HomeMy WebLinkAbout18-Parks & Recreation
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Parks, Recreation and Community
Services Dept.
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Subject: RESOLUTION OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 12
TO THE AGREEMENT BETWEEN THE
CITY AND CASA RAMONA, INC.
RELATING TO THE OPERATION OF A
DROP-IN CENTER LOCATED AT 1524
WEST 7TH STREET, SAN BERNARDINO,
CALIFORNIA, TO EXTEND THE TERM
OF THE AGREEMENT FOR AN
ADDITIONAL ONE-YEAR PERIOD.
MICC Meeting Date: May 20, 2002
From: Lemuel P. Randolph, Director
Date: April 24, 2002
Synopsis of Previous Council Action:
July 9, 2001 - Mayor and Common Council adopted Resolution No. 2001-113, authorizing
execution of Amendment No. ~'~o the Agreement with Casa Ramona, Inc. relative to operation
of a Drop-on Center for FY 02-03.
Recommended Motion:
Adopt Resolution
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Contact person:
Bill Meyrahn
Phone: 384-5032
Supporting data attached: Staff Report. Reso. & Agreement
Ward: Citv-wide
FUNDING REQUIREMENTS:
Amount: $50,783
Source: (Acct. No.) 001-381-5505
(Acct. Descriotion) Park & Rec. Profes.lContractual Services
Finance:
Council Notes:
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Agenda Item No. J1
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution of the City of San Bernardino authorizing the execution of Amendment No. 12 to the
agreement between the City and Casa Ramona, Inc. relating to the operation of a drop-in center
located at 1524 West 7th Street, San Bernardino, California, to extend the term of the agreement
for an additional one-year period.
Backeround:
This department has contracted with Casa Ramona, Inc. for operation of Ramona Drop-In Center
located at 1524 West 7th Street since September I, 1983. The center offers information and
referral services on a variety of citizen needs, as well as assistance in completing forms and
making applications for various services and social programs. The center is also a site for the
city-sponsored Summer Lunch Program, which provides free lunches to children. Other services
are provided to the poor, elderly, homeless, unemployed, non-English speaking, new arrivals,
and crime victims. City residents are aided directly and non-city residents are referred to
appropriate sources. Without these services, a large number of our Hispanic Citizenry would go
unserved in much-needed social services.
The complete Casa Ramona proposal of services with budget of $50,783 is attached to this
report.
Financial Impact:
The Ramona Drop-In Center contract cost has remained the same since 1990-91 with no increase
in compensation. If the term of the contract with Casa Ramona is extended for an additional
year, the FY 2002/2003 budget for the Parks, Recreation and Community Services
Administration Division will include $50,800 for this item.
Recommendation:
Adopt Resolution
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 12 TO THE AGREEMENT BETWEEN THE
CITY AND CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-
IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO,
CALIFORNIA, TO EXTEND THE TERM OF THE AGREEMENT FOR AN
ADDITIONAL ONE YEAR PERIOD.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City Amendment No. 12 to the Agreement with Casa
Ramona, Inc. relating to the operation of a drop-in center located at 1524 West 7th Street, San
Bernardino, California, to extend the term of the Agreement for an additional one year period.
Amendment No. 12is attached hereto, marked Exhibit I, and incorporated herein by reference
as fully as though set forth at length. All other terms and conditions of the Agreement shall
remain in full force and effect.
SECTION 2. The agreement authorized by this resolution shall not take effect until
fully signed and executed by both parties. Neither party shall be obligated hereunder unless
and until the agreement is fully executed and no oral agreement relating thereto shall be
implied or authorized.
SECTION 3. The authorization granted hereunder shall expire and be void and of no
further effect if the agreement is not executed by both parties within 60 days following the
effective date of the resolution.
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RESOLUTION OF THE CITY SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 12 TO THE AGREEMENT WITH CASA
RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER
LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a
meeting
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, 2002 by the following vote, to
day of
thereof, held on the
wit:
AYES
NAYS
ABSTAIN
ABSENT
COUNCIL MEMBERS
ESTRADA
LIEN
MC GINNIS
DERRY
SUAREZ
ANDERSON
MC CAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this day of
.2002.
JUDITH V ALLES, MAYOR
City of San Bernardino
Approved as to form
And Legal content:
James F. Penman
City Attorney
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By: -k7~.. -:). .'-.....,~-;~'-<....
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AMENDMENT NO. 12
AGREEMENT
(Drop-In Center)
This Amendment to Agreement is entered into this day of
2002, by and between the CITY OF SAN BERNARDINO and CASA RAMONA, INC., relating
to the operation ofa Drop-In Center at 1524 West 7lh Street, San Bernardino, California.
1. That certain Agreement between the parties dated June 2 I, 1990 is hereby
amended in paragraph 2 ( c ) to extend the term of this Agreement for an
additional one year period by substituting the following language:
..."commencing July 1,2002 and expiring June 30, 2003"...
2. All other terms and conditions of the Agreement described shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein
above appearing.
ATTEST:
CITY OF SAN BERNARDINO
By
Rachel Clark, City Clerk
By
Judith Valles, Mayor
CASA RAMONA, INC.
By
Title
Approved as to form
And legal content:
JAMES F. PENMAN
City Attorney
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. . .....--GASA RAMONA, INC.
1524 West 7th Street
San Bernardno. CA 92411
Telephone 909/889-0011 .
APRIL 23, 2002
MR. BILL MEYRAHN
PARK AND RECREA nON DEPT.
CITY OF SAN BERNARDINO
547 NORTH SIERRA WAY
SAN BERNARDINO, CA. 92401
DEAR MR. MEYRAHN:
ENCLOSED YOU WILL FIND OUR PROPOSAL FOR THE DROP IN CENTER FOR
FISCAL YEAR 2002-2003.
AS YOU WILL NOTE, WE HAVE KEPT THE BUDGET THE SAME. HOWEVER,
WE WILL BE TAKING ON MORE RESPONSmILITY. AS I AM SURE YOU
KNOW, THE HISPANIC COMMUNITY CONTINUES TO BE THE LARGEST
GROWING GROUP IN SAN BERNARDINO. THE CALL FOR SERVICES
THEREFORE HAVE CONTINUED TO GROW AS WELL. BUT, PERHAPS THE
MOST EXCITING FACET OF THIS PROPOSAL, IS THAT THIS YEAR WE
ANTICIPATE WORKING VERY HARD TO EDUCATE THE COMMUNITY ON
THE NEED TO HAVE AN ACCURATE CENSUS COUNT. WE KNOW THE DEPT.
OF COMMERCE WILL BE DOING THEIR OWN PROGRAM, HOWEVER, WE
HAVE THE CONFIDENCE OF THE PEOPLE IN OUR NEIGHBORHOODS, AND
WE FEEL WE CAN BE AN ENORMOUS HELP TO THE CITY TO ENSURE WE DO
NOT HAVE AN UNDER COUNT. THE NEED FOR AN ACCURATE COUNT IS
OBVIOUSLY OF GREAT IMPORTANCE TO OUR CITY, SINCE WE ALL KNOW
HOW THAT EFFECTS THE FEDERAL DlSTRmUTION OF OUR TAX DOLLARS.
SHOULD YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CALL ME.
VERY SINCERELY,
ES COLLAZO,
PROJECT DIRECTOR
CC: DlC FILE
C.R. PROG. FILE
C.R. GEN. FILE
CASA RAMONA, INC.
1524 West 7th Street
San Bernardino, CA 92411
Telephone 909/889-0011
THE CASA RAMONA DROP IN CENTER PROVIDES SAN BERNARDINO
RESIDENTS WITH A WIDE RANGE OF SERVICES, OUTLINED BELOW ARE THE
SPECIFIC SERVICES AND PROGRAMS, WHICH THE CENTER PROPOSES TO
PROVIDE DURING THE FISCAL YEAR 2002-2003. ADDITIONAL INFORMATION
IS PROVIDED ON ACCOMPANYING PAGES, AN APPROXIMATE SCHEDULE
FOR THE DELIVERY OF THESE SERVICES AND THE IMPLEMENTATION OF
PROGRAMMING IS ALSO INCLUDED.
WE PROVIDE SERVICES TO THOSE WITH THE GREATEST NEED, THE
POOR, ELDERLY, HOMELESS, UNEMPLOYED, CHILDREN, FAMILIES, NON-
ENGLISH SPEAKING, NEW ARRIVALS AND CRIME VICTIMS. NO ONE IS
TURNED A WAY. SAN BERNARDINO'S LATINO COMMUNITY CONTINUES TO
GROW, AS DOES THE NEED FOR BILINGUAL SERVICES. CASA RAMONA
CONTINUES TO BE THE MOST DIVERSE SERVICE PROVIDER IN THE
COMMUNITY. SAN BERNARDINO'S RESIDENTS ARE AIDED DIRECTLY AND
OTHERS SOMETIMES ARE REFERRED ELSEWHERE FOR ASSISTANCE. MOST
CENTER CLIENTS RESIDE IN THE SPANISH SPEAKING NEIGHBORHOODS OF
THE CITY'S WEST AND SOUTH CENTRAL AREAS, HOWEVER, WE SEE MANY
PERSONS AT THE CENTER FROM OTHER AREAS THROUGHOUT THE CITY OF
SAN BERNARDINO.
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THE LARGE NUMBER OF DISADV ANT AGED PERSONS WITHIN THE
WESTSIDE AND THE NEED FOR THE AVAILABILITY OF PROMPT SERVICES,
MAKE THIS CENTER AN ESSENTIAL.
THE WESTSIDE NEED THIS TYPE OF FACILITY. I BELIEVE THAT THIS
CENTER IS ESSENTIAL FOR THE WELL BEING OF THE LARGE NUMBER OF
DISADV ANT AGED RESIDENTS OF THE WESTSIDE.
AS YOU ARE PROBABLY AWARE, STATISTICAL DATA REVEALS THOSE
MANY OF THE WESTSIDE RESIDENTS ARE FROM A LOW INCOME STATUS,
AND BECAUSE OF THIS, TRANSPORTATION IS AL WAYS A PROBLEM
CASA RAMONA DROP IN CENTER, IS RECOGNIZED AS ONE OF THE FEW
COMMUNITY CENTERS OFFERING SERVICES TO A MAJORITY RAZE
CONSTITUENCY IN SAN BERNARDINO.
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OMBUDSMAN SERVICES/CLIENT ADVOCACY
ORIGINALLY, THE CASA RAMONA DROP IN CENTER WAS ENVISIONED
AS A SATELLITE CITY HALL. IT OFFERS A WIDE RANGE OF SERVICES CLOSE
TO HOME. TODAY, THE CENTER HAS EVOLVED FROM A GENERALIZED
"MINI CITY HALL" INTO A MORE OF AN OFFICE OR FIRST AND OFTEN LAST
RESORT ASSISTANCE FOR A LARGE NUMBER OF CITY RESIDENTS.
PRIMARILY, WE NOW SERVE THOSE WHO LACK THE CONFIDENCE, SOCIAL
OR LANGUAGE SKILLS OR STAMINA TO CONFRONT PUBLIC AGENCIES OR
MUNICIPAL DEPARTMENTS ON THEIR OWN.
THE DROP IN CENTER IS THUS THE ONLY ENTRY BY WHICH MANY,
MANY THOUSANDS OF CITY RESIDENTS CAN CONFIDENTIALLY SEEK
INFORMATION ON ISSUES REGARDING CITY SERVICES, PUBLIC HEALTH,
EMPLOYMENT, EDUCATION, HOUSING, ETC. CONVERSELY, MOST CITY
OFFICES AND A GREAT MANY PUBLIC AGENCIES SERVING SAN
BERNARDINO CITIZENS REFER PERSONS TO OUR AGENCY.
WE ARE ASKED TO DO A CASE REVIEW AND "WORK UPS"
TRANSLATIONS, AID WITH FORMS, COUNSELING, FAMILY NEEDS,
ASSESSMENTS AND A VARIETY OF REFERRALS. MANY TIMES OUR CLIENTS
ARE UNDERGOING PERIODS OF PHYSICAL AND EMOTIONAL STRESS.
CITY DEPARTMENTS AND PUBLIC AGENCIES OFTEN EMPLOY OUR STAFF
AND FACILITIES AS "SAFETY VALUES" TO A VOID CONFRONTATION WITH
VOLA TILE INDIVIDUALS. THE DROP IN CENTER THUS FUNCTIONS AS A
PRIMARY "ENTRY POINT" FOR MANY CITY RESIDENTS SEEKING
INFORMATION AND GUIDANCE FOR PEOPLE WHO ARE DIRECTLY TO
LOCAL GOVERNMENT DOWNTOWN OFFICES FOR ASSISTANCE.
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WE SEE MANY PERSONS EACH WHO ARE SOLELY SPANISH SPEAKING
AND WHO MANY EVEN BE UNABLE TO READ OR WRITE IN ANY
LANGUAGE, MANY OF THESE INDIVIDUALS ARE UNDERSTANDABLY VERY
SENSITIVE ABOUT EXPRESSING THEIR DISABILITY TO OTHERS.
FINALLY THE DROP IN CENTER STAFF ACTS IN THE ROLE OF OMBUDSMAN.
WE DO NOT MAKE POLICY DECISIONS. WE ONLY REPORT RECOMMEND TO
OUR SUPERVISORS THE TYPE OF ASSISTANCE WE SHOULD OFFER. VERY
OFTEN, WE ARE ABLE TO CUT THROUGH THE BUREAUCRATIC RED TAPE
AND PROVIDE MORE IMMEDIATE SERVICE.
AT THE DROP IN CENTER WE HAVE LEARNED TO TAILOR OUR WORDS AND
ACTIONS TO THE VARIED REQUIREMENTS OF PEOPLE IN CRISIS. AS
PROFESSIONALS WE ARE ALSO HERE TO EXPLAIN THESE NEEDS TO OUR
CITY HALL PERSONNEL AND THE OTHER PERSONNEL OF THE PUBLIC
AGENCIES IN SAN BERNARDINO. WE ARE A CENTRAL COMPONENT IN
WHAT MAYBE VIEWED AS A "MUTUAL AID PACT" FOR INDIVIDUALS AND
FAMILIES IN NEED.
OUR ULTIMATE GOAL IN SERVING PERSONS AND FAMILIES IS TO FOSTER
SELF-CONFIDENCE AND THE HIGHEST POSSIBLE DEGREE OF
INDEPENDENCE, PRIDE AND GOOD HEALTH IN OUR CLIENTELE,
INTERESTINGLY, MANY OF OUR BEST VOLUNTEERS WHO SPEND MANY
HOURS MONTHLY WERE ONCE THEMSELVES CLIENTS OF THE DROOP IN
CENTER SEEKING ASSISTANCE. THIS SELF-HELP RECYCLING WITHIN THE
COMMUNITY IS ONE OF OUR MOST NOTABLE SAN BERNARDINO SUCCESS
STORIES.
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DIRECT SERVICES
THE CASA RAMONA DROP IN CENTER CONTINUES TO WORK WITH THE
SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC SERVICES. COUNTY
WELFARE CONTINUES TO REFER LARGE NUMBER OF THEIR MONOLINGUAL
HISPANIC CLIENTS TO US. WITH THE CHANGES BROUGHT ON BY WELFARE
REFORM THERE ARE MANY RESIDENTS NEEDING HELP IN SEEKING WORK,
CHILD CARE, TRANSLATIONS, FILLING OUT JOB APPLICATIONS,
EXPLANATION ON THE NEW REQUIREMENTS THEY MUST MEET, ETC.
1.) THERE EXISTS A GREAT NEED TO EDUCATE PEOPLE ON THE DIFFERENT
PUBLIC SERVICES AVAILABLE TO THEM AND HOW THEY MANY SOLICIT
THIS HELP.
2.) THE NEEDS OF THE LOCAL CLIENT POPULATION HAVE GROWN WHILE
THE AVAILABILITY OF SERVICES HAS DECREASED.
3.) AS THE UNEMPLOYMENT RATE HAS DROPPED, THE SOCIAL SERVICE
NEEDS OF TODA Y'S FAMILIES HAS CHANGED, SUCH AS CHILD CARE, WITH
BOTH PARENTS WORKING, THE CARE OF THE CHILDREN HAS BECOME A
PROBLEM FOR THE F AMIL Y. WE ASSIST IN REFERRING FAMILIES TO OTHER
CHILDCARE CENTERS.
FILLING OUT FORMS AND TRANSLATIONS
ONE OF THE MOST IMPORTANT FUNCTIONS OF THE DROP IN CENTER IS
TO PROVIDE ASSISTANCE TO THE SPANISH SPEAKING WITH?
1.) EXPLAINING AND COMPLETING A VARIETY OF GOVERNMENT FORMS.
2.) TRANSLATION OF OFFICIAL DOCUMENTS, OFFICIAL CORRESPONDENCE.
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3.) TYPING LETTERS
4.) REFERRALS TO SPECIFIC AGENCIES OR SERVICE PROVIDERS.
THESE SERVICES WILL CONTINUE TO BE PROVIDED ON MONDAY THRU
FRIDAY, FROM 9:00 TO 11 :30 A.M. AND TO 1 :30 TO 5:00 P.M.
EMPLOYMENT SERVICES
THROUGHOUT THE YEAR, WE ASSIST CLIENTS WITH FINDING JOBS AND
APPLYING FOR EMPLOYMENT. WE NETWORK WITH CITY, COUNTY AND
FEDERAL AGENCIES, AND PRIVATE CORPORATIONS AND ACT AS A
CLEARINGHOUSE AND REFERRAL SERVICE. WE PRESCRIBE CERTAIN
TELEPHONE AND PERSONAL INTERVIEW TECHNIQUES TO OUR CLIENTELE,
AFTER ASSISTING WITH JOB APPLICATIONS IF NECESSARY, WE OFTEN
BRING JOB SEEKERS TOGETHER WITH PROSPECTIVE EMPLOYERS.
SPECIAL ATTENTION IS PROVIDING TO OLDER "RETURNING" WORKERS,
THE YOUNG AND ENTRY LEVEL OF "FIRS TIME" WORKERS. ALL GROUPS
NEED PARTICULAR GUIDANCE IN JOB SEARCH ACTIVITIES.
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LEGAL SERVICES
SINCE 1984, THE DROP IN CENTER HAS PROVIDED FREE LEGAL
SERVICES TO ALL THAT NEEDED ASSISTANCE WITH LEGAL PROBLEMS,
ALTHOUGH, OVER THE YEARS THINS HAVE CHANGED.
WE DO NOT ASSIST IN FILLING OUT LEGAL FORMS. WE DO NOT HAVE A
PARA-LEGAL IN OUR CENTER, DUE TO LACK OF FUNDS.
WE STILL CONTINUE TO ASSIST INDIVIDUALS TO THE DEGREE THAT WE
CAN.
WE CONSULT A PARA-LEGAL, ON MATTERS OUR CLIENTS NEED ASSISTANT
WITH. IF THE PROBLEM REQUIRES MORE EXPERIENCED ASSISTANCE, WE
REFER THE CLIENT TO THE PROPER AGENCY.
SEVERAL HUNDRED PEOPLE ARE ASSISTED.
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SOCIAL SECURITY OUTREACH
EACH FIRST FRIDAY OF THE MONTH, A FIELD REPRESENTATIVE FROM THE
SOCIAL SECURITY ADMINISTRATION VISITS THE CENTER AND ADVISES
AND ASSISTS OUR ELDERLY CLIENTS.
THE CENTER'S STAFF IS RESPONSIBLE FOR THE SCHEDULING OF CLIENT
APPOINTMENTS. THOSE WHO CANNOT WArT FOR AN APPOINTMENT IN
THE CENTER ARE REFERRED DIRECTLY TO THE LOCAL SOCIAL SECURITY
OFFICE AND MAY LATER BE ASSISTED WITH THEIR FORMS,
TRANSLATIONS, ETC. ALL PERSONS NEEDING ASSISTANCE WITH SOCIAL
SECURITY PROBLEMS DO NOT REQUIRE INTERVIEWS WITH THE SOCIAL
SECURITY REPRESENTATIVE. SOME MAY ONLY REQUIRE ASSISTANCE
WITH THE FORMS OR TRANSLATIONS. TOTAL NUMBER OF PERSONS
COMING INTO OUR OFFICE FOR THIS SERVICE VARIES FROM 25 TO 35 PER
WEEK.
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SUMMER YOUTH PROGRAM
THROUGH THE MONTHS OF JULY AND AUGUST, THE DROP IN CENTER
WORKS WITH THE CITY OF SAN BERNARDINO TO HELP THE YOUNG PEOPLE
OF OUR CITY. ALL YOUNG PEOPLE WHO APPLY FOR THIS PROGRAM MUST
FILL OUT AN APPLICATION AND QUALIFY UNDER GUIDELINES DECLARING
THAT THEY ARE FROM LOW INCOME FAMILIES AND ARE RESIDENTS OF
THE CITY.
ALL WHO QUALIFY FOR THIS PROGRAM ARE GIVEN THE TYPE OF WORK
WHERE THEY CAN LEARN WHILE ON THE JOB. AT CASA RAMONA WE
OFTEN RECRUIT HELPERS FOR OUR ADMINISTRATION OFFICE, AND
MAINTENANCE AND CUSTODIAL DEPARTMENT. PERSONS QUALIFYING
FOR THIS PROGRAM ARE GIVEN A TOTAL OF 100 HOURS PER MONTH. EACH
YOUNG PERSON IS GIVEN THE OPPORTUNITY TO CHOOSE THE TYPE OF
WORK THEY WISH TO DO. THE DROP IN CENTER IS RESPONSIBLE FOR
MAINTAINING TIME SHEETS AND PROVIDING THE DAILY SUPERVISION OF
EACH SUMMER YOUTH ASSIGNED TO US.
MANY OF THESE SUMMER YOUTH EMPLOYEES RETURN TO THE CENTER
FOR HELP DURING THE SCHOOL YEAR IN SEEKING PART TIME
EMPLOYMENT IN THE PRIVATE SECTOR.
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A.S.A. LEARNING PROGRAM
THE CASA RAMONA DROP IN CENTER WORKS IN CONJUNCTION WITH
OTHER PROGRAM CALL, EDUCATION & CAREER CENTER, A.S.A. LEARNING
CENTER.
THE A.S.A. LEARNING CENTER HAS GIVING THE YOUNG PEOPLE OF OUR
COMMUNITY THE OPPORTUNITY TO WORK THROUGH THE ASSISTANCE OF
THE WORK EXPERIENCE ACT (W.I.A.)
THIS PROGRAM PLACE STUDENT AGES 16 TO 21, IN DIFFERENT
COMMUNITY BUSINESSES, FOR A PERIOD OF SIX MONTHS.
THE STUDENTS ARE NOT TO TAKE THE PLACE OF REGULAR EMPLOYEES;
THEY ARE PLACED IN OUR CENTERS TO LEARN.
THE GOAL OF THIS PROGRAM IS TO PROVIDE OUR STUDENTS WITH THE
NECESSARY TOOLS TO SET AND ACHIEVE ACADEMIC AND CAREER GOALS.
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SUMMER LUNCH PROGRAM
EACH SUMMER THE STAFF WORKS WITH CITY REPRESENTATIVES TO
COORDINATE THE ANNUAL" CHILDREN SUMMER LUNCH PROGRAM" AT
CASA RAMONA. THIS PROGRAM OFFERS A NUTRITIONAL LUNCH TO
HUNDREDS OF NEEDY CHILDREN IN THE COMMUNITY FROM THE LATTER
PART OF JUNE TO THE START OF SEPTEMBER. ALTHOUGH LAST YEAR OUR
PROGRAM WAS CUT SHORT, WE ANTICIPATE HAVING THE PROGRAM
AGAIN THIS YEAR.
THROUGH THIS PROGRAM WE PROVIDE LUNCHES TO CHILDREN AGES 1 TO
18. THE LUNCHES ARE SERVED AT THE CASA RAMONA DINING ROOM,
MONDAY THRU FRIDAY, BETWEEN THE HOURS OF 11 :30 A.M. TO 12:30 P.M.
THE NUMBER OF CHILDREN THAT BENEFIT V ARIES BECAUSE OF THE FACT
THAT SOME OF THE NEIGHBORHOOD SCHOOLS HAVE GONE TO YEAR
ROUND. HOWEVER, THIS YEAR WE PLAN ON WORKING WITH THE SCHOOLS
TO TRY TO IDENTIFY THOSE GRADES THAT WILL BE OUT DURING THE
SUMMER MONTHS. WILL DISTRIBUTE FLYERS TO LET THE CHILDREN IN
THOSE GRADES KNOW THAT WE WILL HAVE THE LUNCH PROGRAM.
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CITIZENSHIP PROGRAM
THE DEPARTMENT OF JUSTICE HAS CHANGED THE WAY THEY HANDLE
THE CITIZENSHIP PROGRAM. THEY NO LONGER CONTRACT WITH
COMMUNITY BASED ORGANIZATIONS TO DO THE TEST, CONSEQUENTLY
OUR PARTICIPATION HAS BECOME MORE OF AN EDUCATIONAL AND
INFORMATIONAL ROLE. WE WILL CONTINUE TO WORK WITH OTHER
COMMUNITY BASED GROUPS IN KEEPING THE COMMUNITY INFORMED
ABOUT THE CHANGES IN THE CITIZENSHIP REGULATIONS, DATES AND
LOCATIONS OF TEST SITES. THE NUMBER OF PEOPLE BEING SERVED FOR
THIS PROGRAM CONTINUES TO RANGE BETWEEN 40 TO 50 A WEEK.
PUBLIC INFORMATION
FOR 2002-2003 AS WE CONTINUE TO SEE THE COMMUNITY GROW, WE ARE
PLANNING A MORE COMPREHENSIVE OUTREACH PROGRAM. IT IS OUR
PLAN TO ESTABLISH AN ONGOING RELATIONSHIP WITH THE HISPANIC
RADIO STATIONS IN THE AREA. WE ANTICIPATE DOING MORE COMMUNITY
EDUCATION ON THE SERVICES PROVIDED BY THE CITY PARK AND
RECREATION DEPT., PROGRAMS AFFECTING SENIOR CITIZENS, OTHER
CHILD CARE PROVIDERS, OUR OWN PROGRAMS AND SPECIAL EVENTS. BUT
PERHAPS THE MOST EXCITING AND IMPORT ANT PROGRAM WE WILL DO
THIS YEAR WILL BE THE COMMUNITY EDUCATION ON THE IMPORTANCE
OF AN ACCURATE CENSUS. WE WILL WORK TO ENSURE THE CITY OF SAN
BERNARDINO DOES NOT HAVE AN UNDER COUNT!
CURRENTLY THERE IS A GREAT VARIETY OF PUBLICATIONS THAT ARE
BROUGHT TO CASA RAMONA FOR DISTRIBUTION TO THE GENERAL
PUBLIC. JOB BULLETINS, ANNOUNCEMENTS, NEWSPAPERS, VOTER,
EDUCATION PAMPHLETS, FLYERS, and HANDBOOKS FROM THE MEXICAN
CONSULATES OFFICE, ETC. WE WILL CONTINUE TO DISTRIBUTE THESE
MATERIALS AT OUR OWN EVENTS AS WELL AS THOSE EVENTS IN, WHICH
WE PARTICIPATE. MANY TIMES WE HAVE TO TRANSLATE OR ANSWER
QUESTIONS ABOUT THE INFORMATION FOR THE PEOPLE.
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COMMUNITY EDUCATION
WITH THE FAST GROWTH OF THE CITY, AND IN PARTICULAR THE HISPANIC
COMMUNITY, THE NEED TO PROVIDE BILINGUAL SERVICES IS INTENSIFIED.
WE RECOGNIZE THAT THE NEEDS OF THE NEW ARRIVALS TO SAN
BERNARDINO ARE CHANGING. ISSUES SUCH AS UNDERSTANDING HOW TO
BUY A HOME AND BEING INFORMED ABOUT THE EDA HOME BUYER
PROGRAMS WILL PROVE TO BE VERY VALUABLE FOR THE RESIDENTS AND
GOOD FOR THE CITY.
IT IS ANTICIPATED THAT OVER THE COURSE OF THE NEXT FEW YEARS
THERE IS GOING TO BE MAJOR CHANGES IN THE WEST SIDE OF SAN
BERNARDINO, THINGS SUCH AS THE CLOSING AND RECONSTRUCTION OF
THE MT. VERNON BRIDGE, THE RENOVATION OF THE SANTA FE DEPOT,
REVAMPING OF 5TH STREET FROM RANCHO TO G ST., ETC.
WE ARE IN THE INITIAL PLANNING PROCESS OF DESIGNING A NEW
REINFORCED COMMUNITY CENTER. THE NEW FACILITY WILL ENABLE US
TO PROVIDE A GREATER LEVEL OF SERVICES TO THE COMMUNITY.
THESE ARE ALL ISSUES WE WILL WORK THE CITY TO INFORM THE PUBLIC
ABOUT, AND TRY TO FACILITATE SO THAT THE RESIDENTS AND THE
PROJECTS CAN HAVE THE LEAST PROBLEMS AS POSSIBLE, WE WILL PLAN
ON HAVING COMMUNITY MEETINGS HERE AT THE CENTER TO EDUCATE
THE PUBLIC AS WELL AS GIVE THEM AN OPPORTUNITY TO GIVE PUBLIC
INPUT.
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CASA RAMONA PROVIDES THE FOLLOWING SERVICES TO
SAN BERNARDINO RESIDENTS
1.) ASSISTANCE WITH FORMS AND DOCUMENTS INCLUDING:
- PUBLIC ASSISTANCE
- FOOD STAMP INFORMATION
- SOCIAL SECURITY
- HOUSING APPLICATIONS
- SCHOLARSHIP APPLICATIONS
- SCHOOL DOCUMENTS
- PERMITS AND LICENSES
- VETERANS BENEFITS ELIGIBILITY
- JOB APPLICATIONS
- ACCIDENT REPORTS
- CITIZENSHIP APPLICATIONS
- CHILD CARE APPLICATIONS
- CHILD SUPPORT APPLICATIONS
- CREDIT CARD APPLICATIONS
- DISABILITY APPLICATIONS
- RENTERS CREDIT APPLICATIONS
2.) EMPLOYMENT:
- REFERRALS (REFER PEOPLE TO AGENCIES WHERE THERE ARE JOB
OPENINGS
- JOB COUNSELING
- TYPING APPLICATIONS
- SPECIAL YOUTH EMPLOYMENT TRAINING
3.) LEGAL SERVICES:
- REFERRALS TO LEGAL AIDE
- CONSUMER PROTECTION COUNSELING AND REFERRAL
- CRIME VICTIM COUNSELING, REFERRAL AND ASSISTANCE
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4,) SPECIAL HOLIDAY PROGRAMS:
- FOOD BASKETS FOR NEEDY FAMILIES
- CHRISTMAS DINNER
- CHRISTMAS TOY DISTRIBUTION
- FOOD GIFT CERTIFICATES
5.) PUBLIC INFORMATION:
- DISTRIBUTION OF CONSUMER INFORMATION
_ UPDATING INFORMATION ON OTHER SOCIAL SERVICE PROVIDERS, AND
LOCATIONS
_ COMMUNITY MEETINGS ON IMPORT ANT ISSUES AFFECTING COMMUNITY
6.) REFERRALS:
_ INCLUDING BUT NO LIMITED TO: HOUSING, FOOD, CLOTHING, UTILITY
ASSISTANCE, ETC.
7.) SEMINARS:
- SEMINARS ARE ON ISSUES OF INTEREST TO THE COMMUNITY (CRIME
PREVENTION)
8.) SOCIAL SECURITY:
THE FIRST FRIDAY OF THE MONTH WE HAVE A REPRESENTATIVE FROM
THE SOCIAL SECURITY OFFICE COME TO OUR FACILITY TO MEET WITH
CLIENT NEEDING ASSISTANCE.
9.) SUMMER YOUTH PROGRAM:
EVERY YEAR WE GET 4 TO 5 YOUTH FROM THIS PROGRAM. WE ASSIGN
THEM TO WORK IN THE DIFFERENT PROGRAMS HERE AT THE CENTER.
THIS PROGRAM IS THROUGH THE CITY OF SAN BERNARDINO.
15
10.) SUMMER LUNCH PROGRAM:
DURING THE SUMMER WE WILL SERVE AS A SITE TO HAVE THIS PROGRAM.
CHILDREN FROM 1 TO 18 CAN COME AND HAVE A FREE LUNCH HERE, THIS
PROGRAM IS ALSO A CITY SPONSORED PROGRAM.
11.) TRANSLATIONS:
WE ASSIST ALL WHO NEED TO HAVE DOCUMENTS TRANSLATED. MANY DO
NOT KNOW HOW TO READ. WE READ AND TRANSLATE DOCUMENTS AS
NEEDED.
12.) LETTER PREPARATION:
WE TYPE MANY DIFFERENT TYPE OF LETTERS AND DOCUMENTS FOR OUR
CLIENTS. WE ALSO HELP PEOPLE WITH THE PREPARATION OF LETTERS
AND DOCUMENTS
13.) CITIZENSHIP INFORMATION:
WE PROVIDE INFORMATION ON LOCATIONS OF TESTING SITES, MEXICAN
CONSULATE'S OFFICE, CONGRESSIONAL OFFICES, FEDERAL BUILDINGS,
AND GENERAL INFORMATION ON QUALIFICATIONS FOR CITIZENSHIP.
14,) WORK SENTENCE/COMMUNITY SERVICE PROGRAM:
WE SERVE AS A SITE FOR THE SAN BERNARDINO COUNTY WORK
SENTENCE COMMUNITY SERVICE PROGRAM. INDIVIDUALS ARE ALLOWED
TO FULFILL THEIR COMMUNITY SERVICE HOURS HERE THEN HAVE TO PAY
FINES FOR VARIOUS NON-CRIMINAL OFFENSES.
16
, ;
CASA RAMONA, INC. DROP IN CENTER
BUDGET PROPOSAL
FISCAL YEAR 2002-2003
FUNDING SOURCE: CITY OF SAN BERNARDINO
BUDGET ITEM AMOUNT
SALARIES AND BENEFITS $ 41,000.00
SPACE LEASE 6,366.00
PRINTING 400.00
OFFICE SUPPLIES 350.00
OFFICE EQUIPMENT 400.00
PROFESSIONAL FEES 400.00
TRAVEL/CONFERENCE 400.00
TELEPHONE 967.00
SECURITY 500.00
TOTAL 50,783.00
17
r -
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san-bernardino.ca.us
,.
May 23, 2002
Lourdes Collazo
Casa Ramona, Inc.
1524 W. 7th Street
San Bernardino, CA 92411
Dear Ms. Collazo,
At the Mayor and Common Council meeting of May 20, 2002, the City of San Bernardino
adopted Resolution 2002-146 - Resolution authorizing the execution of Amendment No. 12 to the
agreement between the City and Casa Ramona, Inc., relating to the operation of a drop-in center
located at 1$24 W 1h Street, to extend the term of the agreement for an additional one-year
period.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by July 19, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
'IN ~' UC:C(, J';) &:"
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 4, 2002
TO:
Bill Meyrahn, Administrative Operations Supervisor II
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-146 - Drop-In Center, 1524 W. 7tb Street
CC:
Finance
Attached is a fully executed copy of Amendment No. 12 to the agreement between the City and
Casa Ramona, Inc., relating to the operation of a drop-in center located at 1524 W. 7th Street, to
extend the term of the agreement for an additional one-year period. The original agreement is on
file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
.
~
of
,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 5- d6--0.;:l Item # 1<;;
Vote: Ayes 3- 'l Nays --t5
Change to motion to amend original documents: -
Resolution # 2Co2 -'4b
Abstain Absent 2..
Reso. # On Attachments: L- Contract term: 9-1-0;; 10 (,,-2i)-63 NulINoid After: &0 DPr-j S /'1-1 ~-O.::J-
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
{lllo1Zm
Date Sent to Mayor: .5 - {) 1-0 J-
Date of Mayor's Signature: 5 - d3-0;'}
Date ofClerk/CDC Signature: 5 -~3-ad-
By: -
Reso. Log Updated:
Seal Impressed:
V'
,/
Date Memo/Letter Sent for Signature: t)' - d-;>' -() ~
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ,/ Date Returned: (,,-4-0 9'
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Persnnnel Folders (6413, 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (5557):
.
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distributed to:
(
I
Code Compliance
Dev. Services
City Attorney
Parks & Rec.
Police Public Services
Water
Notes:
YesL No By
Yes NoL By
Yes No ..L. By
Yes No V By
Yes No 7 By
-
EDA
Finance r'
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to FileJYl1'''' Date: f, - J.f -0;)-
Revised 01/12/01