HomeMy WebLinkAbout33-City Manager ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, City Manager Subject: Budget amendment approving the
remainder of the Measure Z expenditure plan for
FY 2006-07, and adopting Measure Z Oversight
Dept: City Manager's Office Committee Roles and Responsibilities and
Measure Z Expenditure Policy
Date: February 14, 2007
Meeting Date: February 20, 2007
Synopsis of Previous Council Action:
January 8, 2007— Mayor and Council held a workshop, and continued the matter for one month with the
direction that a plan be brought back to implement the "YY component" of the tax measure, and to gather
further recommendations from Councilmembers.
February 5, 2007 - Mayor and Common Council charged the Oversight Committee with meeting,
organizing, and electing officers and reviewing the Committee's charge; approved various police
expenditures and related budget amendment; approved the anti-gang initiative and related budget
amendment; and directed that the Measure Z expenditures, including the Measure Z Expenditure Policy
(Attachment B) be agendized for the next regular meeting
Recommended motion:
1. Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget to
include expenditures related to the Police Activities League in the amount of
$75,000.
2. That the Measure Z Oversight Committee Roles and Responsibilit'es (Attachment A)
and Measure Z Expenditure Policy (Attachment B) be adopted.
Sig atur
Contact person: Lori Sassoon Phone: 384-5122
Supporting data attached: staff report, attachments Ward: All
FUNDING REQUIREMENTS: Amount: $75,000
Source: (Acct. No.) Various Measure Z accounts
(Acct. Description)
Finance:
Council Notes:
/M
Agenda Item No.
STAFF REPORT
Subiect•
Budget amendment approving the remainder of the Measure Z expenditure plan for FY 2006-07, and
adopting Measure Z Oversight Committee Roles and Responsibilities and Measure Z Expenditure
Policy
Summary of Previous Council Action:
On January 8, 2007, the Mayor and Common Council held a workshop discussion concerning a
proposed expenditure plan for Measure Z funds through June 30, 2007. After a lengthy discussion and
exchange of ideas, the matter was continued for one month with the direction that a plan be brought
back to implement the "YY component" of the tax measure, and to gather further recommendations
from Councilmembers. The Mayor and Council did approve the request to purchase equipment needed
to outfit ten police vehicles, as well as a 2-year extension of the helicopter contract, for a total cost of
$595,300 in Measure Z funds for the remainder of the current fiscal year.
At the February 5 meeting, staff presented a revised expenditure plan that deleted the proposed roving
recreation program, and replaced it with the start of a Police Activities League (PAL). "Afterschool at
school" recreation sites and Saturday community center operations were scaled back but retained in the
revised plan. Finally, $18,900 was included for anticipated tax administration costs that will be billed
by the State Board of Equalization(BOE).
After a lengthy discussion, the Mayor and Common Council approved the Crime Impact Teams
($544,000), the enhanced recruitment efforts ($228,800), the BOE administrative costs ($18,900), and
the anti-gang initiative ($130,000); and amended the budget accordingly to include previously-
approved expenditure of funds for 10 additional vehicles ($304,600) and the helicopter contract and
related equipment costs ($309,700) for a total budget amendment of$1,406,000. Action was deferred
on the PAL program and recreation program enhancements, leaving $114,00 in Measure Z revenues
unallocated.
Following discussion concerning the role of the Measure Z Oversight Committee, the Mayor and
Common Council charged the Oversight Committee with meeting, organizing, and electing officers
and reviewing the Committee's charge. If the Committee were to have some other view about their
charge (other than what was proposed by staff in the "Measure Z Oversight Committee Roles and
Responsibilities" document), they would be asked to share that with the Mayor and Council during the
next Council meeting.
Measure Z Oversight Committee Role
On February 13, the first meeting of the Oversight Committee was held. The Committee elected
former mayor Judith Valles as Chairperson, and Bob Evans as Vice-Chairperson. The Committee
reviewed the proposed "Roles and Responsibilities" document, made some amendments, and voted
unanimously to approve the proposed document as their mission statement. That revised "Roles and
Responsibilities" outline is attached (Attachment A), and is recommended for adoption by the Mayor
and Council.
The Committee voted 4-4 on a motion recommending that the Council fund the PAL and recreation
program enhancements. Several Committee Members expressed that they did not have sufficient
information on which to base a decision. Others felt that since the mission statement calls for their
review beginning with FY 07-08 expenditures, they should not recommend action concerning FY 06-
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07. There was concensus that Measure Z funds should be used to fund suppression, prevention, and
intervention efforts.
Staff explained to the Committee that expenditure plans for next fiscal year would be presented in the
spring, so that the Committee will be able to review those plans prior to consideration by the Mayor
and Council. Long-term expenditure plans for Measure Z will also be presented once they are
developed.
The next meeting of the Oversight Committee has been scheduled for March 6.
Allocation of Remaininjj Measure Z Fundinll for FY 06-07
It is still the recommendation of staff that $75,000 allocated for PAL for the remainder of the fiscal
year. This allocation will provide seed money to fund a part-time, contractual program manager, a full-
time Recreation Program Coordinator, sports equipment, and insurance. More detailed information
concerning PAL was provided in the February 5 staff report.
Given the lack of consensus regarding expenditure of funds for recreation program enhancements, it is
recommended that this action be deferred for consideration as part of the FY 2007-08 expenditure plan.
The remaining $39,000 in unallocated Measure Z revenues will remain available for budgeting in that
fiscal year.
Measure Z Expenditure Policy
At the February 5 workshop, the Mayor and Council deferred consideration of the Measure Z
Expenditure Policy until the February 20 Council meeting.
As noted in the February 5 staff report, several Councilmembers expressed that Measure Z funds
should not be used to supplant existing General Fund expenditures, and that the hiring of additional
police officers should be the top priority for the use of Measure Z proceeds. The attached Measure Z
Expenditure Policy (Attachment B) specifies that funds will be spent in accordance with the advisory
Measure YY. It also establishes programs budgeted in FY 06-07 as the baseline budget for the Police
Department, and states that Measure Z funds will not supplant expenditures within that baseline, with
some limited exceptions for specific programs that could not be continued without Measure Z funding.
The expenditure policy states that Measure Z funds will be used to fund the incremental cost of the 14
sworn and 3 non-sworn Police Department positions created in FY 06-07. As noted at the January 8
workshop, these positions were added but only partially funded in this year's budget, which reflected
the phased-in hiring of the employees to fill these new positions. The additional (incremental) cost to
fully fund these 17 positions in FY 07-08 will be approximately $668,100, which will be funded
through Measure Z. The remaining cost for these positions will remain funded through regular
General Fund resources.
It is recommended that the Mayor and Council adopt the proposed Expenditure Policy.
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For FY 2007-08, Measure Z expenditures will be considered during the regular budget process, and
will include review by the Oversight Committee. The staff team will soon begin work on that
expenditure plan. Also, the Citywide Organizational Review will be completed soon, and will include
recommendations that should also be considered during the development of the next expenditure plan.
Financial Impact:
The revenues from Measure Z for the remainder of FY 06-07 are anticipated to total $1,650,000. If the
staff recommendation is approved, $75,000 will be budgeted for the PAL program, leaving $39,000 in
Measure Z revenues unallocated. These funds will be carried forward for budgeting in FY 2007-08.
Recommendation:
1. Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget to include
expenditures related to the Police Activities League in the amount of$75,000.
2. That the Measure Z Oversight Committee Roles and Responsibilities (Attachment A) and Measure
Z Expenditure Policy Attachment
p Y ( B) be adopted.
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Attachment A
MEASURE Z OVERSIGHT COMMITTEE ROLES AND
RESPONSIBILITIES
Oversight Committee
• Review expenditure plan for proceeds from Measure Z funds beginning
FY2007/08
• Monitor sPen lifig-plans and expenditures to ensure that funds are spent in
accordance with City Gotmcil approved-east fe Z expen itti esMeasure
YY.
j ❑ Report to the voters of the city at least once a year regarding the revenues
and expenditures of Measure Z funds
❑ Review an annual Measure Z financial report to ensure that funds are spent
in accordance with Measure ZYY.
❑ Meet on o ulaf basis
❑ Review Measure Z 5 year expenditure plan focusing on suppression,
intervention and prevention.
City Staff
• Provide overall fiscal management of Measure Z funds
• Implement and manage programs and services as funded by Measure Z
• Communicate activities and outcomes of Measure Z to the public through
media, website, email, newsletters, etc.
• Prepare and present financial report to Oversight Committee
10:51 AM10:44 2/14/07
Attachment B
City of San Bernardino
Measure Z Expenditure Policy
211412007 4:55 PM
1. Measure Z funds will be spent in accordance with Measure YY, the advisory measure
approved by the voters in November 2006.
2. It is the intent of the Mayor and Council to use Measure Z funds to enhance, not
supplant, current spending on law enforcement and crime prevention programs.
3. Programs contained in the FY 2006-07 Police Department budget, as amended
through February 2007, will serve as the baseline for the Department. Programs
funded in that budget will continue to be funded through regular General Fund
resources, except for the following programs, which could not be continued without
Measure Z funding:
a. Police helicopter program
b. Overtime for Crime Impact Teams
c. The incremental cost for the 14 sworn and 3 non-sworn positions added in FY
06-07. (Note that the 10 sworn officers added in FY 2005-06 will continue to
be funded through regular General Fund resources.)
d. Enhanced recruitment efforts
4. The first priority for Measure Z spending will be the implementation of the Police
Department's Combined Hiring Plan. New police officers and non-sworn positions
called for in the hiring plan beginning in FY 2007-08, along with related expenses,
will be funded through Measure Z.
5. Measure Z funds not expended in a given fiscal year will be carried over for
budgeting in the next fiscal year.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, City Manager Subject: Budget amendment approving
j the Measure Z expenditure plan for the
Dept: City Manager's Office remainder of FY 2006-07
Date: February 1, 2007 Meeting Date: February 5, 2007
Synopsis of Previous Council Action:
January 8, 2007— Mayor and Council held a workshop, and continued the matter for one month with the
direction that a plan be brought back to implement the "YY component" of the tax measure, and to gather
further recommendations from Councilmembers.
Recommended motion:
1. Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget and
increase General Fund Revenues (account #001-000-4227-Measure Z Sales Tax)
by $1,650,000 and to also increase the Police Department expenditure budget by
$1,611,000 and Parks expenditure budget by $39,000 for a total General Fund
expenditure increase of $1,650,000 as reflected in the attached line-item budgets.
2. That the Measure Z Oversight Committee Roles and Responsibilities (Attachment A)
and Measure Z Expenditure Policy (Attachment B) be adopted.
Si nature
Contact person: Lori Sassoon Phone: 384-5122
Supporting data attached: staff report, attachments Ward: All
FUNDING REQUIREMENTS: Amount: $1,650,000 in revenues and expenditures
Source: (Acct. No.) Various Measure Z accounts
(Acct. Description)
Finance:
Council Notes: � S o2 Sla7 tta
Agenda Item No. _
STAFF REPORT
Subject:
Budget amendment approving the Measure Z expenditure plan for the remainder of FY 2006-07
Background:
On January 8, 2007, the Mayor and Common Council held a workshop discussion concerning a
proposed expenditure plan for Measure Z funds through June 30, 2007. After a lengthy discussion and
exchange of ideas, the matter was continued for one month with the direction that a plan be brought
back to implement the "YY component" of the tax measure, and to gather further recommendations
from Councilmembers. The Mayor and Council did approve the request to purchase equipment needed
to outfit ten police vehicles, as well as a 2-year extension of the helicopter contract, for a total cost of
j $595,300 in Measure Z funds for the remainder of the current fiscal year.
Since that time, staff from this office and the Police Department met with some Councilmembers to
discuss the expenditure plan, and the role of the Oversight Committee required by the measure.
Following up on the feedback received at the workshop and through these meetings, a revised
expenditure plan is now presented for your review. This report also includes a discussion regarding
the specific role of the Oversight Committee, and a recommended Measure Z Expenditure Policy.
Revised Measure Z Expenditure Plan through June 30,2007
The revised budget allocates $1,611,000 of the anticipated Measure Z funding for Police Department
expenditures, an increase from the $1,517,100 originally proposed for the Department. As noted in the
previous staff report, this budget was developed with a realistic look toward the Police Department's
ability to fill additional police officer positions by the remainder of the fiscal year, if more positions
were to be added at this time. While the Department is on track to hire the 34 additional personnel as
outlined in the Combined Hiring Plan, and the four officers approved through the OTS grant, it is
unlikely that positions beyond the 38 could be filled by the end of the fiscal cycle.
The revised budget also deletes the proposed roving recreation program, and replaces it with the start
of a Police Activities League (PAL). Additional funds have been allocated toward enhanced
recruitment efforts, and overtime for Crime Impact Teams has been reduced as the General Fund
picked up the overtime costs for the month of January. Program cost estimates for the "afterschool at
school" recreation sites and Saturday community center operations have been updated to reflect
achievable starting dates for these new initiatives. The "afterschool at school" program has also been
scaled back to start at two (2) middle school sites, rather than four (4). Finally, $18,900 has been
included for anticipated tax administration costs that will be billed by the State Board of Equalization
(BOE).
It is now recommended that Measure Z funding for 2006-07 be allocated as outlined below. Note that
specifics regarding each program area (except the Police Activities League) were contained in the
previous staff report dated January 4, 2007.
Crime Impact Teams: $544,000
Enhanced recruitment efforts: 228,800
Deployment of 10 additional Police
vehicles to field operations*: 304,600
Helicopter contract and related equipment costs*: 309,700
Anti-Gang Initiative (to be developed): 130,000
Police Activities League: 75,000
"Afterschool at School"recreation sites (starting April): 10,200
Saturday operation at community centers (starting March): 17,800
Youth employment program grant match 11,000
BOE administrative costs: 18,900
Total budget through 6/30/2007: $1,650,000
*Approved by the Mayor and Council on 1/8/07.
Police Athletic League
Police Activities Leagues (PALs), originally known as police athletic leagues, began on the East Coast
over sixty years ago. They have spread across the nation and several currently operate in California.
PAL is a youth crime prevention program that utilizes educational, athletic, and recreational activities
to create trust, understanding and good citizenship between police officers and youth. It is based on
the philosophy involving young people at an early age in programs that develop strong, positive
attitudes toward good citizenship through interaction with police officers, will avoid lifetimes of anti-
social and criminal behavior. The program develops strong partnerships between the police and
community youth. PAL brings youth under the supervision and positive influence of law enforcement
and expands public awareness about the role of police officers. It reinforces responsible values and
attitudes instilled in young people and their parents. Youth that respect police officers on the ball
field, gym or classroom will be more likely to respect the laws those police officers enforce.
The San Bernardino Police Activities League will operate under the guidelines of the California Police
Activities League. Volunteers will be recruited, screened, and trained to serve as officers on the Pal
Board of Directors and to assist with PAL programs. Police Officers will participate in the programs
and interact with the youths in positive settings.
PAL will initially target at-risk, middle school age children (ages 11-15); however, all youth within
that age group will be welcome. Police involvement and interaction with at-risk youth as well as those
from stable environments is a valuable mentoring tool. Participant referrals will come from a variety
of sources, including the community, San Bernardino Unified School District police officers, and the
faculty and staff at middle schools across the city.
The initial PAL center will be established within the Delmann Heights Recreation Center with a vision
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of expanding programs strategically throughout the city to reach other at-risk youth. These locations
potentially include:
• Rudy Hernandez Community Center
• Howard M. Rowe Branch Library(108 E. Marshall Blvd.)
• A location to be identified in eastern San Bernardino
PAL activities will initially include basketball and boxing. These activities are popular with area youth
and are not currently offered at the Delmann Heights recreation center. As the program expands,
additional sports programs may be added based on community input. PAL can also be expanded to
include educational programs that enhance existing school programs.
The $75,000 allocated for PAL for the remainder of the fiscal year will fund a part-time, contractual
program manager, a full-time Recreation Program Coordinator, sports equipment, and insurance.
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Measure Z Oversight Committee
At the January 8 workshop, Councilmembers expressed their desire to quickly form the Measure Z
Oversight Committee that is required in accordance with the voter-approved initiative. Since that time,
four (4) Committee members have been appointed, and several others are slated for appointment on
February 5.
A document outlining the proposed role of the Oversight Committee was distributed to the Mayor and
Council and is attached for your review (Attachment A). It is proposed that the Oversight Committee
will meet to review the proposed Measure Z expenditure plan beginning with the FY 2007-08 budget;
monitor spending of the funds; report to the voters at least once per year regarding Measure Z revenues
and expenditures; and review an annual Measure Z financial report to ensure that funds are spent as
planned.
O n ce a sufficient number of Oversight Committee members have been a pp ointed and sworn in so that
there can be a quorum, the Committee will be convened by the City Manager's Office.
Measure Z Expenditure Policy
Several Councilmembers had noted that Measure Z funds should not be used to supplant existing
General Fund expenditures, and that the hiring of additional police officers should be the top priority
for the use of Measure Z proceeds. The attached Measure Z Expenditure Policy (Attachment B)
specifies that funds will be spent in accordance with the advisory Measure YY. It also establishes
programs budgeted in FY 06-07 as the baseline budget for the Police Department, and states that
Measure Z funds will not supplant expenditures within that baseline, with some limited exceptions for
specific programs that could not be continued without Measure Z funding.
The expenditure policy states that Measure Z funds will be used to fund the incremental cost of the 14
sworn and 3 non-sworn Police Department positions created in FY 06-07. As noted at the January 8
workshop, these positions were added but only partially funded in this year's budget, which reflected
the phased-in hiring of the employees to fill these new positions. The additional (incremental) cost to
fully fund these 17 positions in FY 07-08 will be approximately $668,100, which will be funded
through Measure Z. The remaining cost for these positions will remain funded through regular
General Fund resources.
For FY 2007-08, Measure Z expenditures will be considered during the regular budget process, and
will include review by the Oversight Committee. The staff team will soon begin work on that
expenditure plan. Also, the Citywide Organizational Review will be completed soon, and will include
recommendations that should also be considered during the development of the next expenditure plan.
�I
Financial Impact:
The revenues from Measure Z for the remainder of FY 06-07 are anticipated to total $1,650,000.
Funds will be allocated as shown on the attached budget pages.
Recommendation:
1. Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget and increase
General Fund Revenues (account #001-000-4227-Measure Z Sales Tax) by $1,650,000 and to
also increase the Police Department expenditure budget by $1,611,000 and Parks expenditure
budget by $39,000 for a total General Fund expenditure increase of$1,650,000 as reflected in
the attached line-item budgets.
2. That the Measure Z Oversight Committee Roles and Responsibilities (Attachment A) and
Measure Z Expenditure Policy (Attachment B) be adopted.
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Attachment A
MEASURE Z OVERSIGHT COMMITTEE ROLES AND
RESPONSIBILITIES
Oversight Committee
❑ Review expenditure plan for proceeds from Measure Z funds beginning
FY2007/08
❑ Monitor spending to ensure that funds are spent in accordance with City
Council approved Measure Z expenditures
❑ Report to the voters of the city at least once a year regarding the revenues
and expenditures of Measure Z funds
❑ Review an annual Measure Z financial report to ensure that funds are spent
in accordance with Measure Z
❑ Meet on a regular basis
City Staff
• Provide overall fiscal management of Measure Z funds
• Implement and manage programs and services as funded by Measure Z
• Communicate activities and outcomes of Measure Z to the public through
media, website, email, newsletters, etc.
❑ Prepare and present financial report to Oversight Committee
3:56 PM02/01/07
Attachment B
City of San Bernardino
Measure Z Expenditure Policy
21112007 11:32 AM
1. Measure Z funds will be spent in accordance with Measure YY, the advisory measure
approved by the voters in November 2006.
2. It is the intent of the Mayor and Council to use Measure Z funds to enhance, not
supplant, current spending on law enforcement and crime prevention programs.
3. Programs contained in the FY 2006-07 Police Department budget, as amended
through February 2007, will serve as the baseline for the Department. Programs
funded in that budget will continue to be funded through regular General Fund
resources, except for the following programs, which could not be continued without
Measure Z funding:
a. Police helicopter program
b. Overtime for Crime Impact Teams
c. The incremental cost for the 14 sworn and 3 non-sworn positions added in FY
06-07. (Note that the 10 sworn officers added in FY 2005-06 will continue to
be funded through regular General Fund resources.)
d. Enhanced recruitment efforts
4. The first priority for Measure Z spending will be the implementation of the Police
Department's Combined Hiring Plan. New police officers and non-sworn positions
called for in the hiring plan beginning in FY 2007-08, along with related expenses,
will be funded through Measure Z.
5. Measure Z funds not expended in a given fiscal year will be carried over for
budgeting in the next fiscal year.
• EXPENDITURE BUDGET LINE ITEM DETAIL
FISCAL YEAR 2006-2007
FUND 001 GENERAL FUND DIVISION 223 POLICE MEASURE "Z" PROGRAMS
ACCOUNT OBJECT & TITLE ACTUAL 2003-04 ACTUAL 2004-05 PROJECTED 2005-06 ADOPTED 2006-07
5011 SALARIES PERM/FULLTIME 0 0 0 9,500
5015 OVERTIME 0 0 0 544,000
5026 PERS RETIREMENT 0 0 0 1,500
5027 HEALTH & LIFE INSURANCE 0 0 0 2,000
5028 UNEMPLOYMENT INSURANCE 0 0 0 200
5029 MEDICARE 0 0 0 300
TOTAL PERSONNEL SERVICES 0 0 0 557,500
5111 MATERIALS & SUPPLIES 0 0 0 4,000
5112 SMALL TOOLS & EQUIPMENT 0 0 0 16,500
5121 ADVERTISING 0 0 0 121,300
5132 MEETINGS & CONFERENCES 0 0 0 3,500
5161 INSURANCE PREMIUMS 0 0 0 1,100
5172 EQUIPMENT MAINTENANCE 0 0 0 77,800
TOTAL MAINTENANCE & OPERATION 0 0 0 224,200
5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 535,700
TOTAL CONTRACTUAL SERVICES 0 0 0 535,700
5601 GARAGE CHARGES 0 0 0 37,800
TOTAL INTERNAL SERVICE CHARGES 0 0 0 37,800
5702 COMPUTER EQUIPMENT 0 0 0 40,000
5703 COMMUNICATIONS EQUIPMENT 0 0 0 170,000
5704 MISCELLANEOUS EQUIPMENT 0 0 0 45,800
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TOTAL CAPITAL OUTLAY 0 0 0 255,800
TOTAL 0 0 0 1,611,000
BUDGET - JUSTIFICATION
223 POLICE MEASURE "Z" PROGRAMS 001 GENERAL FUND
OBJ JUSTIFICATION
5011 SALARY FOR(1)FULL-TIME RECREATION PROGRAM COORDINATOR(FOR 2/15/07 TO 6/30/07)TO ASSIST WITH POLICE
ACTIVITIES LEAGUE PROGRAMS.
5 015 OVERTIME TO CONTINUE DEPLOYING CRIME IMPACT TEAMS.
5111 ASSORTED TACTICAL MAPS FOR AIR OPERATIONS,$1,000;(5)REMOTE COMMUNICATIONS SWITCHES FOR AIR OPERATIONS,
$3,000.
5112 (5)NOMEX FLIGHT SUITS,$1,500;SPORTS RELATED SMALL TOOLS AND EQUIPMENT TO SUPPORT POLICE ACTIVITIES
LEAGUE PROGRAMS INCLUDING UNIFORMS,BASKETBALLS,BASKETBALL NETS,BOXING GLOVES,SPARRING BAGS,ETC,
$15,000.
5121 POLICE OFFICER RECRUITMENT ADVERTISING IN SOUTHERN CALIFORNIA NEWSPAPERS,REGIONAL RADIO STATIONS,AND
BILLBOARDS.
5132 (15)RECRUITMENT FAIRS,$1,000;BACKGROUND VISITS FOR OUT OF TOWN APPLICANTS,$2,500.
5161 ACCIDENT/MEDICAL/LIABILITY INSURANCE PREMIUMS FOR POLICE ACTIVITIES LEAGUE PARTICIPANTS,$700;LIABILITY
INSURANCE PREMIUMS FOR OFFICERS OF THE PAL BOARD OF DIRECTORS,$400.
5172 (10)LIGHT BARS,$21,000;(10)PRISONER CAGES,$4,000;(10)PLASTICK BACK SEATS,$6,000;(10)REMINGTON
870.12 GA SHOTGUNS,$6,000;(1)AR-15 RIFLE,$1,000;(10)SIRENS,$2,000;(10)SIREN SPEAKERS/DRIVERS,
$1,250;(10)SIREN CONTROLLERS,$6,500;(10)MICROPHONE ADAPTERS,$1,250;(10)CORNER STROBE KITS,
$2,750;(10)TRUCK ORGANIZERS,$2,250;(10)CAGE TRANSFER KITS,$1,250;(10)PUSH BUMPERS,$2,000;(10)
WINDOW TINTING,$1,500;(10)PRISONER REAR DOOR KITS,$3,000;(10)SECURE IDLES,$3,500;(10)MIRROR
LIGHT SETS,$2,000;(10)SETS OF GRAPHICS,$8,000;(1)AR-15 RIFLE RACK,$350;(1)CELL PHONE KIT,$200;
(10)TRAUMA KITS,$2,000.
5502 HELICOPTER CONTRACT FOR 1/18/07 THROUGH 6/30/07,$290,700:INSTALLATION OF SAFETY EQUIPMENT FOR(10)
ADDITIONAL MARKED UNITS,$19,000;HIRING INCENTIVE COSTS FOR RECRUITMENT REFERRALS,SIGNING BONUSES AND
MOVING EXPENSES,$23,000;ANTI-GANG PROGRAMS,$130,000;CONTRACT BACKGROUNDS,$35,000;CONTRACT SALARY
FOR A POLICE ACTIVITIES LEAGUE MANAGER(FOR 2/15/07 TO 6/30107)$17,000;GRAPHICS AND OTHER COSTS
ASSOCIATED WITH COVERING AN EXISTING VAN TO SUPPORT PAL ACTIVITIES,$1,500;IRS USER FEE FOR NON-PROFIT
STATUS,$500;FRANCHISE TAX BOARD USER FEE FOR NON-PROFIT STATUS,$100;BOARD OF EQUALIZATION
ADMINISTRATION FEES,$18,900.
5702 WEB BASED JOB APPLICATION SOFTWARE,$40,000.
5703 (10)PANASONIC MDC'S$100,000;(14)MOTOROLA XTL 5000 VEHICLE RADIOS,$70,000.
5704 (5)HELICOPTER FLIGHT HELMETS,$7,500;(2)GYRO GLASSES,$4,000;(1)DIGITAL CAMERA,$2,000;(1)
SCANTRON OPTICAL TEST GRADER,$6,000;SPORTS EQUIPMENT NEEDED TO SUPPORT POLICE ACTIVITIES LEAGUE
PROGRAM INCLUDING BOXING RINGS AND PORTABLE BASKETBALL HOOPS,$26,300.
EXPENDITURE BUDGET LINE ITEM DETAIL
FISCAL YEAR 2006-2007
FUND 001 GENERAL FUND DIVISION 385 PARKS MEASURE "Z" PROGRAMS
ACCOUNT OBJECT & TITLE ACTUAL 2003-04 ACTUAL 2004-05 PROJECTED 2005-06 ADOPTED 2006-07
5014 SALARIES TEMP/PARTTIME 0 0 0 22,100
TOTAL PERSONNEL SERVICES 0 0 0 22,100
5111 MATERIALS & SUPPLIES 0 0 0 5,900
5193 GRANT MATCH 0 0 0 11,000
TOTAL MAINTENANCE & OPERATION 0 0 0 16,900
TOTAL 0 0 0 39,000
BUDGET - JUSTIFICATION
385 PARKS MEASURE "Z" PROGRAMS 001 GENERAL FUND
OBJ JUSTIFICATION
5 014 PART-TIME STAFFING COSTS FOR VARIOUS PROGRAMS INCLUDING THE"AFTER SCHOOL AT SCHOOL"PROGRAMS,AND
EXTENDED OPERATING HOURS AT COMMUNITY CENTERS.
5111 MISCELLANEOUS MATERIALS AND SUPPLIES FOR RECREATIONAL ACTIVITIES AND PROGRAM ADMINISTRATION.
5193 GRANT MATCH FOR A$46,000 STATE GRANT-FUNDED YOUTH EMPLOYMENT PROGRAM THAT WILL BE OPERATED IN
PARTNERSHIP WITH SBETA.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson Subject: Workshop discussion regarding
City Manager budget amendment approving the Measure Z
expenditure plan for the remainder of FY
Dept: City Manager 2006-07
Date: January 4, 2007
Synopsis of Previous Council Action:
8/07/2006-Resolution Nos. 2006-86, 2006-288, 2006-287, and 2006-89 were adopted:
➢ Declaring an emergency pursuant to Section 2(B)of Article XI11C of the California Constitution necessitating
submission of a General Transactions and Use Tax measure on the November 7, 2006 Special Election ballot placing
a general transaction and use tax, and advisory question on the ballot for the November 7,2006 consolidated special
municipal election,and advisory election;
➢ Calling a Special Election and an Advisory Election in the City to be held on Tuesday,November 7, 2006;
➢ Placing a General Transactions and Use Tax and an Advisory Question on the ballot for the November 7,2006
consolidated Special Municipal Election and Advisory Election; and
➢ Appropriating any proceeds of a General Transactions and Use Tax.
9/05/2006 -Ordinance No. MC 1229 was adopted imposing a General Transactions and Use Tax to be administered by
the State Board of Equalization pursuant to Revenue&Taxation Code Sections 7251 et seq., subject to voter approval,
and providing for sunset of the tax and the creation of a Citizens Oversight Committee.
Recommended motion:
Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget and increase General Fund
Revenues (account #001-000-4227-Measure Z Sales Tax) by $1,650,000 and to also increase the Police
Department expenditure budget by $1,517,100 and Parks expenditure budget by $132,900 for a total General
Fund expenditure increase of$1,650,000 as reflected in the attac lin item budget (Attachment"A").
79nature
Contact person: Lori Sassoon Phone: 5122
Supporting data attached: Staff Report &Attachment"A" Ward: All
FUNDING REQUIREMENTS: Amount: None
Source: (Acct.No.)
(Acct.Description)
&1tP777114l-'b ro,P D/7c- /;70;wtf Finance:
Council Notes: Zoeir-111"_C414P D 7 3-3
Agenda Item No. 02<O
-r-vs/o 7
STAFF REPORT
Subiect:
Budget amendment approving the Measure Z expenditure plan for the remainder of FY 2006-07
Background:
On November 7, 2006, San Bernardino voters approved Measures Z and YY, creating a new .25%
sales tax increase effective April 1, 2007. According to the most recent estimates provided to the
Finance Department by the State Board of Equalization, revenues from Measure Z are now anticipated
to generate $1,650,000 through June 30, 2007. Since the passage of the measure, staff from this office,
the Mayor's Office, Police, Finance, and Parks, Recreation, and Community Services (PRCS) has been
evaluating various options for expenditure of those funds anticipated this fiscal year.
This planning effort has been guided by Measure YY, the advisory measure that outlines how Measure
Z funds should be allocated. While Measure YY is not technically binding upon the Mayor and
Common Council, it provides an important framework regarding how San Bernardino voters expect
funds to be used. Measure YY stated that proceeds of Measure Z should "be used only to fund more
police officers and support personnel, and to fund anti-gang and anti-crime operations, including drug
resistance education and supervised after-school youth activities". The proposed Measure Z
expenditure plan allocates funds in accordance with that direction.
It is proposed that Measure Z expenditures be allocated in two (2) new divisions of the City's budget,
with one new division in the Police Department budget, and the other in the PRCS budget. The
division budgets are attached (Attachment"A").
While the statistics have not been computed for the year ending December 31, 2006, through
November 30, 2006, the City of San Bernardino has seen a 14.10 percent reduction in part-one crimes.
Of particular significance to these numbers is a 19 percent decrease in murders, and a nearly 30 percent
decrease in aggravated assaults. From July 1, 2006, through the conclusion of November 2006, the
city realized an overall 22.07 percent drop in part-one crimes. Most remarkable is the over 50 percent
reduction in murder and a nearly 48 percent reduction in aggravated assault. The Operation Phoenix
area, a discreet 20-block zone of the city, saw a 30 percent reduction in part-one crimes.
Police Department Measure Z Spending through June 30, 2007
The proposed budget allocates $1,517,100 of the anticipated Measure Z funding for Police Department
expenditures. This budget has been developed with a realistic look toward the Police Department's
ability to fill additional police officer positions by the remainder of the fiscal year, if more positions
were to be added at this time.
Chief Billdt's revised Combined Hiring Plan dated June 15, 2006, outlined the need to hire a total of
34 new police officers during fiscal year 2006-07 to fill 14 additional sworn positions and 20 existing
positions which are projected to be vacated due to attrition. Since July 1, 2006, the Department has
successfully hired 15 new officers and has 5 additional applicants in the pipeline. The Police
Department is on track to hire the 34 additional personnel as outlined in the Combined Hiring Plan.
In October, the Department was awarded an OTS (Office of Traffic Safety) grant that funded four
motor officer positions which will require the Department to hire a total of 38 new positions in fiscal
year 2006-07 instead of 34 outlined by the Combined Hiring Plan. Given the circumstances, the
Police Department has recommended that Measure Z funding for 2006-07 be utilized as outlined by
the staff report.
The following summarizes the major uses of these funds by program area. (It should be noted that the
attached Measure Z budget shows the same expenditures, but is organized in the line-item budget
format.):
• Crime Impact Teams: $625,000
The Police Department deploys five 2-person teams nightly for crime suppression patrols in
high crime corridors throughout the city. These patrols have contributed to the 22.1% decrease
in Part I (serious) crime during the time frame of July 1, 2006 through November 30, 2006
compared with the same time period in 2005. Expenditures this fiscal year through November
30, 2006 on the Crime Impact Teams total $507,500. The Police Department projects
expending an average of $52,000 per pay period for Crime Impact Team overtime for the
remainder of FY 2006/07.
• Enhanced recruitment efforts: $147,800
The filling of the new police officer positions created this fiscal year remains a challenge, with
the natural attrition rate in the Department, combined with the highly competitive labor market
for police officers. In order to fill the new positions and deploy new officers on the street as
soon as possible, the Police Department needs to aggressively advertise in southern California
newspapers, local radio stations, billboards and other advertising mediums to recruit qualified
applicants. Funds for recruitment referrals, signing bonuses, and moving expenses are
included. The Police Department's recruitment team will also participate in 15 recruitment
fairs. Additionally, background investigators will be required to travel out of the local area in
order to conduct background investigations on police officer applicants.
• Deployment of 10 additional Police vehicles to field operations: $304,600
Equipment and support items, along with funds for maintenance and fuel, are needed to fully
equip and deploy ten additional police vehicle units taken from the reserve replacement pool.
One of police units will be configured as a supervisor's vehicle. The Police Department
anticipates placing three police units into service during April 2007, three during May 2007 and
four during June 2007. Budgeted garage charges reflect the phasing in of the vehicles.
Panasonic MDC's and Motorola XTL 5000 vehicle radios are needed for these ten additional
police units. Four additional Motorola XTL 5000 vehicle radios, for a total of 14, are needed
for the four police units purchased in FY 2006/07 as part of the Combined Hiring Plan.
While equipping and maintaining police vehicles is not inexpensive, it is essential to effective
police operations, and will allow the Department to have more officers on the street.
• Helicopter contract and related equipment costs: $309,700
The police helicopter has proven to be an effective tool since it was first initiated in Summer
2006. The current contract is set to expire on January 18, 2007, and no funds have been
budgeted to maintain the contract past that time. It is now proposed that the service be
continued using Measure Z funds. The cost for the helicopter for the remainder of the fiscal
year is $290,700.
With the continuation of the helicopter contract for the long term, the Police department will
purchase safety helmets, specialty binoculars, a digital SLR camera to be used by the flight
officer(s), and other miscellaneous items ($19,000).
• Anti-Gang Initiative (to be developed): $130,000
An additional $130,000 will be expended on anti-gang programs developed in collaboration
with the Police Department, PRCS, and Code Enforcement. Key City representatives will be
attending an anti-gang task force of twelve (12) California cities that will be meeting in
Oakland in January 2007. The City's participation will allow staff to identify successful anti-
gang programs in operation in California and the nation. The Measure Z funding allocated here
will be used to implement these proven programs and strategies. It is anticipated that further
details and program plans will be presented in early Spring. .
Total Police Dept Measure Z budget through 6/30/07: $1,517,100
Parks, Recreation, and Community Services Department (PRCS) Measure Z Spending through
June 30, 2007
The proposed budget allocates $132,900 in Measure Z funds for PRCS expenditures. As the line item
budget indicates, the majority of these costs are for additional part-time staffing for proposed
programs, along with materials and supplies related to those programs. The focus of this programming
is to provide constructive activities for the City's youth, which has been proven to reduce juvenile
crime.
The following summarizes the major programs and initiatives to be funded through Measure Z:
• Roving Recreation Program: $61,000
This program would operate 6 days per week, from 4:00 — 6:00 p.m. on weekdays, and from
10:00 a.m. — 3:00 p.m. on Saturdays. Three (3) part-time recreation leaders would provide
recreational activities, working from a van equipped for that purpose. The program would
focus on bringing recreational activities to the most distressed areas of the community, as
determined in consultation with the Police Department. The recreation van will park in a city
neighborhood, open its doors, and provide programs aimed at children 6 - 13 years old.
Activities will include sports, arts and crafts, drama, homework assistance, and cooking
projects, for example. (Van retrofit: $25,000; Part-time staffing and miscellaneous materials:
$36,000)
• "Afterschool at School"recreation sites: $28,400
In partnership with the San Bernardino City Unified School District, PRCS will operate
supervised recreation activities at the four (4) middle school sites from 4:00 — 8:00 p.m.
weekdays. This program is modeled after the successful program that ran during the "Safe
Summer for Youth" initiative in Summer 2006. Activities will include sports leagues,
tournaments, chorus, science, acting class, drill teams, etc.
It is anticipated that through new funds available to the school district from the state, the
District will be operating its after-school CAPS programs at the middle school sites. The
Afterschool at School program will pick up where CAPS programming ends, providing
recreational and special interest programming to augment the educational CAPS program.
The PRCS Department will staff the program with three (3) part-time staff at each site, along
with instructors under contract that will teach particular courses. Funds will also be used to
provide supplies, equipment, field trips, and related transportation.
The School District will need to agree to allow the City to operate these programs at their sites.
Discussions with District staff are now underway.
• Saturday Operations at Community Centers: $32,500
The City's Community Center operations will be expanded to include Saturday operations.
Centers are currently open only Monday through Friday. Each center would be staffed with
three (3)part-time employees on Saturdays to provide recreational activities.
• Youth Employment Program: $11,000
$11,000 has been earmarked to provide grant match for a $46,000 state grant-funded Youth
Employment Program that will be operated in partnership with the One Stop Career Center
(SBETA). This program will be geared for high-risk youth offenders between the ages of 16-21.
Sixteen (16) youth would go through the first year of the program, with the funds paying for
training, work assignment, uniforms, transportation. The program will start in February 2007,
assuming final approval of the grant.
Total PRCS Measure Z budget through 6/30/07: $132,900
For FY 2007-08, Measure Z expenditures will be considered during the regular budget process. The
staff team will soon begin work on that expenditure plan, which should be discussed in the wider
context of Operation Phoenix and its evolution. Also, the Citywide Organizational Review will be
completed in January, and will include recommendations that should also be considered during the
development of the next expenditure plan.
Financial Impact:
The revenues from Measure Z for the remainder of FY 06-07 are anticipated to total $1,650,000.
Funds will be allocated as follows:
Police Department: $1,517,100
Parks, Recreation, and
Community Services Department: 132,900
Total Measure Z spending: $1,650,000
Recommendation:
Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget and increase General
Fund Revenues (account #001-000-4227-Measure Z Sales Tax) by $1,650,000 and to also increase the
Police Department expenditure budget by $1,517,100 and Parks expenditure budget by $132,900 for a
total General Fund expenditure increase of $1,650,000 as reflected in the attached line-item budget
(Attachment"A").
"Attachment A"
EXPENDITURE BUDGET LINE ITEM.DETAIL
FISCAL YEAR 2006-2007
FUND 001 GENERAL FUND DIVISION 223 POLICE MEASURE "Z" PROGRAMS
ACCOUNT OBJECT & TITLE ACTUAL 2003-04 ACTUAL 2004-05 PROJECTED 2005-06 ADOPTED 2006-07
5015 OVERTIME 0 0 0 625,000
TOTAL PERSONNEL SERVICES 0 0 0 625,000
5111 MATERIALS & SUPPLIES 0 0 0 4,000
j 5112 SMALL TOOLS & EQUIPMENT 0 0 0 1,500
i
5121 ADVERTISING 0 0 0 121,300
j 5132 MEETINGS & CONFERENCES 0 0 0 3,500
5172 EQUIPMENT MAINTENANCE 0 0 0 77,800
TOTAL MAINTENANCE & OPERATION 0 0 0 208,100
5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 332,700
5505 OTHER PROFESSIONAL SERVICES 0 0 0 130,000
TOTAL CONTRACTUAL SERVICES 0 0 0 462,700
5601 GARAGE CHARGES 0 0 0 37,800
TOTAL INTERNAL SERVICE CHARGES 0 0 0 37,800
5703 COMMUNICATIONS EQUIPMENT 0 0 0 170,000
5704 MISCELLANEOUS EQUIPMENT 0 0 0 13,500
TOTAL CAPITAL OUTLAY 0 0 0 183,500
TOTAL 0 0 0 1,517,100
BUDGET - JUSTIFICATION
223 POLICE MEASURE "Z" PROGRAMS 001 GENERAL FUND
OBJ JUSTIFICATION
5 015 OVERTIME TO CONTINUE DEPLOYING CRIME IMPACT TEAMS.
5111 ASSORTED TACTICAL MAPS FOR AIR OPERATIONS,$1,000;(5)REMOTE COMMUNICATIONS SWITCHES FOR AIR OPERATIONS,
$3,000.
5112 (5)NOMEX FLIGHT SUITS.
5121 POLICE OFFICER RECRUITMENT ADVERTISING IN SOUTHERN CALIFORNIA NEWSPAPERS,REGIONAL RADIO STATIONS,AND
BILLBOARDS.
5132 (15)RECRUITMENT FAIRS,$1,000;BACKGROUND VISITS FOR OUT OF TOWN APPLICANTS,$2,500.
5172 (10)LIGHT BARS,$21,000;(10)PRISONER CAGES,$4,000;(10)PLASTICK BACK SEATS,$6,000;(10)REMINGTON
870.12 GA SHOTGUNS,$6,000;(1)AR-15 RIFLE,$1,000;(10)SIRENS,$2,000;(10)SIREN SPEAKERS/DRIVERS,
$1,250;(10)SIREN CONTROLLERS,$6,500;(10)MICROPHONE ADAPTERS,$1,250;(10)CORNER STROBE KITS,
$2,750;(10)TRUCK ORGANIZERS,$2,250;(10)CAGE TRANSFER KITS,$1,250;(10)PUSH BUMPERS,$2,000;(10)
WINDOW TINTING,$1,500;(10)PRISONER REAR DOOR KITS,$3,000;(10)SECURE IDLES,$3,500;(10)MIRROR
LIGHT SETS,$2,000;(10)SETS OF GRAPHICS,$8,000;(1)AR-15 RIFLE RACK,$350;(1)CELL PHONE KIT,$200;
(10)TRAUMA KITS,$2,000.
5502 HELICOPTER CONTRACT FOR 1/18/07 THROUGH 6/30/07,$290,700:INSTALLATION OF SAFETY EQUIPMENT FOR(10)
ADDITIONAL MARKED UNITS,$19,000;HIRING INCENTIVE COSTS FOR RECRUITMENT REFERRALS,SIGNING BONUSES AND
MOVING EXPENSES,$23,000.
5505 FUNDING FOR GANG INTERVENTION AND PREVENTION STRATEGIES.PROGRAMS WILL BE DEVELOPED IN COLLABORATION
j WITH THE POLICE DEPARTMENT,CODE ENFORCEMENT,AND PARKS&RECREATION.
5703 (10)PANASONIC MDC'S$100,000;(14)MOTOROLA XTL 5000 VEHICLE RADIOS,$70,000.
5704 (5)HELICOPTER FLIGHT HELMETS,$7,500;(2)GYRO GLASSES,$4,000;(1)DIGITAL CAMERA,$2,000.
I
i
EXPENDITURE BUDGET LINE ITEM DETAIL
r FISCAL YEAR 2006-2007
FUND 001 GENERAL FUND DIVISION 385 PARRS MEASURE "Z" PROGRAMS
ACCOUNT OBJECT & TITLE ACTUAL 2003-04 ACTUAL 2004-05 PROJECTED 2005-06 ADOPTED 2006-07
5014 SALARIES TEMP/PARTTIME 0 0 0 66,000
TOTAL PERSONNEL SERVICES 0 0 0 66,000
5111 MATERIALS & SUPPLIES 0 0 0 20,900
5121 ADVERTISING 0 0 0 4,000
5174 PRINTING CHARGES 0 0 0 6,000
5193 GRANT MATCH 0 0 0 11,000
TOTAL MAINTENANCE & OPERATION 0 0 0 41,900
5704 MISCELLANEOUS EQUIPMENT 0 0 0 25,000
TOTAL CAPITAL OUTLAY 0 0 0 25,000
TOTAL 0 0 0 132,900
I
BUDGET - JUSTIFICATION
385 PARKS MEASURE "Z" PROGRAMS 001 GENERAL FUND
OBJ JUSTIFICATION
5 014 PART-TIME STAFFING COSTS FOR VARIOUS PROGRAMS INCLUDING THE ROVING RECREATION PROGRAM,"AFTER SCHOOL AT
SCHOOL"PROGRAMS,AND EXTENDED OPERATING HOURS AT COMMUNITY CENTERS.
5 111 MISCELLANEOUS MATERIALS AND SUPPLIES FOR RECREATIONAL ACTIVITIES AND PROGRAM ADMINISTRATION.
5121 PROGRAM ADVERTISING IN LOCAL NEWSPAPERS AND LOCAL RADIO STATIONS
5174 PRINTING OF FLYERS AND BROCHURES FOR VARIOUS PROGRAMS
5193 GRANT MATCH FOR A$46,000 STATE GRANT-FUNDED YOUTH EMPLOYMENT PROGRAM THAT WILL BE OPERATED IN
PARTNERSHIP WITH SBETA.
5704 RETROFITTING COSTS FOR ROVING RECREATION VAN INCLUDING ROLL OUT CANOPY,WATER TANK,AIR COMPRESSOR,
SOUND SYSTEM,GENERATOR AND FOLDING TABLES AND CHAIRS
STATEMENT ON MEASURES YY&Z BY GLORIA ANDERSON,PRESIDENT,
LEAGUE OF WOMEN VOTERS OF SAN BERNARDINO, FEBRUARY 20,2007
When voters overwhelmingly approved Measure YY,they clearly said how they want
Measure Z revenue to be spent—not only to fund more police officers but also to fund
anti-gang and anti-crime operations, including drug resistance education and supervised
after-school youth activities. Suppression without intervention and prevention does not
solve the problem.
State, county and city government,public school systems,communities, and the private
sector share responsibility for efforts to deal with the problem. Needs should be
identified when children are young and a wide range of interventions should be provided.
Community-based organizations, including nonprofits and churches that currently
provide services,probably cannot meet the needs without additional funding that could
come from Measure Z revenues. It is hard to understand why some Council members
have opposed funding of sorely-needed anti-crime programs for youth such as the Police
Athletic League, after-school recreation, and youth employment that make a difference in
the lives of young people.
We urge the council to make a long-term commitment to fund a variety of programs that
will help to solve San Bernardino's serious crime problem,particularly community-based
programs to divert youth from gangs and drugs and provide healthy safe alternatives to
delinquent behavior.
Above all,we hope that council members will set aside differences on this issue and work
together on behalf of the people,especially the young people of San Bernardino who are
the city's future.
Entarpd into Record at 2-A a �'
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Opvr its Mtg
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re ... a Item 33
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City ClerkICDC Secy
City of San Bernardino