HomeMy WebLinkAbout29-Public Services CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director Subject: Resolution authorizing the
submittal of the Application for Waste Tire
Dept: Public Services Cleanup and Amnesty Event Grant Funds
from the California Integrated Waste
Date: January 26, 2007 Management Board.
• Meeting Date: February 20, 2007 ~
Synopsis of Previous Council Action
03/06/06 Reso 2006-68 ratifying submittal of Waste Tire Cleanup and Amnesty Event
Grant Application
01/30/07 Recommended for approval by Grants Ad Hoc Committee
Recommended Motion:
Adopt Resolution ,~j~~~, ~ A ~ • ~ ~ ~
~, Signature
Contact person: Linda Ceballos, Environmental Projects Manager
Phone: 5549 ext. 3424
Supporting data attached: Staff Report, Resolution,
Grant Application Ward: All
FUNDING REQUIREMENTS:
Amount: $50,945
Source: Grant Funds
Finance:
Council Notes:
~ a/a%~
Agenda Item No. a~
it
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION ~
STAFF REPORT
SUBJECT:
Resolution of the Mayor and Common Council of San Bernardino authorizing submittal
of the Application for Waste Tire Cleanup and Amnesty Event Grant Funds from the
California Integrated Waste Management Board.
BACKGROUND:
The Califomia Integrated Waste Management Board receives an annual appropriation
from the Califomia Tire Recycling Management Fund to administer the Tire Recycling
Act and related legislation. In turn, the Board has allocated funds for the Waste Tire
Cleanup and Amnesty Event Program.
I
Funds allocated by the Board for the Waste Tire Cleanup and Amnesty Event Grant are ',
divided into two funding categories. Eligible costs for Waste Tire Cleanup Grant funds
are the cost of collecting, transporting and disposing of illegally dumped waste tires that
has occurred along public right-of-ways and/or illegal dump sites on public and private
property. The intent of this activity is to remediate threats to public health, safety, and
the environment. Eligible costs for Amnesty Event funds are collection, transportation,
and disposal of waste tires collected from residents at special collection events.
In 2005-06 the City ident~ed three illegal dumpsites that ranged in size from 50 to 500
tires. All were considered a serious threat to public health and safety due to the
proximity to homes, businesses, and schools. Additionally, City staff and volunteers
cleaned up and properly disposed of over 3,000 tires illegally dumped in the public right
of way or in vacant lots.
Currently the City is utilizing Waste Tire Clean up grant funds to offset the cost of
disposal of these illegally dumped tires. A total of 55 tons of illegally dumped tires were
collected during the last six months and properly disposed of utilizing grant funds.
Illegally dumped waste tires will be hauled by the City of San Bernardino Refuse
Division, an exempt tire hauler, to BAS Recycling Inc. located in San Bernardino for
processing as crumb rubber.
Waste Tire Cleanup Grant Funds will be used to offset the disposal and hauling cost of
8,000 waste tires anticipated to be illegally dumped during the grant term. Amnesty
Event Grant Funds will be used to offset the disposal and hauling cost of 8,000 waste
tires anticipated to be collected from residents at two special waste tire collection events
to be hosted by the City.
The grant application deadline is February 23, 2007. The grant term is July 1, 2007
through June 30, 2008.
1
FINANCIAL IMPACT:
The total amount requested in grant funding is $50,945. Of this total request, $27,960 is
requested for Waste Tire Cleanup and $22,985 is requested for Amnesty Events.
There are no matching funds required by the City, however, personnel time and public
education materials for Amnesty Events are ineligible for grant funding.
The amount of matching funds indicated on the application will be used as a tiebreaker
in the event more funds are requested than available. The City has indicated a match
of $1,440 for Waste Tire Cleanup funds. This match is not expected to impact any City
budget as it is for personnel time for the identification of illegally dumped tires,
something Public Services staff already does. A match of $6,700 is indicated for
Amnesty Event funds for the following: $1,200 for personnel time to plan and conduct
collection events and $5,500 in advertising. This match is also not expected to impact
the budget because the activities indicated are already regular activities conducted by
Environmental Projects staff.
I
Staff recommends adoption of the attached resolution authorizing submittal of the
application for grant funds.
z
RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING SUBMITTAL OF THE APPLICATION FOR
WASTE TIRE CLEANUP AND AMNESTY EVENT GRANT FUNDS FROM THE
4 CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD.
5 WHEREAS, funds allocated are available from the California Integrated Waste
G Management Board for grants to local government to pay the costs of cleanup,
7 abatement, or other remedial action related to the disposal of used whole tires; and
8
WHEREAS, the City proposes to implement a Waste Tire Cleanup and
9
10 Amnesty Event Program that involves collection and proper disposal of illegally
11 dumped waste tires and hosting Amnesty Events for the collection of waste tires from
12 residents. The City has demonstrated it has sufficient staff resources, technical
13 expertise, and experience with similar projects to carry out the proposed program;
14 NOW, THEREFORE, BE IT RESOLVED THAT THE MAYOR AND COMMON
15 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
16 SECTION 1. Authorizes the submittal of an application to the California
17 Integrated Waste Management Board for a Waste Tire Cleanup and Amnesty Event
18 Grant (attached hereto as Exhibit "A"). The City Manager, or his designee, is hereby
19
authorized to execute in the name of the City of San Bernardino all necessary
20
contracts, agreements, and amendments for the purposes of securing grant funds and
21
22 to implement and carry out the purposes specified in the application.
23 SECTION 2. The authorization to execute the above referenced is rescinded if
24 it is not issued within sixty (60) days of the passage of this resolution.
25 /lIlll
26 Illlll
27
January 30, 2007 1
1 RESOLUTION OF THE MAYOR AND COMMON COUNCILOF THE CITY OF
SAN BERNARDINO AUTHORIZING SUBMITTAL OF THE APPLICATION FOR
2 WASTE TIRE CLEANUP AND AMNESTY EVENT GRANT FUNDS FROM THE
3 CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
5 Mayor and Common Council of the City of San Bernardino at a
G meeting thereof, held on the day of 2007 by the
~ following vote, to wit:
8
9 Council Members: Aves Navs Abstain Absent
10 ESTRADA
11 BAXTER
12
BRINKER
13
14 DERRY
15 KELLEY
I6 JOHNSON
17 MCCAMMACK
18
19 City Clerk
20
The foregoing resolution is hereby approved this
21 day of , 2007.
22
23
Patrick J. Morris, Mayor
24 City of San Bernardino
~ Approved as to form:
26
27 es F. Penman, City Attorney
28
January 30,2007 2
EXHIBIT "A"
I
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
• - 2006/2007 Local Government Waste Tire Cleanup and Amnesty Event
Grant Application (TCA 2)
APPLICATION COVER SHEET
City of San Bernardino Public Services Department
Applicant (If a regional program, list lead agency)
300 N. "D" Street, 4s' floor, San Bemardino San Bernardino County 92418
Applicant's Address City County Zip Code
Linda Ceballos, Environmental Projects Manager (909) 384-5549, ext. 3424 ceballos li(~sbcit~or"
Primary Contact Title Phone email address
Ken Fischer, Director of Public Services (909) 384-5140 Fischer ke~a sbcity.or~
Signature Authority Title Phone email address
Check each type of grant funding you are applying for:
® Waste Tire Cleanup Projects (max. amount $50,000/site and $200,000/applicant)
Amount Requested: 27 960
®Waste Tire Amnesty Events (max. amount $25,000/applicant and
$75,000/applicant)
Amount Requested: 22 98S
Total Grant Funds Requested: $50,945
Combine the amounts requested for cleanup projects and amnesty events. Note: Funds awazded for cleanup projects may
only be used For cleanup projects; Cunds awarded for amnesty events may only be used for amnesty events. Funds awarded
for cleanup projects can not be transferced to amnesty events and vice versa.
CERTIFICATION
1 declare, under penalty of
perjury, under the laws of the State of California, that all information
submitted
for the CIlYMB's consideration far award of the grant funds is true and accurate.
Signature of Authorized Person in Resolution Date
Ken Fischer, Director of Public Services
Type or Print Name and Title
® Initials Environmental Justice -Applicant certifies that, if awarded a grant, it shall, in the performance of
the grant agreement, conduct its programs, policies, and activities that substantially affect human health or the environment
• in a manner that ensures [he fair treatment of people of all races, cultures, and income levels, including minority
populations and low-income populations of the State. (Box above must be checked and line initialed by sienature
authori
1
r ,
_ Waste Tire Cleanup Project/Site Description
The City of San Bemardino Waste Tire Management Program was implemented in 1996 to reduce the number of illegally
dumped and stockpiled waste tires within the City. Illegal fire piles are removed quickly to alleviate the threat to public
health and to discourage further illegal dumping. The City's Environmental Projects Division coordinates the Waste Tire
Enforcement Program, monitoring waste fire generators and registered haulers within the City. In addition to monitoring
waste fire businesses, the City offers courtesy curbside pick up of waste tires for residents. The City's Waste Tire
Management Program has been grant funded since 1996.
In 2005-06 the City identified three illegal dumpsites that ranged in size from 50 to 500 tires. All were considered a
serious threat to public health and safety due to the proximity to homes, businesses, and schools. Additionally, City staff
and volunteers cleaned up and properly disposed of over 3,000 tires illegally dumped in the public right of way or in vacant
lots.
Currently the City is utilizing Waste Tire Clean up grant funds to offset the cost of disposal of these illegally dumped tires.
A total of 55 tons of illegally dumped tires were collected during the last six months and properly disposed of utilizing
grant funds. Illegally dumped waste tires will be hauled by the City of San Bernardino Refuse Division, an exempt fire I
hauler, to BAS Recycling Inc. located in San Bemardino for processing as crumb rubber.
The City is requesting Waste Tire Cleanup grant funds for the disposal and hauling cost of the 8,000 waste tires anticipated
to be illegally dumped during the grant term.
~I
Waste Tire Amnesty Event(s) Description
City of San Bemardino residents will have the opportunity to dispose of waste tires at two Amnesty Events that will be
scheduled during the grant term. The first Amnesty Event will be conducted in the fall, coordinated with the annual
Citywide Clean up. The Annual Citywide Clean up and Amnesty Event will offer residents the convenience of dumping
excess waste at conveniently located collection sites located throughout the Ciry. Over 1,000 residents participate
annually. Event sites are staffed primazily with community volunteers. The second Amnesty Event will be conducted in
spring.
The waste tires collected at the events will be hauled by the City of San Bemardino Refuse Division, an exempt fire hauler,
to BAS Recycling Inc. located in San Bemardino for processing as crumb rubber. Disposal cost was estimated at $2.82 per
tire. The disposal cost per fire calculation: Disposal cost + Transportation cost divided by the number of tires collected.
The Amnesty Events will be coordinated by two Environmental Projects Assistants. An estimated 48 hours of combined
stafftime will be dedicated to scheduling, planning, and conducting the events, recruiting and training of volunteers, and
developing and distributing public education materials.
Staff will develop a billing insert that will notify 42,000 residents of the Amnesty Events. The insert will serve as
admission to the event. Participants will be limited to nine tires per address per event. This form of direct advertisement is
economical and has proved successful in the past. The insert will be distributed in bills one month prior to each scheduled
event. Additional promotion will include front page space in the "San Bemardino Recycles" newsletter promoting both
Amnesty Events. The newsletter is produced two times per year and is mailed to 71,000 households.
The City is requesting grant funds to offset the cost of disposal and hauling cost of 8,000 waste tires anticipated to be
collected during the two Amnesty Events.
Estimated cost per tire: $2.82 per fire
Cost per fire calculation -Disposal costs + Transportation costs divided by number of tires
Applicant's personnel costs to oversee amnesty event(s): 1 200
Applicant's cost for advertising and educational material: $5.500
. Is there a current Waste Tire Enforcement Grant awarded that covers applicant's jurisdiction? ®Yes ? No
2
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