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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services C ' L
,'.,. \., H'_'/~
Subject: A resolution authorizing the
execution of a piggyback purchase
order to Crest Chevrolet. for one (1)
2002 4-Wheel Drive Utility Vehicles to
be utilized by the Fire Department.
Date: December 20, 2002
Council Date: January 22, 2002
Synopsis of Previous Council Action
Reso 2001-340
11/5/01
Recommended Motion:
Adopt resolution
?~
Signature
Contact person: Don Johnson, Fleet Manager
Phone: 5220
Supporting data attached: Staff Report, Resolution Ward: All
FUNDING REQUIREMENTS:
Source:
$33,155.60
635-341-5701
Motor Vehicles
Amount:
Finance:
Council Notes:
.12.~J! 2J:P2-Z0
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Agenda Item No. /?'
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject
A resolution authorizing the execution of a purchase order to Crest Chevrolet for
one (1) 2002 4-Wheel Drive Tahoe Utility Vehicle to be utilized by the Fire Department.
BACKGROUND
This utility vehicle will be utilized as support for the engine water-tenders and is
replacing vehicle #SQ-2, a 1984 GMC Sierra 2500 with 107,000 miles and is
considered an economic burden to maintain in this capacity. This vehicle was originally
scheduled for replacement in Fiscal Year 2000/2001 and will be placed in surplus for
auction.
The City of San Bernardino Mayor and Council adopted Resolution 2001-340 on
November 5, 2001 for the purchase of one (1) Utility Vehicle from Crest Chevrolet of
San Bernardino in accordance of Bid Request F-02-16. A notice was received from
Crest Chevrolet informing the City of the opportunity to purchase additional model year
vehicles at the same bid price of $33,155.60, see Attachment 1. Section 3.04.010,
paragraph B.2 of the Municipal Code allows an exemption for purchases competitively
bid within one year, for which the vendor has established a set price.
This vehicle will be ordered upon award of the purchase order.
FINANCIAL IMPACT
Funds for this purchase are available in the Public Services FY2001/2002, Motor
Vehicle Account No. 635-341-5701.
RECOMMENDATION
Adopt resolution
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~(QJ~W
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO CREST CHEVROLET. FOR ONE (1) 2002 4-WHEEL DRIVE UTILITY VEHICLE
TO BE UTILIZED BY THE FIRE DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council on November 5,2001
awarded a purchase order to Crest Chevrolet of San Bernardino for the furnishing and
delivery of one (1) 2002 4-Wheel Drive Utility Vehicle; that Crest Chevrolet has agreed
to provide additional purchases of the same vehicle for the same amount of
$33,155.60; and pursuant to this determination, the Purchasing Manager is hereby
authorized and directed to issue a purchase order to Crest Chevrolet for said utility
vehicle; such award shall only be effective upon issuance of a Purchase Order by the
Purchasing Manager.
SECTION 2. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO CREST CHEVROLET. FOR ONE (1) 2002 4-WHEEL DRIVE UTILITY VEHICLE
TO BE UTILIZED BY THE FIRE DEPARTMENT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of
,2002, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this day of
2002.
Approved as to
Form and legal content:
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
"
By: v[", .
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ATTACHMENT 1
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A FA( :SIM1LE
-
FROM FLOYD : IORDnBOJ!
. FLEET & ~ ~(AL SAU"~
IMliAGER @ c mST CHBVROLBT
~"21.~ rl
!MB .IeDIJIARDlM "' 9~
PH.909-11.3.~ '-AX 90,.8113.7968
:tP.! Mr. .Don JoI ~
EM 41: 909-38"': :QU
g; Ta"-Iiff
DAT!:: lJ.J9.01
PAGES: 1 T01'AJ INCLUDl!#G ~ COVER PAGE.
'Thu t. to tnfon. !lOW Uuat Uwlrid m-ueBt am T. 02.J6) we made
on th8 4 J( 4 TaJ oe U Dood for Uw model JleGr. and that: tIut cttu
~jUl DU~""" ", Ire on that btd.
e
p~ call me ~ . vou ha.... GnU "....t;fon.s.
Thankl'ou.
FlDfId
Dut ! 20-0B4
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): (- ::J.:J - () d Item # \ <6
Vote: Ayes be' 'I (2. Cl Nays e'
Change to motion to amend original documents: -
Resolution # :J-OO~ - :20
Abstain t!r Absent ')...
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ==---
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ~/~ t.f /O~
Date of Mayor's Signature: /-.;>4--6';;
Date of Clerk/CDC Signature: I -,;; 4 -0 ;:;L
Date emo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attac
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, (2634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Code Compliance Dev. Services
Police Public Services /' Water
Parks & Rec.
Notes:
NullNoid After: iofJ Df1J ! OS - ;)~ -0 d-
By: -
Reso. Log Updated:
Seal Impressed:
./
,/
Date Returned: -
Yes / No By
Yes No -.L... By
Yes No~ By
Yes No -L- By
Yes NoL By
EDA
Finance ,/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
R~ady to File: "hI Date: l i d xh ~
, I
Revised 0 I /12/0 I