HomeMy WebLinkAbout21-Facilities ManagementCITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution authorizing execution of an Agreement for
Dept: Facilities Management Services and issuance of a Purchase Order to Bell Roof
Company, Inc. for Center for Individual Development
Date: February 12, 2007 Roof Replacement in the City of San Bernardino per
RFQ F-07-24.
M/CC Meeting Date: March 5, 2007
Synopsis of Previous Council Action:
Acct# 001-325-5706
384-5244
Barbara Pachon
Director of Finance
Council Notes:
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35/07
September 5> 2006 Resolution # 2006-312, Authorized the Mayor to execute an agreement
between the City of San Bernazdino, the County of San Bemazdino and
the Authority for the Handicapped to proved facility improvements at the
Center for Individual Development (C.I.D.) main building, annex and the
North Norton Center using County CDBG funds.
Recommended Motion:
Adopt Resolution.
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James . Shazer
Director of Facilities Management
Contact person: James
Phone:
Supporting data attached: Staff Report, Resolution Ward(s):
FUNDING REQUIREMENTS: Amount: $28,175.00
Source:: Community
Development Block
Grant Funds
Reimbursement
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing execution of an Agreement for Services and issuance of a Purchase Order
to Bell Roof Company, Inc. for the Center for Individual Development Roof Replacement in the
City of San Bernardino per RFQ F-07-24.
BACKGROUND
The Center for Individual Development (C.I.D.) is under the auspices of the Authority for the
Handicapped, a joint powers authority that includes the City of San Bernardino, the County of
San Bernardino and the San Bernardino City School District.
The Authority for the Handicapped has received a County Community Development Block
Grant (CDBG) for $87,500 for rehabilitation of a portion the CID roof and HVAC system which
are badly in need of repair.
• As part of the joint powers authority, the Authority for the Handicapped, the City provides
Facility Maintenance services at these facilities and is the project manager for the roof and
HVAC system repair project. City funds are not used to pay for this project. This project is
funded entirely by County CDBG funds.
The RFQ for the Roofing for Center for Individual Development Roof Replacement project was
advertised in the San Bernardino County Sun Newspaper on 12/14/06. It was posted on the City
web'site, given to the Chamber of Commerce and mailed directly to 14 contractors, 10 of whom
are located in San Bernardino.
The City received bids from three firms to perform the Center for Individual Development Roof
Replacement. City staff has reviewed the bids and has determined Bell Roof Company, Inc. is
fully qualified for a project of this scope and size. Staff has confirmed the contractor's license,
insurance, and references to determine that the Contractor is properly prepared for the project.
Name of Bidder City Base Bid + Additive
Alternate
Bell Roof Com an ,Inc. San Bernardino $25,615.00
Best Roofing & Waterproofing, Gardena $31,258.00
Inc. dba Best Contracting
Services Inc.
Rite-Way Roof Co Fontana $39,697.00
The alternate included in this price is the replacement of shingle roof at North Norton Center.
Staff also acknowledges that various unforeseen conditions may arise in this project. A
contingency budget of ten percent (10%) is requested at this time.
Project bid: $ 25,615.00
Contingency (10%) $ 2,560.00
Total project budget $ 28,175.00
The total cost for this project is estimated at $28,175.00; for construction with contingency. The
Authority for the Handicapped has received a County Community Development Block Grant
(CDBG) for $87,500 for roof and HVAC work, the remainder will go toward HVAC work. City
funds are not used to pay for this project.
Staff recommends issuance of a Purchase Order and execution of an Agreement for Services
with Bell Roofing Company, Inc., for the amount of $25,615.00, with a 10% contingency of
$2,560.00 to cover unforeseen conditions, making the total construction purchase order costs
$28,175.00.
FINANCIAL IMPACT
The funding for this project has already been included in the Facilities Management FY 06-07
budget (account number 001-325-5706) and the CDBG reimbursement has already been
• included in the FY 06-07 revenue budget in account number 001-000-4901.
RECOMMENDATION
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR .4ND COMMON COUNCIL OF THE CITY
OF S.4N BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT FOR SERVICES WITH AND ISSUANCE OF A PGRCHASE
ORDER TO BELL ROOF COMPANY', INC. FOR THE CENTER FOR
INDIVIDUAL DEVELOPMENT ROOF REPLACEMF,NT IN THE CITY OF
SAN BERNARDINO PER RFQ F-07-24.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION i. Bell Roof Company, Inc. is the lowest responsible bidder for the Center
for Individual Development Roof Replacement in the City of San Bernardino per RFQ
F-07-24. A contract is awarded accordingly to said Contractor in a total amount of
$25.615.00 with a contingency of $2,560.00. Such award shall be effective only upon
said contract being fully executed by both parties. The Mayor is hereby authorized and
directed to execute said contract on behalf of the City; a copy of the contract is on file
in the City Clerk's Office and incorporated herein. The Purchasing Manager is hereby
authorized and directed to issue a purchase order which references this Resolution to
said Contractor.
SECTION 2. Any amendment or modification thereto shall not take effect or become
operative until fully signed and executed by the parties and no party shall be obligated
hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any
act or course of conduct of any party. This resolution is rescinded if the parties [o the
contract fail to execute it within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMh10N COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT FOR SERVICES V1'[TH AND ISSUANCE OF A PURCHASE
ORDER TO BELL ROOF COMPANY, INC. FOR THE CENTER FOR
INDIVIDUAL DEVELOPMENT ROOF REPLACEMENT IN THE CITY OF
SAN BERNARDINO PER RFQ F-07-24.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
and Common Council of the Citv of San Bernardino at a
meeting thereof, held on the day of 2007, by the
following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
1'he foregoing resolution is hereby approved this day of
2007.
Patrick J. Morris, Mayor
City of San Bernardino
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Approved as to form:
es F. Penman, City Attorney