HomeMy WebLinkAbout21-Parks & Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING
THE MAYOR OF THE CITY OF SAN
BERNARDINO OR HER DESIGNEE TO
EXECUTE AN AGREEMENT WITH
THE SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT TO FURNISH
FOOD SERVICES FOR THE SUMMER
FOOD SERVICE PROGRAM FOR
YOUTH.
MICC Meeting Date: June 3, 2002
Dept: Parks, Recreation & Community
Services Dept.
Date: May 13,2002
OF.; ~d :~AL
Synopsis of Previous Council Action:
Resolution 2001-197 was approved for the Summer 2001 program. The Council has authorized
the Parks, Recreation and Community Services Department to execute an agreement with the
San Bernardino City Unified School District to furnish food services for the Summer Food
Service Program since 1977.
Recommended motion:
Adopt Resolution
M~
Signature
Contact person:
Tom Boggs
Phone:
384-5031
Supporting data attached:
Staff Report, Reso, & Agreement Ward: City-wide
FUNDING REQUIREMENTS:
Amount: N/A
Source: (Accl. No.)
(Accl. Description)
Finance:
Council Notes:
~~~-\S3
Agenda Item No.
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..
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor of the City of San Bernardino or her designee to execute an agreement with the San
Bernardino City Unified School District to furnish food services for the Summer Food Service
Program.
Backe:round:
The year 2002 will mark the twenty-sixth (26) consecutive year that the City will sponsor the
USDA's Summer Food Service Program for Youth. All meals will be prepared and delivered by
the San Bernardino City Unified School District at a cost of $2.13 per meal and $.51 per snack.
It is estimated that 83,760 meals and 57,840 snacks will be served to needy youth ages 1-18
years between June 24 - August 30, 2002. This program provides nutritional help to youth who
would otherwise have been deprived.
The program continues to be one of our most successful and provides an excellent partnership
between the Parks & Recreation Department and the school district.
Financial Impact:
This program is fully funded from the California Department of Education grant and no general
funds are required. Funds in the amount of $223,303.20 from the California Department of
Education cover all program costs. This agreement will cover meal costs beginning June 24
through August 30, 2002.
Recommendation:
Adopt Resolution.
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RESOLUTION NhJ \::::;; LJ LJ
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE MAYOR OF CITY OF SAN BERNARDINO
3 OR HER DESIGNEE TO EXECUTE AN AGREEMENT WITH THE SAN
BERNARDINO CITY UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE
4 FOR THE SUMMER FOOD SERVICE PROGRAM FOR YOUTH.
5
6 OF SAN BERNARDINO AS FOLLOWS:
7
8
9
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
SECTION 1. The Mayor of City of San Bernardino or her designee is hereby authorized
and directed to execute on behalf of said City, an agreement with the San Bernardino City
10
Unified School District relating to the delivery of Type A lunches and snacks to lunch sites, a
11
12
13 though set forth at length.
copy of which is hereto, marked Exhibit "A" and incorporated herein by reference as fully as
14 SECTION 2. The authorization granted hereunder shall expire and be void and of no
15 further effect if the agreement is not executed by both parties and returned to the Office of the
16
17 III
18
III
19
20
City Clerk within 60 days following effective date of the Resolution.
III
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RESOLUTION OF MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
1 BERNARDINO AUTHORIZING THE MAYOR OF CITY OF SAN BERNARDINO OR
HER DESIGNEE TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO
2 CITY UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE FOR THE
3 SUMMER FOOD SERVICE PROGRAM FOR YOUTH.
4
5
6
7
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
Meeting,
thereof, held on the
day of
, 2002, by the following vote to
wit:
8 COUNCIL MEMBERS
9
NAYS
ABSTAIN ABSENT
AYES
ESTRADA
10
LIEN
11
MC GINNIS
12
13
DERRY
14 SUAREZ
15
16
ANDERSON
MCCAMMACK
17
18
19
20
21
22
23 Approved as to form
24 And Legal content:
25
26
27
28
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2002.
JUDITH V ALLES, MAYOR
City of San Bernardino
James F. Penman
City Attorney
By: iL ')1~'> i-
f]
")
/ .
.j~~""'"
".r,fOn". Oepartment of Education
Nut< 'jon Services Division
Plge .
Q"\'r':;.1 \L
i r" I' -": ' 1\ ,
Program Resources. du&.60h kil ~dli~ Gn.
Standard Agreement (1102)
AGREEMENT TO PROVIDE FOOD SERVICE
(' BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR
\..,oms agreement is entefed into on 16 April, 2002 by and between
(DAY) (MONTH) (YEAR)
City of San Bernardino . herein after referred to as the agency, and
(NAME OF AGENCY)
San Bernardino City Unified School District
(NAME OF FOOO SERVICE IIENOOR)
, herein after referred to as the vendor
Whereas, it is not within the capability of the agency to prepare specified meals under the Summer Food Service Program
(SFSP); and
Whereas, the facilities and capabilities of the vendor are adequate to prepare and deliver specified meals to the agency's
facility(ies); and
Whereas, the vendor is willing to provide such services to the agency on a cost reimbursement basis; ,
Therefore, both parties hereto agree as follows:
The Vendor agrees to:
1.
Prepare unitized meals fo~delive~ck up inclusive r exclusive .. of milk or juice each day, in accordance with the
number of meals requeste ana at the cost(s I listed below:
Nutrition Services 1257 Northpark Blvd., San Bernardino 10:30-11:30/11:30-12:30
(NAME OF SITE) at (ADORESS) by (TIME)
Breakfast $ N / A each Lunch $ 2. 13 each
c
Supplement/Snack $
.51
each
N/A
Supper $
each
2, Provide the agency, for approval, a proposed cycle menu for the operational period, at least 30 days prior to
the beginning of the period to which the menu applies. Ariy changes to the menu made after agency approval must be
agreed upon by the agency, approved by the Califomia Department of Education and documented on the menu records.
3. Assure that each meal provided to the agency under this agreement meets the minimum requirements as to the nutritional
content as specified by the SFSP Meal Pattern, Schedule B (attached) which is excerpted from the regulations 7 CFR
Part 225.16 or an approved National School Lunch Program (NSLP)/School Breakfast Program (SBP) option. NSLPISBP
vendors may use the same menu planning option they use during the school year in lieu of using the SFSP meal pattem.
Snacks will meet the SFSP meal pattem.
4, Maintain full and accurate records which document: (1) the menus were provided to the agency during the term of this
agreement, (2) a listing of all components of each meal, and (3) an itemization of the quantities of each component used
to prepare said meal. The vendor agrees to provide meal preparation documentation by using yield factors for each food
item as listed in the United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording
the quantity of food prepared for each meal.
5. Maintain such cost records as invoices, receipts andlor other documentation that exhibit the purchase, or otherwise
availability to the vendor, of the meal components and quantities itemized in the meal preparation records,
6. Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered/picked
up by the agency. Meal count documentation must include the number of meals requested by the agency,
eVe/a aither pick up, or delivery; or circle both pick up end delivery if this agflJement is for a combinaUon for mOfIJ than one si/a,
rc/a whether the vendor is /0 'include' or 'Include' milk and juice with the meal,
.
California Department of Education
Nutrition Services Division
Page ~
Progrem Resources. Education and Policy Un.
Standard Agreement (1102)
7.
r
~
Allow the agency to Increase or decrease the number of meal orders. as needed, when the request Is made within
. 24 Hours of the scheduled delivery time.
Present to the agency an invoice accompanied by reports no later than the .J..ll!L day of each month, which itemizes
the previous month's delivery. The vendor agrees to forfeit payment for meals which are not ready within one (1) hour
of the agreed upon delivery time, are spoiled or unwholesome at the time of delivery, or do not otherwise meet the meal
requirements contained in this agreement In cases of nonperformance or noncompliance on the part of the vendor, the
vendor shall pay the agency for any excess costs the agency incurs by obtaining meals from another source.
Provide the agency with a copy of current health certifications for the food service facility in which it prepares meals for
the SFSP. The vendor shall ensure that all health and sanitation requirements of the Califomia Uniform Retail Food
Facilities Law, Chapter 4 of the Califomia Health and Safety Code, are met at all times.
10: Operate in accordance with current SFSP regulations. Comply with all other USDA regulations regarding food service
vendors including those specified for commercial food service if applicable.
11. Retain all required records for a period of three (3) years after the end of the'fiscal year to which.they. pertiin .(eir ionger,
if an audit is in progress). Upon request make all accounts and records pertaining to the agreement available to the
certified public accountant hired by the agency, representatives of the Califomia Department of Education, USDA, and
the Office of Inspector General (OIG) for audits or administrative reviews at a reasonable time and place.'
9.
12. Not subcontract for the total meal, with or without milk, or for the assembly of the meal.
13. Be paid by the agency for all meals delivered/picked up in accordance with the agreement Neither the Califomia
Department of Education nor USDA will assume any liability for payment of differences between the number of meals
prepared for delivery and/or pick up by the vendor and the number of meals served by the agency that are eligible for
reimbursement.
C Accept commodities from the agency. These commodities will be used in the preparation of meals provided for the SFSP.
The vendor will reduce the price of the meals by the fair market value of the commodities used in the meals. Price
reductions will be itemized on the invoice. All commodities until used are the property of the agency.
The Agency agrees to:
2:00 P.M. of
1. Request by telephone no later than .. Preceeding Day , an accurate number of meals to be delivered/picked up by
the agency each day. Notify the vendor of necessary increases/decreases in the number of meals ordered within ~
hours of the scheduled delivery/pickup time. Errors in meal orders made by the agency shall be the responsibility of the
agency.
2. Ensure that an agency representative is available at each delivery/pick up site. at the specified time on each specified
delivery/pick up day to receive, inspect, and sign for the requested number of meals. This individual will verify the
temperature. quality and quantity of each meal service delivery/pick up. The agency assures the vendor that this
individual will be trained and knowiedgeable In the record keeping and meal requirements of the SFSP, and with local
health and safety codes.
3. Provide personnel to serve meals, clean the serving and eating areas, and assemQle trilpfgort carts and auxiliary items
for pick up by the vendor (If applicable) no later than .. 1 Hour Before SerVlng e .
4. Notify the vendor within
deletions.
7 . days of receipt of the next month's proposed cycle menu, of any changes, additions or
5. Provide the vendor with a copy of 7 CFR Part 225.16; the SFSP Meal Pattem, Schedule B; the USDA Food Buying Guide;
and all other technical assistance materials pertaining to the food service requirements of the SFSP. The agency Will,
within 24 hours of receipt from the NSD, advise the vendor of any changes in the food service requirements.
C Vegotiable time frame. but should be no longer /han 24 hours
Time of day or day of week
-::arofomla Department of Education
Nut,ltion Services DivIsion
Page 3
Program Resources. Education and Policy Un.
Standard Agreement (1102)
L
7.
Pay the vendor by the 30th day of each month the fuO amount as presented on the monthly-itemized invoice.
Notify the vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the vendor for all meals
delivered/picked up in accordance with the agreement. Neither the Califomia Department of Education nor USDA
assume any liability for payment of the difference between the number of meals prepared, picked up by the agency,
delivered by the vendor, and the number of meals served by the agency that are eligible for reimbursement.
Order only those commodities that can be incorporated into its meals. The agency shall be responsible for transferring
all unused commodities at the close of the SFSP. The agency is responsible for the fair market value of any commodity
losses that may occur.
Terms of the Agreement:
24 2002 August 30, 2002
This agreement will take effect commencing on June, and shall end .
but no later than September 30. It may be terminated by notification given by, either party with at least 30. dap' .nQtice
prior to the date of termination. The agency shall have the option to cancel this contract If the'federalgovemment
withdraws funds to support the SFSP. It Is further understood that, In the event of cancellation of the contract, the
agency shall be responsible for mea" that have alrsady been assembled, delivered/picked up in accordance with this
agreement.
Enter which menu planning optlonls) being used: National School Lunch (NSLP)
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In witness whereof, the parties hereto have executed this agreement as of the dates Indicated below:
. d) t'
----.. -~... ... ~ (;
. /~v- . )
.. ~ OFFICIAL SIGN.\T.tfRE
AGENCY OFFICIAl SIGNATURE
David S. Bail
VENDOR OFFICIAl NAME (PLEASE TYPe)
Assistant Superintendent
Business Services Division
TITLE
.Judith Valles or Designee
AGENCY OFFICIAl NAME (PLEASE TYPE)
Mayor
TITlE
909-381-1162
TELEPHONE
HAY O~; 2~'JL
DATE
909-384-5133
TELEPHONE
DATE
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Self!, Saeideh
em. :
t:
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Subject:
LaBart)era, Joseph
Wednesday. April 24, 2002 12:19 PM
Seifi. Saeideh
Quinbar. Rick
Summer Box Program feeding times
Saeideh-
I have the following feeding times that need to be changed in order to complete our five routes. They are as follows:
FONTANA BOYS & GIRLS CLUB: We need to change this time to 12:00 to 1 :00 from their requested time of 11 :30 to
12:30.
RED LANDS ADULT SCHOOL: We need to change this time to 11 :30 to 12:30 from their requested time of 12:00 to 1 :00.
RIAL TO COMMUNITY CENTER: We need to change this time to 11 :30 to 12:30 from their requested time of 12:00 to
1:00.
ARROWHEAD ELK'S CLUB: We need to change this time 11:30 to 12:30 from their requested time of 12:30 to 1:30.
LITTLE ZION: We need to change this time to 12:00 to 1:00 from their requested time of 12:30 to 1:30.
CENTRAL CITY LUTHERAN: We need to change this lime to 11 :30 to 12:30 from their requested time of 12:00 to 1 :00.
I have given you these requests without explanation for each change so as to minimize any confusion. I can assure you
)b&t I have a valid geographical and time sensitive reason for each request. I will be happy to provide you with my reasons
\..... 'Y require them from you. Thank you.
Joe
c
1
California Department of Education
Nutrition Services Division
Program Resource., Education and Policy Un~
Schedule B, NSD 8050-B ('102)
SUMMER FOOD SERVICE PROGRAM
MEAL PATTERN
~ SNACK'
(Choose two of
FOOD COMPONENTS BREAKFAST LUNCH OR SUPPER the four)
Milk
Milk, fluid 1 cup (8 fl. ozl 1 cup (8 fl. oz.)' 1 cup (8 fl. ozl
Vegetable(s) and/or Frult(s)
Vegetable(s) and/or fruit(s) or 1/2 cup 3/4 cup tota" 3/4 cup
Full-strength vegetable or fruit juice or 1/2 cup (4 fl. oz.) 3/4 cup (6 fl. oz.)
An equivalent quantity of any combination
vegetables(s), fruit(s), and juice
Grains/Breads.
Bread 1 slice (.9 oz.) 1 slice (.9 oz.) 1 slice (.9 oz.)
Combread, biscuits, rolls, muffins, etc., or 1 serving 1 serving 1 serving
Cold dry cereal or 3/4 cup or 1 oz.. 3/4 cup or 1 oz..
~ked pasta or noodle product or 1/2 cup 1/2 cup 1/2 cup
~ed cereal or cereal grains or an equivalent 1/2 cup 1/2 cup 1/2 cup
quantity of any combination of bread/bread
alternates
Meat/Meat Alternates' (optional)
Lean meat, poultry, fish or 1 oz. 2 oz. 1 oz.
Cheese or 1 oz. 2 oz. 1 oz.
Cottage cheese or 1/4 cup 1/2 cup 1/4 cup
Eggs or 1 large egg 1 large egg 1 large egg
Cooked dry beans, peas, or 1/4 cup 1/2 cup 1/4 cup
Peanut butter, soynut butter, seed butters, other 2 Tbsp. 4 Tbsp. 2 Tbsp.
nut butters, or
Peanuts, soy nuts, tree nuts, seeds, or 1oz' 1oz.7 1oz:
Yogurt, flavored, plain, sweetened, or 1/2 cup (4 fl. oz.) 1 cup (8 fl. oz.) 1/2 cup (4 fl. oz.)
An equivalent quantity of any combination of the 1 oz. total 2 oz. total 1 oz. total
above meat/meat alternates
c
For the purpose of this table, a cup means a standard measuring cup.
Indicated endnotes can be found on the back of this page
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GALIFORNIA DEPARTMENT OF EDUCATION
NUTRITION 'ERVICES DIVISION
FOOD D1STRmlITION PROGRAM
AGREEMENT FOR DISTRIBUTION
OF DONATED FOOD
l,
Return all copies with your Summer Food Application to:
CALIFORNIA DEPARTMENT OF EDUCATION
. Resource Information Management Unit (SFSP)
560 ] Street, Suite 270
Sacramento, CA 95814
~SUMNffiRFOODSER~CEPROGRAM
FDS -103 (1102)
Pursuanl to the United States Department of Agriculture (USDA) regulations, 7 Code of Federal Regulations, Parts 225 and 250, the applicant identified
below, hereinafter called the recipienJ agency, hereby makes application for commodities donated by the Agriculture and Marketing Service, USDA, to the
Califormia Department of Education, hereinafter called the stale agency, for use and disposition in accordance with the tcnns and conditions appearing on
the reverse side hereof, which by reference are incorporated herein.
NAME OF FOOD SERVICE COm-ACT PERSON.
OScar Perrier
TELEPHONE NO: (~384-5231
FAX NO: ( 60
E-mail address: 384-51
TITLE
Senior Recreation SUpervisor
For the following statements, please check (,I') the appropriate response for the recipient agency.
Y N
L In stonge, propanllion, and service of donated food, proper
sanitation and health standards will be maintained in confonnance
with all applicable state, loeaI laws and regulations. The agency X
will make certain Ibat their facilities meet the storage standards as
cited in the regulations.
2. The California Deputmcnt of Educmon (CDE) will offer
commodities each year during the months of May through
September. The 8l!ency will be charged a shipping and handling
",.-- fee for each case or unit Payments will be made to CDE within 30 X
1ays of receipt of the invoice.
3. Donaled foods can only be used for the benefit of those persons
eligible for meals provided in the Summer Food Service Program
(SFSP). Donated foods will not be transferred or used otherwise X
wilbout prior approval fi"om CDE. Donated foods will be
transferred in a manner that best meets the interest of the SFSP.
The agency is responsible for all costs associated with transferring
food. Donated foods will not be sold or traded.
4. Donated foods 'will be ordered in quantities that will be used
effieiendy during the program period. Food held longer than six
months is subject to spoilage and contamination for which the
agency will be held liable for paying the fair nuukcl value of the X
food. The agency will notify CDE when any loss of donated foods
occur.
Y N
S. Donated food will be shipped in accor<Iance with the
instructions on the food offering. Food is delivered only to the
city in which the agency's adminiSlnltive headqwu1etS is X
located. Adequate facilities and penonnel will be availahle at
the shipping address to accept delivery. CDE will allow the
agency to pick up Ibe food fi"om the food distribution center, if
prior arrangements have been made.
6. An inventory system will be maintained which records all
receipts, issuances, transf..., and disposal of donated foods.
This can be part of the regular commodity inventory.
Commodities may also be commingled with pwchased foods. X
All required records will be reIained for a period of three years
from the close of the federal fiscal ar to which tit On.
7. At the close of the program, the agency will complete and
return a copy oftbe Unused Commodity Repon fonn provided
by the food distrihution program (retain a copy for Ibe files).
Any unused commodities food will be transferred to a National
Schonl Lunch Program (NSLP).
x
j' ...
8. A Schonl Food Authority (SF A) who has a current agreement
with a food servic:e vendor for the NSLP may utilize the same
vendor to provide meals for the SFSP, but a written agreement
must be made with the food service vendor and approved by
CDE before the delivery of donated food.
RECIPIEl'IT AGENCY AGREEMENT CERTIFICA nON
I. the agent audwriztd by the gaveming board 01 the recipienl agency (or by the chitl administrative officer
of IN recipient agency which has no gaveming board) to enter inlo thi3 agreement. certify thot the
itiformotion pre.rented if accurate and agree with the terms and conditions of this agreement as they are
pre.renled on the re'ler.re 3ide of thi3fonn.
pRINf OR TYPE NAME OF AUIlIORIZED RECIPIENT AGENCY REPRESENTATIVE
John Puekert
TITLE
TELEPHONE NUMBER
881 8000
VENDOR NUMBER H133-02
~NCY NAME
f 'lESS
\..-..
CITY OF SAN BERNARDINO PARKS,
547 NORTH SIERRA WAY
SAN BERNARDINO, CA 92410
SiGNA
IPlENT A~PRESENTAnvE
DATE /
'-(/2 6/D 2-
.
RECREATION
N/A
STATE AGENCY APPROVAL
This application when approved by the state agency
shall constitute an agreement which shall remain in
full force and effect until written notice to the
contrary is given. as provided in the tenns and
conditions on the reverse side of this fonn.
N .E~NARDfN(rCiTyt
UNIFIED SCHOOL DISTRICT
Arturo Delgado, Ed.D.
Superintendent
David S. Bail, Assistant Superintendent, Business Services
TRANSMITTAL
TO:
Lynn Knutson
City of San Bernardino
Parks, Recreation & Community Services
Department
547 N. Sierra Way
San Bernardino, CA 92410
May 8, 2002
RE:
Agreement!
Amendment:
Agreement with the City of San Bernardino to Provide Food Service for its
Summer Youth Pro m
I Documents Enclosed:
I ACTION REQUESTED:
Please Return Documents to:
San Bernardino City Unified School District
Nutrition Services
Attn: James S. Cunningham
1257 Northpark Blvd.
San Bernardino, California 92407
NUTRITION SERVICES DEPARTMENT
1257 Northpark. Blvd., San Bernardino, CA 92407. (909) 881-8000 . Fax (909) 881-8016
San Bernardino City Unified School District
CERTIFICATION OF MINUTES
The Board met in regular session on the 16th day of April 2002, at the usual meeting place
thereof. The meeting was called to order at 5:30 p.m.
Members present:
Brown, Dupre, Parra, Savage, Tillman, Valdez, Yeager
Members absent:
None
The adoption of the following resolution and order was moved by Member Savage, seconded by
Member Brown, and a vote being taken, the said resolution and order was adopted by the
following votes of members present at that time.
AYES:
Brown, Dupre, Parra, Savage, Tillman, Valdez, Yeager
NOES:
None
BE IT RESOLVED that the City of San Bernardino be exempted from the provisions of Education
Code Section 39872 for the duration of the agreement to provide food service for the Summer Youth
Program for the summer of2002.
BE IT ALSO RESOLVED that the Board of Education approves entering into an agreement to
provide food service with the City of San Bernardino for its Summer Youth Program, effective June
24,2002, through August 30, 2002, per terms of the agreement, at no cost to the District.
BE IT FURTHER RESOLVED that the Board of Education authorizes David S. Bail, Assistant
Superintendent, Business Services Division, to sign said agreement.
I, ARTURO DELGADO, Secretary of the Governing Board of the San Bernardino
City Unified School District hereby certify that the foregoing is a true and correct copy of a
resolution duly made, adopted, and entered in the Board minutes of the Governing Board ofthe
San Bernardino City Unified School District on the 16th day of April 2002.
Dated: April 17, 2002
Secretary of the Board
Agenda Item 8.19
COpy
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 12,2002
TO:
Tom Boggs
FROM:
Dodie Otterbein, Records Management Coordinator
RE:
Transmitting Documents for Signature - Resolution 2002-153
At the Mayor and Common Council meeting of June 3, 2002, the City of San Bernardino
Adopted Resolution 2002-153 - Resolution authorizing the Mayor of the City of San
Bernardino or her designee to execute an agreement with the San Bernardino County
City Unified School District to furnish food service for the Summer Food Service
Program for Youth.
Attached are five (5) completely executed original agreements.
If you have any questions, please do not hesitate to contact me at ext. 3215. Thank you.
Dodie Otterbein
Records Management Coordinator
I hereby acknowledge receipt of the above mentioned documents.
Signed: IY\~ ~~
~
Date: G, \ \.~ \c::>~
, \
Please sign and return
.
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): & - 3 - O.:L Item # cJ-1 Resolution #
Vote: Ayes :l, S, In r; Nays Abstain /
Change to motion to amend original documents:
:J OO;Z - 153
Absent .3 f '-f
Reso. # On Attachments:
Contract term:
NulVVoid After: (PO ~ ~ cJ-.( {};;?-
Note on Resolution of Attachment stored separately: _
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: (p - -:;- - 0 0-
Date of Mayor's Signature: Ii - f..p .0";)-
Date ofClerklCDC Signature: L, - (; .Q?-
Reso. Log Updated:
Seal Impressed:
/
60 Day Reminder Letter Sent 0
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Date Returner-
Date MemolLetter
or Signature:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Perso,nnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes / No By_
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Copies Distributed to:
City Attorney j
Parks & Rec. ./
Code Compliance
Dev. Services
EDA
Finance /'
MIS
Police Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Coutract Term. etc.)
Ready to File: D'1--
Date: (,,-)4-0.1-
Revised 01/12/01