HomeMy WebLinkAbout22-Library ORIGINAL
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
From: Ophelia Georgiev Roop
Dept: Library
Date: 1 May, 2007
Subject: Resolution requesting a budget amendment to augment the library book expenditure
account(5123)by an additional $38,000 received from the State Library Public Library Fund.
Synopsis of Previous Council Action:
None
Recommended Motion:
Authorize the Director of Finance to increase expenditure account 5123 (library books)
by $38,000 -the additional funds received from the California State Library Public
Library Fund.
a,
Signature
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Contact person: Ooh _lia meargiev Roo; Phones 381-8210
Supporting data attached:staff report Ward- all
FUNDING REQUIREMENTS: Amount:none
Source:
Finance:
Council Notes: , �-�--
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution requesting a budget amendment to augment the library book expenditure account(5123)by
an additional $38,000 received from the State Library Public Library Fund.
Background:
The Public Library Fund(PLF) is given to California Libraries to supplement budget allocations by
local jurisdictions. The law clearly states that PLF money shall supplement and not supplant local
funding. This year the San Bernardino Public Library has received an additional $38,000 from the
Public Library Fund which the Board would like to use for the purchase of books.
Clarification: Every year California public libraries must submit to the California State Library a
budget analysis, which demonstrates that the local funding has remained the same or has increased
regardless of PLF funding. On the basis of this analysis public libraries then are certified as eligible to
receive PLF money the following fiscal year.The analysis for SBPL certification provided to the state
library differs from the library's budget as adopted and approved by the City Council.
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FY 2006/2007:
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158,500 (library revenue)+ 2,678,100 (transfer-in) =2,836,600
The library revenue consists of State Aid Libraries (PLF) +Miscellaneous Receipts+ library fines. FY
2006/2007:
78,500 (State-Aid/PLF) +20,000 (miscellaneous)+ 60,000(library fines)= 158,500 (library revenue)
The library budget of 2,836,600, adopted and approved by City Council, includes PLF funds in the
library revenue. The budget analysis SBPL submits to the State Library for PLF certification is as
follows: The PLF funds, which are included in SBPL's approved revenue budget, are subtracted from
the PLF certification submissions (158,500—78,500 = 80,000) and the remaining sum of 80,000 is
added to the transfer-in from the general fund, which remains the same—2,678,100.
The budget submitted to the State Library for PLF Certification is 2,758,100:
80,000 (revenue) + 2,678,100(transfer-in from general fund)=2,758,100
The library's budget as adopted and approved by the City Council is 2, 836,600.
This year the PLF fund is $38,000 more than the projected amount in the library revenue fund. The
Library Board of Trustees request that this additional $38,000 be added to the library's book budget to
be used for the purchase of much needed books for the community.
Financial Impact:
None, no cost to the city. The $38,000 is additional PLF funds received from the State Library.
Recommendation:
Adopt resolution.
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CITY OF SAN BERNARDINO
CITY MANAGER'S OFFICE
INTEROFFICE MEMORANDUM
TO: The Honorable Mayor and Common Council
FROM: Fred Wilson, City Manager
SUBJECT: AGENDA ITEM 22 -- Library Budget Amendment Increasing
Library Book Expenditure Account by $38,000 Received from State
Library Public Library Fund
DATE: May 18, 2007
COPIES:
Attached is a proposed budget amendment from the Library Director to increase
the library book expenditure budget by $38,000 to reflect additional funds received
from the State Public Library Fund.
By way of background, each year the State Public Library Fund (PLF) allocates
funds to counties and cities based on a per capita formula (local jurisdictions must
also meet a "maintenance of effort requirement" regarding level of funding
budgeted for libraries). At the time the FY 2006-2007 Budget was adopted, it was
projected that the City would receive $78,500 in PLF funds. When the State
completed its allocation calculations this actual amount received by the City was
$38,000 higher than originally budgeted. Before this additional revenue can be
spent, the funds need to be appropriated by the Mayor and Common Council. The
Library is requesting approval to appropriate these additional funds for the
purchase of books for the Library.
Revenues and expenditures will be increased in a like amount if this budget
amendment is approved. The proposed motion of the Library Board contained in
the attached staff report should be amended slightly to read as follows:
Authorize the Director of Finance to amend the FY 2006-2007 Library budget
and increase the Library's book account (105-471-5123) by $38,000 and
increase in a corresponding amount Library PLF revenues (105-000-4618)
It should be noted however that this action will change the Library Fund's
estimated ending balance projected in the City's Mid-Year Budget Review report
from $0 to a deficit balance of($38,000) since appropriation of these additional
funds was not factored into mid-year estimates. During the FY 2007-08 budget
process the City will have to address the shortfall in this fund (increasing the
General Fund Transfer—In, increasing Library revenues, reducing Library
expenditures, etc.)
RED WILSON
City Manager
FAW/md