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HomeMy WebLinkAbout16-City ManagerCITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION From: Fred Wilson, City Manager Dept: City Manager's Office Date: February 22, 2007 Subject: Adoption of Measure Z Oversight Committee roles and responsibilities and Measure Z Expenditure Policy. M/CC Meeting Date: March 5, 2007 Council Action: January 8, 2007 -Mayor and Council held a workshop, and continued the matter for one month with the direction that a plan be brought back to implement the "YY Component" of the tax measure, and to gather further recommendations from Councilmembers. February 5, 2007 -Mayor and Council charged the Oversight Committee with meeting, organizing, and electing officers and reviewing the Committee's charge; approved various Police expenditures and related budget amendment; approved the anti-gang initiative and related budget amendment; and directed that the Measure Z expenditures, including the Measure Z Expenditure Policy (Attachment B) be agendized for the next regular meeting. February 20, 2007 -Mayor and Council approved a motion that the Director of Finance be authorized to transfer $114,000 from the General Fund Reserve to fund the Police Activity League (PAL) in the amount of $75,000 and the Parks and Recreation budget in the amount of $39,000. Recommended Motion: That the Measure Z Oversight Committee Roles and Responsibilities (Attachment A) and Measure Z Expenditure Policy (Attachment B) be adopted. Sig ature Contact person: R~~tioi Glark,S~rSle~~ Phone: sred_~np~ Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: None Source: (Acct. NoJ Agenria Item Nn• / 3/507 CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION Staff Report Subject: Adoption of Measure Z Oversight Committee roles and responsibilities and Measure Z Expenditwe Policy. Backeround: At the meeting of the Mayor and Common Council held on February 20, 2007, there were two recommended motions listed on the agenda for item 33 -Budget amendment approving the remainder of the Measure Z expenditure plan for FY 2006-07 and adopting Measwe Z Oversight Committee Roles and Responsibilities and Measwe Z Expenditwe Policy. A copy of the staff report presented on February 20, 2007 for item #33 is attached for reference. The following motion was made by Councilman Neil Derry, seconded by Councilman Tobin Brinker, and unanimously approved: That the Director of Finance be authorized to transfer $114,000 from the General Fund Reserve to fund the Police Activity League (PAL) in the amount of $75,000 and the Parks and Recreation budget in the amount of $39,000. • It was not until after the meeting had adjourned that staff realized that the second recommended motion had been inadvertently overlooked and subsequently was not voted on. Afrer bringing this matter to the attention of City Manager Fred Wilson and the maker of the motion, Councilman Derry, it was agreed that this item be placed on the Consent Calendar for the Mazch 5, 2007 Council meeting. Financial Imaact: None Recommendation: That the Measwe Z Oversight Committee Roles and Responsibilities (Attachment A) and Measwe Z Expenditure Policy (Attachment B) be adopted. a/ao/o ~ --1t 33 STAFF REPORT Subiect: Budget amendment approving the remainder of the Measure Z expenditure plan for FY 2006-07, and adopting Measure Z Oversight Committee Roles and Responsibilities and Measure Z Expenditure Policy Summary of Previous Council Action: On January 8, 2007, the Mayor and Common Council held a workshop discussion concerning a proposed expenditure plan-for Measure Z funds through June 30, 2007. After a lengthy discussion and exchange of ideas, the matter was continued for one month with the direction that a plan be brought back to implement the "YY component" of the tax measure, and to gather further recommendations from Councilmembers. The Mayor and Council did approve the request to purchase equipment needed to outfit ten police vehicles, as well as a 2-year extension of the helicopter contract, for a total cost of $595,300 in Measure Z funds for the remainder of the current fiscal year. At the February 5 meeting, staff presented a revised expenditure plan that deleted the proposed roving recreation program, and replaced it with the start of a Police Activities League {PAL). "Afterschool at school" recreation sites and Saturday community center operations were scaled back but retained in the revised plan. Finally, $18,900 was included for anticipated tax administration costs that will be billed by the State Board of Equalization (BOE). After a lengthy discussion, the Mayor and Common Council approved the Crime Impact Teams ($544,000), the enhanced recruitment efforts ($228,800), the BOE administrative costs ($18,900), and the anti-gang initiative ($130,000); and amended the budget accordingly to include previously- approved expenditure of funds for 10 additional vehicles ($304,600) and the helicopter contract and related equipment costs ($309,700) for a total budget amendment of $1,406,000. Action was deferred on the PAL program and recreation program enhancements, leaving $114,00 in Measure Z revenues unallocated. Following discussion concerning the role of the Measure Z Oversight Committee, the Mayor and Common Council chazged the Oversight Committce with mceting, organizing, and electing officers and reviewing the Committee's charge. If the Committee were to have some other view about their charge (other than what was proposed by staff in the "Measure Z Oversight Committee Roles and Responsibilities" document), they would be asked to share that with the Mayor and Council during the next Council meeting. Measure Z Oversight Committee Role On February 13, the first mating of the Oversight Committee was held. The Committee elected former mayor Judith Valles as Chairperson, and Bob Evans as Vice-Chairperson. The Committee reviewed the proposed "Roles and Responsibilities" document, made some amendments, and voted unanimously to approve the proposed document as their mission statement. That revised "Roles and Responsibilities" outline is attached {Attachment A), and is recommended for adoption by the Mayor and Council. The Committee voted 4-4 on a motion recommending that the Council fund the PAL and recreation program enhancements. Several Committee Members expressed that they did not have sufficient information on which to base a decision. Others felt that since the mission statement calls for their review beginning with FY 07-OS expenditures, they should not recommend action concerning FY 06- 2/2a/a7- t>`33 07. There was consensus that Measure Z funds should be used to fund suppression, prevrntion, and intervention efforts. Staff explained to the Committee that expenditure plans for next fiscal yeaz would be presented in the spring, so that the Committee will be able to review those plans prior to consideration by the Mayor and Council. Long-term expenditure plans for Measure Z will also be presented once they are developed. The next meeting of the Oversight Committee has bcen scheduled for Mazch 6. Allocation of ltemainine Measure Z Fundine for FY 66-07 !t is still the recommendation of staff that $75,000 allocated for PAL for the remainder of the fiscal year. This allocation will provide seed money to fund apart-time, contractual program manager, afull- time Recreation Program Coordinator, sports equipment, and insurance. More detailed information concerning PAL was provided in the February 5 staff report. Given the lack of consensus regarding expenditure of funds for recreation program enhancements, it is recommended that this action be deferred for consideration as pact of the FY 2007-08 expenditure plan. The remaining $39,000 in unallocated Measure Z revenues will remain available for budgeting in that fiscal year. Measure Z E:penditure Policv At the February 5 workshop, the Mayor and Council deferred consideration of the Measure Z Expenditure Policy until the February 20 Council meeting. As noted in the February 5 staff report, several Councilmembets expressed that Measure Z funds should not be used to supplant existing General Fund expenditures, and that the hiring of additional police officers should be the top priority for the use of Measure Z proceeds. The attached Measure Z Expenditure Policy (Attachment B) specifies that funds will be spent in accordance with the advisory Measure YY. It also establishes programs budgeted in FY 06-07 as the baseline budget for the Police Department, and states that Measure Z funds will not supplant expenditures within that baseline, with some limited exceptions for specific programs that could not be,continued without Measure Z funding. The expenditure policy states that Measure Z funds will be used to fund the incremental cost of the 14 sworn and 3 non-sworn Police Departmrnt positions created in FY 06-07. As noted at the ]anuary 8 workshop, these positions were added but only partially funded in this year's budget, which reflected the phased-in hiring of the employees to fill these new positions. The additional (incremental) cost to fully fund these 17 positions in FY 07-08 will be approximately 5668,100, which will be funded through Measure Z. The remaining cost for these positions will remain funded through regular General Fund resources. It is recommended that the Mayor and Council adopt the proposed Expenditure Policy. For FY 2007-08, Measure Z expenditures will be considered during the regulaz budget process, and will .include review by the Oversight Committee. The staff team will soon begin work on that expenditure plan. Also, the Citywide Organizational Review will be completed soon, and will include recommendations that should also be considered during the development of the next expenditure plan. Financial Imnact: The revenues from Measure Z for the remainder of FY 06-07 are anticipated to total 51,650,000. If the staff recommendation is approved, 575,000 will be budgeted for the PAL program, leaving 539,000 in Measure Z revenues unallocated. These funds will be carried forward for budgeting in FY 2007-08. Recommendstioo: 1. Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget to include expenditures related to the Police Activities League in the amount of 575,000. 2. That the Measure Z Oversight Committee Roles and Responsibilities (Attachment A) and Measttre Z Expenditure Policy (Attachment B) be adopted. Attachment A MEASURE 2 OVERSIGHT COMMITTEE ROLES AND RESPONSIBILITIES Oversight Committee ^ Review expenditure plan for proceeds from Measure Z funds beginning FY 2007/08 o Monitor plans and expenditures to ensure that funds are spent in accordance with Measure YY. ^ Report to the voters of the city at least once a year regarding the revenues and expenditures of Measure Z funds ^ Review an annual Measure Z financial report to ensure that funds are spent in accordance with Measure YY. ^ Review Measure Z 5-year expenditure plan focusing on suppression, intervention and prevention. Ci Staff o Provide overall fiscal management of Measure Z funds ^ Implement and manage programs and services as funded by Measure Z ^ Communicate activities and outcomes of Measure Z to the public through media, website, email, newsletters, etc. ^ Prepare and present financial report to Oversight Committee As amended on 2/13/07 Oversight Committee meeting Attachment B City of San Bernardino Measure Z Expenditure Policy 1/26/100710:14 AM I. Measure Z funds will be spent in accordance with Measure YY, the advisory measure approved by the voters in November 2006. 2. It is the intent of the Mayor and Council to use Measure Z funds to enhance, not supplant, current spending on law enforcement and crime prevention programs. 3. Programs contained in the FY 2006-07 Police Department budget, as amended through February 2007, will serve as the baseline for the Department. Programs funded in that budget will continue to be funded through regulaz General Fund resources, except for the following programs, which could not be continued without Measure Z funding: a. Police helicopter program b. Overtime for Crime Impact Teams c. The incremental cost for the 14 sworn and 3 non-sworn positions added in FY 06-07. (Note that the 10 sworn officers added in FY 2005-06 will continue to be funded through regulaz General Fund resources.) d. Enhanced recruitment efforts • 4. The first priority for Measure Z spending will be the implementation of the Police Department's Combined Hiring Plan. New police officers and non-sworn positions called for in the hiring plan beginning in FY 2007-08, along with related expenses, will be funded through Measure Z. 5. Measure Z funds not expended in a given fiscal year will be carried over for budgeting in the next fiscal yeaz. i