HomeMy WebLinkAboutRS02-City Attorney
. CIW OF SAN BERNARD. - REQU.T FOR COUNCIL AC'FN
. From:
Ralph H. Prince
Subject: CDBG Funding for project Early
outreach
e:
City Attorney
Date: April 28, 1986
Synopsis of Previous Council action:
4/23/86 Ways & Means Committee directed City Attorney to prepare
appropriate agreement with Provisional Educational
Services, Incorporated, for Operation Retain's Project
Early Outreach Program.
Recommended motion: (MAYOR AND COMMON COUNCIL)
.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING lHE EXECUTION
OF AN AGREEMENT WITH PROVISIONAL EDUCATIONAL SERVICES, INCORPORATED,
RELATING TO CDBG FUNDING FOR PROJECT EARLY OUTREACH.
,
mr (:/~;0<J~
Signature
Contact person:
William Sabourin
Phone:
5055
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $44.692.00
Sou rce:
CDBG Funds
Finance:
WCil Notes:
75-0262
Agenda Item No. R 5 ,J..
.
.
~
.
.
.
1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH PROVISIONAL EDUCATIONAL SERVICES,
3 INCORPORATED, RELATING TO CDBG FUNDING FOR PROJECT EARLY OUTREACH.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is hereby
7 authorized and directed to execute on behalf of said City an
8 Agreement with provisional Educational Services, Incorporated,
9 relating to CDBG funding for project Early outreach, . copy of
10 which is attached hereto, marked Exhibit "A" and incorporated
11 herein by reference as fully as though set forth at length.
12 I HEREBY CERTIFY that the foregoing resolution was duly
13 adopted by the Mayor and Common Council of the City of San
. 14 Bernardino at a meeting thereof, held on
15 the day of 1986, by the following vote,
,
16 to wit:
17
18
Council Members
AYES:
19 NAYS:
20 ABSENT:
21
22
23
City Clerk
The foregoing resolution is hereby approved this
day
24 of
, 1986.
25
26 Approved as to form:
Mayor of the City of San Bernardino
. 27 /Z*:Jp/ ~_
28 City Attorney
.
.
.
.
.
.
1
2
A G R E E MEN T
---------
(Project Early Outreach)
3 THIS AGREEMENT is entered into effective as of May 1, 1986,
4 at San Bernardino, California, between the CITY OF SAN BERNARDINO,
5 a municipal corporation, referred to as "City", and PROVISIONAL
6 EDUCATIONAL SERVICES, INCORPORATED, a non-profit agency, referred
7 to as .Subrecipient..
8 City and Subrecipient agree as follows:
9 1. Recitals.
10
A. Subrecipient has requested financial assistance from
11 City for fiscal year 1985/1986 from funds available through a
12 community development block grant from the United States of
13 America to City.
14
B. Subrecipient represents that the expenditures
15 authorized by this agreement are for valid community development
16 purposes, in accordance with Federal law and regulations, and that
17 all funds granted under this agreement will be used for no purpose
18 other than those purposes specifically authorized. The specific
19 purpose of this agreement is to conduct an early
20 intervention/dropout prevention program known as "Project Early
21 outreach" which is designed to motivate elementary school students
22 toward higher academic achievement and career aspirations;
23 heighten students' awareness of positive and negative
24 opportunities; and increase parental awareness, support, and
25 involvement in the educational endeavors of their children. A
26 copy of Subrecipient's proposal is attached hereto, marked Exhibit
. 27 I and incorporated herein by reference.
28
2. Payments. City shall reimburse Subrecipient for
.
.
.
-
-
.
.
.
1 allowable costs incurred under the scope of this agreement and
2 applicable Federal regulations, which have not been paid for or
3 reimbursed in any other manner or by any other agency.
4 Reimbursement will be made at least on a monthly basis, with the
5 total of all such reimbursements not to exceed $44,692.00. City
6 shall advance Subrecipient the sum of $10,000 within ten days of
7 execution of this agreement. The remaining sum of $34,692.00
8 shall be paid monthly in six equal installments of $5,782.00 at
9 the end of each month in arrears.
10 3. Term. This agreement shall commence May 1, 1986, and
11 terminate October 31, 1986.
12 4. Use of Funds. The funds paid to Subrecipient shall be
13 used by it solely for the purposes set forth in Paragraph IB of
14 this agreement, and in accordance with the program budget, a copy
15 of which is attached hereto, marked Exhibit II, and incorporated
16 herein by reference. A variation in the itemization of costs, as
17 set forth in the proposed budget submitted to City, not to exceed
18 10% as to any particular line item, shall be allowed, provided the
19 prior written approval of City is obtained, it being understood
20 that the total amount of the grant shall not be varied thereby.
21 At the end of the term, all unexpended funds shall be returned to
22 City by Subrecipient. The parties intend that grant funds be
23 utilized within the time period covered by this agreement, and any
24 funds not used shall revert to the City. No reserve for the
25 future shall be established with the funds except as may be
26 authorized to meet commitments made for services provided during
. 27 the period of this agreement but not yet paid for at the
28 conclusion of this agreement.
-2-
.
.
.
19
20
21
22
23
24
25
26
. 27
28
.
.
.
1 5. Accounting. Prior to the final payment under this agree-
2 ment, and at such other times as may be requested by City,
3 Subrecipient shall submit to City's Finance Director an accounting
4 of the proposed and actual expenditures of all revenues accruing
5 to the ..Jrganization for the fiscal years ending June 30, 1986, an
6 June 30, 1987. Financial records shall be maintained by Subreci-
7 pient in accordance with generally accepted accounting principles,
8 in a manner which permits City to trace the expenditures of funds
9 to source documentation. All books and records of Subrecipient
10 are to be kept open for inspection at any time during the business
11 day by the City, its officers or agents, and by any representative
12 of the United States of America authorized to audit Community
13 Development Block Grant programs. Standards for financial
14 management systems and financial reporting requirements
15 established by Attachment "F" and Attachment "G" of Office of
16 Management and Budget Circular No. A-lID shall be fully complied
17 ith by Subrecipient. Subrecipient acknowledges that the funds
18 provided are Federal funds. Subrecipient's financial management
system shall provide for accurate, current and complete disclosure
f the financial results of the program sponsored by this
greement. It is the responsiblity of Sub recipient to adequately
safeguard all assets of the program, and Subrecipient shall assure
that they are used solely for authorized purposes.
6. Services Available to Residents; Monitoring and Reporting
rogram Performance.
A. The services of Subrecipient shall be made available to
ixty students from 6 elementary schools in the San Bernardino
nified School District. No person shall be denied service
-3-
.
.
.
.
.
.
.
1 because of race, color, national origin, creed, sex, marital
2 status, or physical handicap. Subrecipient shall comply with
3 Affirmative Action guidelines in its employment practices.
4 B. Subrecipient shall also monitor the program's activities
5 and submit written reports to the Executive Director of the
6 Redevelopment Agency of the City of San Bernardino, in accordance
7 with Attachment "H", Office of Management and Budget Circular No.
8 A-IIO. Failure to provide such performance reports may prevent
9 the processing by City of Subrecipient's requests for
10 reimbursement, and may justify temporary withholding as provided
II for in paragraph 11 hereof. The program will be evaluated
12 quantitatively and qualitatively. Monitoring of activities will
13 be made by an outside educational evaluator, Dr. Keith Dolan,
.14 Professor of Education and Coordinator of Administrative Services,
15 California State University, San Bernardino.
16 The quantitative process will include:
17 (1) An initial testing of all students entering the program
18 using the California Test of Basic Skills (CTBS).
19 (2) Periodic objective tests to monitor progress of the
20 student in math and reading. The testing intervals will
21 be established by Dr. Dolan.
22 (3) A final testing of all students to measure student
23 improvement. The CTBS will be used for the final.test.
24 The qualitative evaluation will include:
25 (1) An initial student evaluation using the San Diego
26 Reading Attitude Scale (SDRAS) developed by Dr. Dolan.
27 (2) Conduct interviews with students, parents, teachers and
28 administrators at the beginning of the program for each
-4-
.
.
.
.
.
.
.
1 student with follow up interviews to ascertain the
2 degree of positive change.
3 (3) A final test using the SDRAS.
4 The evaluation process will include regular monthly reports
5 and a thorough analysis of all collective data.
6 7. Procurement Practices. Subrecipient shall comply with
7 procurement procedures and guidelines established by Attachment
8 "a" to Office of Management and Budget Circular No. A-I02,
9 "Procurement Standards." In addition to the specific requirements
10 of Attachment "a" to Circular No. A-I02, Subrecipient shall
11 maintain a code or standards of conduct which shall govern the
12 performance of its officers, employees or agents in contracting
13 with and expending the Federal grant funds made available to
14 Subrecipient under this agreement. Subrecipient's officers,
15 employees or agents shall neither solicit nor accept gratuities,
16 favors, or anything of monetary value from contractors or
17 potential contractors. To the extent permissible by State law,
18 rules, and regulations, the standards adopted by Subrecipient
19 shall provide for penalties, sanctions or other disciplinary
20 actions to be applied for violations of such standards by either
21 the Subrecipient's officers, employees or agents, or by
22 contractors or their agents. Subrecipient shall provide a copy of
23 the code or standards adopted to City forthwith. All procurement
24 transactions without regard to dollar value shall be conducted in
25 a manner so as to provide maximum open and free competition. The
26 Subrecipient shall be alert to organizational conflicts of
27 interest or non-competitive practices among contractors which may
28 restrict or eliminate competition or otherwise restrain trade.
-5-
.
.
.
.
.
.
.
1 subrecipient agrees to adhere to the procurement rules specified
2 in office of Management and Budget Circular No. A-l02 Attachment
3 "0" in its expenditure of all funds received under this agreement.
4 8. Anti-Kick Back provisionsl Equal Employment Opportunity.
5 All contracts for construction or repair using funds provided
6 under this agreement shall include a provision for compliance with
7 the Copeland "Anti-Kick Back" Act (18 U.S.C. 874) as supplemented
8 in Department of Labor Regulations (29 CFR, Part 3). This act
9 provides that each contractor or subgrantee shall be prohibited
10 from inducing, by any means, any person employed in the
11 construction, completion or repair of public work, to give up any
12 part of the compensation to which he is otherwise entitled.
13 Subrecipient shall report all suspected or reported violations to
14 city. All contracts in excess of $10,000.00 entered into by
15 Subrecipient using funds provided under this agreement shall
16 contain a provision requiring compliance with Equal Employment
17 opportunity provisions established by Executive Order No. 11246 as
18 amended.
19 9. prevailing Wage Requirement. Any construction contracts
20 awarded by Subrecipient using funds provided under this agreement
21 in excess of $2,000.00 shall include a provision for compliance
22 with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) and as
23 supplemented by Department of Labor Regulations (29 CFR). Under
24 this act, contractors shall be required to pay wages to laborers
25 and mechanics at a rate not less than the minimum wages specified
26 in a wage determination made by the secretary of Labor. In
27 addition, contractors shall be required to pay wages not less
28 often than once a week. Subrecipient shall place a copy of the
-6-
.
.
.
-------......-
.
.
.
.
1 current prevailing wage determination issued by the Department of
2 Labor in each solicitation and the award of a contract shall be
3 conditioned upon the acceptance of the wage determination.
4 Subrecipient shall report all suspected or reported violations to
5 City.
6 10. Approval of City of any Charges; Use of Program Income.
7 City reserves the right to require Subrecipient to obtain the
8 prior written approval of City of any charges or fees to be
9 charged by Subrecipient for services provided under this
10 agreement, and of any rules and regulations governing the
11 provision of services hereunder. Program income represents gross
12 income earned by the Subrecipient from the Federally supported
13 activities. Such earnings exclude interest earned on advances and
14 may include, but will not be limited to, income from service fees,
15 sale of commodities, usage and rental fees. These funds shall be
16 used first for eligible program activities, before requests for
17 reimbursement, or shall be remitted to the City. Subrecipient
18 shall remit all unspent program income to the City within thirty
19 (30) days subsequent to the end of the program (October 31, 1986).
20 Interest earned on funds advanced under the agreement shall be
21 paid to the City.
22 11. Temporary Withholding. The Executive Director of the
23 Redevelopment Agency of the City of San Bernardino is authorized
24 to temporarily withhold the payment of funds to Subrecipient when
25 the Executive Director determines that any violation of this
26 agreement has occurred. Funds shall be withheld until the
27 violation is corrected to the satisfaction of the Executive
28 Director or of the Mayor and Common Council. Subrecipient shall
-7-
.
.
.
.
.
.
.
1 have the right to be heard by the Mayor and Common Council if
2 Subrecipient maintains no violation of the agreement has occurred,
3 which hearing shall be held within 45 days after the funds have
4 first been withheld, provided Subrecipient requests such hearing
5 within 15 days after such first withholding.
6 12. Records Retention. Financial records, supporting
7 documents, statistical records, and all other records pertaining
8 to the use of the funds provided under this agreement shall be
9 retained by Subrecipient for a period of three years, at a
10 minimum, and in the event of litigation, claim or audit, the
11 records shall be retained until all litigation, claims, and audit
12 findings involving the records, have been fully resolved. Records
13 for non-expendable property acquired with Federal funds provided
14 under this agreement shall be retained for three years after the
15 final disposition of such property.
16 13. Property Management Standards. Non-expendable personal
17 property, for the purposes of this agreement, is defined as
18 tangible personal property, purchased in whole or in part with
19 Federal funds, which has useful life of more than one year and an
20 acquisition cost of three hundred dollars {$300.00l or more per
21 unit. Real property means land, including land improvements,
22 structures and appurtenances thereto, excluding movable machinery
23 and equipment. Non-expendable personal property and real property
24 purchased with or improved by funds provided under this agreement
25 shall be subject to the property management standards specified
26 in Attachment "N" of Office of Management and Budget Circular No.
27 A-102, "property Management Standards."
28
14. Termination for Cause. City reserves the right to
-8-
.
.
.
.
1 terminate this agreement and any and all grants and future
. 2 payments under this agreement in whole or in part at any time
3 before the date of completion of this agreement whenever City
4 determines that the Subrecipient has failed to comply with the
5 conditions of this agreement. In the event City seeks to
.
.
6 terminate this agreement for cause, City shall promptly notify the
7 subrecipient in writing of the proposed termination and the
8 reasons therefor, together with the proposed effective date.
9 Subrecipient shall be given an opportunity to appear before the
10 Mayor and Common Council at the time at which the Mayor and Common
11 Council are to consider such recommended termination, and shall be
12 given a reasonable opportunity to show cause why,. if any exists,
13 the agreement should not be terminated for cause. Upon
14 determination by the Mayor and Common Council that the contract
15 should be terminated for cause, notice thereof, including reasons
16 for the determination, shall promptly be given to Subrecipient,
17 together with information as to the effective date of the
18 termination. The determination of the Mayor and Common Council as
19 to cause shall be final.
20 15. Termination for Convenience. City or Subrecipient may
21 terminate this agreement in whole or in part provided both parties
22 agree that the continuation of the project would not produce
23 beneficial results commensurate with further expenditure of funds.
24 In such event, the parties shall agree upon the termination
25 conditions, including the effective date and, in the case of
26 partial terminations, the portion to be terminated. The
27 Subrecipient shall not incur new obligations for the terminated
28 portion after the effective date and shall cancel as many
-9-
I
.
.
-
-
.
.
.
1 outstanding obligations as possible. City shall allow
2 Subrecipient full credit for the City's share of the non-
3 cancellable obligations properly incurred by the Subrecipient
4 prior to termination.
5 16. Hold Harmless. Subrecipient agrees to indemnify and
6 save harmless the City and its employees and agents from all
7 liabilities and charges, expenses (including counsel fees), suits
8 or losses, however occurring, or damages, arising or growing out
9 of the use of or receipt of funds paid under this agreement and
10 all operations under this agreement. Payments under this
11 agreement are made with the understanding that the City is not
12 involved in the performance of services or other activities of
13 subrecipient. Subrecipient and its employees and agents are
~ 14 independent contractors and not employees or agents of City.
15 17. Amendment. This agreement may be amended or modified
16 only by written agreement signed by both parties, and failure on
17 the part of either party to enforce any provision of this
18 agreement shall not be construed as a waiver of the right to
.
19 compel enforcement of any provision or provisions.
20 18. Assignment. This agreement shall not be assigned by
21 Subrecipient without the prior written consent of City.
22 19. Notices. All notices herein required shall be in
23 writing and delivered in person or sent by certified mail, postage
24 prepaid, addressed as follows:
25
26
27
28
City
Subrecipient
Executive Director,
Redevelopment Agency of the
City of San Bernardino
City Hall, Third Floor
300 North "D" Street
San Bernardino, CA 92418
Dr. Mildred Henry, President
provisional Educational
Services, Incorporated
1686 19th Street
San Bernardino, CA 92411
-10-
.
.
.
.
.
.
.
1 20. Evidence of Authority. Subrecipient shall provide to
2 City evidence in the form of a certified copy of minutes of the
3 governing body of Subrecipient, or other adequate proof, that this
4 agreement has been approved in all its detail by the governing
5 body of Subrecipient, that the person(s) executing it are
6 authorized to act on behalf of Subrecipient, and that this
7 agreement is a binding obligation on Subrecipient.
8 IN WITNESS WHEREOF, the parties hereto have executed this
day of
, 1986.
CITY OF SAN BERNARDINO
By
Mayor
PROVISIONAL EDUCATIONAL SERVICES,
INCORPORATED
By
By
18 Approved as to form:
19
20
21
22
23
24
25
26
27
28
-11-
-
-
,.
.
.
.
PROJECT FARLY <lJ'IRF.ACH
1m early intervention, dropout prevention,
educational suppleuent for e1E!111l!l1tary sclrJol
students needing r~; Ation and mtivation.
.
A C'.cJqxment of
OPERATION R ETA I N
------
(Rescue EnV"stional Training and Initiative Now)
SublIi.tted to
']he San Bemardiro City Council
by
Provisional. FDuca.tional Services, 1n<::u.cporated
Dr. l-ti.ldred Dalton Henry, President
EXHIBIT I
.
1686 West 19th Street
San Bernardino. CA 92411
114/887-7002
-
.
.e
.
.
-
-
.
.
.
.
PROJEC1' EARLY 01J'1REACH
AGFN::'l OVERVIEW
.
Provisional FAI1..."'timal Services, Inu.>Ll:""rated, a ron-profit agency
was founded in 1984 by a group of citizens concerned about the low acade-
mic achievement and high dropout rate of our youth. The corporating
ID!!mbers of the agency had a strong aJDJDitIISlt to outreach services for
educatiooally disadvantaged students. Subsequently, q,&ation RETAIN
(Rescue Educational Training and Initiative lbw) was desigped to provide
e.....n".,,;c .,d support services that ueet the needs of low-achieving, high-
risk potential dropoot students.
To provide these services, the Provisional Accelerated I.earn:i.Dg (pAL)
Center was established. For the PAL Center to be effective in outreach
services, i.rdi.viduals DUSt be se=ed ~ are interested in ranaining or
re-entering education and exposing than to the conc(ete barriers that
DUSt be overCCIIE if the students are to ~ ccmpetitive and graduate.
The PAL Center has been carefully structured to fulfill these requirements.
NEEm IIENITFlCATION
Research shows that at least one-fourth of California's ninth graders
do not ccmplete their high school studies. The three critical periods
lilen lIDst dropouts decide to leave school are (1) IlJRll{; junior high school,
(2) at about age 16, and (3) just before high school graduation, according
to . the California Postsecondary Educatien Crmni "sien Director's Report,
Dee............. 1985. The report fu:t:bsr ststes:
"1heir &cad""'; c preparatien for high school had begun in the
el"'"""'ltary schools, where most educators feel that students I
habits, interests, and attitudes toward sclrx>ling are
fanned. By the miiln1e-school years, many students had al-
ready developed the reading and carputstional skills, sbJdy
habits, self assurance, and support groups of family and
friends needed to adjust successfully to the increasing
demands of the junior high school years.. .S~ly the size
and CCII{llexity of junior high school can be confusing and
intimidating. .. Based on their experiences th.1s far, uore
than a few had already decided that school was not for them. .
Project Early futreach proposes to iJrplement dropout prevention strategies
in elementary schoollotlere "attitudes toward scb:x>l are formed."
.
.
.
l.
2.
3.
4.
5.
6.
.
.
.
.
SERVI <E ARFA
"The PAL Center, 1686 W. 19th Street is within 5 mimltes travel of
in excess of 4,000 students in 7 eleuentary sch>ols: Cal1fomia, Hartin
I11ther King, Rio Vista, Mt. Vernc:n, Roosevelt, Alessandro, and M1scoy.
The COIJIl1.Il'li.ty is a ''high need area" of extr~ unemployment, poverty, drug
users. \\lel.fare recipients and crirle offenders. Youth residing in this
area have a great need for positive reinforcers.
PR(GRAM GOAL
The 'Project Early Clltreach cooponent of Operaticn RErAIN is designed
to uctivate elementary school students toward higher s,."n...m c achievement
and career aspirations; heighten students' ~eness of positive and
negative opportunities; and increase parental awareness, support, and
:inIrolvenent in the educational endeavors of their children.
PROGRAM OBJECTIVES
To insure achievement of the program goal, the following objectives
have been developed and designed to:
assist students uith ,,""<Jemic studies, study skill devel~t, and
s,."n...mc ~t in the areas of reading, writing, and math;
help students develop effective ('lTmnrU.cation skills, increased se1f-
estean, and increased awareness of their potential;
provide educational and career opportunities and assist in planning
options for accessing those opportunities;
. provide exposure to positive role ucdels who will uctivate elanentary
students toward higher aspirations;
increase parental support and camli.tIIEnt for the education of their
children; and
assess. the impact of Project Early Clltreach on participants.
I
.
.
.
.
PROGRAM .ACTIVITIES
.
Project Farly.OJtreach will recruit 60 students from 6 elementary schools
in the San Bernard:iro lhified Scb:x>l District.
1.0 Students will receive 4-6 b:lurs per week of individualized sr.:wl-ic b.1tor-
ing and study skills training by credentialed teachers, student intems,
or cmpetent volunteers.
2.0 Students will be assisted in developing oral call1l.1Di.cation skills, receive
individual and group camseling, learn coping strategies for negative
i1f1uences (i.e., drugs), and participate in self-enhancement activities.
3.0 Students will explore MI1l"Stional and career opportjnities through readings,
speakers, A-V materials, and field trips which will include University
tours.
4.0 Students will be mentored by successful professionals who 'VOlunteer time
to serve as role mxIels.
.
5.0 Parents will bring their children to sessions, participate in parental
support groups, and participate in a series of parent education programs
designed to provide parental skills to assist their children in academics.
6.0 A ccmprehensive and statistical proceduie will be designed to evaluate the
effectiveness of the Project Early tlutreach services
The program will include the following c:oup:ments:
- Screening and Selecticn - Exposure to Positive Role Models
- Needs AssesSIlE1lt - Survival Skills Training
- Orientation and Goal Setting - Parent Effectiveness Training
- R...-liation
The PAL Center proposes to offer elementary school students the acadanic,
personal and social support activities to combat those influences that inhibit
growth and contribute to student dropout.
COlUlJSION
We all realize the critical educational needs of our youth. The dropout
rate is still escalating and no one entity can effectively address all the
factors that ~act. There m.JSt be a collaborative effort by all concerned
organizaticns, groups, and individuals. The pressing needs of our youth MUST
supersede politics or any individual ideologies.
We ask that the City of San Bernardim fund Project Farly OJtreach so
we can attack 1;:he problan at its roots - the early elementary years '\.onere
mst educators feel that students I habits, interests, and attib.1des toward
. schooling are foDll!d."
.
.
.
.
BUIx;ET NARRATIVE
.
.
(Program to service 60 students 6 mmths, May 1 ':". .:October 31)
PERSONNEL
Director (10 hrs. wk., 6 un.) 6,000
Teacher/Coordinator/Bookkeeper
(10 hrs. ~. 6 un. ) 5,000
Secretary (10 hrs, wk. @ $8 hr. x 4 ..$320 un. x6 ) 1,920
Student 'futors, 3
(6 hrs. ~. @ $5 hr.. $120 un.x3 =$360 x 6) 2,160
Teacher (10 hrs. wk., 6 un.) 6,000
O:mputer Specialist
(4 hrs. wk.x $18 hr.,$288 un. x 6) 1,628
CONSULTANT
Certified Public Accountant
(2 hrs. un. @ $50 hr.) .
. INS'lRUCTIONAL MATERIALS
(60 students @ $60 ea.)
600
UITLITIES :
Electricity
Gas
Water
TeleplDne
$35 un. x 6
20 un. x 6
14 un. x 6
50 un. x 6
3,600
2,000
3,600
420
240
84
300
2,400
420
480
500
3,500
1,000
1,000
Subtotal $ 42,852
IDN!i. & INSURAN::E
RENT $600 un. x 6
MAINIENAN::E & UPKEEP
Custodian, $400 un. x.6
Supplies, 70 un. x 6
TRAVEL
20c; mile x 20 miles cIa.x 4 x 6
. ADVERTISIN:;, OFFICE/PROGRAM SUPPLIES:
FllITTPMIWI' 2 O:mputers @ $1500 + $500 software
= 16mB Film Projector
1 Copier
.
EXHIBIT II
..
e
.
.
.
CllIS!,'R!XM FQRNISHINGS
File Cabinets, 2
Cllairs, Folding. 20
Bookshelves, 4
POSTAGE
ENHAN::EMENT
Bus, 1
.
.
@ $70
@ $8 ea.
@ $60
@ $50 no.
$
140
160
240
300
2 Field Trips @ $500 . 1,000
1'84Q
,
Subtotal do 42.,aS2
-.
'lQTAL....$ 44,692
.
I .
.
. ..
,
. <
ei'
.
~
-.--_._~ ---
.; ..'
'- -"""'-
-""'=- =..
-.- . -=======.
'. '~~U'~"
. .~. ::.;~::'-~ - - ==
"., .. ."".,... L!f!j
..-".-'
.,>.v
~~~---
"Q
. ..
. _.
-_...
" ";;~'.~'~
. ..... .
. '1)-":':' ,.
.-:5'";
; ,. '.'.%'
. .........
. ;::;:~:~
'. =.::' ~
. -',.- .
. ....-
--
~~:.~".m~' =~
.-. =--
-. --
.. --
.--.- --
.am--
. ."'::;;.;..._-..
---
'-
--
--
......,.,1,~
. . _".~.:>'.jJiIJ,I!fi#'~' .
. . . . MONDAY, SEPTEMBER 12, 1977
, PART VII
,
,.
- . ."
OFFICE OF'
. MANAGEMENT. .
.. . AND BUDGET
-'
. ,
'.
.
"-
.' ~'. '.' U~IFORM'
. '. . .ADMINISTRA TIVE
. .
.. REQUIREMENTS FOR
. .' GRANTS.IN.AID TO -
STATE 'AND LOCAL
GOVERNMENTS
( A-ro2j
'.
.- - -'
... ~.
.-~:... .
.-. - .-' '.
:":".'1"
-'.
'.
'.--~.. ~';:'~~;':""~"
:. '1.:."~' ::(:..~' ::';~. ._-:,,".:;~'.~>__',
. :.>',,, . ..... '''-'N:OTICti
. .-: -. ...-.... -. -.".. ~:::~.. ".:.........
- :"'.:. .If; -.. . .....
- OFFICE. OF MANAGEMENT ANn budget rm.scn.tci ..,..;tsunder '100.-
'. '" BUDGET .', QQ?!." ProvIsion that title to real P1:!!P-
1c:trCwa. No. A.l~_J ertTftmded partly orwhollTby the Ted-
UNIFORM ADMINISTRATIVE REQUIRE-'.ral Gov.rnm.nt shall vest In the =11>-
MENTIi FDR GRANTIi.IN.AID TO STATE I."::tl: A revision' to the criteria rO;:.rnlnr
AND LOCAL GOVERNMENTS
when a rrantee may keep non.xpendabl.
A= 2~. 1977. property without r.lmbursement.to the
1. Purpooe. TI1Is Clrtular promulrates . Pe<loral Gov.rnment when It Is no lonrer
siandanis for estahllshlnr conslsten:T needed for any Pedoral prorram.
and uniformity amonr Federal' arencies . ~ Backgroun<l. "'I'he standarlls In-
In the ""","'t.tration of arants to State. eluded In the attachments to this CIr-
locaL and federallT ncornIZed Indlan. cuIar replace the multitude of vU'Ylnr
t:rIha1 rovernmcts. Also Included In the . and oftentimes conftlctlnr requlrem.nts
CIreular are standards to Insur. tI:. con- In the same subjeet matter whlch have
s1atent Implem.ntation of sections _202. been burdensome to the State and local
203. and 204 of the Illtelrt>Vemental eo- rov.=ents. Illherent In this stand-'
operatlml Act of 1968 '82 Stat.. 1101 ' . ardlzatlon proe.ss Is the conc.pt of plac-
2. Superses.Um. The. Presld.nt by ~- Inr ".....ter r.lIanc. on Stat. and local
. ecuUv. Ord.r 11717 transferred the func- rcve:r.:nentL III addltion. the Illt.rrov-
tions covered by OMB ClrcuIar No. A-l02 e=.ntal Co<>p.ration Act of 1968 was
dated October 19. 1971. from the omc. passed, In Part. for the purposes of: 'a'
of 3(anag.ment and Bwlll.t to the Gen- AchIevinr the fullest cooperation and
oral Servlces Administration. OMB CIr- coordination of actlvltles amonll.v.Is of
- cuIar No. A-l02 was revised and issued as rOV.=.nt: lb. Improvlnr the admin-
Pedera1:1!ana(ement Clrtula.r 7~7 dated Istration of rrants-In-ald to the States:
September 13. 197~.. On Dece.mber 31. and.", establlshlnr coordlnated Inter-
1975. the President superseded this ord.r rovernm.ntal. pOl1cy and ""m'n,.tration
b,. Ex. 'utiv. Ord...U893 and transf.rred ot Fed.ral assIstance prorram: ThIs Act
the funct10ns covered by this Clrtule.r provlt!ed certain basic pollcles pertalnlnl
~ back to the ~mce of MaJ::1a.cement and to 2ri!"'lI"';ttrat1ve requirements to be im-
Budr." PMC .4-7 Is revised and r.issued 'pcsed upen the States as a condlt1on to
und.r Its 0~.naI desil=tion of OMB ree.l'1inr Fed.ral rrants. Th. Impl.-
CJrcular No. k.-102. .' mantl:l6 instructions of these pellcles
3. Sum1MT1l 01 .(gnjIl=ntclu17.ga. ware lnItlalIy luued In CIrcular A-98.
The revls.d Clrtule.r contains chsnces. These InstrUCtlons an mocll1l.ed h.reJn In
that brlnc It Into lan.ral a_ant with the Interest of ach1evlnr furth.r con-
the mDr. recent Clrtule.r A-liD which s1steI:c7 In lmplamentinl that Act.
.. covers rrants to universities. hcsp:tals. . 5" Applfcab14 prCtrilfons 01 tile Infer-
and non"~t orp,nlzations. . -.:" 1 ~8
Th. more silnUlcant cIlanr...lnclude:' """e,.,,,nentaL Cooperation Act 0 19..
. . Fede.ral arencles shall continue to fol-
Ia' An amend%lltht to the bo.slc CIr- low tIl.. provisions of the Act, quoted
'uIar to make It clear that the provlslDns . below: .'. ..... .. .' :
of th.. a~"'hments shaIl.be appUed to ~ or CJo.urrs-ar.Am
subrrantees exc.pt whe.re tIl.,. are ape- '. .' .
c:1lIcally excluded.. . _ 202 Ifo ..-'''In-&14 to & sea... aII&II
. 'I>' A. Pl'OVlIlon that; Pede.ral are.ncles be r.qulncI- by Pldtnl 1&", or ___
m.~ acc.::rt the ""'''''''1 poUcIeS and re- Un n(Ul&tIO" to be depco._ In. sopl""
- f b&llk __un< .put tram o~er ___
. qulraments of the rrantee or COI1SU'W:- _ by. tile sea.. All l'eder&l lr&IIt-ln-
tion contnA:ts ooe.r 'lOO.ODD pro'f'jded _ _ -. ....nabl. to th. sea... IIlaIl
that. the Govemmel1t....lnterest.1s ad.... '. _11.__ for u l'edor&!_
quately 1l1'OtOCted. -.,...., ':~'1sI. .. _ta at _ sea... In -.II _
. '0' A rev1IIon to the crftenon tor the _ _.. apiocy ............. 011&I1 NDder ..._
...."l.H""'" of dcmated. real aDd: pen---.l- u1aT auUleD.Uc&cecs NpOI1:a 10 tbe appropft-
. PrDIlC'tY to provide that; the._ of __ __ _ -.... Ibo ""_ &a4
sucI1. ;>........lOIO IIlaI1 be buocI. OIl falr- -._1_ at _ _ tbe1l&llW....
market Value. Th. orIIlD&1 ClrcuIar pro.. &lid ollUp_ OIl _ &lid lUelI -..
_..~ that n_ should be based OIl . facta .. ....,. be roqW<ecl by I&Id p_
....... ...v~... _"OJ nNllo<! crt .... PMera1 _ &lid
the COlIt Of the J:>roIlertY less cIepre'j&- th. ComlJCr<>11orOlAor&l of th. ,,""_ sea...
tion or fair ma:tet. Value; whlch.ver...... or &111 oC tIIII: !IU11 ...~ _"._
leu;- . '4- .' ~ .~ ' '. aIi'9ft 1haII- ba.... aceaa .tor the purpoH at
- -ClI. Jt prov1s1= tIJat.' crantee audits auc11& ~d. .......t....HOI1 to Uly boob. 4oc:u..
should be mad. In accordanc. with len- mill'" __ &lid roc:onla _. .... perU_
enJly eccepted aud1tlnr standards. 1W1' to .... lIr&llt-ln-.l4 __ by ....
Inclucllnr Standards for: Aucl1t ot sta._. . . . .
Governmental Orranlzatlons. Procrams. SC!a:In:u:to. ar __ TuI<_ .., ....
Activities and PUnctlons. published ,~1 .. . aura . .
the Gen.ral Accountinr OflIce. . ieo- 20:1. _ of I'edIr&l dlpvtin"'ta &lld
'.. A Pl'OVlIIOI1 to roqu1re Pederal . "0_ _b1. for lldmI.......",. 1Ir&llt-
are.ncles to PlL3' wlthln 30 days after the In-.l4 procnmo ah&U ICbIdUlo Ibo _er.
receipt of bllllnr whan the _urse- at _1ll.lId. fWldo com....n. WIth pro_
mom m.thod Is used. .. ...... PIlrpOMO &lid IPpllcable Treo.IUry ~.
,t I ..\ reNtOD to the cr1ter1on tor 11- u!&t1cn:s. so u to mJ.::i:::.1ze the tUne elapsing
suanc. of a I.tter of crecI1t from. 5250 ODD bo......" th. tr&11sf.. of "".b tund.t from
. " . the O'ZU::.d StateS Trwuurr wu:l the daburae-
to $1...0,000. . men: thereof by . St&ta. whether such dia-
tl' Delet1ol1 of the requ1rementa for bursI::caa.c oc:c:tlft prior to or IUbHqulnt to
rrantees to obtaln prior. approVals for such _er at -. "1Ui>aoque'" to lUelI
.'28-.... . .
-.....,.
. .
.
-
z.-.
" . - ,....\ -..-' "."
.
traz:st.. Of fUnd". ISle I States sha11 :1Ot be
held accow:J:ta!:lle .Jor t.z:lterest ear::l.W OIl
rranC-ln-&l.d. tu.nds. plD.d.1:1g the-1r I1lstlu.."':!Ie..
mint for program purposes
. ~ STAn AGDCY
". See 204 !fotwtthstaDd.J.nc &:1 oQ!r Ped~
eral laW" whlch pronc1es ";hat & n::.g:e S~a.~e
-..ency or mUlt1member bo~ or C:O:c:u:I:..:.s.s:;)D.
must be estabU&b.ed. or clesljp:&tec1 to a.d..::oJ.c.-
later or.IUpenui the &dm.1:Uatr3t~on ot &llY
cnAt-lA-&1d. Pf'CII!'G1. the head. ot a.e.y '!'ed-
eral- cltp&r'tlZW1t or Aleney ad.m.i::.~te1"1:i
aucb. proiram may. upoa request-of tb.. 00......
erDor or. othe appropr1&te .ucutl...._ or :eg...
1a1&ttft ..t!lortty of the State rHl)oc.slt)11
for .cleterm.lDJDC or !TI1.S~ tb.e o!'\3r:.!:.3.-
Uoa.al aructure of State gove~.c.:. wal..
U1e I1ACI' State ....ney or mUltimember
1:loVd. or commSallon pr'OVlStou '.J.po:. ade-
qua.te mowmg tha& auc.!:l provtstO!:l. fl!'~'/e;:.:.s
the ea'Cabl1ah.men; of tbe z:::.os~ e::~c::"e ~~_
emcl'n~ orraniz:r.t:onal arnr.ngeme::.:.s 'N!th::::L
the S&&ie IOftru:nent an.cI approve other
State a.dm.U11st:'aU.,.. atructuz!' Or' &~::'ie'"
=auta I'r0nd4tt. That :he J:.ead ot ';he 2'1!j,-
tnJ. clepartmeut or ...aney cleterm1:.es ~t
the obJecti... of the 1"ederal statute author-
JzlDC ee sran;-1D-ajd. procrac wUl not be
I!1d.&zlPrK by the use of such oCler Sta:.a
atructun or ansnleme.a.tI.
Som. of the abev. provisiON requJre
Implame:>tl:l6 instructions and they ar.
prool4ed In sev.ral Of .the attac:-_",.,,:.
to this.C1rcular which deal With tha sp.e-
cillo subject matter
8 Al>'Pllcabiljt~ an.r .co;>e. Th. stand-'
arlIs promulrated by this Circular a"pl7
to all Federal arencles responsible for
.A,.","'...tertna programs that involve
arants to State and local gcve=ents
and federally recoltllzed Ind1= t:lbal
rovernmentl. Bowever. &l'ccf~ a:e e!'!.-
courared to apply the sta=.darlls to loan
and loan ruarant.. procra= to the .="- .
tent practicable U the enabllnr leoiSL>-
tiotl for a ~ rrant prog;;-an-, pre-
scnbes-pollc\es or requJrements that d1f.
fer from the standarlls "roVided h....!...
the provisions at the .nabllnr ler.slatlon
shalllOVern. Except where they are spe-
c~ally excluded. the ~rovlslons of the
attachments of this ClrcuIar shall be &1>-
plled' . tl) IlIhIrantees per!O=!ni sa!>-
stanti'l'O worlt under rrants tha: a::-e
. paased throurh or awarded by the pr:t-
mary arantea It such slibrrantees are
Stateo, local rowrnm....ts or fed.ra117
'recornlMd IlldIan tribal rove.-miients sa .
cIe1Ined'lII P&r&CraPh 7
7. DellnUloIu. Par the purpooes of this
Clrtu1ar:
lal The term. "ara:at..,or -irllnt...m-
atdo. J!lIImI. "mcm.ey. or property in lieu
of man.,... PaId or tumlshed by the Fed.
eral Govermnant to a 'State. local. or
federallT recocnlzed IndIan tribal iOV-
'ernment. under _ that provide
"''''lIltoftl'Oi~1 assistance tbroUi'h rrsnt or
contractual arra.niem.n.ts. Th. t= does
. not ItIducla tecImIcal ISSIstance pro-
rrama whleh Provld. servlc.. lnstesd of
D10J1e1' or other ...1sta..~ce in the [0:"::1
of ieneral _anue sharlnr. loans. loan
r1iarantees. . Insurance. or contracts
which are mtered into and admi."liste!'~~
und.r p=t laW3 and ;"",":a.-
lions.
I bl The term "State'. mes.r.s L"'lY of
the seVeral Statee of the United States.
the Dlstrlct of Columbia. the Comr.on-
wealth of PueI:to Bleo. any territory or
,
mllIAL' 1Ill1STD, VOL' 42. NO. 176-MONOAY. SlPTlMln 12. 1977
c
" .
.
.
NoneES
.
.
....v ..:
~on of tile tTIl1ted.S-' or &lIT rectPlel1t at tbe same time tile reciPient ~~.lJ--CDCllI.All ~o. A-IP2
&K0l>CT or IDstrumenl&lltT of a State.... la I1Ot11Ied. . - __ """ nmlUBCZ
elusive of State lDst1tutlona of hJcIw' 11. RUfIOIUfbiUlfu. Aa'tI1des respon- -
ed.caUon and bosPltals. sible for ''''''tnt'~rlDK Pro_IllS tb&t tn- 1. Thls -=ent sets forth boncma
le) T.2. term "local r""""""'ent" volve rrants to State anel local (ovem. &I1c1 ~ req~ts for grants.
1:"'"'-"" a local unlt of rovemlllent tn- m.nts shall issU. the approptiato No otber ....."tnr and !Ilsur:ull:. reqUire-
cl~.. specjJlca.ll7 a COWlty. munlclpal- r.(IIlD.Uons necess&I7 to IIIlplement the menta &IIaIl be IIIlpooecl other than thase
It;. cle;, toWII, toWl1Sh1p.1oea1 publle au- provlslona of thII C1rcuI&r. All portions JIDI'III&iIT rw;ulrecl1>y the rrantee.
tlwr:ltT. 5ehool clIstrlct. lpec1ai clIstrlct. of such rerulatlona that tnvolV. recer:1- 2. Eltcep5u otheiwtM requ1rec1 by law.
1I1t1'llState clIstr:let. cou:u:l1 of .1QVem- teep1l1r &l1lIIor reportlnK requlrements arrant lbst-req_ tbe.contractlnK <pr
merits. spollSOr (rOUp repreoeDt&tIve or- subject. to tile provlslOl1& of tII. Feelenol subcontrad2llr) for ooDStnu:tIon or fa-
(&:Ilzatlol1 . <as ele.lll1ec1 111 7 Cl"Il. 820.2, Reports Act IIDd OKS C1rcuI&r A.....O c1lltT lmp.-=tB shall proyjcle for the
40 FIt 12472. March 19. 11l'!5) &I1c1 other lIIust be lublllltted to OKS for c1e&rlU1C. rrantee to %DIIow Its CIWI1 requirements
rerlOllai or 111_ rovemmellt entity, 'betore be1I1K used. Upon request all rer- re1atlnK to IIIcl ru&rIU1tees. perfom:.ance
., or &I1l" arOl>CT or 1DStnIment&llty of a olatlollS &I1c1 1I1struct:Iona IIIlplement:llla bcmc1s, _ --=t bonds unless tII.
local rovemment escIUllve of 1I1It:Itu-. tbla C1rcuI&r shall be fumIslled to the OOI1&trUCt:Iaa ""ntract or subcoI1tract ex-
tIol1S of hIdIer eelucatlon &I1c1 hospitals. Ollie. of Manqement &I1c1lluelret. Aa'en- ceecls _UOG.!JOO. For thooe eOl1tractll or
(c1) The term "teclera1l7. reccIIPIlZec1 el.. shall also elesl8l1ate lID olllcial to subcoI1_ exceec!lllr 1100.000. tII. Feel- .
~ IIIc1lan tribal rovernment" m- tile ierv. as tile arenC7 represmtatlv. 011 llI"&! &nm:!I' III&T ~pt tII. boncl1I1r
roverl'J.':Ill bo<b' or a rovemmental &Ken- . III&tters relat1l1( to tII. 1mP1.lllmtatlOll pollC7 &IIf1 :requlnmellts of the rran~
C7 of lIIIY IIIcIlan tnbe, l>aI1c1. natloD. or of thII Clrcular. U the 11&1II. &I1c1 title proYl4ed tIIlII Pecleral &KOI1CT lias lIIall.
. . othu Ol'(&I:l.b:eel (rOUp or COIIUIIlII11ty <111- were prevjouslT traIISIII1ttec1. notulcatlon a cleterm-"'I t:hIIt the Oovemment'l
.,0 . c1uc1111K &lIT Native vllI&p as clellIDed m to tbe Olllee of llaII&rement &I1c1 Buc1ret 1I1terest la 8deqU&lel7 protected. It such
',' . Sect:lol1 3. or the A1ut& Native CI&IIIIa la requlnd oal3' whell there la a ch&I1re. a eletermlZl_n has DOt l>eeI1l11&cle the
" SeWelI1mt Act.1l5 Stat.. 8lI8) certIlIe4 by. m tile d-l",.teo:l representaUve. . ""n-'._ J8lIUIreIIIeI1t<1 shall I1e as' fol-
. the SecretArT ot tile :D1terlor. as eUrlbIe 12. "1111/11b'fa. ,Purther 1I1format:lOll. Joq' . '.. . . ...
. . '. for tile I!lOCl&L __ &IIf1'senIceI COI1Cern1I1KthIIC1rcuI&rlllaTbeobt&1l1ec1 .'. (ai .ollltll~ from i..ch bidder
. . proV'.c:leel bT him throurh tile Bursu of . by eOllt&ct1l1tr the Plnancial MaIlapmOl1t equt>>_ &II .11;'. percnt of the bid price.
IIIc!la11 Alfalr& - ':.:... ,. BraIlch. Buc1ret RevIew Division. Olll.... The MbIcl c:oorantee"' shall COIIIIst of a
8. .oltt<lchments. '1'21. It&IIc1arcls pro. ot llaII&rem...t &I1c1 Budpt.. W~. Il:m ......-eIIt such as. a blcl bond.
mulratec1 bT tbla C1rcuI&r are set forth tOIl. D.C. ~0503. ~.phon. ~.95-4772. certIlIed -. or other ~le 111-
1I1.tbe attl.h"'ents, which are:. ..' _..-<-' .. ... ,.' ',:::.~...Bzut.urcz.-. Itr1ImeoIt ~ po"Tl!1Kablcluassur-;
\lL .,. AttaClsmem ~_ depoOi_. ..' .' -:.... ,. '....:.. . ,;.C.... ;'Dlrector... &1100 thaCt_ blclc1er wII1, upon accept- .
'/1--:;7: A1:tachmllU. _ac"dI:lc, ao4 ll101lI'all<:.. '. - < A.;"~~.;;.:.a No: A-I02 ., &1100 of Jdrbld. ezecnto such eontractua.! .
.. At:acl1mo". o-ao__ ~ .-.... _ . .._._ .." _ .; cIoc:umenta _ mar be.requlrec1 wlthln
,qUlremo""'forftC01'ds. .' .:....C&SK.HI'OU%OIl%ZS '..- thet:lllle-....,.
A1t&ch.l:11en1o D-WaJnr of' -1iDIJe" 8ta:te. . . - . - .......,..,....
.. . OC8"-"'T "'1_."'" _ .....,. - . .,. L.TlIla att&cllment sets forth st&I1el- . (b) .ol _.An ......... bond Oft the P<Il'f
.AttIamoll.!: "'......_Illlximo. .... arcls Kovern1l1K ,tile usa of banks ancl of -u:..e..~A !~ooper"""t of ;,M
.1......-.... P-Ma<cblnr'-" . ....; otherlDstltutlollS as clel>o31tor:lu of fWllls co,~,_. l'I'fae. . "",,01'llWlCO bond Is
A.nocl>mo:,. _ fo< ......... _.' aclV&llCeCl UI1c1errrants .. '. 011O exec"t'" :lI1 connection with a COI1-
d&l :w:l.aItme::t.t syBte::aL.. -.... ~. 2 -Ezcept; tor lituatt.,..n. d~ed..m tract to sec:l:Zl!e tn1f'111"""'I"It of all the con-
-=_a-~n~.~~_~Pha3..4,&I1c15.l1Ol!"oI1torapnC7 .~""'TtlOllSt ~~ersucht~ contract.rt ~
.A~nt, t-llomtczo1ng aDd .~ '" shaIl:' =-- ::. ..".. -. ._.. '_ c .- ~ &IVlIQ, Oft fl,e pa VI
p~ pcf_co. .. .. ..... ': ... Ca) RequIre phnIcaJ SO(I'egatlOl1 of the COlItrCdllr f~ 100 lI","Ce1lt;.O! the
Ar..achm.... ~. payme"t. :requln~ cash depasltor:les for tunlls whlcA are COfttract pr.Iice. A parment bond lS on.
=-:'!'-=....... '.. -. .. ~.- . ." . ese:t.."'ted. to. t:.Ocect1on T1th a. COI::T3.Ct
.l::~e=.: K-i5ud.;et: :-e~..J1on ~roeeclureS.' .pnwicied. to a rra,ntee. '. . . ZUSt1re ~ent a.s reQ.WrK:'Y la.7W of
,a."""'-oe.",, ~".," c!ooeou. prO<e<lUleO. (1)) Es".abllsh ar.y eliP>UitT requu". all jlOI'SOIIS SIIppll'1l1r labor ""d "",te-
A."",>>:.",. lJ-a:e.cclonl torma tor apply. . mOl1ts for cash c1el>aUtor:le& far t'.mc1s. rial 111 tile eaecutlOl1 of the work pro-
"'K tor"""e:aI oss1at&ll... -' '... ". '- wtlJch are provlclecl to a rrantee. '. -~~f-'-- .___.
M'-==on. 'N-l'I'opeiJ' .,._" . ........ ~ _......_~~_.
. . '-da:dL .' . .. '.' .' ". . . 3. A, IOIlIInote blll1!l: llCCOum shall be .3: Whe.... U1e Fecleral Gov.mmant
At"-'Cllmenco-rro..__.....' . ~ ...,. ~ whell &IlIlllcal>1eletter-ot-cred1t ~. or ID.sures the rep&l'll1ent of
..... .. .,. .... ~tsproylcleth&tc1r&wclOWl1SwW. 1IIOI1Ol'b.......-..clbTtbell:&llt...th.Fed-
9. Requerta for e:ceptfona, The 0IIIce be IIIacle wh... tile rrantee's checb are enol~. u Its clIscretloll. lIIay re-
V.snlgemmt.lIDd BucIi.t III&T rrmt oz- pr!SOIItec\ to the bank far ~eIIt. . qUIre aclecrI:Di:llobel1c11l1K &I1c1111sura.nce If
oepttons from tbe requlrements of tbla. '-.Azl7Ii1011eTI actVm.:ec1 to. rrantee tile lloZulmIr;&IIel1I1surIU1ee requ1:OII1ents
C:r,~lar...beI1 perI:I!saIb1e UI1elerezlstlnr whlcA are subject to tile control or I'OIU" of tII. (I'&I1:lIle L-e not el..mecl aeleq=t~
_ .. 10_":. ED...ever,1I1 tile Interest of teeplnK :'1at:IOn of the tTIl1tecl States or &lIT of Its to. protect. =- 111_ of the Federal
U::;C:Orm1t;; ~ thelll3Odm= exteIIt. elm- ollleers, seenta or emp10yees <pub!1c Gov.~. .
lWolI.&fromtherequJrementsofthlsClr- lIIOI107I'u el~ 111 Tre&sury C1.-eula.r '- WlI_lIonds are reqUIred 111 tII.
e.::Ja.r =b. per:m,tec\ oIl!y m ="p: No. 178. u amel1c!ec1) must be deposited s1t"~at:lom OOIcrIl>ecl above. tile bonds
tlO~.;ases. .'... 111 a blll1!l: witll l'ecIeraI DePOSIt Insur- shall be oilCzl:iI1ecl from OOIllPanl.. lIolel-
10. ,,;:ceptfom for certctn reclple1lQ. &IlCO COrporation (POIC) lIISuraIlce lnK certltl..... of autllOl'ltT as accept-
N~twIthstanc11l1K the provlslOllS of para- . . cov- _~,_ N-'1 CI"R -3)
Ir",,~h 9 .1! an app!1c&I1t/reclpient.has & ..rage &I1c1 tile balsnc. exceecilnr the _ _sure~~. -.
1I1stor10f:>oorpertorlll&l1C..lInot1lmn- =- -- must be collait!rally so- .,Aft........ -. C-:Cmcm.u. No. A-102
daI1J' stable. or Its III&IIaPIIIOI1t qst.em .. __ ..... ..." =ow. UQl7IUXElnS
doei' not .lIIeet tII. st&I1c1arc1s ~ I. Coaslslomt witll tile I1&tIoI1s.l llO8l J'Ot 1EC0SllS
- In tbe C1rcuI&r. Peeler31 &KOI1du.mi.1 of _r","1' tile opportunltles .for 11I1-
.lmpose alle1ltlOllai reqUlrOlllents as Il.orItr _ess 0I1terprjses, rra:ntees and . 1. TlIla ......hment sets forth recorcl
. needed provided tIIat such applicant! subrrmtees shall be ....0IIlqec\ to use retention ft!lII21reIIImts for (!'ana. Feel-
. rec:plent Is not<jleclln Wr:ltl:&' as to: IIIII1Ortt:l" benks (& blll1!l: whlch Is 0=0<1 llI"&! rrmtllt apllCl.. shall not ,impos.
<a) WhY the allc1ltlol1al st&I1darlls are at least SO percent by IIIII1Or:lty _up &lIT recon:t _tlOI1 reqUi.....=t. u~on
belllg ImllOSecl; lIIembers). A .Ilst of IIIII1Or:lty cnmecl rrantees aeer. tbIU1 thoss elescr:lbed
<b). Wbat eorrectlve ar:tlon Is 11eec1ec1. banks C&I1 be obtaJnec1 fram tII. Olllce of below. .-
COpl.. of such notl&atlollS shall be MII:or:lty BusJr:ess Entel;>rlse. Depart- 2. !'Ino"....., recorcls. SUpportll1K docu-
'0-. .ent to th~ omc. of Mallar.",ent and m.nt of Co=....., Wasll1I1(t011, D.C. 1IIOI1ts. atat!sUcal reconla, &I1c1 all other
\ lluc1ret anc1.ctller aKel1c1es fWIc1111K that '20230. recorclI ~ ~lIt to a rrant mall be r.-
:.:.. .- ,F.,- "., ,
..
.'
,-
,.
Ve
.
.
,
mEUL UGIsm. yO\. 42. NO. 176-MONOAV. SEPTIMa.1 I%. I'"
,
Office of Management and Budget Circular A.102 (9/12/i7)
.
.......a It &v&ll&ble for uoe 011 o~er prol-
OC".. or ll~ !! such o~... use wlIl
. t.Ot in:...'"!... with ~. TorI: an ~ prol- .
./ tICt or ~~ tor whicl1 the p:o~
~ o~ acqulre<1. FI..-st pretercce'
me;, oUler use msJ.I be'liven to o~er
jeet3 or pror.= SllClcsmed by th.
. Fed.e..."'8.l &l'er.C1 tha:t ~"'."""'M the'prcp-
tr:T; second pretereace shall be liven
to prx>jects or prosrsms .pcmasncl by
other Fed..~ ~ If,~. propert:r
la' 0=ec1 by th. Fede:al Gover=mt.
use on o~'..,:lT1t1es not ,pon.orec1 by
the Federal Gov~ sI>aJl be per-
l:l1WhIe !! au.tbor1zecl by tb. Pederal
&itnc7. 'User chazps shouJ4 ,be con-
Ildered l! &pproPr'...te. .
Cc) D!sl>oritio.. of aUler ~-'
cbI& ~. Whm tb,; erantee no
Iocpr needs ~ p._ t, . provided
In 6b. abov..' the prollC'tJ III&Y be usee!
tor other ..,tlntses In accor'Oft_ 'with
~. foUowlnC .t&I14azods:
elT N~ propertJ with e
"1ZI11t acqWI1tIon cost 0( I.. l:l1&D $1.000.
'l'22a panUle may use l:l1e pr...- t" for
other actMtles witboct ~
to Ule Peciera.l Govenunmt or aeIl ~e
proput7 a:d reta.ll1the lII: [ : II '1
(2) Nonezpel1li&bla pencmal iNl)perty
w1tl1 e lm1t acqWs1_ cost of $1.000 or
more. The g:'8Z1tee may retaln l:l1e PI"DI>-
arty for ol:l1er uses provided l:l1at com-
p-_t1"" Is mal11! to the orIi1D&l'PedL~
.....,cy or Jt:i _r",The ..-am of
com-=on sI>aJl be computed by al>-
plT'~.the percmtap ot Federa.1 par-
t!c11>&1:llln In llo. <:lISt of the orisln&I
eect or proersm to .the cutnlI1t fair
-. et ..uue of the Plo.-ty. If tb.
tee h. no need lor the propert:r a:d
the property has fur'..ber use YlLlue. ~
Ilt'&%ltee sI>aJl request c1IspoI1tIon Imtnlc;
tlans from the or1.i1n&I erantor apncy.
-r.,. Federal Ill""ey sI>aJl dete1':nme
whetn.r the property C&I1 be used to
meet the &icc:r's requirements.. If no
requl.........nt .xIsts ~l:l1ln that -..,."ey.
~e &vallablllty of the 1l1~ shall
be reponec1, In &ccord&z1ce with - the
cu1del1nes of the Federal Property
~=e:t p.egul&t!ons (H'MR). to
the G=eral 3ervlces AcI:nJDlstr&t1on by
the Ftidera.l apncy U> determlne whether
e reQUlr=.nt tor th. prollC'tJ ez\sts In
other Fed.ral ace:>cles. The Pederal
&iCC:I' shall Jssu. InstnIctIans to the
Il'Ultee no 1&_ l:l1&D 120 elaJS after
t!>.. r.=tee reQUest and the folIawinlr
procedures ihalI roven>:
Ce) If so lnsC'uctelt. or It dlspoiWal1
tns=ctlons are not lsIaed wil:l1ln 120
_la'l"lA..,. c1an after the If&Zltee.. re-
quest, th.. ~tee sh&I1 sell l:l1e prol>-
e:tr cl1 relI:Ilu:se the Pec!er.1 &imc:r
an amount coa:ll)Uted by epplylne to th.
ales procee<is ~. percent&<< of Pec!.nJ
part!c1;>atlon In the oost of th. orirIn&1
project or prorn.m. JJowever. ..th.
crantee ,shaU be )ltt'IZlltted to deduct
&ZIll reta:n from the 1'eder.1 share SlOO
or t.e. pe=~ of the proceeds, whle;,-
.~ !s iTS&ter. to~ the rn.ntee.. aell-
&:ll hax:~"~r UI)eDSes.
, Cb) U t!>.e, ~tee Is lnst:'uctecl to
Ih1p t!>.e ";lroPL~ els.....h.... the SI'S%ltee
sl::lJl be re'.::bu.-.d by the l>enell."- r
Fed..-:LI ...e.cy wlt!>. an &mDUnt :whlch
. .
Ia COIIlpuced by &1lP~ the percctAge
at the crantee partll:lpatlol1 In t!>.. cost
o! the or'"J1n&I erant project or prosnm
to the c-.:=t faJr man.t valu. of the
proper:r, 'plus any reasonable shi;>p\:&
Of interim .to..... COS"..s ~.
.'(c) U t!>.e crantee Is l:lstrUcted to
o~erw\se dlspose ot the proP.rtY. the
crantee shill bezelmlluned by the Fed-
eral' armc:r for such COlts lncuned In
Its cUspoo1tlo11.
Cd) i'l'rlI>ertv ""''''llQe:Mftt .t<mll4:.'"l!s
lor ",",~pn~~h'" ~. Th. r.&nt-
.... prcn- t, lI1&I1ll'iement standards for
nlItIeXpcl1&bI. personal property shall
Include the f(.~owlna procedural requlre-
menU:
C1l Propert:r recordS Ihall be maln-
talned ~ and sI>aJl lncIud.;
Ce) A deac::tpt!on of~. property.
-Cb) :w.mutacturer'. ser1al numbe,
moclel 1WmIler. Pad.... atocl: number.
nal:lcm&l stock number. or other~.
c:&tkn:l11UDlber.
Cc) SOUoce of th. l>1.......t, IDclucllnr
erant or other acreement number.
(d) Whetl>.er Utle vests In the ~tee
or the f'eder.1 Govermnent. .
Ce) AcqulsltIon.cIate (or elate received.
II the property ... fumlshed by the
Pedera.l GovernDlmtl a:d COlt.
ct) Percent&<< cat the end of the
budret year) of Pederal part!c11>&tlon In
the cost .of the pralect or llrorram for
Jl'lllch the llt'c.....tt, w. acqUlrecl. (Not
&PPllc&ble to 'propert:r furnished by the
Federal Gover=eI1t.) .
Ce) Locatio... use. and cond.ltlon of
th. proput7 and ~e date the lntarme--
_ _reported.
Ch) Un1t acqulsltlou COlt.
(j) Oltlmate disposition dal&. lilclud-
~e elate of cI1sposal and .ales price or
the method used to determln. curre:lt
faJr mmet ..uue where e rro.ntee com-
_tes the Federal arenc:r.far 113 share.
(2) Prc.""; t)1 owned... by th. Federal
Government mu.st be II1&rked to lildl-
c&te Pad~ ownership.
(3) A ~ Inventory of property
sI>aJl be taken"and the result3 reconclled
wiUl ~ proPL~ records at last once
every two yean. AnT ~erences between
quantttles dete:mln.d by t!>.. phy.l:,u
~n and t.hose shown In t!>.. ..,-
COUI1t1nr records lhall J?e In\'estliated to
determlDe t.lie' c&uses of the c!Ilf...nc..
The crantee sh&l1. In connection wit!>. the
Inftl1tory, verlt:r the .xlstence. current
ut:!llz&tlon, o.nd cotl.tlnued need ror the
\<.o,-t".
(t) A COI1IzoI system Ihall be In dee.
to Insure adequate .afecuanls to prevent
loss. dazn&(e. or ~ett ot the property.
~ loa. d&lnaae. or theft of non.,,-
pencla.ble property shall be Investlpted
and tuII::r documented; If ~e property
wu owned by the Feder:IJ Gov.mmmt.
the erantee sI>aJl promptly not!!y' the
PadereJ apncy.
(5) ..tu1equatel:l'1l.inte=e proce<!UMlS
sI>aJl be Implemented to keep tn. prop-
ertr In iood condition.
(8) Where the crantee Is autllori:e<!
or requ1red to seU UI. property. pro;>e~
oeJes procedU:'" shall be establ!she<!
wlllch would pro\1d. to~ competltlon to
Federal Qrants Man.ge~ent Handbook Seotemoer 1978
A.1U:l:b:l
tile enent pnc::lcal>1e &:ll1 result Ae
hi;lest passlble ret:U..-n. .
7. E;:."end4bi.e persOftd l""Ollm:r. ntle
to er.>cdable ~anal pr~rtr :h&:!
vest In t!>.e c=tee UPlT.l &l:quis1t<,,,~ r:
there 1$ . re51duaJ 1:ve::.:.or; or such
ilro:>ertT excte"..J.nc $1.000 !n tot.3l ~
;a.te fair market ..uu.. upon te=&-
non or compl.tIon of tile lmlI1t an:! !!
the property is not needed tor &:T ot!:er
federeJly. "POCSOred project or pro=.
tlle lmlI1tee shall retain tile propefty for
use on nontederally..pooso:e<! ..,tlvlties.
or .eIl It, but must In eilloer case. com-
p-ntAt the Pec1era1 Goverume:1t tor its
sh&..... The amount of ~onshall
be COII1puted In the sa.m. manner as
noner,:>en4t.ble per30nal property.
a. l..t4llgib/e 1l'"Ollert:r.
Ie) l.......tIo... ..114 ~tell~ If any
procnm produces p&lel1talll. Items.
pa.tem ZUhts. processes. or bventlollS,
In tlla cou:se of worlt SI'Ol1SOred by th.
Pedcal Government, IUCb fact shall be
llrolllPtly ~ funy'reported to t!>.e Pad-
erw.l_. Unless there Is e p::tar .......
ment between the SI'S%ltee o.ndth. Fod-
eral _ on cl\sposlt1oa of rucb Items.
~e PedereJ &imc:r shall d.tennln.
..helloer protection on ~ invention or
cll.scover7 shall be &OUCht. Th. Federal
_ wlII &Iso ..setenn1lle how tll. rlibts
In ~. inTention or cllscover:r. Incluc!lnr
rtl"hts under any 1>&tent Issue<! thereon.
sha.II be allocaWc! and a.dmlnlst......tecl In
Ord.r to protect t!>.e public l:lterst con-
sistent wlth "Governme:lt Pat.e.t POIler"
Cl':'esident'. Memorandum tor Heads Of
";xecutlve Depu::,ents o.nd ~enei..,
Auzust :3. 1971, ~ .ta.teme:t ot C...,v-
em.ment Patent Polley as ;>rInted In 36
nt uaas!.
Cb) COlll/f'fgl1ts. E>:cept as oth...,......
provlcled In llo. tel'll1S ancl conditions of '
t:le a.r.eement the author or t.", r-antee
orran:::atlon Is f.. to cOPYl"iiht any
boob. publlcatloos. or ot.'ler tapyrji"ht-
able ma.t.er'.a.is de\"eloped In t.'l. course ot
or under a Federal ......ment. but tn.
Federal aceney sb.a.II reserve a royalty-
tree non.xcluslve and lrrnocable ri&"lit
to reproduce. pubUsh. or otll.n1s. use.
and to authar'.ze others to u.s.. t!>.. warit
for GoVenmlct purposes. ' ,-
9. E:cu$ ":'er.scm4l :n"O'Po!rtv. W'llen
title to excess property is vested 1n gra,nt-
eel suc.'t propem shall ~e 3.Ceounted tor
..,d d:sposec! of In scconilL..,ce ,;tt!>. para-
rrapl'.. 6(c):>nd 6(d) of Clls attachment.
Arr>C1D<EJrT o--caCl:L41 No. A-102
:.:.:.:"'.:::::'-
,F':::
P1toctl1tE1llZHT s:'AJnIiA.'IlDS
1. ThIs Attachment provides ata.ncian\s
for use by crantees In esta.bllshlni proce-
dures ror the procurement of supplles.
equlpment. constr>:ctlon. a:>.d other ..rv-
Ices with Federal crant tunds. These
standards are. fu.~e<! to InsUre t!>."t
such "",terlals and services are obta.izled
In an dectlft manner anclln compll&l1c.
with th. pro\iJllaos of applicabl. Federal
law and Executl... ord...... No &d<!.ltlonal
re<;ulre:n.nts slleJl be l:lPD5e<! br t!>..
PeCe::al BC'eZlcies U:;M)n t:e cr&t:.tees un...
less sl)eC~c&lJjo' requi.~ b7 F'edU3l av;-
or :E:xeeut:ve orde..~.
2. -r.,. StAndards co:t.l.l::>e<! !II t!>.!s.!.t-
t.ae..:t.=.ent do not relieve the r:-ar.t.ee or
the Co:1tract'.1r.l responsib:JJties 3...~1n1'
Appendix I
ice of Management and BUdge.irCUlar A-102 (9/.77)
under Its conea.:ts. 'I'lle 1T'toAt.ee Is the low tll..e sources t..,>e !l:l&ldmum r.....lble
respons1b!e al.:.tr.c:1tJ. without. recourse opportu..""l1t). to CO::1pete tor contracts to
.....-.. to the g:antor accc," rera.rd.1nl' the set- be perfonnecl ut.U1zi:&' F-edera.1 gn,nt
... 'e.=ent. a.:c! s.;~a.ctiQn ot all contrac- funds.
uaJ and 2rl:0"!'\'''''~:'3.ti\'e 1SSues arising ou': <4.> The t$-pe o~ ~roc1.:ri."li instruments
0: ;lrocu...-e.:ze~:.s e::.tered. L."1to. 1:1 S'U;lport use<: <1.e., 11xee jjriee cDnt.."":.\oCt.s. cost re...
0: a grant. T-"....ls ~c1udes but 15 not 11m. iInbursa.ble cont..-a.c:.s. purch.a.se orde~.
l\ed too: CJs;:>"-... claims. protests of incentive cont:"&ets. etc.). shall be ap-
.~a.rci soW'ce t\'aluaUon or other ma:t- propr1a.te for the part1cula:' procure:nent
\era or a ccntractual nature. Matters and for promotl::i the'best Interest of
concel'nlni 'iolatlon of law are to be re- the IT'toAt prDJn.ll1 Involved. The "cost-
!.rred to such loeal. State. or Federo.\ plus-a-perc:entaae-o!-eoot" metllod of
autllonty as...",.y I:ave prDl'er Jur\.s4lc- contn.e~ shall not be used.
t1on. (5) Porma\ advertl.slni. witll adequa.te
3. 0='- ma.:I' use tlle!r own pro- purchase descr1ptlon. setLled bids. and
curement r~oIlatlons whlch ~ect ap- publlc oJ>-""~ shaJI. be the requlrecl
pllcable State and local Ia.... rules and met.b.od' of procurement unless neaotla-
reiUlatlons prcv1ded t.b.at'procurements tlon pursuant to ~pb CIl') below Is
C&Cle wlt.b. Fede.'"2ol crant funds adhere necessazy to aecompll.>h sound procure-
to t.b.e standards set forth ... foUO....: ment. Bo...ever. procurement.s ot $10.000
(a) Th. crantee shall maintain a code or less Deed not be so advert1sed unIesa
or standards ot conduct ...hlc:h shall otherwise requlrecl by State or localla...
cov.rn t.b.e perfo:mance or Its omeera. or f'eiU\atlons. Where such advertised
emplo)'ees. or ~enla in contractlnc With bids are obt&ined the a....ards shall be
and expen~ Federo.\ arant funds. mad. to the responsible bidder "hose bid
drant.ee.s o::cers. employ_. or qents. Is responsive to t.b.e invitation and Is most
shall nelt.b.er sol:l.c.lt nor accept aratul- advantaaeous to the crant.ee. pnce and
ties. favors. or anyth!nl or monet&rl' ot.b.er factors considered. CFactors such
value from contractors or potentlal COD- ... discounts. tn.nsportatlon costs. taxes
tractora. To the atent permlss1ble b)' ma.:I' be considered in determinlni t.b.e
State or local Ia..... rules or reaulatlons. lowest bid.) Invitations tor blcls shall
such standards shall prol>1de tor penaI- clearly set forth all requ!rements which
ties. sanctions. or ot.b.er dlsclp\lnan' ac- the bidder must tu19 In order for Ills
tlOM to be'applled tor violations or sUch bid to be evalu&ted by t.b.e arantee. ArlJ'
standara by elCler the IT'toAtee omeen. or all bids ma)' be rejected ...hen It Ls in
emplo)'ees. or ..exits. or by contractors the IT'toAtee's l:i.terest to do "". and such
0: tlleir ~ents. . r.jeet\o!lS are in accordanc. with ap;>U-
(b) All procurement tra.nsaetlons re- c;&ble State and local law, rules. and
. a.arclless of wl:.t.b.er n.cotlated or adver- reeul&ttons.
~ed and Witllout reprd to dollar valu. C 8) Proeur=eI1ts InS)' be neaotlated
Sl;.aIl be conducted in a manner so as to If It Is Impraetlea.ble and unfeasJble to
- provice mull::= ope:: and free compe- use formal advert!sinll. QeneraIIy. pro"
title",. TIl. r-a:>t.ee shoulcl be alert to or- curements mal' be ntiotl.ated by tlle
ga.::..i:.s.~c~ ec~ts of '1nterest or ncn- eranteejt: .
coc?'etJUve ;::-a.ct1ees &InO:c.&' contractors (&) The pubUc ex1g'mcy w1l1 not per...
w;uch m..y res:..-lc: or .\lml:::Ste compo- mlt lI:i'e delay ineldent to advertlsini';
tltion or ot.b.enrtse restraln trade. Cb) The material or service to be pro-
(c)'I'lle '1T'toAt.ee shall establish pro- C'.uecI Is ava\la.ble from only one person
cureme"'t procedures ...hlc:h provide for. or 1irm: CAlI conte.mplated sole source
... a n::inlrcwn. the followinl procedural procurements ...I:.re u,. agatepte c-
rec:u!rements: pencUture Is upee:.ed to cceed $5.000
(1) Propose<! ;>rocu.."ment actlons shall be .re!erred to t.b.. amntor ~
shall be revl....ed b)' arant.ee omclals to for pnor approval)
avoid pur"~..i~i =ecessa%7 or dupll- Ce) 'I'll. &arePto amount involved
eatlve Items. WIlere approprtate. an does not ceeecl $10.000: '
anah'S!.s shall be macle o( lease and pur- Cd) Th. contract Is for pe",onal or
el:&se alten::atlves to determine ...hie!: pro!esslonal services: or for any service
weulcl be t.b.'! most economical. practical to be rendered by a unIvers1t)'. colltlOe. or
proc~""eme::.t. other ed.uca.t1onaJ 1nstitut1ons:
(2) Invltetlons ror blds or requeota tor C.) 'I'll.. material ot services are to be
proposals shall be'basecI upon a clear procured and used out.slde t.b.. Ilmlts or
and accurate description ot tlle teel:PJ- t.b.e U~ted States and Its posoes.Slcns:
cal requl.-ements tor the material. prod-
uct. or servlc. to be procured. Such de- (!) No aeeepta.ble bids have been re-
serlptlon shall not. in competitive pro- celved atter formal advertlslni;
cureme::ts. cont.:Wl features ...hieh un- (g) 'I'lle purchases are for hlchIy per-
duly restr1et competition. "lIBnd name Ishable mater1a1a or medlcalsupplles. for
or equal" descnptlon ma)' be used as a material or s.rvlces ...lIere t.b.e prices are
means to delme the performance or oth.r established by Ia.... ror technical Items
salIent requl.-e:nents or .a procurement. or equlpment requlr'.nc standarcllzatlon
and ...ben so used the specl1lc features ot and InterchanceabWty of parts wit.'> c-
the Damed brand whlch :nust be m.t by Istlni. for experimental. developm..-.w
ol:'erors should be clearlY speel1led. or research work. for supplJes purchased
a tor ..uthor1ucl resale. and tor teei'.nics.l
(3) Positive e1:= sh&:I b. mad. by or sp.elaUud S1.:pplies requlri::c substen-
. e iI'3oI1tee:s to ut1ll:e small business and t1al 1n1t1s.l investment fo:r;. mionwa.eture:
.... cinonty-o=ed business sources of sup- (11) Otherwise author'.zed by I&w. rules.
pHes and sen'!ces. Such .l:'orts should a1- or r'tlrUIatlons.
Feceral Grants Management Handbook September' 978
A-102:63
.
Not';1thstanl"!t"'"i C:le existence ote1:'cUQ-
staJ::1C.e::5 ~ust1!)1nr tl.ezot~:1on. compe:i-
t10n shall be obts.J::ed t<l the ==
extent ~:-a.cti:.&ble.
(7) co,,=ts shall be =ad. only w;:.h
re:spcll::l..si~le c.ontractors '~...ho possess the
potent1a.l a.billty to perler: s~ccesst~
~d.e: the te:ms and ecnd1t1or.s ot a. pro-
pooecl procurement. ConslderatloD shall
be liven to such matte:3 as eontractor
Intearlty. record of past per!o=anco.
~C1a1 and t.".....Pli,...l resources. Of a,c-
eesslbWtr to ot.b.er nec.....ry resources..
(8) Proeur=ent records or lUes tor
purchases in amounts in excess of S 10.-
000 shall provide at least the tollowlni
pe.'1:1n.nt in!o=atlo",: jUStltlea.tlOD for
the use of neeoti.l.ticn !on lieu o! a.dve..--tis-
lni. contractor selectior., and the bas!s
tor t.b.e coot or pnce ntio:i&ted.
(9) A S1Ste:n for co:..t..-a.ct '1lII"'.....I..tctra..
tton shall be maintained to assure COIl-
traCtor conformance with to=s. co::<l1-
t1om. and sp-tfll,..-t1ons of the contra.ct
or order. an4 to assure adequate and
timely roll_ of all purchases.
.. 'I'lle IT'toAtee shaU Include, 'in I<lCJ-
tlon to pro.....lons to dellne a soUlll! ~
complete ~ent. the !oIlow1::g pro-
visions in all contn.ets and subgranu:
Ca) Contn.ets sha.II eontain such con-
t:aetual provisions or eonclltlons ...hich
will &llow for ll..I4""tni~n.tive. cont..-actuaJ..
or lep.I reme4les In ~tanees where co"'-
t:aeto'" violate or breae!: contract te=.
and provide for such sanctions and
penalties as m..y be appropr1a:.e.
(b) All CODtraeta. amolUlts tor wll.le.'>
are in ezeess or $10.000. ..'>all conta!:l.
sulta.bl. provlslo<ls for te=matlOD b)'
t.b.e crantee ..Includ\ni the ma::ner bT
...ll.lch It w1U be e:ected and the basis
for settl..".""t. In addJ:lon. such eon-
tracts shall describe co::<l1t1ens under
whlc:h th. contn.et ':!ISY be to::J.na~
for de!&Q\t as ...ell as condJtlol:lS w~
t.b.e CODtra.et ma)' be te=ma. ted beea.::se
of e!rcw:nstances beyoDd t.b.e eODtrol ot
t.b.e contractor.
(c) All contn.e" ..warded bT arant.ees
and t.b.e\r contn.ctors or subarantees hav-
IDe a value of more t.b.s.n $10.000 sl:sll
cont&1n a proVC..s1on requi,:"l..ng CO::1pl1a.nce
Wit.b. Execlltive O.,;er 11248. enti~
"Equal EIllployment Opport'.::Jty." ~
amended l>)' Executive Order 11375. and
&s supplemented in Deps.rb:lent at LAbor
reeul&tIo<:s (U CFR Part 60).
Cd) All contracts and sul>g:a::t.s tor
CDmtnlc:ion or repair s.h&ll ::.elude ..
prov1s1o:c. to: comP11a.Dce Wit..'l the Cope-
land "Antl-XJek Baek" Act <18 U.S.C.
874> as supplemented in Depa:"t:::ent or
Labor reaulatlona (29 CFR. Part 3). This
Al:t provides that each contrac:or or
subarantae shall be proll.lblted from in-
dlleine. by any meaDS. any person e:n-
ployed In the construction, completlo:i.
or r.pair of public wori<. to iive up any
part ot t.b.e compensatloD to wh.leh 1:.
ls ot.b.erw\se entlUoOCl. The arant.e s!:all
rel>>rt all suspec~ or re;:>ofted viola-
tlOIlS to tlle crantor ..encT.
(e) When requlrecl bT the Federal
ara.nt I1rOiTs.C I.lisl&tion. all ccr-..strUc-
t10n cont..-a.cts &w&rded. by grantees &r.d
subar8olll.ees In excess 01 S2.000 shall in-
clude .& :prOvision fer compl1&oce w1~
Appendix I
Office ~t Management an
'th. ~.aaco:1 Ac~ ('0 O.S.C. %7'Sa. t<l
a.-7~ and 3.S $"~;:ple=ented by Depart..
:e:;.: ct ~ ~""or :e~t1ons (29 ~. pr:
.- ". C.=~e: t:.is Act ContrKtors shall be
"-e<:! :.0 p.., ...."lI.. to la.boron ~
.~cs a.: a. rate not less t.ha.=. the
~'..:. ~3.6e.s spec~ed 1:1 a wa.ce de..
te:=.:.::.3.:':O: ::&Cie 1;):r t.b.e Secret.a.l7 ot
!.abo!'. :::. "'3.d~:icn. eont.-:i.Cton shall be
re<;u::ee. '" p.., ......... "ot lesS oft.en
:l1a>: o=-ce .. .....k. Th. 1nIl- .call
plu! .. cop, of :l1. c=~ prevalll:1.
........ "ou:=;;o" Issued by the De-
pa..-=""~ at Labor In ea.ch sol1citstlo"
a.m1 t.l1. .....&nl at a. contnCt sha.ll be
coZ1Ci:ioned. upon tbe a.ceepmnce of the
........ dote=i:latlon. Th. InIltee sl1a.Il
report all sus;lect.ed. or reported Viola.-
t1oc.s to t1'J.e ~a.nU)r acency.
(fJ Wbo:o ..pplica.l>le. all co"t:'a.ets
........-lied by ......_ a.m1 sub......_ l:1
excess of $%.000. tor constt'uctlon con-
t:'a.ets lLl1C l:1 excess ot $2.500 for other
cont:'a.ets ...hich Involve tlte emplO7-
"'""t ot :>echa.zt1cs or laborers sha.Il In-
clue. .. ;:rov1.slo" tor compllance wlt!l
sectloc,s 103 and 101 of the Contra.ct
Work Hou.... and Sa.f.ty Sta.ncia.nls Act
(.0 US.C. 3%7-330) as supplemented. b:!'
I)epo.mnent of L&bor recU1a.t1ons (29'
CF!'t. Part 5>' 'Onder sectlon 103 of t!le
Ac~ ea.ch contra.ctor sl1a.Il be required
.
.
et CirCUlar A-1U~ (1I/'''111)
to cOD1PuAe '\\"&I'es ot 1\'e:'3" mec..&
a.m1 la.borer 0" the basio at .. staZlclL-li
...ork da.y at 5 hou.... o,:,c a sta.nd&nl ...ork
...eek ot '0 hours. Work 1:1 excoss at the
sr.a.z:lda.rd. workday or ~or~-week ~ per..
missible pro'ided th..t the work.: IS
co:npemated a.t a ra.:.e 0: not less ~
1 ~'2 tUnes the basIC 63.te o! pas for a.ll
hou.... worked In excess of 5 houn 1: =-
ca!enda.: da.y or '0 houn in- the work
week. SectiOll 107 at :h. ACl; io appUca.-
ble to cOIl5~ructlon ,",ork and proVld..
t.l1&t "0 la.borer or :>echa.c.lc sl1a.Il be
required to work In surroundlnp or un-
do: worklnl co"d1tlons which are un-
sa.n!tar:r. ha.:a.rdous. or da.nC.rous to l:i.s
hea!tIl a.m1 sa.t.ty as d.ter.llIned =der
==tIon. sa.tetl', and h.lUth sta.:1d-
o.rds promulpted. b:r the Secreta.."'l' of
LabOr. These requlreme..,ts do 1l0t ap;>~
to the purchases at suppll.. or ma.t.r'.a.I.s
or articles ordIna:iIY a.va.l1a.Ill. on the
open ma.rt.l, or contra.cts tar transPOr-
tation ,or tr'P't~ielrion of 1:lteI11cea.ce.
(I) Cant.ra.cU or a.poeements. tile
prmd1>&l PW'llOSll of which Is to create,
<1evelop, or Improv. products. processes
or methods: or tar .xploratio" Into tlelcis
....hich d1rec:"J:r aoncern pubUc . hea!t.h.
wet,-, or we1ian: or contra.cts In t!le
tleld of lIClence or ~oI0C7 In which
t!lere ha.s been Uttl. s~ca.nt er.>er1-
Feceral Grants Management Hand~ook September 1978
,,"',u':;'.o..
me. outstde at ....ork tunded l:!'" Pede.
a.sstr..:u::e. shall co:c.ta.in a. notice !.O "j:,e
.lfeet t.l1..t :>a.tte:'S re~ np'" to
invez::t1o:c.s. and ma.'teti:Lls .e:e:-a.ted
u=1er the ccnt..-a.c.t or a,ereeme::.t are sub-
Ject to the reculatlons l.s:sued ~y :l1. Ped-
er&! ......tor "lI."C:!' a.m1 tile gra.:l.tee.
n. co:t""_"'BCtor sha.ll be ..d'-..sed as t<l
:he source of add,1't1cma1 mt'c::n&t1cI:. re-
la.rdlnl :l1..e m..t".e....
(h) All "OClJtia.ted. cont.-:lC::ll (.XCe;lt
those at $10.000 or lessi a"",rded by
e~eet ~t ~e cnntee. the ::'ed.e.-.I.l
......ues shall include a provision :.0 t.l1.
ITI.%ltor apllCY. t!l. Compt.-aller G."e."'!J
at t.l1. muted Sta.teS, or any of :heir duly
a.u:l1or'.:e<i rep~mto.tlves. ma.ll l1&v.
a.ccess to an:!, books, doc:u:ne::-.... ;>a.;>e:s.
a::.cl records of 'the con~..or wh1c:Q. L-e
d!rec:ly pert1ll.11t to a. spec~ =t
P:D1J'2m tor t.l1. purpose D'f Clll.i:lnc
a.uc11t. .ye......f'P'tLt1On., GCe:pts. and t..""3.n-
scr1ptloll:s.
I1l Cam:ra.cts ane ~ts of
amomlts In excess of SlOO.OOO shall co,,-
ta.In .. proV1slon ....hich requ1.-a the re-
cipient .to a.cree to comply With a.lI ap-
pUClLble sta.edarcis. orders. or regula.tlons
Issued purs'.ta.l1t to t!le Clean A!: Act
of 1910. VIola.ttons shall II. re';lolUd to
Ut. ITI.%ltor "!DC:!' cd the ~onal
Omce of tl1e EnV1rol:lale:tta.l. Protection
AcellC:r.
(PIlDoc.Tl-25M4 :PllecI_77;a,<6 ami
~~:..
l
Appendix I
,
t.
. ,
..Office of Management an.udget Circulare110 (7/30/76)
A.:1
""
.''<:;~~7.:.
......:.::
..
.
...,,,,,-..,,.C.
...-..-.
.
""""""'""'"
....,
.
OFFICE OF MANAGEMENT AND
BUDGET
lClrcUlor No. A-1I0)
GRANTS AND AGREEMENTS WITH INSTI.
TUTIONS OF HIGHER EDUCATION.
HOSPITALS. AND OTHER NONPROFIT
ORGANIZATIONS
Uniform Adminlstrative Requirements
Jln.l' 1. 1876.
To the hea.ds of executive departments
and estabUslunents.
Subject: Uniform a.dmlnlstraUve re-
qulrements for IIf&Ilts and other acree-
ments with institutions of hI~her edu-
cation. hospitals. and other nonprofit
orra.n1z&tions
1. p."rpos..-Thls CJrcular promul-
ptes standards for obtalnlni consisten-
cyaml uniformity amODi Federal aien-
cles In the a.dmlnlstraUon of erants to.
and other acreemento with. pubUc and
private institutions of hleher educaUon.
public and private hospitals. and other
quasi-public and prtV&te nonproftt or-
p.Dlza.tIons. This Circular does not apply
to crant&. contracts. or other arreements
between the Federal Government and
un1ts of State or toea! aovernments
covered by Federal Ma.nacement CJr-
cular 7...7. .
2. Et1ectio. cl4t..-The standanb In
the attachments to this CJrcular w1ll be
applled as soon as practicable but not
later than JanU&I7 1. 1977.
3. S,,_....ri01l.-This Circular res-
cinds and replaces parts m and IV of
the Appendix to Federal Manacement
CJrcular 73-7. AdmInIstration of collece
anel university research IIf&Ilts.
t. Policv intmt.-The uniform stand-
anb anel requirements Included in the
attachments to this Circular replace the
varylnC ancI often contlictlDi requlre-
ments that have been bnposed by Fed-
eral IICencles as conditions of IIf&Ilts and
other acreements with recipients.
5. APlllfcability and .cO!>O.-Ezcepl as
provided below. the standanb promul-
pted by this Circular are applicable to
all Federal acenc1es. If any statue ex-
pressly prescribes poUcles ar speclflc re-
qulrernents that cIIlfer from the stand-
ards provided herein, the provisions of
t.b.e statute ahal1 .OftfU.
The provisions of the attachmento of
this Circular shall be appUed to subre-
c1plents pertorminC aubstantlve work
under IIf&Ilts that are passed thrOUCh or
awarded by the primary recipient If such
IUbreclplents are arpnlzatlons de-
scribed In p&fIICf&ph 1.
6. D.llnftlo....
.. Tbe tenn ..crant.. means money or
property provided in lieu of money paid
or furnished by the Pederal Government
to recipients under proirams that pro-
viele tlnanclal assistance or that provide
supPOrt or IUmulation to accompl1ah &
pubUc purpose. The t= "other acree-
menls" eloos not include contracts which
are required to be entered into and ad-
min1sterMl under procurement 1&W5 and
rerWatlons. Grants and other airee-
ments exclude (a) techniea.l assistance
Procrarns. whlch prOVide services inltead
0: money, (b> B&S1stance 1n the form of
.eneral revenue ahartnl. lcmns. loen
cuarantees. or Insurance., anel (cl eIIrect
payments of any kind to indlvlclua1s.
b. The term "recipient" inc1udes the
followinc types of nonprofit orcan....-
tiODS that are reeehing Federal funds
from a FelH'rat acme,. or t.broUlh .
State or local ,overnment:
Public and private institutions of hleh-
er eelucatlon; public and private hos-
pltals: and other quul-publlc ancI pri-
vate nonproftt orca.nlzaUons such as (but
not llmlted tol community action acen-
cles. research InsUtutes, educational as-
sociations, and health centers.
The term does not include forelcn or
international oreanlzatlons (such as
acencles of the Unlted Nations) and
Government...owned contractor operated
facilities or research centers providing
continued support for m1ssion-oriented.
!arce scale procrams that are Govern-
ment-owned or controlled. or are de-
slcned as federally-funded research and
development centers.
7. .Requuls for uceptlons.-TheOfllce
of Manarement and Buc1ret mal' crant
exceptions from the requirements of this
Circular when exceptions are not pro-
hibited under existine laws.
However. in the interest of maximum
unlformlty. exceptlons from the re-
quirements or the CJrcular will be per-
mitted only in unusual cases. Acencles
may apply more restrictive requirements CodE DZPOItTORIEa
too a class of recipients when approved by 1. 'nl.1I attachment .eta fOrth stan:larc1s
the Oftlce of Manacement and Bud.let. pemlEll' the UN ot baD.b aDd other moo
8. AttachmenU.-'n1e standards pro.. stltuUom as d.p~llor1cl of fundi .dv&D.eed.
mull&ted. by this Circular are set forth Ululer rrants &D.el other acreement&.
in the Attachments. which are: 2. Except for sltuaUDDI described. In para-
sr.pbs 3. .. and. 5, IU) Peeler&! sponaortn&
Attachment A Cash depol1tor1e:s. apncy IbaJ.l: .
Attachment B Bonc1lng anel 1DWraJ2ce. .. ReqUIre pbyalcal MlTer.tioD of cash dea
Attachment C Retention aDd cuatodlaJ re. posltor1es -for fundi wb.lcb. ve provtd.eel to .
qUlJ'emen'tl for recordl. ftC1plen.t. .
Att&chmeD.t D Procram u:acome. b. EatabUah .ny eUClblUty requtumenCl
Att&ch.ment!: Cost sba.r1ng &Dd match1D.r. for cuh deposltor1es for funds which a.rc proa
Attachment p Stand.&r'ds for ananclIJ. man- "Ided to. recipient.
agement. .,.stems. 3. A Hpuate b.nk account shall be reqUite
Atta.cbment G PlJ1&Dclal reportl.nl require- when .ppUcabk> letter-of-cred1t agreementa
menU. pro't'lde th.t dnwclowAI wW be made when
AttaChment H Monltormc &Del reporuna the NCIplent'. cbec&s are presented to the
procram performance. bank for pa1JDent.
AttAChment. I Pa)'IDent requirements. I. An, monrys adn.Dceel to a reCipient
At'taCbment J a.e't'lslon of aD&llC1al plam. which are wbJect to the control or "lUll...
At.tachmeJl,t K Cloeeout pr0ce4W"U. tlen of \be United States or any of Ita omeen.
Att.achment 1. Suspenaton &Del termInatton erent.l or emplo,eea' (pUbliC: mone,. u d'a
proceclurea. . b.c1 lit TftUUf7 C1reular No. 1'8. as
At.tachment M 8t&nd&rd form for appIJlnl amended) mus.t be depoalted In a bank With
for federal aut'tance. Peder.1 Deposit. Iuun.nee COrporation
Auachm.ent N Property manapmen't Hanel- (POle) Insuranee COftra.p and the b&lance
ardl. Uceed1D1 tbe FDIC coyerace must be col..
AtacbD:Lent 0 Procurement. ....d.n:b. late1'a1ly ..cured. .
9. E.zception.s far certoin recipieft.ts.- I. CaUlstent with the n.ttonaJ roal of
. . 'XPand.lnl the opportunities for tntnorttr
NotWlthstandlnr the provision:s of para- busin... en\erprtau. reclplects and sub-
ITaph '2" if an applicant/recipleDt bas a redplenu shall be encouraced oto use mJDora
history of poor performance. is Dot C- ) fty banka (a tl.a.k whlcb is owned.t 1,ut 50
nanctally stable. or ita manacement ')"1- percent by msnorltJ' P'Oup lDem.~n).
tem does not meet the sta.Ddards pre- AftACKJlENT B.--caC'D"LAA No. A-UO
scribed in the CJrcular. Federal IICencles
may bnpose adelltlonal requlremento as
needed provideel that auch appllcantl
recipient is notlfled in _unr as to:
a. Why the a.delltlonal standanb are
belDi Imposed:
b. what correctlve action is needed.
Copies of such notlftcatlons shall be
sent to the Omce of Manarement and
Budret and other acenc1es funcllnr that
reclpJent at. the same time the recipient
is notlfted.
Fodorol Gronts Manogo"'ont Hondbook So"lOmber 1978
10. B.rponsfbilltfes.-Acencles respon-
sible for a.dmInlsterine proerams that in-
volve rrant.s and other arreernents with
recipients shall Issue the appropriate
reculaUOns necessary to Implement the
provisions of this CJrcular. All portions
of such rerulattona th&t Involve record-
keepinc ILZ'Id/or reportinc requirements
subject to the proVisions of the Federal
Reports Act ancI OMB Circular A-40
must be submlttecl to OMB for c1earance
before lleInc introcluced into use. Upon
request all reculatlons anel instructions
Implemenuni this CJrcular shall be
furntshed to the omce of Manaeement
anel Buc1ret. Arencles shall also elesle-
oate an ofIlclal to serve as the arency
representative on matters relatlnc 10 the
Implementation of this Circular. The
name and tiUe of such representa.tive
sha1l be furnished to the omce of Man-
"IIement and Bueliet not later than Au-
rust 30. 1976.
11. Inquiries.-Furt.h.er Information
concernlne this Circular may be obtained
by c:ontracttnc the Financial Manace...
ment Branch. Budeet Review Division.
Omce of Manarement anel Budeet.
WashIDiton. D.C. 20503. telephone 39S-
3993.
JAJIZS T. LTKN,
Diroctor.
A'I'l'ACIIMDfT A.-cmcvua No. A-IIO
.0lfDUlG AJIfD Of."""'"
:. Tb.lI attacbment HU forth bonelL":1 and
InsuranCl nqulrement.s for "...nta .nd otber
&l!"Mment.s Wltb nct.plentl. No other banda
tne and Inlurance nqUlJ'emen.'tI ,ball be lID-
poeecl other t.b.&D. thOle DOfm&Ur reqUlred by
\b, nctplent.
2. beept as otberwt.,. nqulred by law, .
lTant or other acreement that requJres the
contractlDC Cor e'Ubcootr&Cttng) for con..
'truC"Uon or facUlty Impro..menta .hall pro.
"lel. fOT the nclptent too 'oUo_ It. own ,...
AppendiX I
.
.
.
.
Office of Management and Budget CIrcular A.110 (7/30/76)
.
..-.. _ III Illd __.....
--.-..---
UM GIDUCI"UUOD _tnd _ .........Inc$ ea.
...... 1100,000. PDt ...... 0DIIlCIUIA or ....
_til'Mca a--'''I 110D.000. t.be .......
--,---poUcr-
nq............ 01 _ ....._ __ UIo
PM""'" ...DC7 ua ....... uU11lLlA&UOD
Qat u.. CA..... --..,.. SA__t 11 a41qutel.,.
pI'O~ U auea . CIeflInD1D&UOIl .... 8O'
'-11 ..... u.. IlIWWDUID nq1linDlD1a &ball
be _ fOUOft:
.. .Ii bill ,.,.....,. /f'OfI& .-A IKdMr .,....
_ ... _.. -" 0' .... 11M lINO.-
TIlo "lllll _" IUI1 _ 01 . ....
.......11& .ucb. u .. bid tIoDIL 0II'U4ed
c!Mck. GI' o&Mr MptiMle IUU'ameIlt ...
ODID,pUlJ"'llll .. t.icl u ........ ...., u.. 'bid-
der YIIl. 1IpOA MIOepcu.oe of IW ...4. aecu.
a1ICb. OOILtnc"* . r I --W .. may be re-
IllUIIM wwwa \be UIDt epedaecL
b. A -,- I_' ___ ltond OlIo eM .,..,., 0' u.c
..erwnor lor .too ,..,...., 0' tile CDMNCf
"....-A ""pIrf~ JxIDd- 1aoaeGllCN&ed
Ja 00AIUlCU0Il wtUl . CIOIlcnc& 10 eec:an f\U.
Al1IDIIDt or aU &.be ODIlcrac'lalr"a obUpaou
1IIIder auG OODtraGC.
Co .... ,.,...., ~.. tIW ,... 0' ua.e .....
- ,.. zoo -" 0' .... .......n
pr;ce.-A ..,.,..., boJad" II .... aec:a.IIclID
CIODDel:UOD wtUl .. ooll1ncC to .... pay-
1UA& .. nq\dnd .., 1&W' Of aD pu.oaa aup.
pl)1Ac labor Ud aaa&crlal m tile aKIIUDIl of
~ 'tI'DI'k prcmdell for III .. acm1ncC..
I. Wlaon u.. __ __._"
.. or 1M=- ua. nplJmAt at moDe7
b-. ...._M. b1 UM nc:lptm'C" tbe 'J'IicI8Nl
"'DCJ'. at ._ A' ...' .., nqutN ....
qua..__--u__
ADd lU1IrUoe nqv.inmeata of tb. I"Ildpict
an zaot ___ aclIq1aaw to pI"D-=t: Cbe lD-
tenet of U. Plderal 0...._ --t,.
.. TIlo PM,onl _ _., ...., _
qWN _..... 8daI1tr - __ _
.. nclptct.... _ ........l&Dd. Clt!lcDd ta
...... to pror.ct '1M Qo._ --n Ul__t.
.. WIl.... tIoDdI; an nqaind Ul '&be ......
_ __ aboft. UIo _ oIlaIIllo oil-
.....04 hoIIl-_lIoI4IDc __ 01
.........., .. _Ie _ III CPIl
211).
A-r-- . C~ Ko. .....110
....-....... ... ~.._. ......,.....,. PDa
-
1. ~ .~t MtI for&l:l. NlIlIGM. NCtU-
uaa. nq~ta tor 1ftD.- &DIl 0IiIler....
....ta wtUl. nctp...... ........ IPOUOI'tDC
acacs- UaU DOr. ~ .., NIIIDnl NUD.
I&0Il. nqUlnlDeDta Upolll'llClp.... 0Iiber 1aaIa
Ut._ IlI..ntMd M&ow.
I. DIliID1.tDt panpaph 1. UaII.~r.
... ~I. to autarwdpa..._ .. nt~ .
"'_101__"_.
I. PIDaDclaI_....P_""C-.
.l&at.1llU/:al naaraa. U&CI aU 0CUr 'NOaI'dI peru_
.... to aD. .lCl _t: ah.u be Z'ftlI.l.JMd for a
I*1Dd of Qree r-a. ..eta Cb. toUowIAc
~-:
... If &D,. UUp&Io.za. ...... ar awU't II allU'leCl
Mtore ua. ~ of aM 3-,.. pa1acI. t.b.
NDDrda ab.u be N&aIDed UZlW aJJ. UUPUOU.
..... 01' Madar. bCUlap lla9O&ftAI 'lb. J"eCIDI"ilU
_.. beet. r.oJ.....
b. .a..aaru fOJ' IaODupuusat". PI"'DpIIr'tf ae.
qUlrecl wtUl. PIllIeraJ. tuDda m.u be N&aUaecl
for S ,..,. at\ft' Ita b&1 4IapoIIQoL
c. W21ea. J"IOOrdI u. lhAafeI'I"ICS to or 1DUzi.
CMAed b, 'lbe PelS.,... ~ acmcr. 'lb.
!".."" rnmUOD nqUll'elDeIl' .. IlOt appu...
If to 'lb. NCtpI.'t.
.. T2le near._ pvtod .an. mat elM
.... at cae .U.b....1OII. of U:le IDa! 1ZptD4J.
RIft "PO" Of'. for pur.. alul o~.,. ."...
IDeIlII Ula,c .... ~ aAIIU.uy. tN.. r.ta.
.'" ot ~ wbaaIM", of U::t.. UUU&al
I.Ductal a&aQal: Npaft.
..
.
L 1Iac:Ip&eD' ..,...-........ Ibo1akI 1M au-
-- bf - ....... _ _.
II .., eo u.&n. to nbl&tua.. IDicrDAlIII
_.....u...ot~__.
.. "l'be ~ ~ .....,. IlaaU ....
cau-c ""e Of .na&A NOOI"d8 so ita ow.
lOll.,. trom ncIp&ea., ~-I_.P\oaI .... 1C
--..... u.. __ _loiii.
term nccaUOll ftlue. 1IDwuer. m order 10
aftA4 ClupUcale ........-kMp1D.l. . ~
~ apDc,. may l1li&. U"I'&DpIDeA.
1Itfoll ""'-d. orp.a.lMUoDa to N&&lA aD,
neorda talar. ar. CDIlUDuoualJ' Deeded tor
-_.
,. 'l'M1l_ot >b........__"
., ADd .. COIaptft:lUer ChDaal of tae 17a.a'CeCl
ar..s.. or All' of '&bm dul,. au.t.!aoftMd npn-
_taCt.... IbaU .a.. ace.. to &D,. JMI't&Dell.t
tIooU" tiW --fa. IN.I*'8. uad Nellm:Ia of t.a.
IWiClP'Ct ..."..'-tIOa. lAd Ibm nu.-
GIpieIl. to .... qcUta. aam&II&aa.. __
..,.. lAd t::r'aDKnpca.
.. trJ:aa.. o&b....... nqaand by ta... 110
_.__olI&IIp1ooa_
ID'IcUoDa OIl nct.pa., OI'pAlar.JoDII tJ:aa; wW
UDdt paDUc .... co a.e I"eOCII'I:Ia at NClpaea..r.
orp-.-"'-- UiM .... pet1iI.Dem to a ChA'
or ~__r. acepl WII_ tile ..-eJ' GaZl
... III nlltn... '&bM neb noardI aut. be Up'
-~._tI&l lAd WOWcl ..... ..... aotptecl
flea CUacIon.n puNUaDC 10 1be rr.doa& of
IDZ_ _ II U.a.C.IU) U >b._
- lloIoIlpd to >bl _ _
_.
.......---r D.....czacaza Ko. .A,o.110
---
l'___oIlaIIopPI,
11M 8IaAdanIa Nt form Ul CIa.. .-~---C m
flq1lllUaC r.1pIeac GI'pIl.taUOlla to ~r.
for PI"OII'U& IDoaaIe J'Wlatecl to pro,..
-- ... - or ... part ...... PalIoral
t=do. I'J'clrram _ lOp_" ..- ....
... -- It7' 'tile nclpIea.'t from Ibe fed_
...0., auppGI'tecl ec'U91Uel. auca .u'ILIDp ea.
cd.. Ul,--, -.med OA 14-.- .... ...,
JDc1114.. Inn ww. IID& be lIIDIled to. 1IIcoIDlI
fI'D&D ....so. feel. .... of --""1.tua. uaace
or no..... f_. ucl "'J&lU_ oa. paieI&tiI lAd
_to.
2. :ra-..r. ...... 0:11 ~ at "-denl
tuda ab&l1_ NlaiUed to CUI PIdeaJ, ....,
...,r. fe ......... MI1:Md. _ ad.~ to
....... 01' ~ of ..ta.... ~
1'IIItd." ibe lDt.et._..---t&1 Co.....- ~_
- Of 1_ I_lie law --..).
a.___....ar___.
--"-_bf___
eral Go9wmDer:lc elf ~ ill wtam. Of'''
part W1>b _onI twulo. oIlaII ... -.. ...
--- waUl ,,-_......._-, K to UdI dr_
ftIar Jll- i_I.... to pI'OpIrCJ' --"-V--C.
'" ~ r.ea. apwIUD' pI'O't14.. ou.ar-
.... ItICIpI.eta abaU ~" DO obUp.'tIGD.. to
.. ....... Go9wmDer:l't WlU ~ >>
...,.au. 1'IOIt.... .. . r.qJ, of ODpJTllata or
paleD" Pf'DIlluced UDder eae craA' or o&bw
~ -'t("~I'.'tacI:I.maD.'Jn.
I. .AU or.ber PfOIraID iIloDIDe earned dUZ"InC
'Cae JIlOJ.C peftod aa.u be ~ br &.be
netp.., aAd. III. acoon:IaDce WlU& tile 1ftAr.
or oCbw ......." IbaI1 be:
... Added . hmGI COlDIIdttiecl to 'fob. P"'J"
... bf - _onI _ oe...., _
naplellt OIpIlIIattOD. ADd be UNCI to t'ur'r.Mr
~l. prosraz obJICU"':
b. Oeed so ADazac:. Ule DOD.-Plderal &b.....
01 \1M project ft.. app1'DgeCl b, \b. "'enl
-...... oe...." or
o. Decluct.ed from U&e lOcal praJI'Q __
11& ~zac '&be De' _-r. OD. .bleb. t.a.
~ ....... of ..... trW be bMed.
A'ftM:malrr ..~ Ho. A-110
-.no IllAaDfCi ..... ....'l'alDfo
1. 'nUl .~r. Me. tOl"Q1 ern.". aDd
PftIOI4w. fCll' CIa. Mlow..bWtJ of CUb U4
F_ll Grants Manao.rnent HandbOOk Saptambar 1978
.
.
A-110:2
Ia.kmd, coatnbuUCtaa ... .., I'tClp...... or
~piell. taa rei..,... 10 U&pu'apapA I
of 'Uu ..... cnuIu'). _ UaIrd pans-. .b:& 1M-
-- _ ......... uad _........ '"'1_
..uta of ....... ~ apDCia. nla
a~r. ... --"I~b. CI1s.rta for '&be
naluaaoa. at IA-IWMI _cnbu.Uoaa IIIa4e It7'
- parlIeo. - _P""""" .... ..........
.., fOl'Ul III. PMeral ~, CII'cular
T.>-3 ...... _ III _ ......... OIl _.
Ml,~ ..4 ~
a. 1'1>. tolloWlllc ddAI_ oppl, tor >bl
JnU'PC*: of tbia .CfaCIuDeD.&:
.. #1701- _c..-Project. _e. an aU aI.
lowabl. ... (.... fOfttL m U:Ie appUcabJ.e
......... ~ prtDc1pl_) lIac:u:rncI ~ al'tC1pl.
eIl\ aDd u.. .alu.e of Ibe iA-&azuI DDDl:ribu.
UOU .... br ctMi NClpJell't or Ib" pwua
... _1laIlIllc"" ob_ 01 u........
or 0IbeI' acr ~, cl1UUIC 'tile Pf'OJecc or pro..
...... -.
b. con....., _ --.....-%A_L
.. IbuUac aDd ma'&cJ:lml ftpt8eD, U&ac
port.IOA of protect or PJ'OIn.DI caa. DOC barD.
..,. Ute PId--.l Q4)._ --zl't.
C. CuI&. ~ CDAtrUtll'tlaQa
,.".., tt&e nc:SpMat'. GUll ou.ua,.. lAd_-
l1li taM cnr&Iar of .....,. OODt:I1Ita:&ad 10 1M
_..... bf _........ _ parlIeo.
II. la-1ICftd CIIDM'rC_ftoIu.-1A-kmcl ClOIID1-
buaoaa zwpr-.at r.tae ftlae of IICtIIQa& 00II.-
-...... prandoll bf _ __. .....
1IGD..PMenI, UUrd JIIU'tML 0lIl,. -n.. au-
-- bf_.......-. _,_
~ 1ItU& ~ fIIDda be -.-"-,
.. &be NC:1pieII&.. 1Il.1d.Dd -.'lirllluaou. lD..
tiDe OOD1:rQna&lgu ..,. be ill Uae fana. of
........ for ,.. _~C) .. DOll -"'q -....
able penou& prvperIJ'. Ud 'be ftlu. of
_ - _ ......., 110....._ ....
~aacau,. iClaaAable to 11M project or
p-.
I. GouraI 1\1Ide...... tor __ _
abarUlc or III&IUIAI .... .. folio..:
L CoR IMI1DI or 1Iaa&cb1Dt ....,. CIOILItd
01:
(1) CIlupo __ bf _ _..... ..
pro,... _. (Bot all cIwpo nq..... _
......,. bf .... __ "- "" pro,...
P<<1Od: --p'- .,. depnc1aUOa. aDd ..
cIwpo tor 1nIII...... .... _")
ea) JIfoJecr. ... IbaauM lftQl ..... ODD-
'lftbu'-l 01' cIODa&M to Uae NC:lpWa't bJ' otb..
1IDJI.-PIIden.l pubUo ..... UMS lUU~uou.
-prI------.
...
(II ....,... - __ bf _
.. na! aDd. pe!'ICIa&l ~. or .. tIlen-
of. cIoI&aIM. ..,. o'taer DaD........." pabUI:
...=- ucI 1Il8UtuUoDa, aDd prtYaie .....
DiDUOAa aDd 1ZacIh'Idu.IL
b. AJ1 CIODtifttruaau. 1IoUa. __ aDd iD.
aIAd. -.u De ....... .. pan of \lie ~1.
.,.. .... ..,., ... aaCCla1Dc nu. ncaa
_IIC11IaVC1OD,S ... &u or u.. toUotrIr&c
........ :
(1) _ _.. _ _ ""ploD'"
noonIa;
(2) .An DOC Iaclalllecl .. OOIlI:rUnnaou for
...,. 0U&ar fCenU'......... pI'OCI'lUa:
(I) AN ~ aDd --.-..,- for prop..
er AACl ddea,& MIDOIIIpUab.aaeD.' of JWOJ<<'
ObJec't1..;
(f' _ lJpoo at __ _. -... ... a1.
lowable WMIer U&e eppUcabl. -' prSDc1p1-.;
(II _ DO' .... bf _ _onI _.
-.D't tIDde aDOUt.er "lRa.DoI ........"t
(uzu.. Ut.. acnelDel&r. .. .~ bJ' 7WcI.
-.lla.. to beUMd for --1IIanDC or ..tcta.
....),
(8) _ _...tor... _ _roood-,.
" ..... NquJrld by &be PIlcI8nl apACT: aDd
(') Cor&Iarm to OIlIer prot'b.lou of tAM
.UacblDallL.
t. Val.. for Nelltl"C lA-tmcl CIDIlD'lba..
uoaa WW bit ..abUaDed lA ....- "1.1&
tae &Jl'PUcabl. -.t pftAClP..
a. ~ .......__ lor 1M redpa.." 1D.
eiab11&lW&l ..... ftlue of ID-~ OODl:rtbu_
-
~=h
.
t~
,,--'-'.
.
;iH&/,
Appendix I
.