HomeMy WebLinkAbout20-Public Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution authorizing the
execution of an agreement and
purchase order pursuant to section
3.04.010 B-3 of the Municipal Code to
Crest Chevrolet of San Bernardino for
the negotiated purchase of one (1) 2007
4WD Tahoe Command Vehicle to be
utilized by the Fire Department.
Dept: Public Services
Date: February 21, 2007
Meeting Date: March 19, 2007
Synopsis of Previous Council Action
8/01/05
5/02/05
7/10/06
7/10/06
Reso 2005-275
Reso 2005-101
Reso 2006-252
Reso 2006-255
Approved Purchase of Command Vehicle
Approved FY 2005 Homeland Security Grant
Approved Purchase of Command Vehicle
Approved FY 2006 Homeland Security Grant
Recommended Motion:
Adopt Resolution
~--
. atu re
Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached: Staff Report,
Quote, Specifications.
Ward: All
FUNDING REQUIREMENTS:
Amount:
$66,346.85
Source: 123-758-5701
Homeland Security Grant
Finance:
Council Notes:
3/If11rL
,
Agenda Item No. .:t 0
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing the execution of an agreement and purchase order pursuant to
section 3.04.010 B-3 of the Municipal Code to Crest Chevrolet of San Bernardino for the
negotiated purchase of one (1) 2007 4WD Tahoe Command Vehicle to be utilized by
the Fire Department.
BACKGROUND:
On July 10, 2006, the Mayor and Common Council approved resolution 2006-255
ratifying participation in the FY 2006 Homeland Security Grant Program budget detail
worksheet in the amount of $232,330. The amount awarded is to purchase a mobile
command vehicle and specialized communications equipment for the vehicle, as well as
emergency medical equipment, self-contained breathing apparatus, hazardous
materials equipment, and computer equipment. This Command Vehicle will be an
addition to the Fire Department fleet and will be utilized by the training Captain position
created in FY 05/06. This position was created with no vehicle funding and has been
using a reserve Battalion Chief unit, the reserve unit has been outfitted as a temporary
paramedic squad until the new squad is delivered and will remain as a reserve squad.
Due to the specialized nature of this equipment there are no local vendors able to
supply it. However, Fleet staff has negotiated with Crest Chevrolet of San Bernardino to
be the primary vendor for this purchase as referenced in section 3.04.010 B-3 of the
Municipal Code (Purchases approved by the Mayor and Common Council). The vehicle
and subsequent build up will be purchased through Crest Chevrolet for a total amount of
$66,346.85 including tax. It is the opinion of the Fleet Manager this is a competitive
price. Crest will use a sub-contractor, Johnson Equipment in Perris CA. for the build up
of the specialized equipment to meet the Fire Department specifications.
Attached for your review is the quote from Crest Chevrolet and the technical
specifications delineating the model, parts, and warranty for the Fire Department
Command Vehicle, (see exhibits 1 & 2).
FINANCIAL IMPACT:
Funds for this request are available in account number 123-758-5701 (Homeland
Security Grant) in the amount of $66,346.85, there is no cost to the City.
RECOMMENDATION:
Adopt resolution
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tit 27
tit
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL
CODE TO CREST CHEVROLET OF SAN BERNARDINO FOR THE NEGOTIATED
PURCHASE OF ONE (1) 2007 4WD TAHOE COMMAND VEHICLE TO BE UTILIZED
BY THE FIRE DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized to
execute on behalf of said City an Agreement between the City of San Bernardino and
Crest Chevrolet, a copy of which is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at length.
SECTION 2. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 3. That Crest Chevrolet has offered a negotiated purchase price. of
$66,346.85 including tax pursuant to Section 3.04.010 B-3 of the Municipal Codefrfor
one (1) 2007 4WD Tahoe Command Vehicle. Pursuant to this determination tithe
Director of Finance or her designee is hereby authorized to issue a purchase order to
Crest Chevrolet of San Bernardino, in the amount of $66,346.85.
SECTION 4. The Purchase Order shall reference this Resolution No.2007-_
and shall read, "Crest Chevrolet - Purchase of one (1) 2007 4WD Tahoe Command
Vehicle, P.O. not to exceed $66,346.85" and shall incorporate the terms and
conditions of the Contract.
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March 6, 2007
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL
CODE TO CREST CHEVROLET OF SAN BERNARDINO FOR THE NEGOTIATED
PURCHASE OF ONE (1) 2007 4WD TAHOE COMMAND VEHICLE TO BE UTILIZED
BY THE FIRE DEPARTMENT.
SECTION 5. The authorization to execute the above referenced Agreement
and Purchase Order is rescinded if not issued within sixty (60) days of the passage of
this resolution.
11/
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11/
March 8, 2007
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER PURSUANT TO SECTION 3.04.010 B.3 OF THE MUNICIPAL
CODE TO CREST CHEVROLET OF SAN BERNARDINO FOR THE NEGOTIATED
PURCHASE OF ONE (1) 2007 4WD TAHOE COMMAND VEHICLE TO BE UTILIZED
BY THE FIRE DEPARTMENT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2007, by the
following vote, to wit:
Council Members:
AYES
ABSTAIN ABSENT
NAYS
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2007.
day of
Patrick J. Morris, Mayor
City of San Bernardino
March 6. 2007
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VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 19th day of March
2007, by and between Crest Chevrolet ("VENDOR") and the City of San Bernardino
("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for the purchase of (I) 2007 4WD Tahoe
Command Vehicle; and
WHEREAS, the City of San Bernardino did not solicit and accept quotes from
available vendors for (I) 2007 4WD Tahoe Command Vehicle.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide those products and services as set forth in this purchase agreement.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of $66,346.85 for (I) 2007 4WD Tahoe
Command Vehicle.
b. No other expenditures made by VENDOR shall be reimbursed by CITY,
3. TERM; SEVERABILITY.
The term of this Agreement shall be for a period of one year.
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This Agreement may be terminated at any time by thirty (30) days written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration of this Agreement may be extended with the written consent of both parties.
4. INDEMNITY.
CITY agrees to indemnifY and hold harmless VENDOR, its officers, agents and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
CITY's negligent acts or omissions arising from the CITY's performance of its obligations
under the Agreement.
VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
obligations under the Agreement.
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
comparative fault.
5. INSURANCE.
While not restricting or limiting the forgoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
.
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Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
handicap, ethnic background or country of origin.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
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NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
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TO THE VENDOR:
Crest Chevrolet
909 West 21 st Street
San Bernardino, CA 92405
Telephone: (909) 883-8833 x453
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attomj!-ys'
fees" for the purposes ofthis paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
. written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
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12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be the
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
proVISIOns.
16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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Lres~ ~leet Dept.
9098828623
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Prepared By:
administrator
CREST CHEVROL T.FLEET DEPT,
DANNY ZANK.MGR.
SAN BERNARDINO.. CA 92405
Phone: (909) 883-8833
Fax: (909) 883-7968
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2007 FleeVNon-Retail Chevrolet Tahoe 4WD 4dr 1500 LS CK10706
WINDOW STICKER
I 2007 Chevrolet Tahoe 4WD 4dr 1500 LS
5.3LJ323 CID Gas/Ethanol V8
i . 4.Speed Automatic w/OD
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CODE
CK10706
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$250,00 I
$37,995.00 I
Interior: 190 Ebony
Exterior 1: OW Special Paint
Exterior 2:
February 22, 2007 9:00:41 AM
OPTIONS
EMISSIONS, CALIFORNIA STATE REQUIREMENTS
ENGINE, VORTEC 5.3L V8 SFI FLEX-FUEL WITH ACTIVE FUEL MANAGEMENT
TRANSMISSION, +SPEED AUTOMATIC, ELECTRONICALLY CONTROLLED
DIFFERENTIAL, HEAVY-DUTY LOCKING REAR
REAR AXLE, 4.10 RATIO
LS PREFERRED EQUIPMENT GROUP
TIRES. P265170R17 ALL-SEASON, BLACKWALl
NO THIRD ROW SEAT
SEATS, FRONT 40120/40 SPLIT-BENCH
SEATS, SECOND ROW 60/40 SPLIT-FOLDING BENCH
CUSTOM CLOTH SEAT TRIM
AUDIO SYSTEM, AM/FM STEREO
XM SATELLITE RADIO, DELETE
COOLING, AUXILIARY TRANSMISSION Oil COOLER, HEAVY-DUTY AIR-TO-OI
ONSTAR, DELETE
FLEET PROCESSING OPTION
SPECiAl EQUIPMENT OPTIONS
SPECIAL PAINT, SOLID. SPECIAL PAINT, SOLID, ONE COLOR.
SUBTOTAl
Report content is based on current data version referenced. Any performance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating cond~ions.
GM AutoBook, Data Version: 122,1, Data updated 2/13/2007 11 :22:00 AM
@Copyright 1986-2005 Chrome Systems Corporation. All rights reserved.
Customer File:
MODEL
2007 Chevrolet Tahoe 4WD 4dr 1500 LS
Page 2
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Preparad By:
administrator
CREST CHEVROLT-FLEET DEPT.
DANNY ZANK-MGR.
SAN BERNARDINO.. CA 92405
Phone: (909) 883-8833
Fax: (909) 883-7968
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2007 Fleet/Non-Retail Chevrolet Tahoe 4WD 4dr 1500 LS CK10706
WINDOW STICKER
Advert/Adjustments
Destination Charge
TOTAL PRICE
. Est City: 15.00 mpg
i Est Highway: 20.00 mpg
i Est Highway Cruising Range: 520.00 mi
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$0.00 I
$900.00 I
$38,895.00 I
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Report content is based on current data version referenced. Any performance-related calculations are offered solely as
guidelines. Actual unn performance will depend on your operating condnions.
GM AutoBook. Data Version: 122.1. Data updated 2/13/200711:22:00 AM
CCopyright1986-2005 Chrome Systems Corporation. All rights reserved.
Customer File:
Februal)' 22, 20079:00:41 AM
Page 3
Ii 0",-,.,-;1-
JOI-INSON EQUIPMENT Co.)
FIRE EQUIPMENT SALES
21155 WAllACE AVE~UE, PERRis CA Cfl!ilO
TEl: (95]) 940-0606 Fo\X: (~) 94l44H
Quotation
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Quote Date: January 12,2007
Page: 1
Quoted to:
CREST CHEVROLET
909 WEST 21ST STREET
SAN BERNARDINO, CA 92405
Drop Shipment
Ship To:
CITY OF SAN BERNARDINO FIRE DEPT
1208 NORTH H STREET
SAN BERNARDINO, CA 92405
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Customer ID Good Thru Payment Tenns Ship Via:
CREST CHEVROLET 2/11/07 Net 30 Days DELIVERY
Quantity Item Desc:riDtion Unit Price Extension
1.00 TAHOE BUILD UP LESS RADIOS 28,520.00 28,520.00
AND COMPUTER
,
Subtotal 28.520.00
Sales Tax
Freight
Total 28.520.00
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