The URL can be used to link to this page

Home My WebLink About14-Facilities Management . . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Facilities Management Cl"''''~''''L Date: April 30, 2002 j . i .... , , ~ d Subject: Resolution authorizing issuance of a Purchase Order to SK Telecon, Inc, for the cable pull services of the City's telephone system, MICC Meeting Date: May 20, 2002 From: James Sharer, Director Synopsis of Previous Council Action: None Recommended Motion: Adopt Resolution es W, Sharer irector of Facilities Management Contact person: .1::lmF!~ Rh::lrF!r Phone: ::lR4-5?44 Supporting data attached: Council Action Ward: N/A FUNDING REQUIREMENTS: Amount: $30,720.00 Source: 630-262-5172 FqllipmF!nt M::lintF!n::ln~F! Finance: Council Notes: 12.BSo,!l2r:xsz,- 141 Agenda Item No, -ff 5/ ~'DI();r , . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution authorizing issuance of an annual purchase order to SK T elecon, Inc. for cable pull services for the Telephone Support Division. BACKGROUND SK T elecon, Inc. is our current cable pull vendor. A cable pull vendor is a contractor who installs new telephone and data lines in all types of facilities. They provide MAC work, which is moves adds and changes to our existing system. They have broadened the scope of their work at our facility by providing full service EF&I (engineer, furnish and install) when necessary, staff relocations, outside plant construction, and software for both NEAX 2400 and NEAX 2000. SK T elecon, Inc. has been our vendor for the past eight years and is most familiar with our telephone system. If approved by Mayor and Common Council, this resolution will authorize a Negotiated Purchase which is allowed under Municipal Code ~3.04.010 (B) (3), to SK Telecon, Inc. for FY2002/03. SK Telecon, Inc. is familiar with all the City's computerized phone switches, and knows all the locations and inherent problems at each location. The negotiated price for this year is $30,720.00. This rate is very competitive, especially when noted that the vendor knows the City systems. Staff recommends that SK T elecon, Inc. be issued a Purchase Order for telephone cable pull services with two, one-year renewal options for the base year amount plus the CPI rate of inflation to cover cost mcreases. FINANCIAL IMPACT Funds in the amount of$30,720.00 will be included in the Telephone Support budget for Fiscal Year 2002/03, in account #630-262-5172. RECOMMENDATION Adopt Resolution. . ' SERVICE LOCATIONS AND ADDRESSES LOCATION 1 ADDRESS CITY HALL n 1300 North "0" Street ANIMAL CONTROL :333 Chandler Place ARTS ON FIFTH 468 W. Fifth Street CODE COMPLIANCE, CATV, EDA 201 N. "E" Street FACILITIES MAINTENANCE SHOP 247 S. Pershing Avenue FIRE DEPARTMENT NO. 221 1200 E. Third Street FIRE DEPARTMENT NO. 222 ----- - -------11201 W. Ninth Street - ._____ _ '.___ _L- _ _._.._~...__ FIRE DEPARTMENT NO. 223 i2121 N. Medical Center Dr. __.. .u__ _______" FIRE DEPARTMENT NO. 224 12641 N. "E" Street _ u._..___ __ _.. _ __~__~___~.~.__.~ FIRE DEPARTMENT NO. 225 11640 Kendall Drive FIRE DEPARTMENT NO. 226-- -- --- u_ - ;1920 Del Rosa Avenue---- FIRE DEPARTMENT NO. 227 282 W. 40th Street FIRE DEPARTMENT NO. 228 3398 E. Highland Avenue FIRE DEPARTMENT NO. 229 202 Meridian Avenue FIRE DEPARTMENT NO. 230 502 S. Arrowhead Avenue FIRE DEPARTMENT NO. 231 450 Vanderbilt Way FIRE MAINTENANCE SHOP 1208 N. "H" Street FELDHEYM CENTRAL LIBRARY 555 W. Sixth Street INGHRAM LIBRARY 1505 W. Highland Avenue ROWE LIBRARY 108 E. Marshall Blvd. VILLASENOR LIBRARY 525 N. Mt. Vernon Avenue ONE STOP CAREER CENTER 599 N. Arrowhead Avenue PARKS, RECREATION & COMMUNITY SERVICES 547 N. Sierra Way PARKS YARD AND SHOP 234 S. Mt. View STADIUM 280 S. "E" Street CERAMICS STUDIO 823 E. Highland Avenue DELMANN HEIGHTS CENTER 2969 N. Flores Street LYTLE CREEK COMMUNITY CENTER 380 S. "K" Street MILL COMMUNITY CENTER 503 E. Central Avenue NICHOLSON COMMUNITY CENTER 2750 W. 2nd Street RUBEN CAMPOS COMMUNITY CENTER 1717 W. Fifth Street RUDY C. HERNANDEZ COMMUNITY CENTER---~_-_=__:--:-: 222-N.-~ugo==-=-=~__:=_~n_- FIFTH STREET SENIOR CITIZENS SERVICE CENTER' 600 W. Fifth Street --..-.-,.----- PERRiS HILL SENIOR CITIZENS SERVICE CENTER 780 E. 21st Street CENTER FOR INDIVIDUAL DEVELOPMENT (CID) 8088 Palm Lane JERRY LEWIS FAMILY SWIM CENTER 831 E. Highland Avenue COMMUNITY SERVICES 600 W. Fifth Street WESTSIDE COMMUNITY SERVICE CENTER 1505 W. HighlandAvenue CEMETERY 211 E. 9th Street BUTLER BUILDING 257 E. 7th Street ANN SHIRRELL PARK 1367 N. California Street BLAIR PARK 1466 W. Marshall POLICE DEPARTMENT 710 N. "0" Street COMMUNITY SERVICE OFFICE____________=::::TI584 W. Baseline Street, #106 COMMUNITY SERVICE OFFICE 11332 W. Fifth Street, #108 COMMUNITY SERVICE OFFICE - 911 W. Kendall Drive - COMMUNITY SERVICE OFFICE 1535 E. Highland Avenue COMMUNITY SERVICE OFFICE 334 W. Baseline Street -i-----CiTY- I ZIP CODE San Bernardino 92418 I San Bernardino 92408 I San Bernardino 92401 lSan Bernardino 92401 San Bernardino I 92408 San Bernardino! 92410 I~an Bernardino J- 92411 +.San Bernardino -L 92411 I San Bernardino I 92405 ,San Bernardino t--- 92407 i San Bernardino 92404 San Bernardino 92407 San Bernardino 92346 San Bernardino 92410 San Bernardino 92346 San Bernardino 92408 San Bernardino 92405 San Bernardino 92410 San Bernardino 92411 San Bernardino 92404 San Bernardino 92411 San Bernardino 92401 San Bernardino 92410 San Bernardino 92408 San Bernardino 92408 San Bernardino 92404 San Bernardino 92405 San Bernardino 92410 San Bernardino 92408 San Bernardino 92410 San Bernardino i 92410 San Bernardino 92408 San Bernardino 92410 San Bernardino 92404 San Bernardino 92410 San Bernardino 92404 San Bernardino 92410 San Bernardino 92411 San Bernardino 92410 San Bernardino 92410 San Bernardino 92411 San Bernardino 92405 San Bernardino 92401 San Bernardino 92411 San Bernardino 92405 San Bernardino 92407 San Bernardino 92404 San Bernardino 92401 COMMUNITY SERVICE OFFICE 204 Inland Center Drive San Bernardino I 92408 m__.. San Bernardino I SAN BERNARDINO MUNICIPAL ENFORCEMENT 295 Carousel Mall 92401 POLICE PISTOL RANGE f{erriS Hill Park, Highland Ave San Bernardino I 92404 PUBLIC SERVICES/DEVELOPMENT SERVICES CITY YARDS 234 S. Mt. View Avenue San Bernardino I 92408 _.-- ---.. i 182 S. Sierra Way __u _~~n Bernardino - t- PUBLIC SERVICES FLEET DIVISION 92408 ---.. -- -:19SN":';D" Street - --_.-.._~- WATER YARDS ~ San Bernardino I 92401 ------------ ----- --~-- WATER RECLAMATION . --1~99 Chandler Place __ _ _ iSan Bernardino i 92408 __ - __n_ __ ____ ---------- ------- RIX FACILITY 11990 Aqua Mansa Rd. ______iColton , 92324 --------- ---,--- .. I __u______ 1-- Total 56 Locations FROM S.K. TELECON. INC. PHONE NO. Rpr. 30 2002 06:40RM P2 . . p O. 1~,,~ , ")0 River.\ldc, c. ns 17 909. '11'8.41130 April 30. 2002 '- City of San Bernardino 200 N. "0" SlJ'CCl San Bernardino, Ca. 92418 AItn: Jim Slwer Dear Jim; Tbi. Jettu is to twofold; I) to infonn you of our requesr ro increase the cuneJl! Adds, Movea, and Changes Contnc;t fur the funheoming fio<:al year, and 2) to outline some ofllle additional areas of 5elVice which have bruadened the scope of our work at your facility. A.4:32~',,,''''~ ..~~. ;;t.. ."'~ r.! c would like to increase lbe currenl contlllCt amount of 529,601.00, which ends June 30. 2002, . ,720.00 (a cost of Iivilll increase of approximately 4%) for the year beginning July I, 2002 . 'n, June 30, 2003. Ibis Is an appropriate request based on our past performance (ofmorc lIwI8 yearsl) er-incRasing roll within the so1\wan: realm bolb on tile NBAX 2400 as well as the , which are induded in lbe 40 or more service locatloD8. We also provide filII .tJ (CJIIi-. JUmisb, and iNIaIJ) when nec:essary, in all areas, but noc limited to. . de plant construction, electronie key system installations, (up or small sraft" rel0cati0n8, P installations and more. Wc adhere 10 (and advitc when conectioD5 are needed) III ANSJ, :; TIA, NEC (NaIional Electric Code) ClUl'Cnt spccilicalions for Suuctured Cabliftg Systems S). We have lbe capacity to !Fill all fiber optic badtbonc networks including sp1icinc. . .cnninatiog, and certifying. Even t/Iougb our .Scope of Work" as outlined in our lXlntlllCt is general in nature, we ftcllbat we havc giVCIItlle City of SlllI Bernardino the hipcsl quality and workmanship provided by a communications conllllCtor at a "rcaspnablc" COSI. which bas proVCJl benc1Icial for all collCCl1llld. II bas always, and will cominueto be our objeclivc to mccltlle needs oflhc City's Employcca, which are your customers as well as ours. We appreciate the opportunily we have had to be of service to you and your staff, Jim. '1l1s our hope lbat lbis request will be met with sincere thought and consideration. c-K~b Ken SkeelClS s.k. lELECON, inc. . .. .. .. ,," .. .. .. .. .. .. .. .. .. .. .. .. ........ . 2 3 4 5 6 7 8 9 10 \1 12 13 , 14 15 16 17 18 19 20 21 22 23 24 25 26 , , 27 28 !~ ~ r~'\7 '\~-;- ~/ , l..; RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE PURCHASE ORDER TO SK TELECON, INC. FOR CABLE PULL SERVICES FO THE CITY'S NEC TELEPHONE SYSTEMS FOR THE FACILITIES MANAGEMEN DEPARTMENT FOR FY2002/03. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. SK Telecon, Inc. currently provides cable pull services of the City's NEC telephone systems to the Facilities Management Department under a Purchase Order. through June 30, 2002 to cover current and scheduled expenditures. SK Telecon. Inc. is familiar with all of the City" S computerized phone switches and has submitted a very competitive rate. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue a purchase order to SK Telecon, Inc. for $30,720.00 for FY2002/03 and authorizing two one-year renewal options as long as funds are available and approved in the budget each year. SECTION 4. The authorization to execute the above-referenced Purchase Order is rescinded ifnot issued within sixty (60) days of the passage of this resolution. ! .1 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE PURCHASE ORDER TO SK TELECON, INC. FOR CABLE PULL SERVICES FO THE CITY'S NEC TELEPHONE SYSTEMS FOR THE FACILITIES MANAGEMEN DEPARTMENT FOR FY2002l03. 3 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Corrunon Council of the City of San Bernardino at a meeting thereof, 6 held on the day of , 2002, by the following vote, to wit: 7 8 Council Members: AYES NAYS ABSTAIN - ABSENT ESTRADA 9 LIEN 10 MCGINNIS II DERRY 12 SUAREZ 13 ANDERSON '14 McCAMMACK 15 16 City Clerk , 17 18 19 The foregoing resolution is hereby approved this day of ,2002. 20 21 22 Judith Valles, Mayor City of San Bernardino 23 Approved as to form and legal content: 24 25 ~fi.">- )~ ! 26 '27' James F. Penman, City Attorney 28 1 ' .'. . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM 43 {)OOd. -141 Absent 'L- Meeting Date (Date Adopted): :5 -,:) O-~ Vote: Ayes 1) 3 - 'I Nays Change to motion to amend original documents: - Item # ~ .e- Abstain Resolution # Reso. # On Attachments: ~ Contract term: r:,/ O~ I b3 Note on Resolution of Attachment stored separately: --=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY NullNoid After: &0 OI'r~J I f) -19 - O.:;l- , By: - P Ro'lt'r\ Date Sent to Mayor: 5-d I --() ~ Date of Mayor's Signature: !J -:;)3 -0;:) Date ofClerk/CDC Signature: 5 -d3-Od Reso. Log Updated: Seal Impressed: V' ,/ Date re: See Attached: hed: See Attached: Date Returned: ~ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Yes / Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985,8234,655,92-389): Yes No By No 1 By No L By No ~ By No~ Copies Distributed to: City Attorney ,/ Parks & Rec. Police Public Services Water Others: Finance ,/ FAe IlXTlt.$ MIS Code Compliance Dev. Services EDA Notes: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.l Ready to File: ~ Date: ole':>, Jd';)- J / Revised 01/12/01