HomeMy WebLinkAbout13-Development Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Date: April 25, 2002
File:
O""'/"'/H -L
tji~l/l.n
Subject: Resolution approving Agreement
for Professional Services with Gary W.
Miller Architect & Associates, Inc. for
design of the Expansion of the Perris Hill
Senior Center located at 780 E. 21 sl Street
and authorization for the Director of Finance
to amend the FY 2001102 budget.
MCC Date: May 6, 2002
Dept: Development Services
Synopsis of Previous Council Action:
July 2001 - As part of the FY 200112002 allocated $31,500.00 from the General Fund for design
ofthe Perris Hill Senior Center Expansion.
Recommended Motion:
1) Adopt Resolution.
2) Authorize the Director of Finance to amend the FY 2001102 budget and appropriate $5,300
from Account No. 243-000-3405-000 (Unallocated Fund Balance - Parks Construction
Fund) to Account No. 243-363-5505 for Perris Hill Senior Center Expansion Design.
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James Funk . 'tJ rJ
Contact person: Michael Grubbs, Field Engineer Phonp' '; 17q
Supporting data attached: Staff Report, Reso. Agreement (Exhibit A), Ward' 7
Proposal (Exhibit B), Schedule (Exhibit C),
and fees (Exhibit D).
FUNDING REQUIREMENTS: Amount: $36,800
Source: (Account No's) 001-3R6-5505-0000 ($31 500) &
243-363-5505 ($5.300.00)
Council Notes:
Finance:
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Rep/~CtYYl@l1r p"'Jfj
Agenda Item No. 13
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution approving Agreement for Professional Services with Gary W. Miller Architect &
Associates, Inc. for design of the Perris Hill Senior Center expansion located at 780 E. 21 st Street
and authorization for the Director of Finance to amend the FY 2001102 budget.
Background:
On February 26, 2002, a request was received from the Department of Parks and Recreation to
select an Architect to design a 3,000 square foot expansion of the Perris Hill Senior Center
located at 780 E. 21st Street. The expansion is to be off the existing dining room and the
Architect is required to coordinate the design with the Perris Hill Senior Center Advisory
Council. The expansion is necessary due to an overall increase in usage over the years and an
interest in providing additional programs such as adult education, which is difficult with the
existing facility configuration. Currently the dining room is used as a "multi-purpose" room and
must be set up and "tom down" to be used for other purposed. This expansion would facilitate
additional program options.
Given the relative size of this design project and limited time to accomplish the project, the
RFP's were sent to only those two qualified local architectural/engineering firms. Each
submitted a proposal committing to the design schedule and those firms are:
I. Gary W. Miller Architect & Associates, Inc. San Bernardino.
2. Transtech Engineers, Inc. of San Bernardino.
Public Works Division Staff reviewed the proposals with input from Parks and Recreation staff,
and the proposal by Gary W. Miller Architect & Associates, Inc. of San Bernardino was found to
best meet the needs of the City.
Staff recommends that the City enter into the attached Professional Services Agreement with
Gary W. Miller Architect & Associates, Inc. for the design of the Perris Hill Senior Center
Expansion. The lump sum fee for this service is $36,800.
Financial Impact:
In order to accommodate design costs associated with this project, staff is recommending that
the budget allocated in Account No. 001-386-5505-0000 (Perris Hill Senior Center) in the
amount of $31,500 be supplemented by appropriating $5,300 from Account No. 243-000-3405-
0000 (Unallocated Fund Balance - Parks Construction Fund) to Account No. 243-363-5505.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AN
AGREEMENT FOR PROFESSIONAL SERVICES WITH GARY W. MILLER
ARCHITECT & ASSOCIATES, INC. FOR DESIGN OF THE PERRIS HILL SENIOR
CENTER EXPANSION LOCATED AT 780 E. 21sT STREET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Gary W. Miller Architect & Associates, Inc. is a firm competent,
experienced and able to perform said services and has provided the most advantageous and best
Street per Proposal and Scope of Services dated April 4, 2002, in the fixed fee amount of
12 $36,800.00. Pursuant to this determination, the Purchasing Manager is hereby authorized and
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directed to issue a Purchase Order for said services to said firm; but such award shall only be
effective upon the issuance of a Purchase Order by the Purchasing Manager, and all other
proposals are hereby rejected. The Mayor is hereby authorized and directed to execute the
Agreement for Professional Services on behalf of the City, a copy of said Agreement is attached
18 hereto as Exhibit A and incorporated herein by reference.
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SECTION 2. The authorization to execute the above referenced Purchase Order and
Agreement is rescinded if they are not executed within sixty (60) days of the passage of this
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RESOLUTION............APPROVING AN AGREEMENT FOR PROFESSIONAL
SERVICES WITH GARY W. MILLER ARCHITECT & ASSOCIATES, INe. FOR DESIGN
OF THE PERRIS HILL SENIOR CENTER EXPANSION LOCATED AT 780 E. 21ST
STREET.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2002, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
Me GINNIS
DERRY
SUA~~EZ
A "lDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
.2002.
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAl':/,
City At
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EXHmIT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this of 2002,
by and between the CITY OF SAN BERNARDINO, California, a municipal corporation,
hereinafter referred to as the "CITY" and Gary W. Miller Architect & Associates, Inc.
hereinafter referred to as "ARCHITECT".
WITNESSETH
WHEREAS, City desires to obtain professional services to prepare plans,
specifications, estimates, construction documents for the Perris Hill Senior Center Expansion
located at 780 E. 21" Street.
WHEREAS, in order to develop plans, specifications, estimates and construction
documents, it is necessary to retain the professional services of a qualified Architectural and
consulting firm; and
WHEREAS, Architect is qualified to provide said professional services; and
WHEREAS, San Bernardino City Council has elected to engage the services of
Architect upon the terms and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
I. SCOPE OF SERVICES
Architect shall perform those design services necessary for a 3,000 square foot
expansion of the Perris Hill Senior Center as specified in Proposal entitled
"Professional ArchitecturallEngineering Design Services for Perris Hill Senior
Center Expansion located at 780 East 21" Street, San Bernardino, CA" dated
April 4, 2002, a copy of which is attached hereto as Exhibit "B" and
incorporated as though set forth in full.
2. TERM OF AGREEMENT
Architect to commence within ten (10) days after the City has authorized work
to start by issuance of a Notice to Proceed and complete all work within the
time frame indicated in Exhibit "C" attached hereto.
3.
STANDARD OF PERFORMANCE
Architect shall complete all work products and design in conformance with
Standard Specifications for Public Works Construction (Green Book), 2000
Edition, and the City of San Bernardino's Standard Drawings.
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EXHffiIT "A"
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4.
CHANGES/EXTRA SERVICES
A. Performance of the work specified in the "Scope of Services", is made
an obligation of Architect under this Agreement, subject to any changes
made subs.equently upon mutual agreement of the parties. All such
changes shall be considered as additional tasks and shall be incorporated
by written amendments to this Agreement and include any increase or
decrease in the amount of compensation due Architect for the change in
scope. Any change, which has not been so incorporated, shall not be
binding on either party.
B. No extra services shall be rendered by Architect under this Agreement
unless City authorizes such extra services in writing prior to performance
of such work. Authorized extra services shall be invoiced based on the
authorized additional task amounts.
5. COMPENSATION
A.
Upon satisfactory completion of the work, the Architect will be paid a
fixed fee of $36,800.00, in arrears, for all work and services performed
under this contract, and upon receipt of itemized invoices, submitted in
triplicate to the City Engineer. The invoice amount will be based on a
percentage completion by task. For the purpose of invoicing, certain
tasks may be combined in assessing percentage completion. Architect
will submit an invoice to the City monthly, unless otherwise authorized
by the City Engineer.
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B. Said compensation shall not be altered unless there is significant
alteration in the scope, complexity or character of the work to be
performed. City and Architect shall agree upon any such significant
alteration in writing before commencement of performance of such
significant alteration by Architect.
Any adjustment of the total cost of services will only be permitted when
the Architect establishes and City has agreed in writing that there has
been, or is to be, a significant change in:
1.
2.
Scope, complexity, or character of the services to be performed;
Conditions under which the work is required to be performed;
and
Duration of work if the change from the time period specified in
the Agreement for completion of the work warrants such
adjustment.
3.
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EXHmIT "A"
C.
The Architect is required to comply with all Federal, State and Local
laws and ordinances applicable to the work.
6. PAYMENT BY CITY
No payment will be made for any work performed prior to approval of this
contract by City and issuance by City of Notification to Proceed.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
The Director of Development Services of City, or his designee, shall have the
right of general supervision over all work performed by Architect and shall be
City's agent with respect to obtaining Architect's compliance hereunder. No
payment for any services rendered under this Agreement shall be made without
prior approval of the Director of Development Services or his designee.
8.
COMPLIANCE WITH CIVIL RIGHTS LAWS
Architect hereby certifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
age, handicap or national origin. Architect shall comply with all State and
Federal Civil Rights Laws in its hiring practices and employee policies. Such
action shall include, but not be limited to, the following: recruitment and
recruitment advertising, employment, upgrading, and promotion.
9.
TERMINATION OF AGREEMENT
A.
This Agreement may be terminated by either party upon thirty- (30)
days' written notice in the event of substantial failure of the other party
to perform in accordance with the terms of this Agreement. Each party
shall have twenty (20) days following date of such notice within which to
correct the substantial failure, giving rise to such notice. In the event of
termination of this Agreement, City shall within thirty (30) days pay
Architect for all the fees, charges and services performed to City's
satisfaction by Architect, which finding of satisfaction shall not be
umeasonably withheld. Architect hereby covenants and agrees that upon
termination of this Agreement for any reason, Architect will preserve
and make immediately available to City, or its designated
representatives, maps, notes, correspondence, or records related to work
paid for by the City and required for its timely completion, and to fully
cooperate with City so that the work to be accomplished under this
Agreement may continue within forty-five (45) days of termination.
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EXHmIT "A" .
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Any subsequent use of such incomplete documents, other than their
originally intended use, shall be at the sole risk of the City, and the City
agrees to hold harmless and indemnify Architect from any claims, losses,
costs, including attorney's fees and liability arising out of such use.
Architect shall be compensated for such services in accordance with' the
hourly rates stated in Exhibit "D" attached hereto and made a part
hereof.
B.
This agreement may be terminated for the convenience of the City upon
thirty-(30) days written notice to Architect. Upon such notice, Architect
shall provide work product to City, and City shall compensate Architect
in the manner set forth above.
C.
Following the effective date of termination of this Agreement pursuant to
this section, the Agreement shall continue until all obligations arising
from such termination are satisfied.
10.
CONTINGENCIES
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In the event that, due to causes beyond the control of and without the fault or
negligence of Architect, Architect fails to meet any of its obligations under this
Agreement, and such failure. shall not constitute a default in performance, the
City may grant to Architect such extensions of time and make other
arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances.
Increases in payment shall be made only under the "changes" provision of this
Agreement. Architect shall notify City within three (3) days in writing when it
becomes aware of any event or circumstances for which it claims or may claim
an extension.
II. INDEPENDENT CONTRACTOR
Architect shall act as an independent contractor in the performance of the
services provided for under this Agreement. Architect shall furnish such
services in its own manner and in no respect shall it be considered an agent or
employee of the City.
12. ASSIGNMENT OR SUBCONTRACTING
Architect may not assign this Agreement, or any ponion without the written
consent of City. Any attempt by Architect to assign or subcontract any
performance of this Agreement without the written consent of the City shall be
null and void and shall constitute a breach of this Agreement. All subcontracts
exceeding $10,000 shall contain all provisions of this contract.
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EXHIBIT "A"
13. NOTICES
All official notices relative to this Agreement shall be in wntmg and
addressed to the following representatives of Architect and City:
ARCHITECT
CITY
Gary W. Miller
Gary W. Miller and Associates
350 W Fifth Street, Suite 201
San Bernardino, Ca 92401
Mr. James Funk
Director of Development Services
300 North "D" Street
San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Architect may reasonably rely upon the accuracy of data provided
through the City or its agents.
B.
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C.
Upon completion of all work under this contract, ownership and title to
all reports, documents, plans, specifications, and estimates produced as
part of this contract will automatically be vested in the City and no
further agreement will be necessary to transfer ownership to the City.
It is understood and agreed that all calculations, drawings and
specifications, whether in hard copy or machine readable form are
intended for one-time use in the construction of the project for which this
contract has been entered into.
D. The Architect is not liable for claims, liabilities or losses arising out of,
or connected with, the modification or misuse by the City of the machine
readable information and data provided by the Architect under this
agreement; further, the Architect is not liable for claims, liabilities or
losses arising out of, or connected with, any use by the City of the
project documentation on other projects, for additions to this project, or
for the completion of this project by others, excepting only such use as
may be authorized, in writing, by Architect.
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E.
For the purpose of determining compliance with Public Contract Code
Section 10115, et. seq. and Title 21, California Code of Regulations,
Chapter 21, Section 2500 et. seq., when applicable, and other matters
connected with the performance of the contract pursuant to Government
Code Section 8546.7, the Architect, subconsultant, and the City shall
maintain all the books, documents, papers, accounting records, and other
evidence pertaining to the performance of the contract, including but not
limited to, the costs .of administering the contract. All parties shall make
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EXHIBIT "A"
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such materials available at their respective offices at aH reasonable times
during the contract period and for three years from the date of final
payment under the contract. The State, the State Auditor, FHWA, or
any duly authorized representative of the Federal government having
jurisdiction under Federal laws or regulations (including the basis of
Federal funding in whole or in part) shaH have access to any books,
records, and documents of the Architect that are pertinent to the contract
for audits, examinations, excerpts, and transactions, and copies thereof
shaH be furnished if requested.
15.
CONSTRUCTION COST ESTIMATES
A. Any opinion of the construction cost prepared by Architect represents his
judgement as a design professional and is supplied for the general" guidance
of the City. Since Architect has no control over the cost of labor and
material, or over competitive bidding or market conditions, Architect does
not guarantee the accuracy of such opinions as compared to contractor bids
or actual cost to the City.
16. COVENANT AGAINST CONTINGENT FEE
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Architect warrants that no person or selling agency has been employed or retained
to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agencies maintained by
the Architect for the purpose of securing business. For breach or violation of this
warranty, City shaH have the right to terminate this Agreement in accordance with
the clause permitting termination for cause and, at its sole discretion, to deduct from
the Agreement price or consideration, or otherwise recover, the fuH amount of such
commission, percentage, brokerage or contingent fee.
17. HOLD HARMLESS CLAUSE
A. Architect shaH indemnify, defend and hold free and harmless the City, its
officers, and its employees from aH claims, damages, costs, expenses, and
liability, including, but not limited to, attorney's fees imposed upon them for
any aHeged infringement of patent rights or copyrights of any person or persons
in consequence of the use by City, its officers, employees, agents, and other
duly authorized representatives, of programs or processes supplied to City by
Architect under this Agreement.
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B. The prevailing party in any legal action to enforce or interpret any provisions of
this Agreement will be entitled to recover from the losing party aH reasonable
attorneys' fees, court costs, and necessary disbursements in connection with that
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action. The costs, salary, and expense of the City Attorney and members of his
office, in connection with that action shall be considered as attorneys' fees for
the purposes of this Agreement.
18. INDEMNITY
Architect agrees to indemnify, defend and hold hannless the City of San
Bernardino, and its agents, officers and employees from and against any and all
liability, expense and claims for damages of any nature whatsoever, including, but
not limited to, costs, bodily injury, death, personal injury, or property damages,
arising from or connected with Architect's operations, or any aspect of its
performance under this Agreement.
19. LIABILITY/INSURANCE
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Architect shall maintain insurance policies meeting the minimum requirements set
forth herein. All insurance maintained by the Architect shall be provided by
insurers satisfactory to the City. Certificates evidencing all insurance coverage
required herein shall be delivered to the City prior to the Architect performing any
of the services under this Agreement. All insurance certificates required herein
shall name the City as an additional insured and provide for thirty-(30) days written
notice from the insurer to the City prior to cancellation of any insurance policy of
the Architect.
A. Errors and Omissions ~ The Architect shall maintain errors and omissions
insurance with a combined single limit of not less than One Million Dollars
($1,000,000.00) per occurrence.
B. Comprehensive General Liability and Automobile Insurance - The Architect
shall maintain comprehensive general liability and automobile liability
insurance with a combined single limit of not less than One Million Dollars
($1,000,000.00) per occurrence.
C. Worker's Compensation Insurance - The Architect shall maintain worker's
compensation insurance in accordance with the laws of the State of
California for all workers employed by the Architect.
20. VALIDITY
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Should any provision herein be found or deemed to be invalid, this Agreement shall
be construed as not containing such provision, and all other provisions, which are
otherwise lawful shall remain in full force and affect, and to this end the provisions
of this Agreement are declared to be severable.
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EXHffiIT "A"
21. ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between the parties
hereto and supersedes all prior and contemporaneous negotiations, representations,
understandings, and agreements, whether written or oral, with respect to the subject
matter thereof. This Agreement may be amended only by written instrument signed
by both parties.
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EXHffiIT "A"
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AGREEMENT For Professional Services with Gary W. Miller Architect & Associates, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the date written above by their duly authorized officers on their behalf.
CITY OF SAN BERNARDINO
BY:
Judith Valles, Mayor
ATTEST:
BY:
Rachel Clark, City Clerk
City of San Bernardino
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GARY W. MILLER ARCHITECT &
ASSOCIATES, INC.
BY:
Signature of Authorized Representative
NAME:
Typed or Printed Name
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney,
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EXHIBIT "B"
RESPONSE TO
REQUEST FOR QUALIFICATIONS
PROFESSIONAL ARCHITECTURAUENGINEERING DESIGN SERVICES
FOR
PERRIS HILL SENIOR CENTER EXPANSION
LOCATED AT
780 EAST 21 IT STREET
SAN BERNARDINO, CA
SUBMITTED TO:
RAYMOND CASEY, CITY ENGINEER
CITY OF SAN BERNARDINO
300 N. "0" STREET, 3rd FLOOR
SAN BERNARDINO, CA
SUBMITTED By:
GARY W. MILLER. ARCHITECT & ASSOCIATES, INC.
350 W. FIFTH STREET. SUITE 201 . SAN BERNARDINO, CA 92401.909889-4480
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GARY W. MILLER
ARCHITECT & ASSOCIATES. INC.
ARCHITECTURE
INTERIORS
PLANNING
April 4, 2002
EXHIBIT "B"
City of San Bernardino
300 N. "0" Street, 3nl Floor
San Bernardino, CA
Attn: Raymond Casey, City Engineer
Re: Reauest for Prooosal Dated March 26. 2002
Perris Hill Senior Center Exoansion
Dear Mr. Casey:
Please find enclosed our qualifications for the above referenced project. We feel our firm
is uniquely qualified for this work for the following reasons:
1. We have extensive experience in projects of this type for both public and private
agencies.
2. We specialize in renovation and expansion projects. Over 75% of our work involves
renovation and additions.
3. Our 14 person office is the largest Architectural firm based in San Bemardino and,
consequently, offers you a high level of professional competence and sufficient staff
to complete this project in a timely manner.
4. The staff assigned to this project has specialized experience in this building type
and in renovation work.
5. Our workload has recently diminished making us able to give your project top
priority.
6. Recent completion of numerous projects for the City of San Bernardino and the City
of Corona of the same nature and scope.
7. We are located within five minutes of the project and the city offices. therefore
enabling us to respond quickly to any issues which may arise at the project site or
at the city offices
8. We acknowledge that there were no addendums issued for this proposal request
and that the request for proposal includes all items requested and has been
prepared in accordance with the requirements of the RFP dated March 26. 2002.
9. The proposal submitted shall remain valid for a period of not less than 120 days
from the date of submittal.
In conclusion, we feel our experience. size and service will serve the needs of the City of
San Bemardino and result in a project that meets your expectations, completed on time
and within budget. If you have any questions regarding this proposal you may contact
Kathy Oswalt @ (909) 889-4480 extension 114.
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President,
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CALIFORNIA
350 West Filth Street. Sune 201
San Bernardino. CA 92401
Phone 909/88944BO
Fa, 909/384.9034
genmall@gwmarct'utecture,com
UTAH
103 East Social HaM Avenue
SaUlake CIty, UT 84111
Phone: B011366-98OO
Fa, BOl/366.9801
gwmala@earthllnk.nel
NEVADA
2625 Greenvalley Parkway. Su.. 225
Hender>on, NV 89014
Phone: 7021434.9695
Fa, 7021434-9615
gwmarcMecrure@acl com
ARIZONA
3469 North Chrtstine Orivo
Prescott Valley. AI 86314
Phone BlIOI6Z2-9025
Fax: B02I772-9402
genmall@gwrrerd'lll8clLn.com
EXHIBIT "B"
e TABLE OF CONTENTS
. INTRODUCTORY LETTER
. GENERAL INFORMATION
o PROJECT TEAM
o CONSULTANTS
o ORGANIZATION CHART
. QUALIFICATIONS
: e · PROPOSED APPROACH
. RELEVANT PROJECTS
. RECENT CLIENT LIST
. SCHEDULE
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EXHIBIT "B"
GENERAL INFORMATION
I.
Introduction
The firm of Gary W. Miller, Architect & Associates, Inc. (GWM) has established itself as a
service oriented architectural firm which specializes in the type of work being considered.
Philosophically, GWM approaches each project with the desire to expeditiously service the
client's needs by developing the most efficient solution in terms of economics, aesthetics, and
preservation of resources. The client is viewed as an experienced and knowledgeable
member of the design team whose needs and opinions are valued as the most important
criteria for design.
II. Firm Historv
GWM is a highly professional, well balanced organization with experienced personnel in the
fields of land planning, architecture, govemmental processing, feasibility studies, space
planning, interiors, and construction administration. Specialties indude renovation projects,
community and recreation buildings, and churches. The firm, established in 1986, has shown
continued growth to reach its current staffing level of 14 consisting of three architects, six
project managers, three technicians and two administrative/derical personnel. In the past
eight years, GWM has performed design services on over $100 million of construction.
III. Team for this Proiect
Gary Miller, sole owner and president of the firm, will serve as Principal-in-Charge of this
project. Gary has a Bachelor of Science from Califomia State Polytechnic State University
at San Luis Obispo. He is a licensed architect in Califomia, Utah and Arizona, and is NCARB
certified. He has over twenty-two years of experience in the fields of architecture and
construction with background in land planning, building restoration, design, construction
document preparation, and construction administration.
Gary Bronson, an associate with the firm will be the designer and oversee construction
document preparation. Gary has over 36 years of architectural and construction experience
including five years with the Marine Corps Engineers, three years as a general contractor
superintendent, and eighteen years architectural design experience specializing in community
and communication facilities.
Kathy Oswalt, a project manager with the firm will be the project manager and primary
contact for the city. Kathy has a Bachelor of Arts in Business Administration from Cal State
San Bemardino. She has fourteen years in the field of architecture with experience in
planning and agency coordination, project scheduling, client negotiation and interaction, team
organization, model construction, production and monitoring of presentation and construction
document preparation, project management, bid phase and construction administration.
IV. Service
The prime consultants on this project are medium sized firms. This size enables the
consultant to give this project the direct attention of the owners of each company. Each firm
has sufficient staff to complete this size project in a timely way yet is still small enough to
assure personalized service from the principals of the organization.
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CONSULTANTS
EXHIBIT "B"
MECHANICAL
Energy & Duct Systems
Contact: Marc Farmer
40492 Clark Drive
Hemet, CA 92544
Phone: (909) 925-0100
Fax: (909) 658-7161
LICENSE/REGISTRATION
Mechanical Contractor, CA Lic. #576852
California State Energy Auditor #84-0253
BACKGROUND
Energy & Duct Systems is responsible for supervising production of all areas related to HVAC
design, manufacturing and installation. Mr. Farmer is a licensed Mechanical Contractor with over
25 years experience as job superintendent for a large HVAC company. He is also a licensed
t.alifornia State Energy auditor with 15 years of extensive experience in the energy calculation field.
ELECTRICAL ENGINEER
JCA Engineering Inc.
Contact: James Com
7939 Palm Ave.
Highland, CA 92346
Phone: (909) 864-0223
Fax: (909) 864-0280
REGISTRATION:
Califomia Electrical Engineer, #E6122, expires 9-30-2002
Registered in Colorado, New York, and Hawaii
BACKGROUND
JCA Consulting is a sole proprietorship founded in 1999, and dedicated to provide efficiently
innovative architectural lighting design services, and state-of-the-art electrical engineering.
Projects successfully completed within the last year represent total construction values exceeding
twenty million dollars, encompassing new and renovated educational facilities, efficient public works
facilities, active and passive recreational sites, and streets capes for community revitalization. The
principals of this growing design firm offer more than 55 combined years of experience in electrical
systems engineering.
STRUCTURAL ENGINEER
Mayorga Structural Engineering Company
Contact: Steve Mayorga
9187 Blue Flag Street
Corona, CA 92883
Phone: (909)277-0716
Fax: (909) 277-0716
REGISTRATION:
Registered Civil Engineer in the State of Califomia (31944) since 1980.
Registered Civil Engineer in the State of Nevada (10278)
Registered Civil Engineer in the State of Oregon (17079)
Registered Civil Engineer in the State of Arizona (28670)
BACKGROUND
Mayorga Structural Engineering Company utilizes the most advanced engineering knowledge
and tools to be innovative and flexible to provide the client the best possible product and service
available. They have been involved in projects large and small, providing structural engineering
services for residential developments, commercial shopping centers and industrial facilities.
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EXHIBIT "B"
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EXHIBIT "B"
QUALIFICATIONS
I.
EXPERIENCE IN THE PROPOSED BUILDING TYPE
A. The consultant team either specializes in or has extensive experience in each of
the tasks required for this Project
1. Our design team has designed numerous buildings with these functions.
The architectural component of this team has extensive renovation and ADA
compliance experience as exemplified by the City of San Bemardino Council
Chambers I Restroom renovation. Our mechanical consultant specializes
in this area and brings a great deal of experience to the team.
2. Gary W. Miller Architect & Associates has designed numerous renovations,
additions and ADA compliant projects throughout the Inland Empire.
I' FIRM CAPABILITIES
A.
Gary W. Miller Architect & Associates is the largest architectural firm in the San
Bemardino/Redlands area and offers the following capabilities:
1. Staff of 14
2. Computerized designed and construction documents
3. Specialized expertise in the following areas:
a. Computerized Critical Path Scheduling
b. Cost estimates
c. Interiors and space planning
d. Construction administration
e. Roofing consultation
f. Specification writing
g. Facility capital needs assessments of existing buildings with
specialization in the following areas
(1) Seismic evaluation
(2) ADA assessments
III. EXPERIENCE WITH VISIBLE COMMUNITY BUILDINGS AND MULTIPLE
GOVERNMENT AGENCIES
A. Each team member has extensive experience in working on highly visible
community projects. Many of these projects have had multiple agencies or
committees involved. Therefore the team understands the special attention
required to assure that all parties receive accurate information and are included in
the decision making process for their area. Services that address the need for
exacting communication include:
1. Concise evaluations which include photos, tables, illustrations and graphs.
This thoughtful format enables quick and understandable reviews by the
publiC and agency directors.
2. Generous use of graphics to clearly communicate to users and the public
the intent of the design.
3. A numerical based system of meeting documentation clearly outlining
assignments and points of discussion. This assures participants know their
responsibilities.
IV. SERVICE
EXHIBIT "B"
e A. This team, headed by the medium sized firm of Gary W. Miller, Architect &
Associates, can offer the more personal and hands on level of service that only a
medium sized firm can offer.
B. Our team specializes in this type of project and is most effective at this level. The
benefits to the client include:
1. The project would be a type of project that we are highly experienced with
and the client would benefit from the expertise we have gained from our past
projects.
2. The project will be assigned to experienced members of the staff to ensure
that it runs smoothly and is completed in a timely manner.
3. The key personnel assigned to this project will be available for the duration
of the project. There will be no removal or replacement of key personnel
without the prior written concurrence of the City.
V. COST CONTAINMENT
A. Only one GWM public project has ever bid over budget. In the sixteen years Gary
W. Miller, Architect & Associates has been in business, only three projects have
ever exceeded the firm's estimate. Of those three projects, two exceeded the
estimate by less than 10% and only one exceeded the budget by just more than
10%. The GWM team is prepared to redesign, at no additional cost to the owner,
any project that exceeds the project budget by more than 10%.
B. Methods used to assure the project bids within budget include:
1. Pre-bid contractor cost reviews
2. Altemate bid items
e 3. Allowances
C. No GWM public project has ever exceeded the appropriated construction budget
because of post bid change orders.
VI. FAMILIARITY WITH THE COMMUNITY AND THE IMMEDIATE AREA
A. The Gary W. Miller Team or its staff has designed numerous projects in San
Bemardino. These past projects and familiarity with this type of project and
agencies involved, indicates our ability for prompt processing of the project. As a
lifelong residence of the Inland Empire, Gary Miller brings a native's understanding
of the area's history and culture.
VII. SCHEDULE
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A.
This team has completed numerous projects in compressed time frames and has
well developed methods to assure the fastest possible product delivery. . Some of
our short time frame accomplishments include:
1. MS Industrial Building - Designed and approved by planning in 4 weeks and
advertised for bid 4 weeks later.
2. On-site offices for the San Bemardino International Airport Authority -
scoping, design, construction documents and construction completed by
members of this team within 4-1/2 months.
3. Los Angeles Cannery Renovation - scoped, designed and bid within 2-1/2
weeks.
4. City of San Bernardino Recreation Center Renovations (four projects) -
scoped, designed, city reviewed, and bid within nine weeks.
Prime consultants on this team are each familiar with critical path management
schedules. GWM use computerized scheduling systems to assure the absolute
fastest possible project delivery schedules.
Our firm has staff available today to start this project immediately. We have
recently completed 3 major projects and this project fits well with our work load.
B.
C.
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PROJECT APPROACH
EXHIBIT "B"
I.
Communication
A. Establish a line of authority.
II. Research And Programing
A. Review the established program. Offer suggestions based on the consultant
team's experience to refine the program to the satisfaction of the designated
City staff.
B. Research codes to ensure that design meets all requirements and is fully
accessible per ADA guidelines.
C. Using the established program, interview user groups and establish priorities.
D. Determine requirements of local govemment and utility agencies.
E. Develop final program incorporating results of research and client review.
III. Design
A. Develop design altematives in response to the Program
B. Review design with Client and refine as directed by Client.
C. Discuss value engineering options with designated City Staff.
D. Prepare preliminary cost estimate.
IV.
Color/Material Selection
A. Prepare color/material boards for City approval.
B. Prepare final color boards incorporating City directions.
V. Construction Documents
A. Prepare construction documents and specifications in accordance with design.
B. Review construction documents in their entirety with user group to ensure
program compliance and that all needs are met.
C. Prepare altemate bid items, taking advantage of value engineering
D. Review cost estimate and make revisions if necessary.
VI. Government Review
A. Keep in close daily contact, if necessary, with reviewing agency to ensure
prompt processing.
VII. Bidding
A. Provide originals of plans and specifications of approved project for bidding
purposes.
B. Provide alternate bid items to ensure that owner gets as much as possible
within budget constraints.
C. Review bids with City after bid opening.
VIII.
Construction Administration (Optional)
A. Represent the City's interest throughout project and assure the project is
constructed in accordance with the construction documents.
B. Review submittals, shop drawings, etc., to ensure plan conformance.
C. Construction administration and inspection services.
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Gary W. Miller Architect & Associates, Inc.
Relevant Projects
EXHIBIT "8"
PROJECT NAME DESIGN SCOPE COST
LOCA TIO!llIREFERENCE
City of San Bernardino City Hall Remodel 418 sf 2"" and 3'" floor restrooms to 40,000
ADA Restroom renovations comply with handicap accessibility requirements
San Bemardino, CA
Frazee community Center Renovation of 6,537 sf, 1930's church to a 320,865
San Bernardino, CA community center.
Lawrence A. Hutton Community Remodel & 4700 sf addition including 436,634
Center - City of Colton administrative offices, exercise room, community
room, kitchen, and ADA restrooms.
Peter S. Luque Community Center Remodel & 3000 sf addition, new branch library, 303,554
City of Colton kitchen and community room modifications, and
ADA restrooms.
U.S. Navy Child Development Center Design build 20,000 sf one-story, day care 2,939,D43
Twentynine Palms, CA facility with play ground, classrooms, offices and
kitchen.
Valley Wide Recreation Center Design build 20,000 sf recreation center, 1,200,000
San Jacinto, CA aerobics/dance studios, performance stage,
kitchen, and davcare.
Victorville Courthouse 4,000 sf court room addition and 1,631,566
Expansion/Renovation 9,100 sf interior improvements to include
Victorville, CA administrative offices, courtrooms and judges
chambers.
Rudy Hemandez, Delmann Heights, Short time frame addition and remodel work to 775.000
Johnson & Mill Community Centers four community centers funded by the Economic (4 projects)
San Bernardino, CA Development Department. Project was out to
bid 9 weeks after notice to proceed.
Ayala Park Restroom Remodel Addition of a 252 sf snack bar area, a 400 sf 77,360
City of Chino Parks & Facilities second story balcony eating area to an existing
Division building, two 400 sf kiosks with fixed seating, a
300 sf storage area and lighting for the ball field.
Remodel to existing 420 sf rest rooms.
ADA Assessment Analysis for ADA assessment analysis and cost estimate for 408.314
San Bernardino City existing gymnasium facilities.
Parks, Recreation & Community
Services Dept.
San Bernardino City Council Renovation of council chambers and restrooms 60.000
Chambers Renovation for ADA compliance
San Bernardino, CA
San Bernardino Communications 7,820 sf tenant improvements to provide offices. 75,000
Tenant Improvements conference rooms, communications studio and
San Bemardino, CA ADA accessible restrooms.
Riley Gym Renovation of a 17,000 SF Civic gymnasium 300,000
Norco, CA accommodating 2 practice and one full sized
I ,.nll..! tI"n,... p',,";~ "ntl
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Villa Corona Clubhouse 9,700 sf clubhouse and recreation center with 750,000
Neighborhood Recreation Center community room, kitchen, pool and spa.
Corona, CA E)! IHIBIT "B"
Historic Corona Gymnasium & Structural and accessibility surveys with 75,000
Community Center alterations, repairs and adding conditioned air,
Corona, CA hardwood floor and improvements.
Chino Children's Museum Renovation of historic downtown bank, 600,000
Chino, CA approximately 10,000 sf , into 1930's period
children's museum.
Bloomington Library 12,000 sf library and administration center 1,740,000
San Bernardino County Arch. & Eng.
Bloomin9ton. CA
Immigration & Naturalization 55,000 sf 2-story bldg. with offices, detention 2,800,000
San Bernardino, CA areas, sally port, public waiting & information
areas
Social Security Administration Office 44,700 sf, 2-story office building consisting of 1,800,000
of Hearing & Appeals administrative offices, hearing & appeal
San Bernardino, CA courtrooms, conference rooms and accessory
rooms.
Fontana Performing Arts Center Elevator installation and handicap restroom 50,000
Fontana, CA accessibility. Parking lot modifications for
handicap accessibilily.
lucerne Valley Library 3,500 sf Library and community room. Wood 200,000
lucerne, CA frame and stucco construction incorporate a
desert western theme and convective natural
ventilation clerestory windows provide daylight
and reduce lighting cost.
Wildornar Branch library 5,000 sf wood frame construction branch library 600,000
Riverside County Architecture & Eng. with community center, conference room and
Wildomar ,Ca administrative offices.
Menninger Foundation 10,000 sf one story wood frame building with 1,800,000
Child Evaluation/Admin. Center administrative offices, classrooms, counseling
Yuciapa, CA rooms for staff psychologists to evaluate abused
and battered children. Two 4,000 sf each foster
homes for long term housing of abused and
battered children.
EI Mirage Service and Information 8,000 sf visitors center and BlM administrative 1,274,000
Center offices and 5,000 sf vehicle maintenance facility
San Bernardino County
Architecture, Building & Engineering
Glen Helen Picnic Shelter & Rest New 816 sf concrete block rest room facilities 178,400
rooms, San Bernardino County and two shade structures, 1600 sf and 400 sf,
Architecture & Engineering Dept. connected by concrete walkways.
Church of Jesus Christ of latter-day Since 1986, over $60 million worth of renovation 60,000 -
Saints, Various locations throughout and addition work including chapels, 1,900,000
Southern California, Arizona & Utah classrooms, administration offices, and cultural
~ .u_ I wnnrl flnn.
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RECENT CLIENT LIST
Gary W. Miller, Architect & Associates, Inc.
CLIENT INFORMATION PROJECT NAME & seo IT"l
TYPE
Scott Bangle General Architectural -Addition and remodel to the
Public Services Manager Services Contract for the City of Fontana Corporate yard
City of Fontana City of Fontana
16489 Orange Way -Renovation of 2,000 sf of
Fontana, CA 92335 holding cell to be converted to
Phone (909)350-6766 administrative offices
-Performing Arts Center
renovation
Ron Kenny Numerous projects for the Restrooms and master planning
Director of Parks, Recreation & City of Colton Parks & Design services at several
Family Services Recreation Dept. parks
City of Colton
670 Colton Avenue
Colton, CA 92324
Phone (909)370-6156
Ralph Aftaitati Social Security 44,700 sf 2 story office building
393 W. Athol Street Administration and Office of consisting of administrative
San Bemardino, CA 92401 Hearing & Appeals offices, Hearing & Appeals
Phone (909) 889-Q131 courtrooms, conference rooms
and accessory rooms
Ralph Hosni Prado Park Restroom Structural analysis of (8) park
San Bernardino County Renovations restrooms and replacement of
Architecture, Building & Engineering metal roof framing and
385 North Arrowhead Ave. installation of new standing
San Bernardino, CA 92415-0181 seam roofing.
Phone (909)387-5270
Joe Tin9 Child Development Center Design build 20,000 sf one-
SOUTHWESTDIV CODE on U.S. Navy base at story, Type V day care facility
NAV FAC ENG COM Twentynine Palms, CA with play ground, classrooms,
Building 127 offices and kitchen
1220 Pacific Highway
San Diego, CA 92132-5187
Phone (619) 532-3324
Beth Hartley Numerous projects for the Renovation/remodels of city
City of Corona park, Recreation & City of Corona offices and recreation facilities.
Community Services Department
Corona, CA
Phone (909) 279-3596
James Sharer Numerous projects for the Renovations/remodels of city
City of San Bemardino City of San Bernardino offices, restrooms and
Facilities Management Department recreation facilities for ADA
San Bernardino, Ca accessibility .
Phone (909) 384-5244
Rod Burtenshaw Churches, warehouses, Have designed over $100
Church of Jesus Christ of Latter-day administrative offices million worth of churches,
Saints warehouses and administrative
50 East North Temple Street offices for this client over the
Salt Lake City, UT 84150 last 10 years.
, IR01 \ "40-3754
EXHIBIT "B"
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PRICE FORM
(To be submined in a scaled envelope from proposal documents)
REQUEST FOR PROPOSALS: RFP
DESCRlPTION OF WORK: DESIGN SERVICES FOR PF.RRIS HILLS SENIOR
CENTER EXPANSION
OFFEROR'S NAME! ADDRESS: Gary W. Miller AIcbitect & Associates
350 W Fifth Street, Suite 20 I
San Bernardino CA 92401
NAME! TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
GlIlY W. Miller
909-889-4480
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Item DescnDtion
001 To provide all labor, matcrials, and supervision to perform design
Services for Perris Hill Senior Center Ellpansion, as detailed in this specification and scope
Of work for the LUMP SUM OF:
536,800.00 -
-Exclusions:
Civil Engineering. Landscape Design, Plumbing Engineering, Soils Report, Material or
Construction related tCl>-t1ng.
Are there any other additional or incidental costs which will he required by your flCm in order to
meet the requirements ufthe Tcchnical Specilications? Yes I No (cirCle one). If you
answered "Ycs", please providc detail ufsaid additional costs:
Please indicate any clements uf the Technical Specifications which cannot be met by your firm.
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EXHIBIT "B"
Havc you included in your proposal all infunnational items and forms as requcste@1 No
(circle one). If yOll an.<;wcrcd "No" ,please explain:
This offer shall remain firm for 120 days from RFP close date.
Tcrms and conditions as set forth in this RFP apply to this proposal.
Cash discounts allowable %
(30) days.
days; unless otherwise stated, payment terms arc: Net thirty
In signing this proposal, Offeror warrant~ that all certifications and docllments rcqUeb1ed herein arc
attached and properly completed and signed.
Firm time to time, the City may issue one or more addenda to this RFP. Below, please indicate all
Addenda to this RFP received by your firm, and the date said Addcnda wa.oJ were received.
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Verification of Addenda Received No Addenda IsSlles
Received on:
Received on:
Rcccived on:
Addenda No:
Addenda No:
Addenda No:
AUTIiORlZED SIGNATURE:
PRINT SIGNER'S NAME AND TlTILE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
April 4. 2002
Gary W. Miller Architect & Associates
350 W Fifth Street, Suite 102
San Bernardino CA 92401
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PHONE: (909) 889-4489
FAX: 909-384-9034
TOTA.. P.1il3
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EXHIBIT "e"
CITY OF SAN BERNARDINO
PERRIS HILL SENIOR CENTER EXPANSION
REVISED SCHEDULE
MARCH 25. 2002
Proposal Received ......................................... March 4, 2002
Architect Notice to Proceed ................................... April 25; 2002
Meeting to Initiate Project. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. April 30, 2002
Meeting with Staff & User Group
Refinement of Program Complete . . . . . . . . . . . . . . . . . . . . . . . . . . . .. May 6. 2002
Schematic Design Development
and Preliminary Construction Cost Estimate Submitted ............ May 9, 2002
Schematic Design Development Review Complete. . . . . . . . . . . . . . . ., May 13. 2002
Design Development Documents Complete I Submitted for Review .... May 20. 2002
Approval of Design Development Documents ..................... May 22, 2002
Construction Documents Complete and
Submitted for City Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., June10, 2002
Review Complete and Final Revisions complete and
Submitted for Building & Safety Final Approval . . . . . . . . . . . . . . . . . . June 28, 2002
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EXHffiIT "D"
FEE SCHEDULE
Gary W. Miller Archilecl & Associates, Inc.
350 West Fifth Street, Ste. 201
San Bemardino, CA 92401
(909) 889-4480
F P\X. (909) 384-9034
PROFESSIONAL AND TECHNICAL STAFF:
Senior PrIncipal $ 125.OOIhour
CourtlArbitralion Appearance $ 12O.OOIhour
Deposition" $1201S1SOIhour
Principal 5100.00
As$ociate 585.OOIhour
Senior Project Manager $70.OOIhour
Project MllI18ger $65.oo/hour
Staff Architect $6O.OOIhour
contract Administrator $54.00/hour
Senior Technician $55.OOIhour
Intermediate TllChnician $45.00
Junior TllChnician $35.OOIhour
Administrative As$istant S45.OOIhour
secretarialfClerical!lntern $25.00/hour
Archive Retrieval Fee $40.00
OWlrtime for hoUrly peraonnel wi! be charge at the base rate of 1.5 per hour for time in ._ of 8 hours per
weekday or for work on Salurdays. Sundays and holidays.
"Firsl3 hours@$12O.oo, 518OJhourfor each hour or portion thereafter.
EXPENSES:
1. OUt of pockel expenses, (i.e. photo copies, film development, shipping, blueprints): cosl plus 15%.
2.
Reproduction done In-house:
Blueprints:
sepias:
MyIars:
P10ttar Costs:
$.17 per square 1001
5.50 per square fool
$.84 per square print
24 x 36 S39.DO/each
30x42 $47.00/each
$.15 per 8.1/2"xll" or 8-1/2"x14" page.
Pholo Copies:
3. Mileage: $.40 per mile.
4. For work which requires overnight lodging, a per diem charge will be made appropriate to the erea,
based on actual costs.
5. OUtside consultants shall be billed al direct cost plus 5%.
INVOICING
Invoices win be issued monthly end are payable Within 30 days, unless otherwISe agreed. Interest of 1.1/2%
per month. bul not exc:eeding the maximum rate a110wecl by law, will be payable on any amounts not paid
within 30 days. Payment thereafter 10 be applied frst to accrued interest and then to the princlpal unpaid
amount. Attomey's fees or other cost incurred in COllecting any delinquent amount shall be paid by the client.
./1M'11
TOTR.. p, B3
May 13, 2002
Gary W. Miller
Gary W. Miller and Associates
350 W. Fifth Street, Suite 201
San Bernardino, CA 92401
Dear Mr. Miller,
At the Mayor and Common Council meeting of May 6, 2002, the City of San Bernardino
adopted Resolution 2002-125 - Resolution approving an agreement for professional services
with Gary W Miller Architect & Associates, Inc., for design of the Perris Hill Senior Center
expansion located at 780 E. 21st Street.
Enclosed is one (1) original agreement. Please sign in the appropriate locations and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by July 5, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
Michelle Taylor
Senior Secretary
Enclosure
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
May 16, 2002
TO:
Mike Grubbs, Field Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-125 - Gary W. Miller Architect & Associates
CC:
Finance
Attached is a fully executed copy of the agreement for professional services with Gary W. Miller
Architect & Associates for design of the expansion of the Perris Hill Senior Center. The original
agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
.1. ~ i ..~
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
dt:JJd- \ as
Absent ,~
Meeting Date (Date Adapted): :5 -b - 0 d- Item #
Vate: Ayes l-~ I -ii-I) Nays e-
Change ta matian ta amend original documents: -
13 Resolution #
Abstain .-G-
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -==--
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 5 - (')- 0 d
Date of Mayor's Signature: :5 - %'~
Date of ClerklCDC Signature: ,5 -'9 -() d-
NullNoidAfter: I.oOO~!\J n-S-Od
I
By:
Reso. Log Updated: ,/'
Seal Impressed: ~
Date MemolLetter Sent for Signature: 5 - \ 3, -0 d
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ~ Date Returned: ~-Ifo-O;;L
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (64\3, 6429, 6433, 10584, 10585, 12634):
Updated CDC Persa~nel Falders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Capies Distributed ta:
City Attorney V
Parks & Rec.
Code Compliance
Dev. Services /
Public Services
Water
Police
Notes:
Yes V Na By
-
Yes No -L- By
Yes No~ By
Yes Na-7 By
Yes Na By
EDA
Finance ,/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term. etc.)
Ready ta File: TV'r\
Date: !5-IC,-O~
Revised 01/12/0 I