HomeMy WebLinkAbout17-Facilities Management CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution authorizing the Purchasing
Dept: Facilities Management Manager to increase purchase order
,., r ,, r ~ , , number 202201 with Exp@nets by
Date: February 11,200~i , j ` ~ r ~ L $8,000.00 from $24,995.00 to
$32,995.00.
M/CC Meeting Date: March 18, 2002
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution
ames W. Sharer
Director of Facilities Management
Contact person: James Sharer Phone: 354-5744
Supporting data attached: Staff Report Ward: N/A
FUNDING REQUIREMENTS: Amount: $8,000.00
Source: 630-262-5172
~~uinment Maintananre
Finance: ~
Council Notes:
'i~t~~(SO a-~~
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to increase purchase order number 202201 with
Exp@nets by $8,000.00 from $24,995.00 to $32,995.00.
BACKGROUND
The Facilities Management Department is responsible for repair and maintenance, moves, adds,
and changes for the telephone system for the City. The repair and maintenance includes:
emergency repairs, regulazly scheduled preventative maintenance, back-up of all of the City's
telephone system switches, and maintaining the Centigram Voice Mail system. MAC work
(Moves, Adds, and Changes) includes: programming new 800 numbers, area code numbers, call
restriction; replacement of equipment, trunk cards, station cazds, batteries to the main switches.
Due to equipment age and requests for additional services, several new trunk cazds and station
cards were ordered, in excess of the contract limits. The depaztment solicited quotes on 6/11/01
from three vendors. Exp@nets was the lowest responsible vendor to provide these services.
Staff is now requesting that the purchase order to Exp@nets be increased to cover this additional
work.
Vendor PO# Current Amount Increase Total
Exp@nets 202201 $24,995.00 $8,000.00 $32,995.00
FINANCIAL IMPACT
There is sufficient money in account number 630-262-5172 to cover these expenditures, and
increase purchase order number 202201 with Exp@nets.
RECOMMENDATION
Adopt Resolution
. •,
t RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O
3 SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO INCREAS
THE PURCHASE ORDER TO EXP@NETS FOR THE PROVISION OF REPAIRS AN
a MAINTENANCE TO THE CITY'S NEC TELEPHONE SYSTEMS SERVICES FO
THE FACILITIES MANAGEMENT DEPARTMENT.
5
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
a
g SECTION I. EXP@NETS provides repairs and maintenance of the City's NEC
to telephone systems services to the Facilities Management Department under acontract/purchase
t t order, through June 30, 2002 to cover current and scheduled expenditures. Due to equipment ag
t2 and unanticipated requests for additional services, several new trunk cazds and station cards were
• i3 ordered, in excess of the contract limits. Pursuant to this determination, the Purchasing Manager
to is hereby authorized and directed to increase purchase order number 202201 with Ex nets b
P@ Y
is $8,000.00 from $24,995.00 to $32,995.00.
t6 SECTION 4. The authorization to execute the above-referenced Change Purchase Order
t 7 for the aforementioned changes is rescinded if not issued within sixty (60) days of the passage of
is this resolution.
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• RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O
1
SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO INCREAS
z THE PURCHASE ORDER TO EXP@NETS FOR THE PROVISION OF REPAIRS AN
MAINTENANCE TO THE CITY'S NEC TELEPHONE SYSTEMS SERVICES FO
3 THE FACILITIES MANAGEMENT DEPARTMENT..
a
s I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bemazdino at a meeting thereof,
6 held on the day of , 2002, by the following vote, to wit:
s Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA
9
LIEN
Io MCGINNIS
II DERRY
Iz SUAREZ
• 13 ANDERSON
la McCAMMACK
Is
16
City Clerk
I~
la
Iv The foregoing resolution is hereby approved this day of , 2002.
zo
zl
zz Judith Valles, Mayor
City of San Bemazdino
z3 Approved as to form and legal content:
2a
25
26 es F. Penman, City Attorney
• zz
zs
,
• FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT
RESOLUTION AGENDA ITEM TRACHING FORM^
Meeting Date (Date Adopted): 3- I~'~a Item # ~ ~ Resolution # ~y- ~Q~ - kL}
Vote: Ayes ~-~ Nays Abstain Absent -~2
Change to motion to amend original documents:
Reso. # On Attachments: Contract term: --~ NulWoid After: ~b 6~fl yS ~ S -1~-Oa
Note on Resolution of Attachment stored sepazately: - '~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: ` I q _G ~- Reso. Log Updated: ?
Date of Mayor's Signature: 3"fib-o3 Seallmpressed:
Date of Clerk/CDC Signature: 3-~ I -C}~-
Date emo/Letter Sent for Signature: See Attached: _ Date Returned: -
60 Day Reminder Letter Sent on 30th day: Attached:
90 Day Reminder Letter Sent on 45th day: See Attached:
Request for Council Action & Staff Report Attached: Yes ~ No By
Updated Prior Resolutions (Other Than Below): Yes _ No ? By
Updated C[TY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No ? By
Updated CDC Personnel Folders (5557): Yes No ~ By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ~ By
Copies Distributed to:
City Attorney ~ Code Compliance Dev. Services EDA Finance ? MIS
Parks & Rec. Police Public Services Wa[er Others: G-Af~itJ~'t~~
Notes:
BEFORE FILING REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLO~G/ICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~ Date: 21
Revised Ol / 12/01
i