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CITY' OF SAN BE~RbINO - REQUES"OR COUNCIL ACTION
From:
Barbara Dillon
Subject:
(1)
(2)
Finance Department Reorganization -
Downgrading Assistant City Treasurer
Establishment of New Position -
Accounting Technician
Dept:
Personnel
Date: January 22, 1992
Synopsis of Previous Council action:
On January 9, 1992, the Council Personnel Committee approved this item.
Recommended motion:
1. Downgrade the position of Assistant City Treasurer, Range 4352, $2,567-$3,121/month to
the position of Administrative Operations Supervisor, Range 3335, $2,358-$2,867/month.
2. Establish a new position of Accounting Technician, Range 1322, $2,211-$2,688/month.
Additional dollars will be more than offset from salary savings in recommended budget cuts:
deletion of Assistant Finance Director and Internal Auditor/Budget Officer.
3. Recommend that the Personnel Department update Resolution 6413, Section 10, and
Resolution 6433.
\Ah~.h?ld7 A "'/v'/ /./YJ)
Signature
Contact person:
Barbara Di 11 on
Phone:
384-5161
Supporting deta attached:
Yes
Werd:
FUNDING REQUIREMENTS:
Amount: Savinas of $39.322 for fi.ve months
Source: (Acct, No.)
001-121-52020 & 001-124-52020
(Acct. DescriPtion)
Salaries -
Finance:
~-Time
, 1\
~f'/-r
Council Notes:
75-0262
Agenda Item No
g
C1TY'OF SAN BER.RDINO - REQUEST~R COUNCIL ACTION
STAFF REPORT
As a result of recommended budget cuts in the Finance Department,
Andrew Green, Director of Finance, has requested a reorganization
of the department for purposes of:
1. Downgrading the position of Assistant city Treasurer to
Administrative operations supervisor; and,
2. Establishing the new position of Accounting Technician.
In the Treasurer's Division, the Director of Finance proposes
downgrading the Assistant city Treasurer ($2,567-$3,121/month) to
a new position of Administrative operations supervisor ($2,358-
$2,867fmonth)~; This change would provide the necessary budget
cuts with little or no disruption to operations.
As outlined in his budget cut memorandum, Andrew Green would be
eliminating the positions of Assistant Finance Director ($3,621-
$4,402/month) and Internal Auditor/Budget Officer ($3,377-
$4,104/month).
The loss of the two (2) senior staff members would be minimized
through creating an Accounting Technician position to handle the
overflow from the Senior Accountant.
RECOMMENDATJ:ONS
1. Downgrade the position of Assistant city Treasurer, Range
4352, $2,567-$3,121/month to the position of Administrative
Operations Supervisor, Range 3335, $2, 358-$2, 867/month.
The annual compensation for Administrative Operations
supervisor, including 21.37% for variable fringe benefits
that rise with salary,. is as follows:
o $34,236 based on Step 1
o $41,760 based on Step 5
Five (5) months' savings total $1.540 based on step 5.
2. Establish a new position of Accounting Technician, Range
1322, $2,211-$2, 688/month. The annual compensation for this
position, including 21.37% for variable fringe benefits that
rise with salary, is as follows:
o $32,196 based on Step 1
o $39,144 based on Step 5
75.0264
.
.
AGENDA ITEM
Finance Reorganization
Page 2
Five (5) months' savings resulting from eliminating the
positions of Assistant Finance Director and Internal
Auditor/Budget Officer and creating an Accounting Technician
total S37.782 based on step 5.
Attachment A:
Attachment B:
Attachment C:
Current Organizational Chart
Proposed Organizational Charts
Job Descriptions:
- Accounting Technician
- Administrative Operations Supervisor
(Treasurer)
AGENDA
FINANCE REORGANIZATION
. . Page 3
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Attachmerot C
ACCOUNTING TBCHNICIAN
JOB DESCRIPTION
Under qeneral supervision, performs hiqhly complex and varied
assiqnments in technical sub-professional financial accountinq and
auditinq work; and performs related work as required.
REPRESENTATIVE DUTIES
Provides excellent customer service. Maintains positive attitude
toward City's manaqement philosophy, and promotes same throuqh
cooperative interaction with Staff and other city departments.
Performs a variety of qeneral accountinq and auditinq work
requirinq a thorouqh understandinq of the accountinq system;
accepts and receipts loan payments and posts to appropriate funds,
ledqers, subsidiary ledqers and individual client files; maintains
master list of all client's amortization schedules and impound
accounts; calculates and verifies principal, interest and impound
payments; prepares and balances daily cash receipts; produces
aqinq and impound reports on a monthly and quarterly basis;
assiqns account numbers to new loans; prepares schedules of cash
received, cash fund balances, principal balances and interest
received; researches, prepares and provides individual clients
with reports of interest; verifies and maintains schedules on
payments made to subrecipients of Community Development Block Grant
proqrams; sets up proqram journal vouchers and account numbers;
prepares accounts receivable billinqs; verifies and maintains
schedules on distribution of loan proceeds; prepares credit
memoranda on unused funds to be entered aqainst accounts
receivable; researches, calculates and prepares demands for
payment; verifies mortqaqes and disposition of loan proceeds;
prepares requests for reconveyance; prepares periodic financial
reports; verifies loan balances with accounts receivable balances
for disposition of funds; sets up amortization schedules;
participates in year-end closinq of books, analyzinq accounts,
preparinq schedules, preparinq journal entries, reconcilinq and
balancinq accounts; reconciles City checkinq accounts and
insurance plans (Health, Dental, Vision, Life, AD&D and LTD);
audits cost accountinq system; audits daily cash receipts;
balances various accounts includinq daily, monthly, quarterly and
annually; assists proqrammers in correctinq problems with
applications affectinq qeneral ledqer; operates computer terminal
and related equipment and performs related work as required.
MINIMUM OUALIFICATIONS
Graduation from hiqh school or G.E.D. equivalent plus 2 colleqe
level accountinq courses and 3 years advanced-level clerical
accountinq experience; or 2 years as an Account Clerk III with the
City of San Bernardino. TYpinq speed of 30 wpm is required.
.
.
Page 7
GENERAL OUALIFICATIONS
Knowledae of:
Principles and practices of general and enterprise accounting;
Advanced office procedures;
Full range of policies,
regulations and laws
responsibility;
Computer terminal operating methods;
Advanced record keeping methods.
procedures,
applicable
practices, rules,
to the area of
Abilitv to:
Apply accounting, auditing and financial analysis principles
to specific work assignments;
operate a computer terminal accurately and efficiently;
Perform responsiDle technical level accounting;
Work with a high degree of independence;
Operate a calculator by touch;
Establish and maintain effective relationships with those
contacted in the course of work;
Independently implement new policies, practices and
procedures.
ORGANIZATIONAL RELATIONSHIPS
The class
technical
Supervision
Head.
of Accounting Technician is the sub-professional
level in the financial record keeping series.
is received from an Accounting Supervisor Department
APPROVED: 0&~/~ aJ. ~/n)
Director of Personnel
DATE:
/ /.?/9..2J
CSB APPROVED DATE:
.::- / I tj I Jq
JD:30017/#8 lcg 11/25/91
.
.
Page 8
ADMINISTRATIVE OPERATIONS SUPERVISOR (U)
(TREASURER)
JOB DESCRIPTION
Under general direction, to perform a variety of administrative
staff duties; to coordinate activities, programs and procedures
within the representative department; to supervise accounting and
cash collection activities of the Treasurer's Division; to perform
responsible accounting work; and to perform related work as
required.
REPRESENTATIVE DUTIES
Provides excellent customer service. Maintains positive attitude
toward city's management philosophy, and promotes same through
cooperative interaction with Staff and other city departments.
organizes and supervises the receiving, safekeeping and accounting
of monies for revenues, fees, collections and other City income;
verifies cash for deposit, prepares deposit documents, and makes
deposits into City banking accounts; monitors bank balances;
reconciles City master account to total City cash; monitors cash
flow and implements investment policy.
Reconciles records of Treasurer's Division with other Finance
Department records; assists in administration of bonds acts;
reconciles bank statements; schedules, assigns, checks and corrects
the work of assigned staff; composes correspondence on a variety
of matters related to banking, investments and other functions of
the division.
prepares departmental budget data; trains employees in Departmental
policies and procedures; supervises purchasing/payroll activities
and personnel records within the department; develops and monitors
department and proj ect budgets; prepares reports and correspondence
on a variety of subjects requiring research and study; answers
questions from the public and attempts to resolve complaints; and
performs related work as required.
MINIMUM OUALIFICATIONS
Completion of 60 semester units (90 quarter units ) or equivalent
of specialized courses in accounting, bookkeeping, and business
administration and 2 years of accounting experience, to include
some office supervision.
Possession of a valid Class "C" California Driver's License is
required.
.
.
Page 9
GENERAL OUALIFICATIONS
Knowledae of:
Accounting principles and practices and their application to
accounting transactions and problems;
Modern office equipment and procedures;
Computer terminal operating methods;
Business math;
Data processing as it relates to accounting work;
Methods of financial analysis.
Abilitv to:
Perform accounting work of average difficulty;
Read, understand and apply difficult materials;
Make arithmetic calculations with speed and accuracy;
Operate a computer terminal accurately and efficiently;
Operate a calculator quickly and accurately;
Analyze accounting problems and develop effective controls;
Plan and direct the work of, and supervise, assign and train
technical and clerical accounting personnel;
Prepare clear and concise financial and accounting statements
and reports;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
ORGANIZATIONAL RELATIONSHIPS
The class of Administrative Operations Supervisor is the
professional working supervisorial level in the Treasurer's
Division. Supervision is received from: the Director of Finance;
or, the city Treasurer (for investments only). Supervision is
exercised over staff of the Treasurer's Division.
APPROVED: -Ch.,4~-d-/?) ~)v///Y?)
Director of Personnel
DATE:
~/c.2A2J/ 9o.V
JD:I0321/dlg#4/01/22/92