city goals, policies and procedures, as well as
local, state and Federal regulations; supervise the
preparation and filing of necessary reports and otherwise
ensure Agency compliance with applicable law.
Manage, supervise and participate in the preparation of
appropriate reports and studies related to Agency
activities; analyze reports and prepare recommendations
for implementing necessary actions on programs in
response thereto.
Supervise the providing of information and technical
assistance to the Mayor, Common Council, City
commissions, committees and departments and senior City
staff in matters related to the Agency's activities and
programs.
e)
f)
g)
Act as the City's representative to outside agencies and
the business community to foster economic growth and
progress; meet with citizen groups and other members of
the public to explain the Agency's policies, procedures
and objectives.
Coordinate the various departments and functions of the
Agency so as to foster efficiency and cooperative efforts
in the furtherance of the Agency's goals.
i) Select, train and motivate senior staff; provide
guidelines and procedures for the selection and training
of other Agency professional and clerical staff;
establish and supervise disciplinary and termination
procedures.
h)
j) Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledqe of:
Modern and highly complex principles and practices of urban
economic development.
Principles of personnel administration, supervision and
training.
Legislation related to urban development and redevelopment.
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Principles ;.and
administration.
practi.ces.. Qf.. .:budget ...preparation ;~md..
Abilitv to:
Supervise, train and evaluate professional and clerical staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Develop and administer an Agency budget.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
Exoerience and Trainina Guidelines:
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:
Education:
A Bachelor's degree or equivalent from an accredited
college or university with major course work in
economics, urban planning, public administration or a
related field.
Experience:
Ten years of experience in urban economic development
with substantial management responsibilities, preferably
as the supervisor of a department engaged in economic
development or redevelopment.
F:\APPS\WPDA TA \SBEO\OOOl \004
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SBEO 0001-382/es
03/06/91 147
DEVELOPMENT DEPARTMENT
EXECUTIVE DIRECTOR
JOB DESCRIPTION:
Under direction of the Economic Development Agency
Administrator, to manage, supervise and coordinate the functions
and activities of the Redevelopment/Community Development
Department, of the Economic Development Agency; to implement a
variety of community and economic development and housing programs;
to assure governmental and private sector financing for Agency and
City departments; and to provide highly complex staff assistance to
the office of the Mayor, Common Council and to the Agency
Administrator.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Agency Administrator.
Exercises direct and indirect superV1S1on over the
Department's professional and clerical staff.
~ SPECIAL OUALIFICATIONS:
This position differs from other Agency positions in
requiring a high degree of knowledge of redevelopment and community
development practices, a strong ability to interface and negotiate
with the business and development community and a willingness to be
innovative in the creation of development and redevelopment
programs. This position further requires the ability to exercise
independent judgment and authority.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the
following:
a)
Plan, manage and coordinate goals and objectives of
Department consistent with the goals and policies of
Agency; design and implement Department policies
procedures necessary to provide Department services
further Department goals; prepare a statement
Department objectives and time frames for
accomplishment thereof.
the
the
and
and
of
the
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Executive Director
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Manage and supervise specific Department community
development and redevelopment activities and projects;
supervise Department staff in developing and implementing
a variety of community development and redevelopment
programs.
c) Direct and review project activities including funding,
property acquisition and disposition, relocation and
project improvements, to ensure compliance with
Department policies and goals; oversee the analysis of
development or redevelopment proposals and cost
projections; secure and administer project funding.
b)
d) Create a system of prioritizing projects and proposed
projects to effectively allocate the Department's assets
in a manner consistent with the City's goals.
e) Supervise the preparation of forecasts of future
Department financial needs and goals, including an
analysis of the sources of Department revenue; monitor
and approve expenditures; develop plans for staffing,
equipment, materials and supplies.
Review and oversee Department activities to ensure
compliance with City and Agency goals, policies and
procedures as well as local, State and Federal
regulations; supervise the preparation and filing of
necessary reports and otherwise ensure Department
compliance with applicable law.
g) Manage, supervise and participate in the preparation of
appropriate reports and studies related to Department
activities; analyze reports and prepare recommendations
for implementing necessary actions on programs in
response thereto.
f)
h) Supervise the providing of information and technical
assistance to the Mayor, Common Council, city
commissioners, committees, Agency Administrator and
senior City staff in matters related to the Department's
activities and programs.
i) Coordinate the relocation of property owners and tenants
displaced by Department development or redevelopment
activities.
j) Meet with members of outside agencies, the public and the
business and development community to foster and explain
City development and redevelopment goals, policies and
procedures.
Executive Director
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k)
Select, train and motivate Department staff; provide
guidelines and procedures for the selection and training
of personnel.
1) Develop bids and specifications for development. and
redevelopment activities; administrate contracts and
progress payments.
m) Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledqe of:
Modern principals and practices of community development
and redevelopment.
Legislation related to community development
and redevelopment.
Principals of personnel
supervision and training.
Principals and practices of budget preparation
and administration.
administration,
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze
correspondence.
reports,
statements
and
Develop and administer a Department budget.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships
with those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for
this position is as follows:
Executive Director
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Education:
A Bachelor's degree or equivalent from an accredited
college or university with major course work in
economics, urban planning, public administration or a
closely related field.
Experience:
Ten years of experience in community development or
redevelopment with substantial management
responsibilities including extensive involvement in
negotiation of contracts, and supervision of personnel.
Eight years of experience would be acceptable if the
applicant possesses a masters degree in a field specified
above.
Executive Director
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SBEOOOOl-383/es
03/06/91 155
DEVELOPMENT DEPARTMENT
DEPUTY DIRECTOR
JOB DESCRIPTION:
Under direction of the Executive Director, assists in
planning, organiz ing, directing and coordinating the functions and
activities of the Community Development/Redevelopment Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Exercises direct supervision of the Department's professional
and clerical staff.
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ1r1ng a blend of administrative ability and project implementation
experience, and ability to act as the interface between the Executive
Director and staff.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Supervise staff in day-to-day efforts in developing and
implementing community development and redevelopment
programs; monitor and evaluate the performance of programs.
b) Recommend to the Executive Director and implement policies
and procedures, supervise selection and training of staff;
supervise staff reviews and recommend disciplinary and
termination actions.
c) Assist the Executive Director in budget review and
preparation; assist in review and control of expenditures.
d)
Prepare or supervise preparation of agendas,
correspondence; analyze community needs
recommendations to the Executive Director for
reports and
and make
programs to
Deputy Director
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meet those needs; evaluate the success of programs or
projects.
Participate in negotiations concerning
by the Executive Director; assist
development agreements and contracts.
f) Confer with City departments and governmental agencies
regarding proposed and existing proj ects or programs as
directed by the Executive Director; represent the Executive
Director as instructed.
e)
projects as directed
in preparation of
g) Review Department activities or proposed projects for
compliance with City policy and local, state and Federal
laws.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Legislation related
redevelopment.
community
to
development
and
Principles of personnel administration, supervision and
training.
Principles and practices of budget preparation and
administration.
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Assist in developing and administering a Department budget.
Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
Deputy Director
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MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
Experience:
six years of progressively responsible professional and/or
administrative experience in community development and/or
redevelopment programs, including two years in a supervisory
capacity.
SBEOlOOOI\D0C\383\u
Deputy Director
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SBE00001/MISC/3/es
01/17/91 0540
DEVELOPMENT DEPARTMENT
MANAGER. ADMINISTRATIVE SERVICES DIVISION
JOB DESCRIPTION:
Under direction of the Executive Director, manages,
supervises and coordinates the functions and activities of the
Administrative Services Division of the Development Department, and
provides staff assistance to the Executive Director.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Exercises direct supervision of the Administrative Services
Division's professional and clerical staff.
SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of California
redevelopment finance and redevelopment agency accounting practices in
addition to a background in contract compliance for various types of
redevelopment agency agreements, CDBG, UDAG and EDA programs,
investment portfolio management and bond issue compliance. The
position requires the technical background and personnel skills
necessary to supervise specialists in various areas, including contract
compliance, accounting, property tax analysis and graphics and design,
and an ability to effectuate the policies of the Department in a manner
which addresses the concerns of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Plan, manage and coordinate the goals and objectives of the
Administrative Services Division consistent with the goals of
the Development Department; design and implement Division
policies and procedures necessary to provide Division
services and further Division goals; prepare a statement of
Division objectives and time frames for the accomplishment
thereof.
Manager, Administrative Services
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Manage and supervise staff in the monitoring of all municipal
bond financings incurred in furtherance of Department
objectives, including tax allocation bonds, single and multi-
family mortgage revenue bonds, certificates of participation,
taxable bonds and borrowings from conventional lenders.
c) Manage, supervise and direct the preparation of appropriate
reports to the state Controller, the statement of
Indebtedness to the County and the annual audit and other
studies or reports related to housing, economic development
and redevelopment issues and Division activities; analyze
reports and prepare recommendations for implementing
necessary actions or programs in response thereto.
b)
d) Supervise the providing of information and technical
assistance to the Mayor, Common Council, Agency
Administrator, Executive Director and Senior City staff in
matters relating to the investment activities, financial
condition, budget considerations and the financial ability to
implement Department programs.
Supervise and direct the preparation of tax increment revenue
cash flow analyses for each redevelopment project area,
identify irregularities in tax increment receipts and
assessed value figures and monitor development project
completion to obtain valid projections of tax increment
growth.
e)
f)
Provide liaison and coordination with state and Federal
agencies involved in contract compliance for any grant or
loan programs.
g) Supervise the expenditure and investment of funding obtained
by the Department in manners consistent with applicable rules
and regulations.
h) Supervise and administer all aspects of the Department I sword
processing computer system, including hardware and software
for word processing, accounting and data processing.
i) Supervise and administer all accounting and compliance
matters dealing with the 20% Low and Moderate-Income Housing
Fund, Community Development Block Grant program, Economic
Development Administration programs or other federal funds,
including, the determination of valid expenditures and
projects, time limits for expenditures, investment of funds,
and assure compliance with all affordability covenants and
regulatory agreements.
Manager, Administrative Services
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j)
Supervise the preparation of the Department budget and budget
planning activities, including the providing of information
and technical assistance to the Executive Director and the
Department's other Divisions; periodically review and monitor
the Department budget and make appropriate recommendations.
k) Supervise an Accounting Section and all daily general ledger
accounting functions, including, accounts payable, accounts
receivable and payroll.
1) Manage and supervise a Graphics and Design Section that is
responsible for the design and preparation of all Department
marketing and promotional materials, audio-visual
presentations of Department economic development and housing
matters, and engineering and design of certain Department
sponsored projects.
m)
Select, train and motivate Division staff;
recommendations for guidelines and procedures
selection and training of personnel.
provide
for the
n) Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledae of:
Current principles and practices of redevelopment agency
accounting, investment practices and public agency financial
administration.
Laws and regulations related to the administration of the 20%
Low and Moderate-Income Housing Fund.
Budget practices and budget planning and implementation.
Principles of personnel administration, supervision and
training.
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze financial reports, investment activity
statements, County Auditor-controller tax increment
disbursement statements and related correspondence.
Manager, Administrative Services
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Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, municipal
finance, accounting, public administration or a closely
related field.
Experience:
six (6) years experience, including substantial management
responsibilities in local government accounting, contract
compliance and property tax analysis or equivalent private
sector experience.
Of said six (6) years total experience, at least two (2)
years experience must be demonstrated in direct supervision
of subordinate personnel in some financial, contract
compliance or accounting situation.
Manager, Administrative Services
- 4 -
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.
.
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.
.
SBE00001/MISC/2/lw
01/16/91
DEVELOPMENT DEPARTMENT
MANAGER. HOUSING DIVISION
JOB DESCRIPTION:
Under direction of the Executive Director, manages,
supervises and coordinates the functions and activities of the Housing
Division of the Development Department, and provides staff assistance
to the Executive Director.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Exercises direct supervision of the Housing Division's
professional and clerical staff.
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ~r~ng a detailed familiarity with the issues and practices
associated with current urban housing concerns, including development
of new housing, rehabilitation and preservation of existing housing,
requirements of low and moderate income housing associated with
redevelopment, federal and state housing laws and funding and various
forms of financing, ranging from mortgage revenue bonds through
Community Development Block Grants. The position requires the
technical background and personnel skills necessary to supervise
specialists in various housing areas, including rehabilitation,
relocation and financing, and an ability to effectuate the policies of
the Department in a manner which addresses the concerns of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Plan, manage and coordinate the goals and objectives of the
Housing Division consistent with the goals of the Development
Department; design and implement Division policies and
procedures necessary to provide Division services and further
Division goals; prepare a statement of Division objectives
Manager, Housing Division
- 1 -
~~i"lt " "-5"
.
.
.
.
.
and time frames for the accomplishment thereof.
Manage and supervise specific Division activities and
projects; supervise staff in developing Division programs;
review programs and projects for compliance with Department
policies and goals as well as local, state and Federal
regulations; oversee the analysis of proposals for programs
and projects and cost projections.
c) Manage, supervise and direct the preparation of appropriate
reports and studies related to housing issues and Division
activities, analyze reports and prepare recommendations for
implementing necessary actions or programs in response
thereto.
b)
d) Supervise the providing of information and technical
assistance to the Mayor, Common Council, Agency
Administrator, Executive Director and Senior City staff in
matters relating to the Division's activities and programs.
e) Coordinate demolition and relocation efforts associated with
removal of structures and displacement of persons as a result
of Division activities.
f) Provide liaison and coordination with State and Federal
agencies involved in housing matters.
g)
Act to seek out and utilize possible sources of funding for
Division activities and supervise the use of such funding in
manners consistent with applicable rules and regulations.
h) Direct, plan and review the division's activities with regard
to services for the homeless, including coordination with
other government agencies providing such services to the
homeless.
i) Meet with members of outside agencies and the public to
foster and explain the Division's goals, pOlicies and
procedures.
j)
Select, train and motivate Di vision staff;
recommendations for guidelines and procedures
selection and training of personnel.
provide
for the
k) Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledqe of:
Manager, Housing Division
- 2 -
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e
e
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-
-
~ -
.
.
Modern principles and practices of housing.
Laws and regulations related to housing issues.
Principles of personnel administration, supervision and
training.
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
Exoerience:
Seven years experience, including substantial management
responsibilities in Federal, State or local housing programs
or equivalent private sector experience.
Of said seven years total experience, at least two years
experience must be demonstrated in direct supervision of
subordinate personnel in furtherance of local housing
programs.
Manager, Housing Division
- 3 -
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e
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SBE00001/DOC/399/es
03/6/91 121
ECONOMIC DEVELOPMENT AGENCY
EXECUTIVE SECRETARY TO THE AGENCY ADMINISTRATOR
JOB DESCRIPTION:
Serve as Executive Secretary to the Agency Administrator of
the Economic Development Agency.
Perform a variety of complex secretarial and administrative
work requiring independent judgment and extensive knowledge
of the Community Development Commission and the
San Bernardino Redevelopment Agency.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Agency Administrator.
SPECIAL OUALIFICATIONS:
This position requires prov~s~on of secretarial support for
the Agency Administrator and the undertaking of various
administrative duties in connection therewith. The position
requires personnel skills and the ability to work closely
with other staff and superiors and have some knowledge in the
area of community development and redevelopment activities.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Provide secretarial support for the Economic Development
Agency, performing miscellaneous secretarial and
administrative duties.
b) Set priorities and deadlines for day to day work flow of
the office; be responsible for taking dictation,
transcribing shorthand on a word processor and typing a
variety of materials and documents. TYping assignments
include contracts, proposals, legal documents,
resolutions in special forms, all of which may be of a
confidential nature.
Executive Secretary to
Agency Administrator
- 1 -
~,.~iH "8-1.....
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c)
Responsible for the organization, coordination and
maintenance of the master calendar, merging calendars of
the Agency Administrator with those of staff and other
appropriate personnel as well as calendar for conference
rooms.
d) Keep the Agency Administrator's calendar and schedule
appointments and meetings on own initiative based on
personal knowledge of workload and current issues of
importance. Reschedule appointments when it becomes
apparent that Agency Administrator will not be able to
meet previous schedule.
e) Circulate Agency Administrator's daily appointment
schedule.
f) Remind Agency Administrator of appointments and brief
(he/she) on matters to be considered before scheduling
meetings.
g) Organize and coordinate arrangements for Agency meetings
and other special meetings, including matters such as
location, schedule, agenda and attendance. Assemble
background materials for Agency Administrator.
Gather needed information from various sources and
always prepare routine reports in anticipation of Agency
Administrator's needs.
h)
i) Draft replies to routine incoming correspondence not
requiring personalized attention of Agency Administrator
and compose procedural and routine memoranda. Respond
to routine requests for information. Prepare and type
responses from source material in a timely matter.
Anticipate the need for information.
j) Obtain and organize material so that it is readily
available to meet needs of Agency Administrator.
k) Screen all telephone calls to the Agency Administrator;
ascertain nature of call and determine appropriate
action. Refer important business calls to Agency
Administrator or in his absence, take messages for
his/her attention.
1) Provide answers to questions of a routine nature not
requ1r1ng Agency Administrator's attention upon
determining that caller has right to receive such
Executive Secretary to
Agency Administrator
- 2 -
.
.
.
--
-
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.
information without
confidentiality.
incurring
a
breached
m) Record and draft minutes of Agency meetings, meetings of
Developers, and all other meetings as needed.
n) Mark news articles on matters relating to Agency
activities and maintain ongoing index of such articles.
0) Prepare and circulate weekly absentee schedule.
p) Maintain control of records on incoming mail,
correspondence, and action documents. Follow up on work
progress to insure timely reply or action.
q) Make travel arrangements for Agency Administrator and
keep in touch with him/her during periods of absence,
informing on important matters.
r) Establish and maintain your own filing system, as well
as specialized chron file.
s) Protect the confidentiality of the office and business
operations at all times, releasing information only to
those individuals with a legitimate business need to
know.
t)
Perform related work as assigned.
OUALIFICATIONS:
Knowledae of:
The principles of office organization, administration, public
relations and the duties, priorities, commitments, policies
and program goals of the Economic Development Agency.
Abilitv to:
Possess outstanding interpersonal relationship skills and the
ability to meet and deal effectively with people, both
internal and external to the Agency.
Adopt courses of action for effective communication and
problem solving; work effectively with other employees
towards the accomplishment of goals and objectives.
Executive Secretary to
Agency Administrator
- 3 -
.
.
.
-
-
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.
.
Follow oral and written directions. Must possess the ability
to establish and maintain effective public relations, meet
the public with courtesy and tact, facilitating all
interactions between the Agency and the community.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
SBEOOOO11DOCJ399
03/06191121
Education:
Graduation from high school or GED equivalent.
EXDerience:
Minimum of six (6) years responsible stenographic and
clerical experience. Typing speed of 60 words per minute and
dictation at 100 words per minute is required.
Thorough knowledge of business, correspondence (grammar,
spelling, punctuation, vocabulary), forms modern office
practices, procedures, methods, techniques, effective work
processes and filing systems; standard office equipment,
including word processor, telex, microfilming.
Executive Secretary to
Agency Administrator
- 4 -
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.
SBE00001/DOC/400/es
03/06/91 1:25
DEVELOPMENT DEPARTMENT
STAFF ASSISTANT
JOB DESCRIPTION:
Serve as Staff Assistant to the Executive Director of the
Development Department. Perform administrative work requiring
independent judgment and knowledge of the San Bernardino Economic
Development Agency and Development Department; to have functional
responsibility for significant aspects of the clerical work of the
unit; to file and maintain records; to provide service and assistance
to the general public; to perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Supervises other clerical staff.
e SPECIAL OUALIFICATIONS:
This position requires provision of administrative support
for the Executive Director and the performance of various
administrative duties in connection therewith. The position requires
personnel skills and the ability to work closely with staff and
superiors, the ability to act and interface between the Executive
Director and other Department staff and to have some knowledge of the
area of community development or redevelopment activities.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Supervise clerical and stenographic employees in the
performance of clerical procedures.
b) Analyze and resolve problems arising from work in
progress.
c) Adjust work assignments, procedures and priorities to
expedite work flow.
.
Staff Assistant
- 1 -
i.1~ib,t "f>-1"
.
---
.
.
d)
Make recommendations to the Executive Director and
implement policies and procedures of the Executive
Director.
e) Coordinate development of Community Development
Commission and Redevelopment Committee agendas.
f) Provides administrative support to Department Senior
Planner position.
g)
Maintain calendars
meetings, room use,
travel arrangements;
of appointments,
and events; make
and schedules
equipment use
h) Set priorities for, train and review standard clerical
techniques involving classifying, processing, retrieving
and controlling large volumes of records.
i) Prepare work schedules.
j) Participate in training and evaluation of personnel.
k)
.
1)
Supervises
operation.
Provide secretarial support to the Executive Director of
the Development Department, performing secretarial and
administrative duties.
department
front
office/receptionist
m) Screen all telephone calls to the Executive Director;
ascertain nature of call and determine appropriate
action. Refer important business calls to the Executive
Director or in his/her absence, take messages for
his/her attention.
n)
Compose correspondence requiring use of
upon a thorough understanding of the
procedures of the unit, for review
Director, if necessary;
judgment based
functions and
by Executive
0) Compile information for a variety of regularly scheduled
and special narrative and statistical reports, locating
sources of information, coding and classifying data,
devising forms to serve data and determine in proper
format for finished reports;
p) Maintain confidentiality of privileged information, work
independently with a minimum of instruction.
. Staff Assistant
- 2 -
-
.
.
q)
Attend meetings and conferences as directed, prepare
agendas and take notes at various meetings.
Operate a typewriter, calculator, computer terminal,
word processor and other office machines.
e
r)
s) Design office forms;
QUALIFICATIONS:
Knowledae of:
Standard administrative and clerical techniques involving
classifying, indexing, processing, retrieving and controlling
a large volume of records.
Basic public relations techniques and telephone etiquette.
Basic principles of supervision and training.
Abilitv to:
Perform simple arithmetic calculations;
Perform general clerical work involving the use of a word
processor;
e
Retrieve and give information over the telephone in a
courteous manner;
Assign, check, correct and participate fully in the work with
subordinates;
Write legibly; take shorthand;
Proofread and detect errors in typing, spelling, grammar and
punctuation;
Establish and maintain filing system; maintain accurate
records;
Operate a computer terminal accurately and efficiently;
Prepare and analyze reports, statements and correspondence;
Communicate clearly and concisely, both verbally and in
writing;
Perform difficult clerical work with speed and accuracy;
~ Staff Assistant
- 3 -
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.
.
-
-
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- -
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.
Compose correspondence requiring a good knowledge of the
assigned office;
Work with considerable independence;
Develop solutions to problems which do not require deviation
from policy and develop office procedure;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education
Graduation from a high school or a GED equivalent. Typing
speed of 60 words per minute and stenographic speed of 100
words per minute.
Exoerience
Minimum of six (6) years responsible stenographic and
clerical experience of which three (3) years must have been
as a Senior Secretary, Administrative Secretary or Executive
Secretary in a City/County setting.
SBEOOOOl/DOC/4OOIC8
03/06/91 1,25
Staff Assistant
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.
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SBE00001/DOC/422/es
03/06/91 120
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SECRETARY
JOB DESCRIPTION:
Serve as Administrative Secretary to the Deputy Director of
the Development Department.
Perform a variety of complex secretarial and administrative
work requiring independent judgment and extensive knowledge
of the Community Development Commission and the Development
Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Deputy Director of the
Development Department.
Supervises clerical support staff of the Development
Division.
SPECIAL OUALIFICATIONS:
This position requires provision of secretarial support for
the Deputy Director and the undertaking of various
administrative duties in connection therewith. The position
requires personnel skills and the ability to work closely
with other staff and superiors and have some knowledge in the
area of community development and redevelopment activities.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Provide secretarial support for the Development
Department, performing miscellaneous secretarial and
administrative duties.
b) Set priorities and deadlines for day to day work flow of
the office; be responsible for taking dictation,
transcribing shorthand on a word processor and typing a
Administrative Secretary
- 1 -
~1~ib;~ "B-~"
e
e
e
- -
--
-
- - --
.
.
variety of materials and documents. Typing assignments
include contracts, proposals, legal documents,
resolutions in special forms, all of which may be of a
confidential nature.
c)
Responsible for the organization, coordination and
maintenance of the master calendar, merging calendars of
the Deputy Director with those of staff and other
appropriate personnel as well as calendar for conference
rooms.
d)
Keep the Deputy Director's calendar and schedule
appointments and meetings on own initiative based on
personal knowledge of workload and current issues of
importance. Reschedule appointments when it becomes
apparent that Deputy Director will not be able to meet
previous schedule.
Circulate Deputy Director's daily appointment schedule.
Remind Deputy Director of appointments and brief
(he/She) on matters to be considered before scheduling
meetings.
e)
f)
g)
Organize and coordinate arrangements for Development
Department meetings and other special meetings,
including matters such as location, schedule, agenda and
attendance. Assemble background materials for Deputy
Director.
h) Gather needed information from various sources and
always prepare routine reports in anticipation of Deputy
Director's needs.
i) Draft replies to routine incoming correspondence not
requiring personalized attention of Deputy Director and
compose procedural and routine memoranda. Respond to
routine requests for information. Prepare and type
responses from source material in a timely matter.
Anticipate the need for information.
j) Obtain and organize material so that it is readily
available to meet needs of Deputy Director.
k) Screen all telephone calls to the Deputy Director;
ascertain nature of call and determine appropriate
action. Refer important business calls to Deputy
Director or in his absence, take messages for hiS/her
attention.
Administrative Secretary
- 2 -
e
e
e
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-
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.
.
1)
Provide answers to questions of a routine nature not
requiring Deputy Director's attention upon determining
that caller has right to receive such information
without incurring a breached confidentiality.
m)
Record and
meetings of
needed.
draft minutes of Department meetings,
developers, and all other meetings as
n) Mark news articles on matters relating to Department
activities and maintain ongoing index of such articles.
0) Prepare and circulate weekly absentee schedule.
p) Maintain control of records on incoming mail,
correspondence, and action documents. Follow up on work
progress to insure timely reply or action.
q) Make travel arrangements for Deputy Director and keep in
touch with him/her during periods of absence, informing
on important matters.
r) Establish and maintain own filing system, as well as
specialized chron file.
s)
Protect the confidentiality of the office and business
operations at all times, releasing information only to
those individuals with a legitimate business need to
know.
t) Perform related work as assigned.
OUALIFICATIONS:
Knowledae of:
The principles of office organization, administration, public
relations and the duties, priorities, commitments, policies
and program goals of the Development Department.
Abilitv to:
Possess outstanding interpersonal relationship skills and the
ability to meet and deal effectively with people, both
internal and external to the Development Department.
Administrative Secretary
- 3 -
e
e
.
.
Adopt courses of action for effective communication and
problem solving; work effectively with other employees
towards the accomplishment of goals and objectives.
Follow oral and written directions. Must possess the ability
to establish and maintain effective public relations, meet
the public with courtesy and tact, facilitating all
interactions between the Development Department and the
community.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from high school or GED equivalent.
EXtlerience:
Minimum of six (6) years responsible stenographic and
clerical experience. TYping speed of 60 words per minute and
dictation at 100 words per minute is required.
Thorough knowledge of business, correspondence (grammar,
spelling, punctuation, vocabulary), forms modern office
practices, procedures, methods, techniques, effective work
processes and filing systems; standard office equipment,
including word processor, telex, microfilming.
e Administrative Secretary
SBBOOOO1/DOC/422
03106191 120
- 4 -
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SBE00001/DOC/425/es
03/06/91 200
DEVELOPMENT DEPARTMENT
SENIOR PLANNER
JOB DESCRIPTION:
Under supervision, plan, organize and supervise certain land-
use planning aspects of the Development Department; perform a variety
of specialized and responsible advanced journey-level professional and
technical assignments and planning; perform studies and prepare plans
on matters concerning the orderly growth and development of the City;
and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director of the
Development Department.
May exercise direct and indirect supervision over
Department's professional and clerical staff.
SPECIAL OUALIFICATIONS:
This position differs from other City land-use planning
positions in requiring, in addition to land-use planning, a high degree
of knowledge of redevelopment and community development practices, a
strong ability to interface and negotiate with the business and
development community and the ability to serve as the Department's
liaison with development review/processing departments. Position
further requires the ability to exercise independent judgment and
authority.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Perform advanced journey-level professional work in
planning, zoning, redevelopment and community
development relative to land-use and housing activities,
perform economic studies and projections; analyze
factors influencing trends. Conduct surveys and compile
Senior Planner
- 1 -
~~~il,lt "9-<tb
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data relating to zoning, performance standards,
ordinance revisions and changes.
b} Review Development Department development plans for
compliance with zoning ordinances, regulations and
policies established by the Department.
c} Assist in the preparation of current and long range
plans for subdivision and zoning activities, land-use,
community design, housing and streets and highways as
said plans relate to the redevelopment project area
plans and plan amendments.
d} Investigate planning problems involving consideration of
legal public relations as well as planning aspects and
make presentation of findings.
e} Serve as liaison with City development review
departments (Planning and Building Services Department,
Public Works/Engineering Department, Fire Department,
Police Department and Municipal Water Department) in
connection with Development Department sponsored
projects.
Provide difficult and complex staff support relating to
the redevelopment project area plan adoption and plan
amendment processes; assist in overseeing and managing
department consultants retained for plan adoption and
amendment purposes.
f}
g) Serve as land-use planning technical advisor to
development professionals in housing, development and
administrative services divisions; assist department
clients in understanding and interpreting the city's
General Plan and Development Codes.
h) Give presentations to the Planning Commission, Common
Council, Community Development Commission, project area
and citizens advisory committees, Environmental/
Development Review Committee and citizens groups.
i} Prepare maps, special sketches and designs; make changes
in zone maps showing variances, special permissions,
street widening and vacations; compute acreages and
frontages.
j) Maintain records of land-use, population distribution,
zoning maps and other maps and operate city vehicles.
Senior Planner
- 2 -
.
.
.
-----------......--
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.
k)
Train other personnel and perform related work as
required.
OUALIFICATIONS:
Knowledae of:
Municipal, political and governmental processes. Theories,
principles and practices of municipal planning and zoning.
Research principles and report writing techniques. Drafting
methods and equipment.
Laws, acts and regulations applicable to community
development programs and redevelopment programs.
Housing and Urban Development (HUD), California Housing
Finance Agency and twenty percent set-aside housing programs.
Applicable land-use planning laws and codes, Census data.
Basic supervision.
Abilitv to:
Read and interpret maps, plans, specifications and legal
descriptions;
Organize and conduct planning research studies;
Evaluate plans, development proposals and design criteria;
Compile and analyze technical and statistical information and
data;
Prepare maps, illustrations, tables, graphs and other visual
orders for written and/or oral presentations;
Prepare clear and comprehensive reports with effective
graphic illustrations;
Read, understand, interpret and apply complex written
materials;
Plan, organize and complete long term assignments;
Operate a vehicle, observing legal and defensive driving
practices;
Senior Planner
- 3 -
.
e
.
.
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree in urban planning, geography or a closely
related field.
Exoerience:
Three years of planning and community
development/redevelopment experience with one year of
supervisory level professional planning experience. A
Master's degree closely related to urban planning may be
substituted for one year of required non supervisory
experience.
Possession of a valid Class C California driver's license.
SBEOOOO11DOCl42S/..
03/06191 200
e senior Planner
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SBE00001/DOC/426/lw
03/07/91 230
DEVELOPMENT DEPARTMENT
DEVELOPMENT DIVISION
PROJECT MANAGER
JOB DESCRIPTION:
Under supervision, initiate, develop, manage and control
housing, community development and redevelopment projects and exercise
control over property acquisition, property management, relocation,
disposition and owner participation agreements, demolitions and on/off
site contractual activities, lease and rental agreements, construction
activities and property records and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Deputy Director of the
Development Department.
Exercises supervision over Development Specialists.
SPECIAL OUALIFICATIONS:
This position requires a high degree of knowledge of
redevelopment and community development practices, of real property
development and management principles and techniques and methods of
land acquisition and disposition as well as a strong ability to
interface and negotiate with the business and development community.
This position further requires the ability to exercise independent
judgment and authority.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Develop and implement new community development and
redevelopment projects which are beneficial to the
implementation of the goals and objectives of the
Development Department.
b) Undertake and supervise the planning and implementation
of development acti vi ties, real estate transactions,
marketing appraisals and acquisition of property;
Project Manager - Development
Division
- 1 -
",~i~lt "8~lo"
e
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---------- ....
.
.
Interface and negotiate with the development community
and implement Department goals and procedures with
respect to potential development proposals.
d) Negotiate community development and redevelopment
projects and agreements of a highly technical and
complex nature.
c)
e) Assist and implement long range and short range land use
planning acti vi ties and economic development strategies;
f) Supervise and assist in preparation of reports with
federal, state and local governments; coordinate
surveys, marketing, recruiting, retention of existing
businesses;
g) Monitor and supervise various community development and
redevelopment financing programs such as community
development block grant programs.
h) Implement and assist in property management activities
and relocation activities;
i) Supervise staff in day-to-day efforts in developing and
implementing community development and redevelopment
programs and projects;
j)
Inspect on/off site contracts in progress; assist in
review of contracts and progress reports and maintain
proper records;
k) Maintain a program for continual monthly monitoring of
all development related agreements;
1) Cause the preparation of contract documents for the
acquisition and disposition of property, property
management and owner participation;
m) Supervise Development Specialist staff; and perform
related work as required.
Project Manager - Development
Division
- 2 -
e
e
e
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.
OUALIFICATIONS:
Knowledae of:
Municipal, political and governmental processes.
Housing, community development and redevelopment policies,
rules and regulations.
Methods and techniques of contract interpretation including
documents relating to acquisition, disposition, leases and
loan transactions.
Methods and techniques of contract
interpretation and enforcement methods.
negotiation,
Knowledge of property management principles and methods
including those pertaining to leases, rentals and vacant
land.
Knowledge of structural demolition methods and requirements.
Abilitv to:
Negotiate technical and complex development agreements with
development community representatives.
Supervise property development and management.
Communicate effectively with other employees, property owners
and the general public.
Ability to deal tactfully and effectively with general public
and work effectively with other employees.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The ml.nl.mum combination of experience and training
requirements for this position are as follows:
Education:
A Bachelor's degree or its equivalent with a major in
political science, marketing, real estate, urban planning,
economics or business administration.
Project Manager - Development
Division
- 3 -
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EXDerience:
Five years of experience in housing, community development
and redevelopment activities or activities relating to real
estate development.
SBI!OOOOIIDOC/426
Project Manager - Development
Division
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SBE00001/DOC/402/es
03/6/91 1056
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
GRAPHICS AND DESIGN COORDINATOR
JOB DESCRIPTION:
Under general supervision, provide conceptual graphic
illustrations (audio-visual and display) for a wide variety of projects
and Commission activities; provide drafting services in areas of
architectural and engineering services.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
Exercises direct supervision over the Graphics and Design
Specialist.
SPECIAL OUALIFICATIONS:
This position requires knowledge of drafting principles and
practices involved in the preparation of architectural design and
engineering drawings, uses, techniques, and care of drafting
instruments and materials used in graphics preparation (models, wall
displays, air brush, hand lettering), specialize in animation and
graphics for film and audio-visual presentation.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Interpreting data from assessment maps, title reports,
engineering surveys, capital improvement plans and other
resources necessary for updating old and preparing new
maps.
b) Preparation of presentations on Development Department
projects, including graphics and brochures (camera
ready), helpful in communicating planning and design
concepts on Commission activities.
Graphics and Design Coordinator
- 1 -
i,.~,b,+ "S""II"
.
.
.
.
.
Performance of inspection work and windshield surveys to
obtain information on conditions in existing or proposed
project areas.
d) Preparation of charts, graphics, descriptive drawings,
isometric views, renderings of architectural landscaping
and parking layouts.
c)
e) Preparation of illustrations for display at Commission
and Council meetings.
f) Maintenance of current proposed and existing building
layouts of all project areas.
g) Assistance in the review and coordination of activities
for the approval of plans for all developments in
project areas.
h) Coordination and conduct of research on utilities,
street improvements, assessors and parcel maps as
necessary to accomplish and complete development
projects.
i)
Coordinate prov~s~on of, or provide drafting and art
services of preliminary buildings, site, parking and
street layouts as necessary to assist developers with
preliminary designs.
Assist in research with, and provide information
regarding the city's project areas to developers engaged
in site studies for picture developments.
j)
k) Preparation and assistance in the design, content,
concept, and production of Agency Annual Report and
Quarterly statement updates.
1) Coordinate and assist in preparation of brochures,
magazine and newspaper ads, slide show and newsletter
and perform related work as required.
QUALIFICATIONS:
Knowledae of:
Drafting principles and practices involved in preparation of
architectural design and engineering drawings.
Uses, techniques and care of drafting instruments and
materials used in graphics preparation.
Graphics and Design Coordinator
- 2 -
e
e
e
- --
.
.
Abilitv to:
Understand and interpret information from assessment maps,
title reports, engineering surveys and capital improvement
plans.
Pre~are and update maps; prepare architectural design and
eng~neering drawings; prepare charts, graphs, descriptive
drawings, isometric views and renderings of architectural,
landscaping layouts.
Research and compile information necessary to accomplish
Commission projects.
Establish and maintain good working relationships with other
employees.
Operate aUdio/visual equipment.
Communicate effectively in written and oral forms.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
Equivalent of an Associated Arts degree in graphic design and
presentation.
EXDerience:
Five years of experience in graphics and design presentation.
SBEOOOOllDOCf402
03/06/91 1056
Graphics and Design Coordinator
- 3 -
-
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SBE00001/DOC/404/es
03/06/91 0935
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
CONTRACTS ADMINISTRATOR
JOB DESCRIPTION:
Under direction of the Executive Director and the
Administrative Services Division Manager, involved in the
administration of contracts and housing, community development and
redevelopment projects in connection with the functions and activities
of the Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
Exercises direct supervision of the Contract Specialist
staff.
. SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ1r1ng a blend of administrative ability, knowledge of the
redevelopment and community development processes, laws and regulations
and the ability to act and interface with the Executive Director, the
Administrative Services Division Manager and other Department staff, as
well as members of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Supervise staff in day to day efforts in developing and
implementing community development and redevelopment
programs and projects; monitor and evaluate the
performance of programs.
c)
Review all forms
contracts and
implementation.
of community development/redevelopment
make recommendations as to their
.
Contracts Administrator
- 1 -
b~;b;t \'&-12-"
e
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.
Administer the preparation and drafting of housing,
community development and redevelopment contracts.
e) Prepare and supervise preparation of agendas, reports
and correspondence pertaining to the housing, community
development and redevelopment projects; analyze
community needs and make recommendations to the
Executive Director and the Division Manager for programs
which may meet those needs; evaluate the success of
programs and projects.
d)
f) Participate in negotiations concerning projects as
directed by the Executive Director and Division Manager.
g) Confer with City departments and governmental agencies
regarding proposed and existing projects or programs as
directed by the Executive Director and Division Manager.
h) Review Department activities or proposed projects for
compliance with City policy and local, state and federal
laws.
i)
Review contracts pertaining to debt service and tax
increment obligations of the Development Department;
review owner participation agreements, disposition and
development agreements and CDBG agreements; review and
analyze the servicing and collection of all Department
loans and obligations.
j) Review the administration of twenty percent set-aside
requirements and all agreements pertaining thereto;
review and implement regulatory agreements, community
development block grant requirements and twenty percent
set-aside housing affordability covenants.
k) Perform related work as required.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Legislation related
redevelopment.
community
to
development
and
Principles of personnel administration, supervision and
training.
Contracts Administrator
- 2 -
.
.
.
.
.
Principles and practices of budget preparation and
administration.
Abilitv to:
Supervise and evaluate professional and clerical staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Prepare and draft redevelopment and community development
contracts and agreements.
Communicate clearly and concisely, both verbally and in
writing.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
EXDerience:
Five (5) years of progressively responsible professional
and/or administrative experience in community redevelopment
and/or redevelopment programs, including two years in a
supervisory capacity.
SBEOOOOlnxx::/404
03/06J91 0935
Contracts Administrator
- 3 -
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~
THE Y OF
SAN BERNARDINO
OFFERS CAREER OPPORTUNITIES
AND INVITES APPUCATlONS FOR:
EXAM j#90-09-W
.OPEN 8-27-90
PD-12 0
HOMELESS SERVICES ANALYST - U
COMMUNITY DEVELOPMENT DEPARTMENT
OPEN TO THE
PUBLIC
THIS IS AN UNCLASSIFIED POSITION
SALARY $36,000 Annually for a period of 12 months. This
position is a contract position without benefits.
e
JOB DESCRIPTION Under general supervision, to identify homeless
individuals and families, determine points of origin of same and
identify existing resources within the City jurisdiction. Analyzes
the nature and scope of the homeless prOblem. Coordinates
identification of resources available for. the homeless; reviews
legislation related to housing programs for the homeless and keeps
abreast of changes in such legislation related to homeless services.
Must have knowledge of laws, acts, and regulations applicable to
housing and community development programs; Housing and Urban
Development (HOD), California Housing Finance Agency and
Redevelopment Agency programs; Rehabilitation of existing housing;
Federal, state and local homeless services programs.
REOUIREMENTS
Education: Bachelor of Arts degree in psychology, sociology,
social services or a closely related field
AND/OR
Experience: Four years experience in social services and data
gathering.
RESUME DEADLINE - 4:00 P.M., FRIDAY, SEPTEMBER 14, 1990.
APPLICATION DEADLINE - Submit an application and a detailed resume,
including specific employment duties, salary history, and a list of
references. The top candidates will be invited to an oral
interview. All applications and resumes should be submitted to:
city of San Bernardino
Personnel Department
300 North "D" Street
San Bernardino, CA 92418
(714) 384-5493
REFERENCE: HOMELESS SERVICES ANALYST
e
AN EQUAL OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
il-~'~l+ "B-11"
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e
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SBE00001/DOC/403/es
03/6/91 945
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
SENIOR ACCOUNTANT
JOB DESCRIPTION:
Under direction,
accounting duties under the
Development Department.
performs a variety of professional
Administrative Services Division of the
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
Exercises direct supervision of the Accounting Technician and
the Senior Accounts Clerk.
SPECIAL OUALIFICATIONS:
This position requires a high degree of knowledge of
accounting practice as well as knowledge of California redevelopment
finance, redevelopment agency and Federal/State grant accounting
practices. Position requires a technical background, personnel skills
necessary to supervise specialists in the accounting field and an
ability to effectuate the policies of the Department in a manner which
addresses the concerns of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a} Organize and supervise assigned departmental accounting
services such as general accounting and cash receipting
of accounts; review receivables; maintain budgetary and
expense controls.
b} Develop and evaluate accounting systems; conduct
research and provide data for expenditures and cash
requirements and long-term indebtedness.
Senior Accountant
- 1 -
~I.~i~,+ " &wl~"
c)
e
d)
9
.
.
Participate in preparation of annual budget and review
projections.
Maintain general and subsidiary ledgers, journals,
budgetary and cost accounting records in accordance with
generally accepted accounting practices, both manually
and on the computer; develop general ledger trial
balances; post and maintain records for various accounts
and funds.
e) Conduct assigned internal audits and spend accounting
studies assigned by the Administrative Services Division
Manager; designing the projects, conducting necessary
investigations/research and preparing reports of
findings and recommendations.
f) Reconcile subsidiary and control accounts; assist in
administration of service contracts.
g) Prepare reports of cash receipts and expenditures;
maintain accounting control; maintain accounts payable
records; audit invoices, purchases orders, payrolls and
statements covering the Department's financial status.
h)
e
Assist in preparation of
analyzing budget requests
projections and other data.
the Department
and developing
budget,
revenue
Provides information regarding the status of financial
accounts; prepare financial statements and reports.
j) Operates calculators and various other office machines;
supervises and controls operation of computer VS45;
monitors operating status of VS45, disc drive, terminals
and printers; must be able to clear printers and
terminals of minor problems and be able to identify
larger problems relating to the disc drives and VS45
that will require a service call.
i)
k) Maintains confidentiality and job security control.
1) Have knowledge to be able to assist the Administrative
Services Division Development Analyst, supervise Senior
Account Clerk and Accounting Technician and assist
secretaries and clerical staff with any problems they
may encounter; work with consultant auditors, providing
data, records and explanation of procedures.
m) Perform related work as required.
e Senior Accountant
- 2 -
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.
OUALIFICATIONS:
Knowledae of:
Accounting theory, principles and practices of municipal
accounting and their application to a wide variety of
accounting transactions and problems; principles of account
classifications.
Governmental budgeting, bookkeeping and cost accounting.
Modern office management procedures, practices and equipment.
Abilitv to:
Supervise subordinate personnel, including Accounting
Technician and Senior Account Clerk.
Apply generally accepted accounting principles and techniques
to various situations.
Analyze and evaluate accounting problems and develop
pertinent accounting and related data in the preparation of
reports and statements.
Apply and adapt established methods to a variety of
accounting transactions and problems.
Exercise sound judgment in evaluating accounting and control
systems.
Prepare clear and concise financial statements and
statistical and audit reports; complete and analyze financial
reports and budgets.
Examine and verify financial documents and reports.
Make arithmetic calculations with speed and accuracy.
Accomplish original work in the developing of accounting
procedures and forms.
Plan and direct the work of, and supervise, assign and train
professional accounting and clerical personnel.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Senior Accountant
- 3 -
.
.
.
SBEOOOOIlDOC/403
03/6191 945
-
...
-
- -
-
.
.
Education:
A Bachelor's degree or equivalent in accounting, finance,
public or business administration.
EXDerience:
Four (4) years experience in a professional accounting
environment.
Of said four years total experience, at least two years
experience must be demonstrated in direct supervision of
subordinate personnel and some financial or accounting
environment.
senior Accountant
- 4 -
-
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~ -
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.
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SBE00001/DOC/405/es
03/06/91 955
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
HOUSING DEVELOPMENT SPECIALIST
(III)
JOB DESCRIPTION:
Under general direction of the Housing Division Manager, to
assist in the coordination and administration of the Housing Division
and in the administration and implementation of the Community
Development and Redevelopment Housing Programs including, but not
limited to, infill housing, acquisition and rehabilitation, mortgage
revenue bond financings; and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Housing Division Manager.
Exercises direct and indirect supervision over other housing
development specialists.
. SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ1r1ng a high degree of knowledge of redevelopment and community
development practices with an emphasis on housing programs on both the
state and federal level. Familiarity with current housing concerns
such as development, rehabilitation and preservation of existing
housing development and delivery of homeless services as well as the
requirements of low- and moderate-income housing programs is required.
The position also requires technical background and personnel skills
necessary to supervise others in various housing areas including
rehabilitation, relocation and financing as well as an ability to
effectuate the policies of the Department in a manner which addresses
the concerns of the public.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a)
Assist in
coordination
the implementation, management and
of the goals of the Housing Division;
.
Housing Development Specialist 111-
Housing Division
- 1 -
(.f~.,~;t "g ~ ly II
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...
-
~ - -
-
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.
manage and supervise specific Division activities and
projects and supervise staff in connection therewith.
Assist in the analysis of proposals and programs;
b)
Assist in the implementation of infill housing programs
and the preparation of a community development block
grant housing assistance plan;
c)
Assist in the administration, implementation and
monitoring of the Mortgage Revenue Bond Program; prepare
housing policy reports for single-family mortgage
revenue bond issues;
d)
Assist in the development, administration,
implementation and evaluation of services for the
homeless; assist in the development of homeless
prevention programs, projects and activities.
Coordinate with city Planning and Building Department in
connection with preparation of environmental assessment
reports for City housing programs;
Assist in preparation of appropriate reports and studies
related to housing issues and Division Activities.
Analyze reports and prepare recommendations;
e)
f)
g)
Provide information and technical assistance to Division
Manager;
h) Assist in coordination of demolition and relocation
efforts associated with displacement of persons as a
result of Division activities;
i) Review legislation related to housing and keep abreast
of all changes in housing legislation and in existing
housing programs;
j) Perform related work as required.
OUALIFICATIONS:
Knowledqe of:
Laws, acts and regulations applicable to community
development programs.
Housing and Urban Development (HUD) . and California Housing
Finance Authority (CHFA) housing programs; 1nfill development
Housing Development Specialist 111-
Housing Division
- 2 -
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strategies; City housing development standards; housing
finance, including tax exempt mortgage revenue bond programs;
rehabilitation of existing housing and acquisition and real
estate economics.
Homeless services strategies, laws, acts, regulations and
programs established to serve the homeless and prevent
homelessness.
Abilitv to:
supervise Housing Development specialists
implementation of Division programs.
in
the
Perform a wide variety of complex analytical housing and
demographic studies and write supporting reports.
Communicate effectively, verbally or in writing, with City
staff persons and general public.
Work effectively with housing developers.
Exercise initiative and resourcefulness in carrying out city
housing goals and objectives.
Design and implement various City housing development
strategies.
Understand and carry out oral and written
maintain all appropriate records and
effectively under pressure.
instructions; and
files, and work
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree in urban planning, economics, public or
business administration or a closely related field.
Exoerience:
Five (5) years of experience in planning development and
implementation of federal, state and local government housing
programs or equivalent private sector experience.
Housing Development Specialist 111-
Housing Division
- 3 -
e
e
e
SBEOOOOlIDOC/405
03106/91 955
.
.
Additional qualifying experience may be substituted for the
required education on a year for year basis, up to a maximum
of two years.
Possession of a valid Class Three California Driver's License
is required.
..,. --
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.
SBE00001/DOC/406/df
03/05/91 0500
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
REHABILITATION COORDINATOR
JOB DESCRIPTION:
Under direction, to participate in the design, implementation
and superv~s~on of housing/commercial rehabilitation and economic
development programs. To oversee building inspections, bid
negotiations and contract awards relating thereto and to coordinate a
variety of financing resources and supervise the preparation of all
loan documentation and processing relating to their.use.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Housing Division Manager.
Supervises the Senior Rehabilitation Specialist, Loan Officer
and clerical support.
. SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ~r~ng a detailed familiarity with relocation assistance programs
and commercial and housing rehabilitation programs. The position
requires technical background and personnel skills necessary to
supervise specialists in various housing areas, including
rehabilitation, relocation and financing and an ability to effectuate
the policies of the Department in a manner which addresses the concerns
of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in the structuring of housing and commercial
rehabilitation programs, developing forms, procedures
and operational guidelines;
.
Rehabilitation Coordinator,
Administrative Services Division
- 1 -
i.,.~'I~;t "S-IS"
.
.
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.
.
b)
Preparing and reviewing program cost estimates, budgets
and other technical matters pertaining to the
development and execution of the housing and commercial
rehabilitation programs;
c) Assist in the administration and implementation of
Department economic development programs; training
appropriate staff;
d) Overseeing sight inspections, loan/grant application
processing, bid negotiations, contract award and
rehabilitation work; oversee contractor's performance;
e) Develop a community awareness program and a citizen
participation structure;
f) Supervise the preparation of contract documents; prepare
reports, conduct presentations; evaluate bids and
itemize cost estimates;
g) Assist in establishing and maintaining liaisons between
the City, public and private institutions with
potentials of providing economic and financial resources
necessary to facilitate and maximize the economic
development and rehabilitation efforts;
h)
Review and evaluate loan applications; recommend
approval or denial;
i) Arbitrate contractor/owner disagreements; establish fair
price criteria; exercise quality control of
rehabilitation work;
j) Advise and counsel owners and builders of the technical
aspects of rehabilitation; review projects and issue
certificates of completion;
k)
Closely coordinate
Division of the
Department;
Code Enforcement and
Planning and Building
Building
Services
1) Perform related duties as assigned.
Rehabilitation Coordinator,
Administrative services Division
- 2 -
e
e
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~
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.
OUALIFICATIONS:
Knowledqe of:
All pertinent rules and regulations affecting rehabilitation
and construction activity.
Principles and
administration.
practices
public
of
or
business
Principles and practices of construction management.
Reporting requirements relative to rehabilitation activities.
Abilitv to:
Manage a multi-function operation; supervise Rehabilitation
Specialists and support staff.
Establish and maintain effective relations with potential
economic and financial resources.
Analyze business plans; interpret financial statements;
understand economic forecasts and market studies.
Interpret property
preparation of a
correspondence.
reports;
variety
supervise
records
prepare and
of reports,
the
and
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
e SnEOOOOl\D0C\406
Education:
A Bachelor's degree with emphasis in accounting, business
administration, public administration or a closely related
field.
Experience:
Four (4) years of administration and professional experience
in commercial and housing rehabilitation, community
development/economic development, pUblic administration or
property construction work.
A valid California driver's license is required.
.
.
...
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.
,
SBE00001/DOC/420
03/05/91 0510
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
SENIOR CONTRACT SPECIALIST
JOB DESCRIPTION:
Under direction of the Administrative Services Division
Manager and the Contracts Administrator, assist in the administration
of contracts and housing, community development and redevelopment
projects in connection with the functions and activities of the
Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general
Administrative Services
Administrator.
direction from the Executive Director, the
Division Manager and the Contracts
Supervises the Contract Specialist
. SPECIAL
.
OUALIFICATIONS:
This position differs from other Department positions in
reqUIrIng familiarity and knowledge of community development and
redevelopment processes and the implementation experience as well as
ability to act and interface with members of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a)
Assist in
community
projects;
programs.
efforts to develop and implement housing,
development and redevelopment programs and
monitor and evaluate the performance of
b) Review all forms of housing, community development and
redevelopment contracts for compliance with Department
requirements and make recommendations as to their
implementation.
senior Contract Specialist
- 1 -
iJ~iJ,,~ .'B .I~"
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c)
Assist in the preparation and drafting oCc;ievelopment
contracts. .
d) Prepare agendas, reports and correspondence pertaining
to the monitoring and evaluation of development
projects; periodically review agreements to ensure
milestones are being met per the terms of the agreement;
evaluate the success of programs and projects.
e)
Participate
directed by
preparation
in negotiations concerning projects as
the Contracts Administrator; assist in the
of development agreements and contracts.
f) Confer with City departments and governmental agencies
regarding proposed and existing projects or programs as
directed by the Contracts Administrator.
g) Review Department activities or proposed projects. for
compliance with city policy and local, state and federal
laws.
h)
Review contracts pertaining to debt service and tax
increment obligations of the Development Department;
review owner participation agreements, disposition and
development agreements and CDBG agreements; review and
analyze the servicing and collection of all Department
loans and obligations.
Assist in the servicing and collection of all Department
loans, including single family home improvement loans,
multifamily rehabilitation loan agreements and
commercial rehabilitation loan agreements.
i)
QUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Legislation related
redevelopment.
community
to
development
and
Principles and practices
administration.
of budget preparation and
Principles and
administration.
practices
of
governmental
contract
Senior Contract Specialist
- 2 -
e
e
e
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.
Abilitv to:
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Prepare and draft redevelopment and community development
contracts and agreements.
communicate clearly and concisely, both verbally and in
writing.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
Experience:
Three (3) years of progressively responsible professional
and/or administrative experience in community redevelopment
and/or redevelopment programs with an emphasis in program
management, monitoring/assessment and evaluation.
SBEOOOOI/DOC/420
03/0519J 0900
senior Contract specialist
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e
SBE00001/DOC/432
03/05/91 500
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
SENIOR REHABILITATION SPECIALIST
JOB DESCRIPTION:
Under general superv1s1on, to conduct field and office work
related to the inspection of residential and commercial structures,
rehabilitation plan specifications and cost estimates. May supervise
field inspections of buildings, structures and building construction in
all stages of construction, alteration and repair. Assist in
examination of building plans and specifications and perform related
work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives
Coordinator.
general
direction
from the
Rehabilitation
Supervises other Rehabilitation Specialists.
e SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requiring a detailed familiarity with relocation assistance programs
and commercial and housing rehabilitation programs. The position
requires technical background and personnel skills necessary to
supervise specialists in various housing areas including rehabilitation
programs and financings.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Participation in preconstruct ion conferences; prepare
plans and specifications;
b) Supervision of field inspections of residential,
commercial and industrial construction at all stages of
construction, alteration and repair; ensure construction
complies with plans; inspect new and old plumbing, sewer
lines, water heaters, furnaces, vents, sprinkler
e
Senior Rehabilitation Specialist -
Housing Division
- 1 -
k,,.~i~~t 0'8-11"
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systems, gas piping and appliances; inspect new and old
electrical installations in residential, commercial and
other buildings;
c)
Observe work in various stages of progress to ensure
conformance with Building Codes, Ordinances, and
Requlations; inspect materials and take samples; check
workmanship, proper storage of materials and safety
standards;
d) Conduct final inspections of completed work in
conjunction with the Planning and Building Services
Department;
e) Provide approvals to acceptable structures and
installations; receive and investigate complaints from
owners of properties experiencing rehabilitation; notify
architects, engineers and City departments of material
or workmanship which does not meet Building Codes,
Ordinances and Requlations;
f) Make reinspect ions when construction does not conform
with the plans and requirements of Building Code,
Ordinances and Requlations;
g)
Prepare inspection reports and correspondence; maintain
records and reports; interpret codes, ordinances and
requlations and departmental policies to engineers,
contractors, architects and others concerned with
building, construction or rehabilitation requirements;
and
h) Assist in the training of rehabilitation specialists and
perform other related work as required.
Senior Rehabilitation Specialist -
Housing Division
- 2 -
e
e
e
.
.
OUALIFICATIONS:
Knowledae of:
Building construction methods and materials applicable to
building, plumbing, heating, air conditioning, ventilating
and electrical work.
Blueprint reading.
General provisions of the Uniform Building Code.
state and local Codes, Ordinances and Regulations applicable
to the building construction trade.
Considerable knowledge of the principals of building
inspection procedures and methods.
Building materials, accepted safety standards, modern methods
of building construction.
Proper inspection methods.
Significance and purpose of design requirements.
Abilitv to:
Apply technical knowledge of building trade work. Use good
inspection methods to examine workmanship and materials;
detect deviations from plans and specifications, standard
installation practices, and in theory and materials and
workmanship;
Prepare comprehensive written reports.
Maintain a job log.
Work effectively with others.
Establish or maintain effective public working relations with
architects, engineers, contractors, construction workers and
the general public and still accomplish the desire of high
standards of building inspection.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The m~n~mum combination of experience and training
requirements for this position are as follows:
Senior Rehabilitation Specialist -
Housing Division
- 3 -
e
e
e
SBEOOOOl1DOC/432
03/05191 500
.
.
Education:
Sixty semester units (90 quarter units) of college level
courses with emphasis in engineering, building inspection or
mathematics.
Experience:
Four years of increasingly responsible construction
inspection experience, including one year experience in a
supervisory capacity or as an inspector of building
construction. International Conference of Building Officials
("ICBO") certification is required.
Possession of a valid Class-3 California Driver's License is
required.
Senior Rehabilitation Specialist -
Housing Division
- 4 -
I,
e
e
e
- --
-
-
- -
-
-
-
.
.
SBE00001/DOC/428/es
03/07/91 310
DEVELOPMENT DEPARTMENT
DEVELOPMENT DIVISION
DEVELOPMENT SPECIALIST
JOB DESCRIPTION:
Under the general direction of the Project Manager, to assist
in the implementation of housing, community development and
redevelopment programs; and to monitor and enforce contracts related
thereto and perform other related work as assigned.
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Project Manager.
SPECIAL OUALIFICATIONS:
This position differs from other Development Department
positions in requiring a degree of knowledge in housing, redevelopment
and community development practices and familiarity with contracts
pertaining to such practices. Position further requires the ability to
exercise independent judgment and authority.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in the administration and management of housing,
community development and redevelopment programs and
practices;
b) Assist in the initiation, negotiation and implementation
of contracts and agreements pertaining to housing,
community development and redevelopment activities;
c) Review, verify and recommend for approval, reimbursement
billings submitted in accordance with approved
development and loan agreements;
Development Specialist -
Development Division
- 1 -
~.,~ib\t "SwI8"
e
e
e
.
.
d)
Monitor preconstruction and construction conferences to
insure compliance with Development Department goals and
policies as well as equal opportunity requirements and
wage requirements;
e) Responsible for job site visits and periodic contractor
and employee interviews; insure contractors and major
subcontractors submit weekly payroll reports on all
employees to meet Davis-Bacon requirements;
f)
Compile lists of minority contractors;
information to insure minority contractors are
available work;
provide
aware of
g) Receive monthly status reports from contract
organizations; prepare files for state and federal
review, documenting housing, community development and
redevelopment activities on matters of equal employment
opportunity, wages, citizen participation, etc.;
h) Notify community of availability of use of Block Grant
Funds and invite proposals; screen proposals, determine
eligibility; monitor Block Grant Fund activities;
i)
Confer with City departments and community institutions
or agencies regarding housing, community development and
redevelopment related programs;
j)
Examine and interpret property records and title reports
and other real estate documentation;
k) Coordinate citizen participation with community groups
within redevelopment project areas, including scheduling
of meetings, information workshops and troubleshooting;
coordinate participation and small business seminars
including promotion organization and followup;
1) Assist in the planning and implementation of development
activities, real estate transactions, marketing
appraisals and acquisition of property;
m) Assist in the implementation of long range and short
range land-use planning activities and economic
development strategies; and
n) Perform related work as required.
Development Specialist -
Development Division
- 2 -
e
e
e
.
.
OUALIFICATIONS:
Knowledae of:
Acts, rules and regulations pertaining to housing, community
development and redevelopment programs;
Housing and Community Development Act of 1974, as amended and
federal regulations promulgated thereunder;
National Environmental Protection Agency and California
Environmental Quality Act environmental review processes for
community development projects.
Abilitv to:
Develop and effectively implement housing, community
development and redevelopment plans and objectives;
Understand and implement citizen participation plans in
project approval process;
Work with community groups and elected officials or elected
official appointees;
Analyze and monitor various approved community development
projects;
Implement various federal requirements affecting use of
federal community development funds.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree, with a major in public or business
administration, economics, urban or regional planning or a
closely related field.
Development Specialist -
Development Division
- 3 -
e
e
e
.
.
EXDerience:
Three years responsible experience in implementing community
and economic development programs or redevelopment programs;
monitoring and administering contract compliance with equal
opportunity/affirmative action programs. Additional
qualifying experience may be substituted for required
education on a year for year basis up to a maximum of two
years.
Possession of a valid California Class Three driver's
license.
SBEOOOOIIDOC/428
Development Specialist -
Development Division
- 4 -
e
e
e
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.
SBE00001/DOC/430
03/06/91 1000
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
HOUSING DEVELOPMENT SPECIALIST
(Ill
JOB DESCRIPTION:
Under general direction of the Housing Division Manager and
Senior Housing Development Specialist, to assist in the administration
and implementation of the Community Development Housing and
Redevelopment Programs including, but not limited to, infill housing,
acquisition and rehabilitation, and mortgage revenue bond financings;
and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Housing Division Manager
and the Senior Housing Development Specialist.
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ1r1ng a high degree of knowledge of redevelopment and community
development practices with an emphasis on housing programs on both the
state and federal level. Knowledge of rehabilitation, relocation,
homeless and financing programs is also necessary.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in the implementation of infill housing program
and other Division programs and activities.
b} Prepare a community development block grant housing
assistance plan for review and submission.
c} Assist in the administration, implementation and
monitoring of the Mortgage Revenue Bond Program, prepare
housing policy reports for single-family mortgage
revenue bond issues.
Housing Development Specialist, (II)
Housing Division
- 1 -
fc,~~ib,t "B-'l~"
.
.
.
- -
-
-
- ..,..
---- ......
-
.
.
d)
Assist with City Planning Department in connection with
preparation of environmental assessment reports for City
housing programs.
e) Serve as primary staff person in the development of the
acquisition and rehabilitation phases of the infill
housing program.
f) Coordinate with Planning Department in maintaining
records of all single-family and multifamily housing
starts within the corporate boundaries of the city.
g) Review legislation related to housing and keep abreast
of all changes in housing legislation and in existing
housing programs.
h) Prepare housing quotients of the various HUD required
reports.
i) Assist in the development of programs and services for
the homeless.
j) Perform related work as required.
OUALIFICATIONS:
Knowledqe of:
Laws, acts and regulations applicable to community
development programs.
Housing and Urban Development (HUD) and California Housing
Finance Authority (CHFA) housing programs; infill development
strategies; city housing development standards; housing
finance, including tax exempt mortgage revenue bond programs;
rehabilitation of existing housing and acquisition and real
estate economics.
Homeless service strategies, laws,
programs established to serve the
homelessness.
acts, regulations and
homeless and prevent
Housing Development Specialist, (II)
Housing Division
- 2 -
.
.
.
-
-
...... .....
--
-
.
.
Abilitv to:
Perform a wide variety of complex analytical housing and
demographic studies and write supporting reports.
Communicate effectively, verbally or in writing, with City
staff persons and general public.
Work effectively with housing developers.
Exercise initiative and resourcefulness in carrying out City
housing goals and objectives.
Understand and carry out oral and written instructions; and
maintain all appropriate records and files, and work
effectively under pressure.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree in urban planning, economics, public or
business administration or a closely related field.
Experience:
Four (4) years of experience in planning development and
implementation of federal, state and local government housing
programs or equivalent private sector experience.
Additional qualifying experience may be substituted for the
required education on a year for year basis, up to a maximum
of two years.
Possession of a valid Class Three California Driver's License
is required.
SBEOOOOl/DOC/430
Housing Development Specialist, (II)
Housing Division
- 3 -
.
.
.... -
--
-
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.
SBE00001/DOC/423
03/05/91 500
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
CONTRACT SPECIALIST
JOB DESCRIPTION:
Under direction of the Contracts Administrator, assist in the
administration of contracts housing, community development and
redevelopment projects in connection with the functions and activities
of the Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Contracts Administrator
and Senior Contract Specialist, as appropriate.
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ~r~ng a knowledge of the community development and redevelopment
processes and the ability to review and analyze redevelopment, economic
and community development contracts.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in developing and implementing housing, community
development and redevelopment programs and projects;
monitor and evaluate the performance of programs.
b) Review all forms of housing, community development and
redevelopment contracts and make recommendations as to
their implementation.
c) Assist in the preparation and drafting of development
contracts and agreements.
d) Assist in preparation of agendas, reports and
correspondence pertaining to the development projects.
. Contract Specialist
- 1 -
~~h,b,t "B-2!)"
e
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.
e)
Participate in negotiations concerning projects as
directed by the Contracts Administrator.
f) Confer with City departments and governmental agencies
regarding proposed and existing projects or programs as
directed by the Contracts Administrator.
g) Assist in review of contracts pertaining to debt service
and tax increment obligations of the Development
Department; review owner participation agreements,
disposition and development agreements and CDBG
agreements.
h) Assist in the servicing and collection of all Department
loans and obligations.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Legislation related
redevelopment.
community
to
development
and
Principals and
administration.
practices
governmental
'contract
of
Abilitv to:
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Prepare and draft redevelopment and community development
contracts and agreements.
Communicate clearly and concisely, both verbally and in
writing.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Contract Specialist
- 2 -
e
e
e
SBEOOOO11DOC/423
03/05191 0500
... -
.
.
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
EXDerience:
Two (2) years of experience in community development and/or
redevelopment programs.
Contract Specialist
- 3 -
e
e
e
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~ --
-
-
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.
SBE00001/DOC/401/es
03/6/91 1001
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
DEVELOPMENT ANALYST
JOB DESCRIPTION:
Under the direction of the Administrative Services Division
Manager, monitor and verify assessed valuations and tax increment
revenues for properties and developments within redevelopment project
areas. Prepare annual increment projections from varied sources.
Assist in investment policies and procedures and budget and budget
planning actions. Moni tor mortgage revenue and other tax exempt
taxable bond financing. Assist in preparation of community
redevelopment law reports and agency wide audits.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of California
Redevelopment finance and redevelopment agency accounting practices in
addition to a background in contract compliance of various types of
redevelopment agency agreements, CDBG, UDAG and EDA programs,
investment portfolio management and bond issue compliance. The
position requires a technical background and an ability to effectuate
policies of the Economic Development Agency in a manner which addresses
the concerns of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Monitor all municipal bond financings undertaken in
furtherance of the objectives of the Development
Department, including tax allocation bonds, single and
multi-family mortgage revenue bonds, certificates of
participation, taxable bonds and borrowings from
conventional lenders.
Development Analyst
- 1 -
t.1-~ib,t "~-4.~"
e
e
e
-
-
~ --
-
-
.
.
Preparation of appropriate reports to the state
Controller, the statement of indebtedness to the County
and the annual audit and other studies or reports
related to housing, economic development and
redevelopment issues and Division activities; analyze
reports and prepare recommendations for implementing
necessary actions or programs in response thereto.
c) Provide information and technical assistance to the
Mayor, Common Council, Agency Administrator, Executive
Director, Administrative Services Division Manager and
Senior City Staff in matters relating to the investment
activities, financial conditions, budget considerations
and financial ability to implement department programs.
b)
d) Cause the preparation of tax increment revenue cash flow
analyses for each redevelopment project area, obtain
valid projections of tax increment growth and identify
irregularities in tax increment receipts.
e) Provide liaison and coordination with state and federal
agencies in contract compliance for any grant or loan
programs.
Moni tor and assist the expenditure and investment of
funding obtained by the department in manners consistent
with city rules and regulations.
g) Review and monitor all aspects of Department's word
processing computer system, including hardware and
software for word processing, accounting and data
processing.
f)
h) Monitor and review compliance matters dealing with the
twenty percent low- and moderate-income housing fund,
Community Development Block Grant Program, Economic
Development Administration Programs or other federal
funds including the determination of valid expenditure
and projects, time limits for expenditures, investment
of funds and assure compliance with all affordability
covenants and regulatory agreements.
i) Assist in the preparation of the Department budget and
budget planning activities, including the providing of
information and technical assistance to the Executive
Director and the Administrative Services Division
Manager as well as the Department's other divisions;
periodically review and monitor Department budget and
make appropriate recommendations.
Development Analyst
- 2 -
e
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-
- .......
-
.
.
j)
Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledae of:
Current principles and practices of redevelopment law and
redevelopment agency accounting, investment practices and
public agency financial administration.
Laws and regulations related to the administration of the
twenty percent low- and moderate-income housing fund.
Budget practices and budget planning and implementation.
Abilitv to:
Interpret applicable laws, rules and regulations.
Prepare and analyze financial reports, investment activity,
statements, county auditor-controller tax increment
disbursement statements and related correspondence.
Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, municipal
finance, accounting, public administration or a closely
related field.
Experience:
Four (4) years experience, including substantial exposure to
local government accounting, contract compliance of property
tax analysis or equivalent private sector experience.
Development Analyst
- 3 -
e
e
e
SBEOOOOIIOQC/401
03/6/91 1001
.
.
.
Additional qualifying experience may be substituted for the
required education on a year for year basis, up to a maximum
of two years.
Development Analyst
- 4 -
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SBE00001/DOC/431
03/05/91 530
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
LOAN OFFICER
JOB DESCRIPTION:
Under general direction to perform administrative and
analytical work in processing applications for housing and commercial
rehabilitation loans; to assist in the implementation of a variety of
residential and commercial rehabilitation and economic development
plans and programs.
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Rehabilitation
Coordinator.
SPECIAL OUALIFICATIONS:
This position requires a knowledge of redevelopment and
community development practices and related housing and commercial
financing programs. The position further requires the ability to
exercise independent judgment and authority.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Disseminating loan program information to prospective
loan applicants; interviewing loan applicants; verifying
information obtained and preparing applications for
financial assistance;
b) Determining applicant I s eligibility for loans based upon
established guidelines and recommending loan approval or
denial to Loan Committee;
c) Determining the most appropriate type of loan; computing
loan amounts and terms; preparing loan documents and
overseeing signature of all loan and contract documents;
establish working relationship with title companies and
Loan Officer -
Housing Division
- 1 -
f~L-ib,t "\3-2.J"
e
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.
.
financial institutions, credit bureaus and public
agencies;
d) Preparation of correspondence, reports, program analysis
as required; maintaining records and files and workload
logs;
e) Maintaining balance of funds; disbursing funds to
contractors and vendors; preparing loan close-out
documents and distributing to appropriate parties;
f) Assisting in administration of loan collection process;
and
g) Perform related work as required.
OUALIFICATIONS:
Knowledae of:
Methods, practices and terminology used in financing and
statistical reports and loan applications.
Basic accounting principles and practices.
Community Redevelopment Law and community development
programs.
Abilitv to:
Plan and organize administrative work effectively; write
clear and accurate reports and correspondence; follow written
and oral instruction; establish and maintain effective public
relations; work effectively with other employees and
associated agencies.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The mJ.nJ.mum combination of experience and training
requirements for this position are as follows:
Education:
A Bachelor's degree with emphasis in accounting, business
administration, public administration, banking or a closely
related field.
Loan Officer -
Housing Division
- 2 -
- - - -- -
. .
EXDerience:
. Three years of experience in loan processing, accounting or
finance.
Additional qualifying experience may be substituted for the
educational requirement on a year-to-year basis up to a
maximum of two years.
SBI!OOOO11DOC/431
03/05191 530
.
.
.
e
e
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-
.
.
S.I3E;Q0001/DQC/.424
03/5/91 500
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
GRAPHICS AND DESIGN SPECIALIST
JOB DESCRIPTION:
Under supervision, provide graphic and design services for a
wide variety of projects and Department activities; provide drafting
services in connection with promotional and marketing activities.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager and the Graphics and Design Coordinator.
SPECIAL OUALIFICATIONS:
This position requires knowledge of drafting principles and
practices as well as care of drafting instruments and materials used in
graphics preparation (models, wall displays, air brush, hand lettering)
knowledge of animation and graphics for film and audio-visual
presentation. Ability to undertake projects prepared for display or
presentation purposes, slide shows and videos for the Department and
City needs.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Interpreting data from assessment maps, title reports,
engineering surveys, capital improvement plans and other
resources necessary for updating old and preparing new
maps.
b) Updating old and existing maps and preparation of new
maps ranging from simple maps to detailed maps of
redevelopment project areas.
c) Preparation of presentations on Development Department
projects, inCluding graphics and brochures (camera
ready), helpful in communicating planning and design
concepts on Development Department activities.
Graphics and Design Specialist
- 1 -
~1~iblt- "B- '2.1./"
e
e
.
-
-
- -
.
.
d}
Performance of inspection work and windshield surveys to
obtain information on conditions in existing or proposed
project areas.
e} Preparation of charts, graphics, descriptive drawings,
isometric views, renderings of architectural landscaping
and parking layouts.
f} Assistance and conduct of research on utilities, street
improvements, assessors and parcel maps as necessary to
accomplish and complete development projects.
g} Coordinate provision of, or provide drafting and art
services of preliminary buildings, site, parking and
street layouts as necessary to assist developers with
preliminary designs.
h} Assist in research with, and provide information
regarding the city 's proj ect areas to developers engaged
in site studies for picture developments.
i} Preparation and assistance in the design, content,
concept, and production of Agency Annual Report and
Quarterly statement updates.
j}
Follow through projects for initial concept to
completion, including idea sketches, comps, production
of mechanical art for l-color to 4-color process
printing.
k} Determine appropriate solution for projects in terms of
cost effectiveness and quality control through use of
graphic design elements, copy writing and photography.
I} Organize design time and production schedules to meet
deadlines; outline printing specifications for printing
pods.
m} Design and produce ads for tabloids and magazines for
specific target audiences.
n}
Assistance
brochures,
newsletter
of
and
in the coordination and preparation
magazine and newspaper ads, slide show
and perform related work as required.
OUALIFICATIONS:
Knowledqe of:
Graphics and Design Specialist
- 2 -
-
.
.
e
Drafting principles and practices involved in preparation of
architectural design and engineering drawings.
Uses, techniques and care of drafting instruments and
materials used in graphics preparation.
Abilitv to:
Understand and interpret information from assessment maps,
title reports, engineering surveys and capital improvement
plans.
Prepare and update maps; prepare architectural design and
engineering drawings; prepare charts, graphs, descriptive
drawings, isometric views and renderings of architectural,
landscaping layouts.
Research and compile information necessary to accomplish
Department projects.
Establish and maintain good working relationships with other
employees.
Communicate effectively in written and oral forms.
e MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
Graduated from High School.
Experience:
Three years of
presentation.
experience
in graphics
and design
Possession of a valid California Drivers License is required
SBECXlOOlIDOC/424
03/05191 500
e
Graphics and Design Specialist
- 3 -
e
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.
SBE00001/DOC/410
03/5/91 500
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
ACCOUNTING TECHNICIAN
JOB DESCRIPTION:
Under direction of the Senior Accountant and the
Administrative Services Division Manager, perform highly complex and
varied assignments in technical sub-professional financial accounting
and auditing work and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receive general direction from the Senior Accountant and the
Administrative Services Division Manager.
Exercises a limited amount of supervision over the Senior
Account Clerk.
SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of accounting
practice as well as knowledge of California redevelopment finance and
redevelopment agency and Federal/State grant accounting practices. The
position requires a technical background, personnel skills necessary to
supervise others in the accounting field and the knowledge of advanced
office procedures.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Perform a variety of general accounting and auditing
work requiring thorough understanding of the accounting
system;
b) Accept and receive loan payments and post to appropriate
funds, ledgers, subsidiary ledgers, and individual
client files;
Accounting Technician,
Administrative Services Division
- 1 -
~~~\b;t "B-l.S"
.
.
e
...
-
- -
.
.
c)
Maintain master list of all client amortization
schedules and impound accounts; calculate and verify
principal, interest and impound payments; prepare and
balance daily cash receipts; produce aging and impound
reports on monthly and quarterly basis;
d) Assign account numbers to new loans;
e) Prepare schedules of cash received, cash fund balances,
principal balances and interest received; research,
prepare and provide individual clients with reports of
interest;
f) Verify and maintain schedules on payments made to sub-
recipients of CDBG programs;
g) Set up programs, general vouchers and account numbers;
prepare accounts receivable billings; _verify and
maintain schedules on distribution of loan proceeds;
h) Prepare credit memoranda on unused funds to be entered
against accounts receivable; research, calculate and
prepare demands for payment;
i) Verify mortgages and disposition of loan proceeds;
prepare requests for reconveyance;
j)
Prepare periodic financial reports; set up amortization
schedules;
k) Verify loan balances with amounts receivable balances
for disposition of funds;
1)
Participate in year end closing of books,
accounts, preparing schedules, prepar~ng
entries, reconciling and balancing accounts;
analyzing
general
m) Reconcile Department checking accounts and insurance
plans (health, dental, vision, life, AD&D and LTD);
n) Audit cost accounting system; audit daily cash
receipts; balance various accounts, including daily,
monthly, quarterly and annually;
0) Assist programs and correct problems with applications
effecting general ledger;
p) Operate computer terminal and related equipment and
perform related work as required.
Accounting Technician,
Administrative Services Division
- 2 -
.
.
~ OUALIFICATIONS:
Knowledqe of:
Principles and practices of general and enterprise
accounting;
Advanced office procedures;
Full range of policies,
regulations and laws
responsibility;
Computer terminal operating methods;
procedures, practices, rules,
applicable to the area of
Advanced record keeping methods.
Abilitv to:
Apply accounting, auditing and financial analysis principles
to specific work assignments;
Operate a computer terminal accurately and efficiently;
Perform responsible technical level accounting;
.
Work with a high degree of independence;
Operate a calculator by touch;
Establish and maintain filing system;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work;
Independently implement new policies,
procedures.
practices and
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
~
Accounting Technician,
Administrative services Division
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SBEOOOOtlDOCl4tO
03105/91 OSOO
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Education:
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Graduation from high school or GED equivalent plus two
college level accounting courses.
Experience:
Three years advanced
two years as an
San Bernardino.
level clerical accounting experience or
account clerk with the City of
Typing speed of thirty (30) words per minute is required.
Accounting Technician,
Administrative Services Division
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SBE00001/DOC/409/es
03/06/91 1055
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
SENIOR ACCOUNT CLERK
JOB DESCRIPTION:
Under general superv~s~on, perform a variety of specialized
and responsible accounting duties relative to fiscal management of the
Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Senior Accountant and the
Administrative Services Manager.
SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of modern office
methods and procedures used in financial and statistical work; methods
practices and terminology used in financial and statistical work and
principles and practices of double entry bookkeeping.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in the design, installation, maintenance and
revision of general and cost accounting systems;
establish and maintain special ledgers and accounting
records;
b) Assist in the management of investment activities,
budgetary control and distribution of cost and controls;
assist in the maintenance of control ledgers for
accounts and notes receivable, accounts and notes
payable and land investments;
c) Assist in the preparation of Department payrolls and
related reporting; assist in control of bid deposits,
document deposits and option deposits;
Senior Account Clerk
Administrative Services Division
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d)
Review, verify and enter invoices into the computer for
payment on a weekly basis; assist in maintaining various
controls including cash receipt vouchers, check
vouchers, deposit slips and purchase orders;
e) Assist in maintaining contract control cards and vendor
analysis for the 1099s and related work and reports;
f) Assist in the reconciliation of bank accounts, fiscal
agent and trust accounts; assist in the control of cash
deposits and disbursement of funds; develop various
monthly reports including trial balances, balance
sheets, income statements, reconciliation of joint
activity, expenditures, source of funds, cash position,
investment activity and budget status;
g) Analyze accounts and research problems back to source
data;
h) Maintain the VS45 Computer, which includes bringing up
system in the morning and taking down system at night;
i) Assist various personnel in resolving problems related
to accounts payable;
j) Perform related work as required.
OUALIFICATIONS:
Knowledqe of:
Accounting
application
problems.
Principles of account classification.
theory, principles and practices and their
to a wide variety of accounting transactions and
Governmental budgeting, bookkeeping and cost accounting.
Abilitv to:
Post figures and make arithmetic calculations with speed and
accuracy, both manually and on computer.
Operate various office machines with speed and accuracy;
compare names and numbers; accomplish alphabetical and
numerical sorting; accomplish difficult financial work;
analyze and evaluate accounting problems and develop
senior Account Clerk
Administrative services Division
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pertinent accounting. and
reports and statements;
reports;
related data
complete and
in preparation of
analyze financial
Learn varied office procedures and accounting system
requirements;
write legibly and follow oral and written instructions;
Work effectively with other employees.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
Graduation from a high school or GED; 30 college units in
accounting, finance, public or business administration.
Exoerience:
Three years of progressively responsible experience in
maintaining and reviewing financial and statistical reports
and related accounting work.
SBEOOOOI/DOC/409
senior Account Clerk
Administrative Services Division
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SBE00001/DOC/436/es
03/06/91 332
DEVELOPMENT DEPARTMENT
SECRETARY
JOB DESCRIPTION:
Serve as secretary for the Development Department.
Perform a variety of secretarial and administrative work
requiring independent judgment.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from Division Managers and senior
clerical staff.
SPECIAL OUALIFICATIONS:
This position requires prov~s~on of secretarial support for
the Development Department and the undertaking of various
clerical and administrative duties in connection therewith.
The position requires personnel skills and the ability to
work closely with other staff and superiors.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Provide secretarial support for the Development
Department, performing miscellaneous secretarial and
administrative duties.
b) Set priorities and deadlines for day to day work flow of
the office; be responsible for taking dictation,
transcribing shorthand on a word processor and typing a
variety of materials and documents. Typing assignments
include contracts, proposals, legal documents,
resolutions in special forms, all of which may be of a
confidential nature.
c) Organize and coordinate arrangements for Development
Department meetings and other special meetings,
Secretary
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including matters such as location, schedule, agenda and
attendance.
d)
Gather needed information from various sources and
always prepare routine reports.
e) Draft replies to routine incoming correspondence not
requiring personalized attention of superiors and
compose procedural and routine memoranda. Respond to
routine requests for information. Prepare and type
responses from source material in a timely matter.
Anticipate the need for information.
f) Screen telephone calls; ascertain nature of call and
determine appropriate action. Refer important business
calls to appropriate person or in his/her absence, take
messages for his/her attention.
g)
Record and
meetings of
needed.
draft minutes of Department meetings,
developers, and all other meetings as
h) Mark news articles on matters relating to Department
activities and maintain ongoing index of such articles.
i)
Establish and maintain own filing system, as well as
specialized chron file.
Protect the confidentiality of the office and business
operations at all times, releasing information only to
those individuals with a legitimate business need to
know.
j)
k) Perform related work as assigned.
OUALIFICATIONS:
Knowledqe of:
The principles of office organization, administration, public
relations and the duties, priorities, commitments, policies
and program goals of the Development Department.
Abilitv to:
Possess outstanding interpersonal relationship skills and the
ability to meet and deal effectively with people, both
internal and external to the Development Department.
Secretary
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Work effectively with other employees towards the
accomplishment of goals and objectives.
Follow oral and written directions. Must possess the ability
to establish and maintain effective public relations, meet
the public with courtesy and tact, facilitating all
interactions between the Development Department and the
community.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from high school or GED equivalent.
Extlerience:
Minimum of four (4) years responsible stenographic and
clerical experience. Typing speed of 60 words per minute and
dictation at 100 words per minute is required.
e
Thorough knowledge of business, correspondence (grammar,
spelling, punctuation, vocabulary), forms modern office
practices, procedures, methods, techniques, effective work
processes and filing systems; standard office equipment,
including word processor, telex, microfilming.
SBBOOOO1JDOCl436
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SBE00001/DOC/434/es
03/06/91 1045
DEVELOPMENT DEPARTMENT
TYPIST CLERK (IIIl
JOB DESCRIPTION:
Under general superv~s~on to perform varied, responsible,
clerical work involving the use of typing keyboard; to have functional
responsibility for a significant aspect of the clerical work of the
unit, which may involve supervision of a small clerical staff; and to
perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Supervision is received from a professional or supervisory
staff members.
SPECIAL OUALIFICATIONS:
This position requires prov~s~on of secretarial support and
assistance and the performance of various administrative duties in
connection therewith. The position also requires personnel skills and
the ability work closely with staff and superiors. Knowledge of the
area of community development and redevelopment activities is
beneficial.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Acts as a receptionist to the public, taking and
responding to calls, screening inquiries, taking
messages, scheduling appointments and answering
questions that require searching for and abstracting
technical data.
b) Receives, opens, dates stamps and distributes incoming
mail and processes outgoing mail; arranges in priority
order, assembles background information and distributes
to appropriate personnel.
c)
Types forms, schedules, reports, lists,
charts, graphs, contracts, statistics
manuscripts,
and general
Typist Clerk (III)
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d)
correspondence; types, files, records, computes and
maintains sensitive and privileged information.
Composes correspondence requiring use of judgment based
on a thorough understanding of the functions and
procedures of the unit, for review by supervisor.
Compiles and types agendas and minutes.
e)
f)
Operates a variety of office equipment such as
typewriters, calculators, word processors, CRTs,
microcomputers, transcription equipment and specialized
office equipment of an assigned unit.
Proofreads materials for clerical accuracy and spelling;
copies, collates, staples and otherwise binds and
distributes a variety of materials.
g)
h)
Files materials into filing system, develops
system for record storage and retrieval,
documents, purges files and shreds documents.
filing
codes
i)
Compiles information for a variety of regularly
scheduled and special narrative and statistical reports,
locating sources of information, coding and classifying
data, devising forms to serve data and determining
proper format for finished reports.
j)
Sets up and maintains records
purchases, budget accounts,
requisitions office supplies.
k) Sets up, maintains and posts data to logs, lists,
ledgers, follow-up files and other records of the unit
and checks and compares records and documents for
accuracy; maintains records of Staff attendance and
absences, compiling and submitting periodic reports for
payroll purposes.
of the unit concerning
and inventory and
1) Designs office forms, maintains calendars and schedules
of appointments, meetings, room use, equipment use and
events.
m) Maintains personnel files of Unit Staff.
n) Makes travel arrangements, initiates purchase requests,
makes work assignments, sets priorities for, trains and
reviews work of other personnel.
OUALIFICATIONS:
. Typist Clerk (III)
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Knowledae of:
Modern office methods, procedures and equipment; correct
english usage, spelling, grammar and punctuation.
Basic mathematics.
Preparation of business correspondence.
standard clerical techniques involving classifying, indexing,
processing, retrieving and controlling a large volume of
records.
Receptionist and telephone techniques.
Word processing techniques.
Basic principles of supervision and training.
Abilitv to:
Perform simple arithmetic calculations.
Perform general clerical work involving the use of the word
processor.
Receive and give information over the telephone in a
courteous manner.
Assign, check, correct and participate fully in the work of
subordinates.
Write legibly; proofread and detect errors in typing,
spelling, grammar and punctuation.
Establish and maintain filing systems, maintain accurate
records.
Operate a computer terminal accurately and efficiently.
Read, understand and apply moderately difficult materials.
Perform difficult clerical work with speed and accuracy.
Compose correspondence requiring a good knowledge of the
assigned office.
Work with considerable independence, develop solutions to
problems which do not require deviation from policy and
develop office procedures.
Typist Clerk (III)
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Understand and carry out oral and written instructions.
Establish and maintain effective relationships with those
contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education
Graduation from high school or GED equivalent.
EXDerience:
Two (2) years of recent intermediate level clerical
experience or one (1) year Typist Clerk II with the city of
San Bernardino; typing speed of 50 words per minute.
Possession of a certificate in word processing may be
required by completion of probationary period.
SBEOOOOI/DOC/434/"
03/06/911045
Typist Clerk (III)
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SBE00001/DOC/433/es
03/06/91 1045
DEVELOPMENT DEPARTMENT
TYPIST CLERK (Ill
JOB DESCRIPTION:
Under supervision, to perform varied clerical duties of
moderate difficulty involving regular use of a typewriter keyboard; to
file and maintain records and prepare reports and perform transcribing
duties; to provide information and assistance to the general public; to
perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Supervision is received from a professional and/or
supervisory staff member.
SPECIAL OUALIFICATIONS:
This position requires the provision of secretarial support
and clerical assistance. Position also requires personnel skills and
the ability to work closely with Staff and superiors.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a)
Types forms, schedules, reports,
correspondence, manuscripts, charts,
contracts and statistics.
lists,
labels,
general
graphs,
b) Types, files, records, computes and maintains sensitive
and privileged information.
c) Receives, opens, date stamps and distributes mail.
d) Acts as a receptionist to the public, takes and responds
to calls, screens inquiries, takes messages, schedules
appointments and answers questions and makes referrals
requiring a basic understanding of policies and
procedures of the work unit.
e Typist Clerk (II)
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e)
Operates a variety of office equipment, including
typewriters, calculators, word processors, CRTs,
microcomputers, transcription equipment and specialized
office equipment of the assigned unit.
f) Sorts, alphabetizes, separates batches and distributes
forms and reports.
g) Proofreads materials for clerical accuracy and spelling;
copies, collates, staples and otherwise binds a variety
of materials; files and retrieves materials from
established filing systems and develops standard office
filing systems for record storage and retrieval;
maintains records, files and books according to
established methods and procedures; compiles and
tabulates data for reports.
h) Performs simple computations for statistical reports and
records; codes and posts the data to logs and records
and prepares summaries and reports of data; researches
readily available information not requiring interpretive
judgment and compiles information for reports.
Maintains records of the unit concerning purchases,
budget accounts and inventory; requisitions office
supplies; maintains records of Staff attendance and
absences.
i)
j)
Transcribes cassette tapes of dictated correspondence,
reports, interviews, legal documents, lists and related
materials using a typewriter and word processing
equipment.
k) Collects fees for payments and prepares receipts.
1) Runs errands to post office, express mail, suppliers,
other City departments and local agencies.
m) Assembles and prepares materials for mailing.
n) Prepares office forms and memoranda from rough draft,
written or oral instructions.
0) Composes and types routine correspondence.
p) Examines materials for accuracy and completeness.
q) Resolves errors and makes corrections.
r) Performs related work as required.
Typist Clerk (II)
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~ OUALIFICATIONS:
Knowledae of:
Modern office methods, procedures and equipment; correct
english usage, spelling, grammar and punctuation.
Basic mathematics.
Preparation of business correspondence.
Standard clerical techniques involving classifying, indexing,
processing, retrieving and controlling a large volume of
records.
Receptionist and telephone techniques.
Word processing techniques.
Abilitv to:
Perform simple arithmetic calculations.
Perform general clerical work involving the use of the word
processor.
~
Receive and give information over the telephone in a
courteous manner.
Write legibly; proofread and detect errors in typing,
spelling and punctuation.
Accomplish general clerical work of average difficulty
involving independent judgment and requiring accuracy and
speed.
Understand procedures and functions quickly and apply them
without immediate supervision.
Maintain accurate records and maintain and modify filing
systems.
Compose routine correspondence.
Understand and carry out oral and written instructions.
Establish and maintain effective relationships with those
contacted in the course of work.
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Typist Clerk (II)
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Education:
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Graduation from hiqh school or GED equivalent.
Ell;Derience:
One
(6)
San
(1) year of
months as
Bernardino;
recent entry level
a typist clerk,
typing speed of 45
clerical experience; six
one with the City of
words per minute.
A certificate in word processing may be required upon
completion of the probationary period.
SBEOOOOIIDOC/433/..
03/06/91 1045
e Typist Clerk (II)
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SBE00001/DOC/398/es
03/06/91 10:35
DEVELOPMENT DEPARTMENT
TYPIST/CLERK (Il
JOB DESCRIPTION:
Under close supervision, to perform routine, entry level
clerical tasks involving use of a typing keyboard; file and
maintain records; to provide service and assistance to the
general public; to perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from supervisory staff members and
experienced clerical employees.
SPECIAL OUALIFICATIONS:
This position requires prov1s1on of secretarial support and
assistance with various administrative duties in connection therewith.
Position requires personnel skills and the ability to work closely with
staff and superiors.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Typing letters, reports, memoranda, tabulations, forms,
lists and other general correspondence;
b) The indexing and arranging files and undertaking
searches of alphabetical and numerical files;
c) Answering telephones, responding to calls and relaying
messages, perform receptionist duties to the public and
providing information of a general nature;
d) Operating a variety of office machines and equipment;
e) Issues and receives forms, applications, permits and
other documents;
Typist/Clerk (I)
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f)
Assembles and prepares materials for mailing and
distribution;
g) Makes and checks simple computations;
h) Receives, opens and date stamps mail and deliveries for
messenger services;
i) Copies, collates, staples and otherwise binds a variety
of materials;
j) Serves as a key operator for a copier, adding toner,
cleaning machine and keeping supplies at predetermined
levels;
k) Ability to run errands to post office, express mail and
other city departments and local agencies;
1) Entering into and retrieving routine, repetitive
information from computer terminals, word processors or
micro computer using keyboards;
m) Performs related work as requested.
OUALIFICATIONS:
Knowledae of:
Correct english usage, spelling, grammar and punctuation;
Basic mathematics;
Receptionist and telephone techniques;
Modern office terminology;
Simple record keeping methods;
Operation of standard office equipment;
Operation of computer terminal and/or word processor.
Abilitv to:
Perform simple
accurately;
arithmetic
calculations
quickly
and
Perform accurate record keeping;
Typist/Clerk (I)
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Read and write at the level required for successful job
performance;
Receive and give information over a telephone in a courteous
manner;
operate a computer terminal and use basic word processing
techniques;
Follow a prescribed clerical routine;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
. MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from a high school or a GED equivalent. Typing
speed of 40 words per minute.
Possession of a certificate in word processing may be
required by the completion of the probationary period.
SBEOIOOOllDOCl398\u
03\06\91 10:35
Typist/Clerk (I)
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