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Home My WebLink About25-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date April 4, 2002 o h j' ~ j' I':f~ L Subject: Resolution authorizing the execution of a purchase order to Johnson Machinery Company for the furnishing and delivery of one (1) Caterpillar Wheel Loader with a multi- purpose bucket to be utilized by the Public Services Street Division From: Lynn Merrill, Director Dept: Public Services Meeting Date: May 6, 2002 Recommended Motion: Adopt resolution -?1It4/ Signature Contact person Don Johnson, Fleet Manager Phone: 5140 Supporting data attached: Ward: All FUNDING REQUIREMENTS: Amount $153,957.51 Source: 635-341-5701 Motor Vehicles Finance: Council Notes: ~ +'-dOQ;l-ld- 9 s J {p //)(1-" Agenda Item No. ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution authorizing the execution of a purchase order to Johnson Machinery Company for the furnishing and delivery of one (1) Caterpillar Wheel Loader with a multi-purpose bucket to be utilized by the Public Services Street Division. Background: The Public Services Street Division utilizes vehicle #456, a 1984 John Deere 544C Wheel loader for street maintenance on a daily basis by the AsphalUGrading crew. This vehicle has 10,410 hours of service and has become too costly to maintain and repair. Vehicle #456 was scheduled for replacement this fiscal year and will be placed in surplus for auction. By letter dated February 7, 2002, Johnson Machinery Company of Riverside has offered the City a negotiated purchase price of $153,957.51 for the purchase of one (1) Caterpillar IT38G Wheel loader with a multi-purpose bucket and including tax. On May 23, 2001, the County of San Bernardino received three proposals through a bid process for the same equipment from the Johnson Machinery Company of Riverside, 0-3 Equipment of Fontana, and Construction Equipment, lnc of San Diego. Johnson Machinery Company of Riverside was determined to be the lowest and best bid. The vendor provided a proposal, in participation with the County, extending the pricing of the base unit in the amount of $136,221.00 less unneeded County equipment ($5,580.00) and adding the multi-purpose bucket ($12,243.00) plus tax at 7.75% ($11,073.51) (see Exhibit 1 and 2). There are no local vendors for this type of equipment in the City of San Bernardino. It is expected that delivery of this machine will not occur until mid-July. If the Mayor and Common Council approves this purchase, the Public Services Department will include the amount of this purchase in their FY2002-2003 budget. This may result in an increase in the Department's bottom line budget; however, the Department is currently reviewing it's existing vehicle replacement schedule and may be able to offset this increase by eliminating or deferring the replacement of other vehicles in the future, due to changing strategies for street maintenance. Financial Impact: Funding for this purchase will be available in the Fiscal Year 2002/2003 budget, Account No. 635-341-5701, Motor Vehicles. Recommendation: Adopt resolution. Attschment 1 JOHNSON MACHINERY CO. Febnwy 7, 2002 Mr. Den Thomas City of San Bemudino Fleet Suvices 182 S. Sien:a Way San Bernardino. CA 92408 Subj; Request for Participation; Purchase: of a Wheel Loader Ref: COIlIIty of San Bernardino Request for Proposa1 No. M12S Purc1we Order No. T024S Dear DII\; Johnson MachineJy Co. would like to invite the City oC San BemardiDo, Fleet Division, to participate with the County of San BeI1lllrdino in the purcbasc of a Catelpillar Wheel Loader. Tbia would involvCl an lT38G. Wlleel Loader. with a 4-11-1 multl-pllJpOSo buc1cet totaling $142,884.00 plus sales taX per oUl'quote. VIrious at1ll('hments as M1l as wammtitls llnl availablt: per the copy oCtbe proposal sheet and spccifiWions already in your po5SClssion. Any or DOlle of those may be added at )'Our discretion. Thaak you iu. advamee for tbe O)lpOI't\IIUty of extending tbis invitation 8t1d loot fotwIni to tbrtber streDgtheDlng of our business relatiOnship. Best wishes, ~~ ~-~ (~DunIap Sales Represcmtative CDledg RIVERSIDE BIlD EaBl La ClId.na Dr1IIe P.O. Bo~ 351 reI. (909) 888..500 Riverside, California 92002-0051 FAX (909)276-2572 -.iDhnso"'lIUIclllllll'J...m . SPECIFICATIONS FOUR (4) ARTICULATEO 4WD LOADERS; , WITH 3.25 CUBIC YARD BUCKET BROOM, HYORAULIC SNO,^, BLADE & FORKS ,FEBRUARY 21.21101 . , " I.V.L.......;;o ..... ~o Attachment 2 PROPOSAL SHEET FOUR (4) ARTICULATEO 4WD LOADERS WITH 3 CY BUCKET - BROOM. HYDRAULIC SNOW BLAD AND FORKS PER THE AiTACHED SPECIFICATIONS: DELIVERY 60-90 DAYS.' ONE (1) EACH @$ 136,221.00'/ om; YEAR flR' FIFTEEN mJN'DllED -BOURS WARRANTY CATERPILI.A1t MAKE. IT38G MODEL WARRANTY OPTIONS: . .1. ONE (i) YEAR OR FIFTEEN HUNDRED (1500) HOURS. 2. THREE (3) YEARS OR FOUR.THOUSAND (4000) HOURS @ FIVE (5) YEARS OR FIVE THOUSAND (5000) HOURS 4. ONE.(1) YEAR OR FIFTEEN HUNDRED (1500) HOURS, PLUS AN ADDITIONAL THREE (3) YEARS AND THREE THOUSAND (3000) HOURS ON THE POWER TRAIN COMPONENTS: OTHER OPTIONS: (Note. model, m'anufacturer of all) [:) AM/FM STEREO. , (f) AUTOMATIC LUBRICATION SYSTEM @ LOAD MEASUREMENT SYSTEM WiON BOARD 'PRINTER 4. PAINT (OMAHA ORANG.E) @ MULTI. PURPOSE B~CKET ~. .BROOM 4TH VALVE . 7. HYDRAULIC SNOW BLADE @ PALLET FORKS .~~ One (1) each @ $ .00 One (1) each@ $ 2;450.00, One (1) each@ $ 3.655.00 One (i) each @ $ 1.455.00 One (1) each @ $ 526.00 One (i) each @ $ 6,555.00 One (1) each @ $ 9,600.00 One (1) each @ $ 3.000.0~ One (1) each @ $ 12.243.00 One (1) each@ $ 15.380.00 ONE (1) EACH @ $''- 2,190.00 One (1) each@ $ 12..927.-00 One(1)each@$ 3,297.qo \iU::ilUlIlt:t I , (JOHNSON) SNBO CO MAY 3,01 PAGE 2 I I -~- I , 1T38G Mav 3,01 ! I description arrangement # weight i list price 0 , EXHAUST RAIN CAP 0 I $50.00 , 0 I , 25AMP INVERTER AND CONNECTION FOR I 0 $1,250.00 CO 800 MHZ3RADIO 0 0 SLOW VEHICLE EMBLEM, QUICK DETACHABLE 0 $150.00 MOUNT 0 0 SPARE TIRE & WHEEL 20.5-R-25 XTLA MX L2 0 TIRE $ 1362 WHEEL $1157 0 $2,519.00 TWO ALUMINUM CHOCK BLOCKS WI 0 $238.00 STORAGE RACK ON DRIVERS SIDE 0 $150.00 0 EMERGENCY TRIANGLE ROAD REFLECTOR KIT 0 MOUNTED IN CAB IN A PERMANENT CASE 0 $200.00 0 ONE COMPLETE SET SHOP MANUALS 0 $450.00 0 EMERGENCY TRIANGLE REFLECTOR KIT 0 $24.00 0 ROTATING STROBE LIGHT, MOUNTED TO BACK 0 OF CAB LEFT REAR CORNER, AND IS HEIGHT 0 ADJUSTABLE. 0 $550.00 totals 0 $5,581.00 discount percent: 0 list $0.00 sell: $5,581.00 local options reference list sell total SO.OO machine total $5,581.00 (R </" ~ 'd-'! I .~, " . ,// I"'" '; ',.-"" d y i " j ,II I .J \ e '/ ! f !' , 'J I / I j : I " ; , e e e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 , f:~~. .. RESOLUTIO~~' . RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO JOHNSON MACHINERY COMPANY FOR THE FURNISHING AND DELIVERY OF ONE (1 ) CATERPILLAR WHEEL LOADER WITH A MULTI-PURPOSE BUCKET TO BE UTILIZED BY THE PUBLIC SERVICES STREET DIVISION r;. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Johnson Machinery Company has proposed a negotiated purchase of one (1) Caterpillar Wheel Loader with a multi-purpose bucket; pursuant to this determination the Purchasing Manager is hereby authorized to issue a purchase order to Johnson Machinery Company for said vehicle for the total amount of $153,957.51. Such award shall only be effective upon the issuance of a Purchase Order by the Purchasing Manager. SECTION 2. The authorization to execute the above referenced purchase order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. 11/ 11/ 11/ 20, III 21 22 23 24 25 26 27 28 11/ III 11/ III III III April 4, 2002 ,---- e 7 8 9 10 11 12 13 1 2 3 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO JOHNSON MACHINERY COMPANY FOR THE FURNISHING AND DELIVERY OF ONE (1) CATERPILLAR WHEEL LOADER WITH A MULTI-PURPOSE BUCKET TO BE UTILIZED BY THE PUBLIC SERVICES STREET DIVISION I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 5 Mayor and Common Council of the City of San Bernardino at a 6 meeting thereof, held on the day of , 2002, by the following vote, to wit: Council Members: NAYS ABSTAIN ABSENT AYES ESTRADA LIEN MCGINNIS DERRY e 14 SUAREZ e 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ANDERSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2002. day of Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney By: rl (1~' , - f ,.:..-~.v-..... _......... ~ April 4, 2002 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 5-(,-Od Item # ~S Resolution # f)(JJd - t:i-q Vote: Ayes 1-).) -4 -') Nays -G- Abstain -8- Absent ~ ~ Change to motion to amend original documents: - Reso. # On Attachments: -=-- Contract term: - Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By: NullNoid After: (00 OA<j-2> ! f)-S -()~ Date Sent to Mayor: 5 - '/ '--0 d- Date of Mayor's Signature: /5-'i;--Qa Date of Clerk/CDC Signature: S -'1-6 ;;).. Reso. Log Updated: Seal Impressed: .,/ ,/ See Attached: See Attached: --see-.Attached: Date Returned: - Date Memo/Letter Sent for Signature: -- 60 Day Reminder Letter ~em 011 38th tlAj'. 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634): Updated CDC Persocnnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes ./ No By Yes No --L- By Yes No --..L By Yes NO--7 By Yes No By Copies Distributed to: City Attorney / Parks & Rec. Code Compliance Dev. Services EDA Finance / MIS Police Public Services V. Water Others: Notes: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Ready to File: ~ Date: C;-\<0-0';}- Revised 01/12/01