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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Admin/Information . ~ ,..' '. \..
Services (\ C "'. I 1'1 i \
\JP\
Date: April 16, 2002
Subject:
RESOLUTION AUTHORIZING A
FISCAL YEAR 2002/2003 PURCHASE
OF SERVICES WITH VERIZON
CALIFORNIA FOR FRAME RELAY
SERVICES PROVIDING
CONNECTIVITY OF CITY REMOTE
SITES TO CITY HALL.
From: Janis Ingels,
I.S. Director
MICC Meeting Date: June 3, 2002
Synopsis of Previous Council Action:
Resolution #2001-137, was ratified on 6/5/01, to purchase frame relay services from Verizon
California (formerly GTE California).
Recommended Motion:
Adopt resolution.
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Contact person:
,lanis Ingels
Phone:
384-5947
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount:
$198,060.00
Source: (Acct. No.) 679-251-5502
(Acct Description) Professional/Contractual
Services
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing a FY 2002/2003 purchase of services with
Verizon California for frame relay services providing connectivity of City remote sites to City
Hall.
Background:
The network upgrade that the City Council approved in August of 1997, included upgrading the
WAN (Wide Area Network) to frame relay. Frame relay is the method of connectivity. There
are 39 physical sites connected to the City network by frame relay including all Police C.O.P.s,
all Fire stations, and all Parks & Recreation facilities.
Verizon and PacBell are the providers of frame relay connectivity services to the City. PacBell's
contract is less than $25,000. Verizon was the only company that was able to bid the majority
of the connectivity necessary when the frame relay was established in 1997. This would not be
re-bid unless a total re-vamp of the entire network infrastructure were to be considered due to the
extensive reconfiguration requirements, cost of new equipment that would be necessary, and
significant down time to remote sites that would be required.
Financial Impact:
The cost for frame relay service charges for FY 2002/2003 is $198,060.00. This is an increase of
$64,160.00. The significant increase it due to the equally significant increases to bandwidth
provided to all Police C.O.P.s, all Fire Stations, and Parks and Recreation's main building within
the 01-02 upgrade project. The charges were included in I.S. chargebacks to each department
with frame relay usage, and will be budgeted in I.S. account #679-251-5502.
Recommendation:
Adopt resolution.
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RESOLUTION NO.' ,-7 ~/ " I
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING A FISCAL YEAR 2002/2003 PURCHASE OF SERVICES
WITH VERIZON CALIFORNIA FOR FRAME RELAY SERVICES
PROVIDING CONNECTIVITY OF CITY REMOTE SITES TO CITY HALL.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I: That Verizon California is the selected source for the City's
frame relay services. Pursuant to this determination, the Purchasing Manager is
hereby authorized to issue an Annual Purchase Order, with two single year
renewal options, to Verizon California for Fiscal Year 2002/2003 for the City's
frame relay services. Future year renewal options shall be contingent upon funds
being approved in the City's budget for this service.
SECTION 2: The authorization to execute the above referenced
purchase of services order is rescinded if it is not issued within ninety (90) days of
the passage of this resolution.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2002, by the
following vote, to wit:
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
FISCAL YEAR 2001/2002 PURCHASE OF SERVICES WITH VERIZON
CALIFORNIA FOR FRAME RELAY SERVICES PROVIDING
CONNECTIVITY OF CITY REMOTE SITES TO CITY HALL.
Council Members
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
<
,2002.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): (p -3- 0:;)- Item # 1<
Vote: Ayes iJ.;LJ ~ {PI'? Nays fr
Change to motion to amend original documents:
Resolution # d.OO:J - /~
Abstain (?:f Absent 3, '-t
Reso. # On Attachments: -=- Contract term:
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTV
NullNoidAfter: q-~O:2,' 90 d/J'r
By:
Date Sent to Mayor: (y - 1)- 0 d-
Date of Mayor's Signature: Jo - (~-O?
Date of Clerk/CDC Signature: (O-(~- 0 7'
Reso. Log Updated:
Seal Impressed:
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See Attached:
Date Returned:
Date Memo/Letter Sent for Signature.:.
60 Day Reminder Letter Sent on 30th ~_____
90 Day Reminder Letter Sent on 45th day:
See Attached:
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Updated CITV Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
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Updated Traffic Folders (3985, 8234,655,92-389):
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Ves
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Copies Distributed to:
City Attorney I
Parks & Rec.
Code Compliance
Dev. Services
EDA
Finance ~ MIS
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Police Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: IY11
Date: 0-1/-0.7
Revised 0] /12/0 I