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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: JANIS INGELS,
I.S. DIRECTOR
Date: April 20, 2002
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Subject:
RESOLUTION AUTHORIZING THE
RENEWAL OF THE EXISTING
MAINTENANCE CONTRACT FOR
POLICE AND FIRE MOBILE DATA
COMPUTERS (MDCs) WITH
MOTOROLA CORPORATION OF
RIVERSIDE, CALIFORNIA
Dept: ADMINIINFORMATION
SERVICES DIVISION
MlCC Meeting Date:
June 3, 2002
Synopsis of Previous Council Action:
Resolution #01-135, approved the purchase of a maintenance contract with Motorola
Corporation of Riverside, California to provide maintenance services for 141 Motorola WS520
Mobile Data Computers (MDCs) for use in Police patrol vehicles and Fire apparatus.
Resolution #99-005, approved the purchase of 89 Motorola WS520 Mobile Data Computers
(MDCs) for use in Police patrol vehicles and Fire apparatus.
Resolution #99-309, approved the purchase of 52 Motorola WS520 Mobile Data Computer
(MDCs) for use in Police patrol vehicles.
Recommended Motion:
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Adopt resolution.
Signature
Contact person:
.Janis Ingels
Phone:
384,5947
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount:
$ 27,698.04
Source: (Acct. No.) 679-252-5172
(Acct Description) Maintenance Contracts
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing the renewal of the existing maintenance
contract for Police and Fire Mobile Data Computers (MDCs) with Motorola Corporation of
Riverside, California.
Background:
The City of San Bernardino operates 141 Motorola WS520 Mobile Data Computers (MDCs).
The Police Department uses 125 of these devices in black-and-white patrol vehicles. The Fire
Department uses 16 of these devices in front-line suppression apparatus.
Because of the complex nature of these mobile, specialized computers, only Motorola can
maintain them, without voiding the factory warranties.
Motorola has presented the City with an offer to extend warranty service on these devices for a
fixed monthly price of $16.37 per month, per device. For this price, Motorola will cover all
shipping costs to and from the repair depot and all repairs that are not the result of abuse or
misuse.
The County of San Bernardino's 800 MHz Group is unable to provide complete warranty service
on these devices because of the complex computerization of these devices. As part of our
regular contract with the County 800 MHz Group, they will continue to support minor repairs
associated with these devices at a discounted rate.
There was no price change from Fiscal 2000/2001 or Fiscal 2001/2002 on this item. This year,
Motorola increased the monthly fee by 3 percent ($0.37 per month, per device). This contract
will cover the entire fiscal year.
Financial Impact:
Police MDC Used in black-and- 125 @ $16.37 ea. per $ 24,555.00
Maintenance white patrol vehicles mo.
Fire MDC Used in front-line 16 @ $16.37 ea. per $ 3,143.04
Maintenance suppression apparatus mo.
TOTAL $ 27,698.04
The annual cost for MDC maintenance for fiscal year 2002/2003 is $27,698.04. These costs are
included in I.S. chargebacks to Police and Fire, and will be budgeted in I.S. account #679-252-
5172.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING MAINTENANCE CONTRACT FOR POLICE AND FIRE
MOBILE DATA COMPUTERS (MDCS) WITH MOTOROLA CORPORATION OF
RIVERSIDE, CALIFORNIA.
BE IT RESOLVED:
SECTION 1. That Motorola Corporation is a sole source provider of maintenance
services for the Mobile Data Computers (MDC's) used by the San Bernardino Police and Fire
Departments.
SECTION 2. That the Mayor and Common Council authorize the Purchasing Manager
to issue a purchase order for $ 27,698.04 to Motorola, Corporation, of Riverside,
California for maintenance services.
SECTION 3. The authorization to execute the above referenced agreement is rescinded
ifit is not executed within ninety (90) days of the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE RENEWAL
OF THE EXISTING MAINTENANCE CONTRACT FOR POLICE AND FIRE MOBILE
DATA COMPUTERS (MDCS) WITH MOTOROLA CORPORATION OF RIVERSIDE,
CALIFORNIA.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the day of
, 2002, by the following vote, to wit:
Council Members
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
,
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): f..p - 3 - 0 d- Item # I <6 Resolution #
Vote: Ayes II;;L, 2i In) 7 Nays g Abstain-er
Change to motion to amend original documents:
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Absent 3, i
Reso. # On Attachments: ---=- Contract term:
Note on Resolution of Attachment stored separately: -=:-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: (, -1)- 0 ~
Date of Mayor's Signature: U. - 0 - 0 0-
Date of ClerklCDC Signature: {g -/2 - 0 '2Y'
Date MemolLetter Sent Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attac
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634):
Updated CDC Perso,nnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
NullNoid After: q() dtJ.vp Cj- 1:: O?
By: _
Reso. Log Updated:
Seal Impressed:
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Date Returned:
Yes~
Yes
Yes
Yes
Yes
EDA
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No
NOf
No
No
No
By_
By_
By_
By_
By_
Finance./ MIS ./
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Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date: l","'1-6;)-
Revised 01/12/01