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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: BETTY DEAN ANDERSON
Councilwoman, Sixth Ward
Dept: COUNCIL OFFICE
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Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino directing the City Clerk to
continue the commencement of each
Mayor and Common Council meeting for
the months of May, June and July, 2002,
to I :30 p.m. on the day of said meeting,
with the Community Development
Commission meeting to follow thereafter.
Date: February 13,2002
Synopsis of Previous Council Action:
None.
Recommended motion:
That said resolution be adopted.
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Signature
Contact person: BETTY DEAN ANDERSON. Councilwoman
Phone:
5378
Supporting data attached:
Staff Report
Ward:
All
FUNDING REQUIREMENTS:
Amount:
None at this time
Source:
Finance:
Council Notes:
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Agenda Itel
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STAFF REPORT
Council Meeting Date: February 19. 2002
TO:
FROM:
DATE:
AGENDA:
Mayor and Common Council
Council Office
February 13,2002
S1: Resolution of the Mayor and Common Council ofthe City
of San Bernardino directing the City Clerk to continue the
commencement of each Mayor and Common Council meeting
for the months of May, June and July, 2002, to 1:30 p.m. on
the day of said meeting, with the Community Development
Commission meeting to follow thereafter.
This resolution is submitted for the purpose of trying for a three month trial period a change
in the commencement times of our Council and Commission meetings. It is proposed in this manner
for a couple of different reasons. First, it potentially allows more citizen involvement since the
delayed commencement time would permit more people to attend the meeting after their
employment for the day has been completed or, if required to be there for a particular item, result
in less time having to be taken off from work.
Second, to the extent that City staff is oftentimes required to be in attendance or is called
upon to answer Council inquiries, commencing the meetings in the afternoons rather than starting
at night should lessen the issue of overtime pay. While some personnel in the City are not affected
by that issue, others are and, should those other employees not be available to assist the department
head in responding to Council inquiries, the questions potentially go unanswered. If those other
employees are available, then the issue of overtime pay is presented.
At the end of the three month trial period, the Mayor and Common Council can decide what
action it wishes to take for future meetings. As indicated, this resolution would not affect the budget
workshops for the City or the Economic Development Agency which, in the past, have been held
on other days and have commenced at a time later than 3:00 p.m.
It is requested that the Mayor and Common Council adopt the resolution presented in Agenda
Item #S 1.
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RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO DIRECTING THE CITY CLERK TO CONTINUE THE COMMENCEMENT OF
3 EACH MAYOR AND COMMON COUNCIL MEETING FOR THE MONTHS OF MAY, JUNE
AND JUL Y, 2002, TO 1 :30 P.M. ON THE DAY OF SAID MEETING, WITH THE COMMUNITY
4 DEVELOPMENT COMMISSION MEETING TO FOLLOW THEREAFTER.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
8
9
10
II
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SECTION 1. The City Clerk or her designee shall appear in the Council Chambers at 8:00
a.m. on the first and third Mondays in the months of May, June and July, 2002, and shall continue
each Mayor and Common Council meeting to I :30 p.m. that same day with the following schedule:
I.
Closed sessions for both the City of San Bernardino and the Community
Development Commission shall commence at I :30 p.m.
Open session for the City of San Bernardino shall commence at 3 :00 p.m.
2.
,
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Open session for the Community Development Commission shall commence
after the City agenda items have been considered, to the extent possible.
There shall be a recess from 5:00 p.m. to 7:00 p.m., at which time the open
session shall resume and continue until all items on the agenda for both the
City and the Commission have been considered.
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4.
14
15
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SECTION 2. Workshops scheduled for the first andlor third Mondays in May, June and
July, 2002, shall be held either during 12 noon to 1:30 p.m. or during 5:00 p.m. to 7:00 p.m.
SECTION 3. This Resolution does not affect the scheduling of budget workshops which
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shall be held by the City of San Bernardino and the Community Development Commission prior to
the adoption of the budgets for the City of San Bernardino and the Economic Development Agency.
III
III
III
III
III
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24
25
III
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III
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[res.mtg] 1
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO DIRECTING THE CITY CLERK TO CONTINUE THE COMMENCEMENT OF
2 EACH MAYOR AND COMMON COUNCIL MEETING FOR THE MONTHS OF MAY JUNE
AND JUL Y, 2002, TO I :30 P.M. ON THE DAY OF SAID MEETING, WITH THE COMMUNITY
3 DEVELOPMENT COMMISSION MEETING TO FOLLOW THEREAFTER.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meetin
6 thereof, held on the day of
7 COUNCIL MEMBERS: AYES NAYS
8 ESTRADA
9 LIEN
10 MCGINNIS
11 SCHNETZ
12 SUAREZ
13 ANDERSON
. 14 MCCAMMACK
15
16
17
, 2002, by the following vote, to wit
ABSTAIN ABSENT
CITY CLERK
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19
20
21
The foregoing Resolution is hereby approved this
day of
,2002.
JUDITH VALLES, Mayor
City of San Bernardino
22 Approved as to form and
legal content:
23
JAMES F. PENMAN,
24 City Attorney
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25 By: L f'~
26 U
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[res.mtg]
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
'2' -
Meeting Date (Date Adopted): 0 _L\ ~
Vote: Ayes II..? Lj (" ') Nays
I ,
Change to motion to amend original documents:
Abstain
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2 <X'; :H:J, '\
Absent ..()-
Item #
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Resolution #
Reso, # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NullNoid After:
Date Sent to Mayor: ~) -5 -- e:, d
Date of Mayor's Signature: ';1,- 5 - (> ')
Date ofClerklCDC Signature: .:; '(.,-o::l-
Reso. Log Updated: /
Seal Impressed: V
Da
molLetter Sent for Signature:
See Attached:
See Attached:
See Attached:
Date Returned:
60 Day Reminder Letter
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated T':affic Folders (3985, 8234, 655, 92-389):
Yes ,/ No By
Yes No ,/ By
Yes No ~ By
Yes No /' By
Yes No 7 B
Copies Distributed to:
City Attorney.-/ Code Compliance
Dev. Services
EDA
Finance
Others: Cou i1 C \ L
MIS
Parks & Rec.
Police
Public Services
Water
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~ Date: ~
Revised 01112/01