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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
e. From: Ken Fischer, Director
Dept: Public Services
Subject: Resolution authorizing the
execution of a purchase order to
Fairview Ford of San Bernardino for the
negotiated purchase to refurbish six (6)
frontloader refuse trucks, complete with
new F.F. Gomez (38) cubic yard refuse
bodies, to be utilized by the Public
Services Department Refuse Division.
Date: January 30, 2007
Meeting Date: February 20, 2007
Synopsis of Previous Council Action
Reso 2005-305 9/6/2005 Approved purchase of two Refuse trucks
Reso 2006-300 8/21/2006 Approved purchase of (20) Refuse trucks
Recommended Motion:
Motion #1 : Adopt Resolution
Motion #2: Authorize the Director of Finance to amend the FY 06/07 Adopted budget
and appropriate $305,900.00 from the unappropriated Refuse Fund balance into
account # 527-413-5601, (Refuse garage charges) and amend the Fleet budget
(revenues and expenditures) in a like amount.
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Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached: Staff Report,
Quote, Body Specifications.
Ward: All
FUNDING REQUIREMENTS:
Amount: $305,900.00
Source: 527-413-5601
Garage Charges
Finance:
Council Notes:
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Agenda Item No. J.5
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution of a purchase order to Fairview Ford of San
Bernardino for the negotiated purchase to refurbish six (6) frontloader refuse trucks,
complete with new F.F. Gomez refuse bodies, to be utilized by the Public Services
Department Refuse Division.
Background:
The Public Services Department Refuse Division is proposing to remodel six frontloader
refuse trucks rather than replace these six units for a savings of $183,443.62 per unit.
Units #2170, #2171, #2172, #2173, #2174 and #2175 are 2002 chassis with mileage
ranging from 43,000 to 75,000 miles. In an effort to extend the life of the City's
investment, Fleet staff is requesting to refurbish these six units with new refuse bodies.
Staff contacted three refuse body manufacturers for quotes, the results are as follows:
F.F.Gomez Inc. of Los Angeles
Amrep Inc. of Ontario
Mcneilus Truck of Colton
$50,895.25 including tax
$55,491.25 including tax
$86,006.02 including tax
This project will take approximately one hundred twenty (120) days to complete, and will
add approximately four (4) years to the life of the units at substantially less cost than the
purchase of new alternative fuel trucks. The cost to refurbish each unit is $50,978.38
for a total of $305,870.28 including tax. Staff is requesting Council action to
appropriate $305,900.00 from the unappropriated Refuse Fund balance for this
expenditure.
Due to the specialized nature of this equipment there are no local vendors able to
supply the bodies. However, through a negotiated Pwchase as referenced in section
3.04.070-1 of the Municipal Code Fleet staff has negotiated with Fairview Ford of San
Bernardino to be the primary vendor for this purchase. Fairview will use sub-contractor,
F.F. Gomez Inc. of Los Angeles, Ca. for the removal and installation of the refuse .
bodies. Attached for your review is the quote from Fairview Ford and F.F. Gomez Inc.
(see exhibits 1 & 2).
Financial Impact:
Funding to refurbish the six refuse trucks is available in the Refuse Fund's
unappropriated balance. A budget amendment is needed to appropriate $305,900 from
the Refuse Fund balance to account number 527-413-5601, Refuse garage
chargebacks, and to also increase the Fleet fund's revenue and expenditures in a
corresponding amount. (Maintenance of the Refuse Division's trucks is handled by the
Fleet Division, which is an internal service fund.)
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Recommendation:
1.) Adopt resolution.
2.) Authorize the Director of Finance to amend the FY 2006-2007 Adopted Budget
and appropriate $305,900 from the unappropriated Refuse fund balance into
account # 527-413-5601 (Refuse garage charges) and amend the Fleet budget
(revenues and expenditures) in a like amount.
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RESOLUTION NO.
RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO FAIRVIEW FORD OF SAN BERNARDINO FOR THE NEGOTIATED PURCHASE
TO REFURBISH SIX (6) FRONTLOADER REFUSE TRUCKS, COMPLETE WITH
NEW F.F. GOMEZ INC. REFUSE BODIES, TO BE UTILIZED BY THE PUBLIC
SERVICES DEPARTMENT REFUSE DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fairview Ford has offered a negotiated purchase price of
$305,870.28 including tax pursuant to Section 3.04.070-1 of the Municipal Code for the
refurbishing of six (6) frontloader refuse trucks. Pursuant to this determination the
Director of Finance or her designee is hereby authorized to issue a purchase order to
Fairview Ford of San Bernardino, in the amount of $305,870.28.
SECTION 2. The Purchase Order shall reference this Resolution No.2007-_
and shall read, "Purchase and installation of six (6) new F.F. Gomez Inc. frontloader
refuse bodies, PO not to exceed $305,870.28" and shall incorporate the terms and
conditions of the Contract.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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January 31, 2007
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RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO FAIRVIEW FORD OF SAN BERNARDINO FOR THE NEGOTIATED PURCHASE
TO REFURBISH SIX (6) FRONTLOADER REFUSE TRUCKS, COMPLETE WITH
NEW F.F. GOMEZ INC. REFUSE BODIES, TO BE UTILIZED BY THE PUBLIC
SERVICES DEPARTMENT REFUSE DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the
8 following vote, to wit:
day of
, 2007, by the
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2007.
day of
Approved as to Form:
Patrick J. Morris, Mayor
City of San Bernardino
mes F. Penman, City Attorney
January 31, 2007
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01/29/2007 14:52
9093860292
VAL EFF
PAGE 02
Fairview Ford
P.O. Box 5516
San aelTl8rdino, CA 92412-5516
(909)684-82e1 fu (1lO8)884-3n5
Invaioe No. QC414
INVOICE IIII!I!
Customer
Name City Of $en Bemardino
Address 182 S. Sierre Way
City San Bernardino
Phone
1/29/2007
Order No.
Rep
FOB
CA
ZIP 92408
TEff
San Bemardino
Qty Desoription Unit Prioe TOTAL
1 38 Cubic yard front loader body
with arm. mounted on customer chassis $15,700.00
Side podcet forks set up
Cries cross packer cylinder set up
Half pack - packer blade
Hydrailic rear door set up
Rear door catcher set up
Inside f Ousll;ide controls
Pain! BDCIy f chassis $0.00
Removal of customer chassis $1,000.00
Labor $32,900.00
RECEIVED BY:
DATE:
SubTotal $49,800.00
Document Fee $150.00
Taxes 7.75% $1,228.38
UCENsE
$50,978.38
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.)~.,)o':JO h) 14J
...urge ,,",omez
I""I'\UC.Ull.
Estimate
Date
estimate ,
1 1I9l2OO6 E355
C'"
It:} III ez
Name/Address
City of San Bemardino
182 South Sierra Way
San Bemardino. Ca.92408
Project
. PO No.
Terms
Truck #
License #
C.O.D.
lkscnption O!)l Cost Total
38 Cubic yard front loader body with arms mounted on 15.700.00 15.700.00T
customer chassis.
Side pocket forks set up
Criss cross packer cylinder set up
Half pack - packer blade
Hydraulic rear door set up
Rear door catcher set up
Inside/Outside controls
Paint bodyl chasis 0.00
Removal of customer chasis 1.000.00 1.000.00
Labor 32.900.00 32,900.00
Subtotal $49,600.00
Estimate is valid for 15 days from date. Price subject to change. Sales Tax (8.25%)
$1.295.25
Phone' Fax' e-mail Total
$50.895.25
3231581.1465 3231581-3143 ff90mez@ffgomez.com
WebS"",
F.F. GOMEZ, INC 890 I Juniper St Los Angeles, C4 90002