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HomeMy WebLinkAbout32-Purchasing CITY OF SAN BERt4IRDINO - REQUEST taR COUNCIL ACTION From: Dean R. Meech, purchasing Agent Subject: One Ton Truck, 1 Each and Multi-bin Trailer, 1 Each Dept: purchasing Date: February 4, 1992 Synopsis of Previous Council action: None Recommended motion: Adopt Resloutions Dee" R. Mee"h'~ ~~ Signature Contact person: Dean R. Meech, Purchasinq Aqent Phone: 384-5085 Supporting data attached: Yes Ward: N/A FUNDING REOUIREMENTS: Amount: $57,319.78 Source: (Acct. No.1 127-413-54011 (Acct. DescriPtion) Lease Purchase Finance: c>-u n,......- Council Notes: 75-0262 Agenda Item No 32. , 3.3 CITY-OF SAN BERN.DINO - REQUEST ~ COUNCIL ACTION STAFF REPORT The propposed purchase is for a one (1) ton truck (requisition number 413153, account number 127-413-54011). This vehicle is used to tow an environmental multi-bin trailer (requisition number 413152, account number 127-413-54011) ,5th wheel trailer arrangement. The Municipal Code (MC 3.04.010 B-2) gives the city latitude to purchase from a vendor or manufacturer which through the city's bidding process, or other California government agency's bidding process, has established a price at which such a vendor is willing to sell to the City. The particular vendor recommended has sold within one year (Ray Gaskin Service, to Los Angeles Philharmonic Association, P.O. # 2376, February 25, 1991, $27,650.00 including tax) a vehicle (one ton truck) which meets and is equiped to the requirements of the using department's (Public Services) demand for such a vehicle. The trailer (a 5th wheel type) is a single source availability at present from the same manufacturer. To try and procure a vehicle that becomes half of the unit objective from another manufacturer for the City'S first unit of this kind is not wise. Total warranty responsibility of the two unit system rests with only one vendor and the price per today's marketplace appears reasonable. The acquisition will be a lease purchase transaction for both the truck and trailer. The truck portion is $27,650.60 including tax. The trailer portion is $19,804.45 including tax. The complete unit is $47,455.05 inClUding tax. The lease purchase amount to finance is $47,455.05 including tax. The cost to finance is $9,864.65 at 7.18% interest payable 6 months in arrears for ten (10) semi-annual payments of $5731.97 over five years. The total cost of the lease purchase transaction is $57,319.78. The lease purchase vendor is Municipal Leasing Corporation. Equipment delivery is expected 60 days after receipt of order. The lease purchase transaction commences approximately 6 months after receipt of equipment. The specifications of the combined units meet the City's requirements. The Director of Public Services and the Purchasing Agent concur and recommend the purchase of this first time unit f~~~e accepted for contract. Dean R. Meech, Purchasing Agent 75-0264 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . . RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FINANCING SCHEDULE TO MUNICIPAL LEASING CORPORATION FOR THE FINANCING OF A ONE TON TRUCK AND MULTI-BIN TRAILER, TO BE UTILIZED BY THE PUBLIC SERIVCES/REFUSE DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNADINO A FOLLOWS: SECTION 1. That Municipal Leasing Corporation is the lowest and best responsible bidder for the financing of a one ton truck and multi-bin trailer for the total amount of fifty-seven thousand, three hundred nineteen dollars and seventy-eight cents ($57,319.78) at 7.18% interest payable six (6) months in arrears over five (5) years; pursuant to this determination, the Purchasing Agent is hereby authorized and directed to issue a Lease Purchase Schedule to existing contract for said financing of a one ton truck and multi-bin trailer to said lowest and best responsible bidder; such award shall only be effective upon the issuance of a Lease Purchase Schedule by the Purchasing Agent. SECTION 2. The authorization to execute the above referenced Financing Schedule is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the , 199_, by day of the following vote, to wit: / / / / / / / / 02-04-92 / / / / / / / / -1- (3dv 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . . RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FINANCING SCHEDULE TO MUNICIPAL LEASING CORPORATION FOR THE FINANCING OF A ONE TON TRUCK AND MULTI-BIN TRAILER TO BE UTILIZED BY THE PUBLIC SERIVCESjREFUSE DEPARTMENT. Council Members: AYES ESTRADA REILLY HERNANDEZ MAUDSLEY MINOR POPE-LUDLAM . MILLER NAYS ABSTAIN ABSENT City Clerk The foregoing resolution is hereby approved this day of , 199____ Approved as to form and legal content: James F. Penman, C1~~) By. . / 02-04-92 W.R. Holcomb, Mayor City of San Bernardino -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . . RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO RAY GASKIN SERVICE FOR THE FURNISHING AND DELIVERY OF A ONE TON TRUCK AND MULTI-BIN TRAILER, TO BE UTILIZED BY THE PUBLIC SERVICES/REFUSE DEPARTMENT. SECTION 1. Whereas Ray Gaskin Service is the sole source provider for a multi-bin environmental trailer and, SECTION 2. Whereas Ray Gaskin Service has established a price per a government agency purchase last year within the city of San Bernardino Municipal Code 3.04.010 B-2 requirements for a one ton truck and, SECTION 3. Whereas Ray Gaskin Service is the only vendor able to warranty the complete two vehicle unit system BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNADINO A FOLLOWS: SECTION 4. The purchasing Agent is hereby authorized and directed to issue a purchase order for said one ton truck and multi-bin trailer at a total cost of $47,455.05. SECTION 5. The authorization to execute the above referenced purchase is rescinded if the parties to the purchase order fail to execute it within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 199_, by the following vote, to wit: / / / / 02-04-92 / / / / -1- 33 . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO RAY GASKIN SERVICE FOR THE FURNISHING AND DELIVERY OF A ONE TON TRUCK AND MULTI-BIN TRAILER TO BE UTILIZED BY THE PUBLIC SERVICES/REFUSE DEPARTMENT. Council Members: AYES ESTRADA REILLY HERNANDEZ MAUDSLEY MINOR POPE-LUDLAM MILLER NAYS ABSTAIN ABSENT city Clerk The foregoing resolution is hereby approved this day of , 199____ Approved as to form and legal content: James F. Penman, CitY~ By: ) A..&J / 02-04-92 W.R. Holcomb, Mayor city of San Bernardino -2-