HomeMy WebLinkAbout33-Purchasing
CITY OF SAN BERt4IRDINO - REQUEST taR COUNCIL ACTION
From: Dean R. Meech, purchasing Agent
Subject: One Ton Truck, 1 Each and
Multi-bin Trailer, 1 Each
Dept: purchasing
Date: February 4, 1992
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resloutions
Dee" R. Mee"h'~ ~~
Signature
Contact person: Dean R. Meech, Purchasinq Aqent
Phone:
384-5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REOUIREMENTS:
Amount: $57,319.78
Source: (Acct. No.1 127-413-54011
(Acct. DescriPtion)
Lease Purchase
Finance: c>-u n,......-
Council Notes:
75-0262
Agenda Item No 32. , 3.3
CITY-OF SAN BERN.DINO - REQUEST ~ COUNCIL ACTION
STAFF REPORT
The propposed purchase is for a one (1) ton truck (requisition
number 413153, account number 127-413-54011). This vehicle is used
to tow an environmental multi-bin trailer (requisition number
413152, account number 127-413-54011) ,5th wheel trailer
arrangement.
The Municipal Code (MC 3.04.010 B-2) gives the city latitude to
purchase from a vendor or manufacturer which through the city's
bidding process, or other California government agency's bidding
process, has established a price at which such a vendor is willing
to sell to the City.
The particular vendor recommended has sold within one year (Ray
Gaskin Service, to Los Angeles Philharmonic Association, P.O. #
2376, February 25, 1991, $27,650.00 including tax) a vehicle (one
ton truck) which meets and is equiped to the requirements of the
using department's (Public Services) demand for such a vehicle.
The trailer (a 5th wheel type) is a single source availability at
present from the same manufacturer. To try and procure a vehicle
that becomes half of the unit objective from another manufacturer
for the City'S first unit of this kind is not wise. Total warranty
responsibility of the two unit system rests with only one vendor
and the price per today's marketplace appears reasonable.
The acquisition will be a lease purchase transaction for both the
truck and trailer. The truck portion is $27,650.60 including tax.
The trailer portion is $19,804.45 including tax. The complete unit
is $47,455.05 inClUding tax.
The lease purchase amount to finance is $47,455.05 including tax.
The cost to finance is $9,864.65 at 7.18% interest payable 6 months
in arrears for ten (10) semi-annual payments of $5731.97 over five
years. The total cost of the lease purchase transaction is
$57,319.78. The lease purchase vendor is Municipal Leasing
Corporation. Equipment delivery is expected 60 days after receipt
of order. The lease purchase transaction commences approximately 6
months after receipt of equipment.
The specifications of the combined units meet the City's
requirements. The Director of Public Services and the Purchasing
Agent concur and recommend the purchase of this first time unit
f~~~e accepted for contract.
Dean R. Meech,
Purchasing Agent
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FINANCING
SCHEDULE TO MUNICIPAL LEASING CORPORATION FOR THE FINANCING OF A
ONE TON TRUCK AND MULTI-BIN TRAILER, TO BE UTILIZED BY THE PUBLIC
SERIVCES/REFUSE DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNADINO A FOLLOWS:
SECTION 1. That Municipal Leasing Corporation is the lowest
and best responsible bidder for the financing of a one ton truck
and multi-bin trailer for the total amount of fifty-seven
thousand, three hundred nineteen dollars and seventy-eight cents
($57,319.78) at 7.18% interest payable six (6) months in arrears
over five (5) years; pursuant to this determination, the
Purchasing Agent is hereby authorized and directed to issue a
Lease Purchase Schedule to existing contract for said financing of
a one ton truck and multi-bin trailer to said lowest and best
responsible bidder; such award shall only be effective upon the
issuance of a Lease Purchase Schedule by the Purchasing Agent.
SECTION 2. The authorization to execute the above
referenced Financing Schedule is rescinded if the parties to the
agreement fail to execute it within sixty (60) days of the passage
of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
, 199_, by
day of
the following vote, to wit:
/ / / /
/ / / /
02-04-92
/ / / /
/ / / /
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FINANCING
SCHEDULE TO MUNICIPAL LEASING CORPORATION FOR THE FINANCING OF A
ONE TON TRUCK AND MULTI-BIN TRAILER TO BE UTILIZED BY THE PUBLIC
SERIVCESjREFUSE DEPARTMENT.
Council Members:
AYES
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM .
MILLER
NAYS
ABSTAIN
ABSENT
City Clerk
The foregoing resolution is hereby approved this
day of , 199____
Approved as to form
and legal content:
James F. Penman,
C1~~)
By. .
/
02-04-92
W.R. Holcomb, Mayor
City of San Bernardino
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO RAY GASKIN SERVICE FOR THE FURNISHING AND DELIVERY OF A
ONE TON TRUCK AND MULTI-BIN TRAILER, TO BE UTILIZED BY THE PUBLIC
SERVICES/REFUSE DEPARTMENT.
SECTION 1. Whereas Ray Gaskin Service is the sole source
provider for a multi-bin environmental trailer and,
SECTION 2. Whereas Ray Gaskin Service has established a
price per a government agency purchase last year within the city
of San Bernardino Municipal Code 3.04.010 B-2 requirements for a
one ton truck and,
SECTION 3. Whereas Ray Gaskin Service is the only vendor
able to warranty the complete two vehicle unit system
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNADINO A FOLLOWS:
SECTION 4. The purchasing Agent is hereby authorized and
directed to issue a purchase order for said one ton truck and
multi-bin trailer at a total cost of $47,455.05.
SECTION 5. The authorization to execute the above
referenced purchase is rescinded if the parties to the purchase
order fail to execute it within sixty (60) days of the passage of
this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 199_, by
the following vote, to wit:
/ / / /
02-04-92
/ / / /
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER
TO RAY GASKIN SERVICE FOR THE FURNISHING AND DELIVERY OF A ONE TON
TRUCK AND MULTI-BIN TRAILER TO BE UTILIZED BY THE PUBLIC
SERVICES/REFUSE DEPARTMENT.
Council Members:
AYES
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
NAYS
ABSTAIN
ABSENT
city Clerk
The foregoing resolution is hereby approved this
day of , 199____
Approved as to form
and legal content:
James F. Penman,
CitY~
By: ) A..&J
/
02-04-92
W.R. Holcomb, Mayor
city of San Bernardino
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