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Home My WebLink About22-City Administrator CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: City Administrator Or' r: " I ~ L Subject: Request for civic and n j ~ , j "f.t promotion fund and fee waivers - Cinco de Mayo Festival - Hispanic Chamber of Commerce From: Fred Wilson Date: March 19,2002 Synopsis of Previous Council Action: 3/20/02 - Ways and Means Committee recommended approval of $18,739.67 in fee waivers for the 2002 Cinco de Mayo celebration 4/2/01 - Council approved the request for $9,179.54 in waiver of fees for the 2001 Cinco de Mayo festival. Recommended motion: That the request from the Hispanic Chamber of Commerce for waiver of fees for City personnel and equipment in the amount of $18,739.67 to assist in the conduct of the Cinco de Mayo festival, scheduled for May 4 and 5, 2002, be approved. ~ruffi Contact person: Fred Wilson Phone: 5122 Supporting data attached: yes Ward: 1 FUNDING REQUIREMENTS: Amount: 18,739.67 Source: (Acct. No.) 001-091-5186 (Acct. Description) civic and promotion contingency fund 01/02 ~L Finance:~~$~ . / Council Notes: II IJ} 00- Agenda Item No. ::1.~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT: Request for a waiver of fees from the Hispanic Chamber of Commerce for personnel and equipment costs in the amount of$18,739.67 associated with the conduct of the 2002 Cinco de Mayo festival scheduled for May 4 and 5, 2002. BACKGROUND The Hispanic Chamber of Commerce is proposing to hold a Cinco de Mayo festival on Saturday and Sunday, May 4 and 5, 2002. The organization proposes to close Court Street between "E" Street and Arrowhead Avenue, and "D" Street between 3rd and 4th Streets. Various vendor booths, food booths, two beer gardens, and two to three stages will be set-up along these streets. The festival will be open to the public from 10:00 a.m. until 7:00 p.m. The organization proposes to close the streets early Saturday morning, and re-open late Sunday evening. FINANCIAL IMPACT City departments provide services and/or require permits as follows: Plannina Division Temporary Use Permit fee of $340. Total waiver: $340. Buildina Services Division Permits and inspections are required for generators and temporary electrical wiring. Fee is $72.80 per hour (X1.5 for overtime) for an estimated 3 hours. Total waiver: $327.60. Public Works Division The Public Works Division carries out the following duties for special events: . Establishes temporary "No Parking" zones . Implements, maintains, and removes road closures . Maintains traffic safety in and around the event boundaries, including temporary traffic control It is estimated that approximately 50 barricades will be required for a deposit of$250. Total fee waiver: $1,342.50. City Clerk's Office All vendors must obtain Business Registration Certificates. This fee cannot be waived. A license inspector will be on site Saturday morning for approximately 5 hours at a rate of$33.50/hour. Total fee waver: $167.50. Public Services Provision of solid waste services. Public Services will sponsor this event; therefore, no fees are required. Fire Pennits are required for tents, canopies, and cooking facilities. Total fees are estimated and may vary based on the actual participating vendors. . Two standby personnel (inspectors) - in area of cooking in canopies/tents at $33.23/hour X 2 X 10 hours = $1063.36. . Tent pennits - $120.51 X 2 = $241.02. (Note: the number of tents was not specified, but staff estimated two, with a potential of two more covering the stage areas. The food vendors usually have tilt-ups that do not meet the requirement for a permit. ) . Event inspection - $80.34. Total fee waiver: $1384.72. Police Police personnel and equipment costs have been estimated at $15,177.35. A complete Tactical Action Plan (TAP) is attached for your review. CONCLUSION The total estimated fee waiver for this event is $18,739.67 from the General Fund. Last year's fee for a one-day event was $9,179.54. This year's event is a two day event and the estimate is based upon the number of personnel the Police Dept. has determined is needed to police the event due to the musical venue and the anticipated crowds. There is also an increase in overall departmental personnel costs over last year. In addition to the request for the $18,739.67 waiver of fees, the Committee also considered a request for $15,000 for the special appearance fee of Derek Parra was heard at the Ways and Means Committee meeting of March 20,2002. After some discussion, the Committee approved the waiver request and the Hispanic Chamber withdrew the request for $15,000 in direct funding. ~ ~ ~ ~ ~ I I !!! I .... ~ l!:n I 0< !!l ~ ~ l!:n ~ ~ ~ ~ ~ ~ 0 u ~ ~ 0 u ~ . 03 . 03 '" '" .. ~f ~ .i '" '" i i. S' Ii!,' S' c c 0 0 !!, !!, :l: .. lD (') ~ ~ ~ ... en en en !? ; lD en en !? i !f ~ ~ c ~ . . I .. . . . . .. 0 ~ 0 ~ . ~ . ~ l!- . s. .. <2 .. lD 0 c i!' 0 1\. '< (') :!l " " 1>" . ~ '" 2 1>" i ~ c ~ a ~ m ~ 3 ~ E' 3 is ~ ~ = ~ . '" a 0 c a 3 m ~ ~ OJ ~. 0 3 5. 0 3 3 ... ~ .. ~ or 3 g '" 0 i i 0 ~ g . .... ~ t i 0 . 3 ~ .. ~ <> I i . = !l !; ~ m- o. o. 0 II 0 .\) '" c Ii . (') ; lD .. (') ~ .. ~ ~ i .. OJ ~ ~ i [ .. . " . !It !f .. ~ I!- 3 ~ !i' ~ 1: en a n ~ I!- en 8 a n c ~ c <> '" :l: . 0 ~ .... <: '" :l: ~ ~ <: . 0 . ... J . c c n ~ n . c: .. ~ !, . ~ 3 ~ ~ ~ ~ 1< < . 1< 'Ii s. ~ 3 ~ ~ :; 3 = " . " a = fi" '" a J a 3 g Z .. .. <> ~ .. .. . 1- " " l!: l!: .. g " 8: <> 3"9: 5. 5. 5. 5. <> <> 5-9: ... <> 3'9: <> :r 9: ... .... [ ~a <> <> <> [ [ ~a c [ ~a [ ~a c 6 [ [ <> [ [ 0 " ~ [ eo z z ... 5" ... c c .... z .... z " " ::! ::! ~ ~ ~ ~ * * ** * * * .. .. .. .. .. ~ * .. .. .. .... g g a a .. '" . . . g: 0:.. ~ 0:", I RJ U;.. ~ c '" '" .. .... '" 0 '" "'''' I ~ ~ n ~ ill ~ ~ b ~ ..~ ~ c.i!: ~ n 0 "'0 .... 8 RJ :olo [ 8 8 88 8 8 8 8 8 8 88 8 88 8 88 * .. .. .. .. .. * .. .. .. .. .. * ~ * * * *.. r 0 c a a '" ~ ~ ~ ~ Gl t ~ <> Gl . '" ... '" '" .. .... '" 0 ..'" ~ "'''' ~ ~ ~ U ~ ill ~ ~ ~ ~ ~~ ~ . c. '" ~ n . .... [ !ll :ol [ 8 8 88 8 8 8 8 8 8 88 8 8 8 8 88 * .. * * * * .. * * * *.. ... * ... c c ~ . 0. <> ~ ~ ~ E ~g m * * 1: m III g 11 ;: '" .. ~ .... i8 0> .... '" '" . .... '" '" . ! c. c. ~ '" 'i ~ ~ ~ ~ ~~ ;; " ~ ~ ~ jg ;; ~ ~ .... . . I! .... 2 '" 0 8 8 8 8 8 8 8 8 8 0 88 8 8 8 8 8 '" " ~,~~~, r.~L/~' Now odd....: 3U North E Street, S.. BonIaI'dI... CA '2411 March 11, 2002 Mr. Fred Wilson. City Admilliatrator 300 NorthD Street San Bmwdino.CA 92415 Dear Mr. Wilson: The Inland Empire Hispanic CbamberofCommcrce is requesting the City's support in our Cinco de Mayo Family Festival schedule for Saturday lUId Stmday May 4 & 5. 2002 in dQWntoWl1 San Bernardino. The festival will in~lude the closure of Court Slreet be.tween "E" Street and Arrowhead Avenue, and "D"S1reet between )... Street and 4th Street We propose to close the stteel5 early Saturday morning and re-open late Sunday evening. Various vendor booths, food booths, two beer gardens. and two mges will be set-up along these streets. The festival will be open to the public from 10:00 a.m. UDlil 7:00p.m. Derek Parra GOld Medallist winoer will be our Event Grand Marshall. This event will encourage family participation including pcrfOl'lllallCes by students from our local sc:boob and local perfomers. This event will. abo bring thousands from people to the downtown area who can buyfcom local vendors, go to a movie or eat at local restaurant. This will be a cultural event but it will also provide opportunity for vendors that want to reach the growing Latino mittel. We feel this is a positive event for our city. Weare requesting support in the form of waivers. services and sponsorshipftom the City: Planninl! Di~ Temporary Use Permit fee 0($320.00 paid to City. BuildilUl Services Division Permits and inspections are required for generators and temporary electrical wiring. Fee is S72.80 per hour (XI.S for overtime) for an.imated 3 bours. 1 P.O.. BOX 15Z ~ Saa Beraamillo, CA 9UOZ - (909) 888-US8 , " .~ .",)CIr_'..;J~~ ,...~.'(,I,,! Public Works The Traffie Division provides barrica4es for street closures. The fee for the estab1isluncnt oftemporary No Parking ZOIleS and drop otli'piclc: up cifbarricades. There is a $5 per barricade (refundable) dqx>sitrequired. It is estimated that approJ(imately SO barricades will be required for a deposit of$2S0. City Clerk's Office All vendors must obtain Business Registration Certificates. This fee cannot be waived. A licensed inspector will be on site Saturday morning for approximately 4 hours. We reqlleSt that the licensed inspector cost be waived. Fire Permits are required for tents, canopies, and cOoking facilities. We request these permits be waived. Poll~ Eleven paid police perso.'1l1el aIld reserved police will provide Jervice$. We request this cost be waived. Request We request that the City waive the cost for the elosure of the 5treel, permits. police security and be an Exclusive Sponsor at S I 5,000. Please feel free to call me for additional information al (909) 387-5398. Sincerely. 14~~ z TOT.... P.02