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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
Dept: Facilities Management
OR1G:IJAL
Date: January 2, 2002
Subject: Resolution authorizing
Execution of a contract and issuance of a
Purchase Order to WLC Architects, Inc.
For professional design services for the
Verdemont Fire Station.
Meeting Date: January 22, 2002
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt Resolution.
Contact person:
James Sharer
Supporting data attached: Staff Report
FUNDING REQUIREMENTS:
Council Notes:
Phone:
384-5244
Ward(s): 5
Amount: $140,000.00
Source: 001-321-5507
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Agenda Item No. I J
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CIlY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a contract with and issuance of a purchase
order to WLC Architects, Inc. for professional design services for the Verdemont Fire
Station.
BACKGROUND
On May 15, 2000, the Fire Department Emergency Service and Planning Standards
were adopted, which included the construction of a new fire station in the Verdemont
area, to provide adequate response service to this growing area of the City. Council
approved funding in the FY 2001-02 Budget for the architectural and engineering
services for this project.
Staff had prepared specifications and sent out a Request for Proposals, RFP F-01-24,
to provide professional design services. On August 17, 2001, Proposals were sent out
to 39 potential vendors, the San Bernardino Chamber of Commerce, advertised in the
San Bernardino Sun newspaper, and posted on the City Web site. On August 29, 2001,
eight proposals were received. The proposals were reviewed by a team that consisted
of:
Joe Suarez, Fifth Ward Council Member
Brian Preciado, Fire Marshall
James Sharer, Director of Facilities Management
Neil Groom, Project Manager
Carol Doemner, Purchasing Buyer
The proposals were reviewed for the following four areas with the given weights of
each component::
Capabilities of Firm to Effectively Complete the Project 30%
Qualifications of FirmlRelated Experience 30%
Reasonableness of Cost and Price 25%
Completeness of Response 15%
1. Capabilities of Firm to Effectively Complete the Project Requirements - 30%
Depth of Offeror's understanding of, and ability to manage, City's requirements; ability
to meet task deadlines; utility of suggested enhancements or technical innovations.
2. Qualifications of FirmlRelated Experience - 30%
Experience in providing services similar to those requested herein; experience woIking
with public agencies; strength and stability of the firm; strength, stability, experience
and technical competence of subcontractors; assessment by client references;
qualifications of project staff; key personnel's level of involvement in performing
related work; logic of project organization; adequacy of labor commitment.
3. Reasonableness of Cost and Price - 25%
Reasonableness of the individual firm-fixed prices, and competitiveness of quoted
prices with other proposals received; adequacy of the data in support of figures quoted;
basis on which prices are quoted. This category was not reviewed until the very end of
the process. Staff reviews were done after the bids were received. Architect interviews
were completed in December. The bids for the four offeror's who participated in the
interview process were open upon the completion of the interviews and after the rating
sheets were signed.
4. Completeness of Response - 15%
Completeness of response in accordance with RFP instructions; exceptions to or
deviations from the RFP requirements which the Offeror cannot or will not
accommodate; inclusion of required licenses and certifications; other relevant factors
not considered elsewhere.
All proposals received as specified were evaluated by City staff in accordance with the
above criteria. Additional sub-criteria beyond those listed could be considered by the
evaluators in applying the major criteria to the proposals. During the evaluation period,
the City could require an on-site visit and/or tour of the Offeror's place of business.
Offerors were made aware, however, that award may be made without vendor visits,
interviews, or further discussions.
The top four vendors were brought in for interviews by the evaluation team. The
review panel was unanimous in its selection of WLC Architects, Inc. as the most
complete, comprehensive and cost effective proposal. The point breakdown is as
follows:
Vendor Address
WLC Architects, Inc. Rancho Cucamonga
Nicoloff & Associates San Diego
TBP Los Angeles
G. Miller Architects San Bernardino
Evaluation
Rating
73.0
69.75
65.5
52.5
Price
Rating
25.0
17.84
21.95
23.46
T ota!
98.0
87.59
87.45
75.96
The firm of WLC Architects, Inc. was selected based upon their rank in the above
areas. The bids were as follows:
A&E Const.
Vendor Address Services Mgmt. Total
WLC Architects, Inc. Rancho Cucamonga 105,000 35,000 140,000
Nicoloff $ Associates San Diego 139,706 23,609 163,315
TBP Los Angeles 112,000 36,550 148,550
Gary Miller Architects San Bernardino 128,500 26,180 154,680
Proposals and bids were also received from four other companies. Staff reviewed their
proposals and rejected their packages during the first review based upon the criteria
outlined above. The bids from these companies were not opened. These four vendors
were:
Vendor
Michael Merino Architects
Osborn Architects
Landau Partnership
Development One, Inc.
Address
Orange, CA
Glendale, CA
Santa Monica, CA
Orange, CA
WLC Architects Inc has been in business for over 25 years and has a staff of 92. They
have designed 28 fire stations throughout California and perform work primarily in the
public sector. Kelley Needham will be the primary architect on this project, and his
expertise is fire stations. He has designed fire stations primarily since he went to WLC
Architects in 1985. Phone calls to the references given by WLC confirm that they are
leaders in the fire station design area. Recent projects in the Inland Empire include:
Fire Station 74
Fire Station 77
Fire Station 78
Fire station 203
Fire station 12
Fire Station 84
Fire Station 62
Fontana
Fontana
Fontana
Rialto
Riverside
Temecula
Chino Hills
Approval of this contract will start the process of designing the new Fire Station. The
engineering for the project will be coordinated, and the finished architectural design
should be done and ready for bid in 6 to 8 months. If funding for construction is
approved in the next budget cycle, the project would go out to bid in the fall and start
construction after the start of 2003.
FINANCIAL IMPACT
$150,000 was budgeted for the Verdemont Fire Station architectural services during
the FY 2001-02 Budget Process, account number 001-321-5507. This project falls
within the budgeted amount.
RECOMMENDATION
Adopt resolution.
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Resolution '\0.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH AND
ISSUANCE OF A PURCHASE ORDER TO WLC ARCHITECTS FOR
PROFESSIONAL DESIGN SERVICES FOR THE VERDEMONT FIRE STATION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLWWS:
SECTION 1. \\'LC Architects is the lowest responsible bidder for professional design
services for the Verdemont Fire Station, per Request For Proposal Specification RFP F-01-2.t. .\
contract is awarded accordingly to said architect in a total amount ofSI.tO,OOO.OO. Such award shall
be effective only upon being fully executed by both parties. The Mayor is hereby authorized and
directed to execute said contract on behalf of the City; a copy of the contract is attached hereto as
Exhibit A and incorporated herein. The Purchasing Manager is hereby authorized and directed to
issue a purchase order to said architect in the amount of$l.tO,OOO.OO.
SECTION 2. This contract and any amendment or moditication thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded jf the parties to the contract fail to execute it
",-ithin sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH AND
ISSUANCE OF A PURCHASE ORDER TO WLC ARCHITECTS FOR
PROFESSIONAL DESIGN SERVICES FOR THE VERDEMONT FIRE STATION.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the :\Iayor and
Common Council of the City of San Bernardino at a
thereof, held on the
day of
9 Council -"Iembers:
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The foregoing resolution is hereby approved this
,2002.
Approved as to form and
Legal con tent;
James F. Penman, City Attorney
BY: L7.f~
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meeting
, 2002, by the following vote, to wit:
.\bstain
.\bsen t
City Clerk
day of
Judith Valles, Mayor
City of San Bernardino
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EXHIBIT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this of 2002. by and
between the CITY OF SAN BERNARDINO. California. a municipal corporation. hereinafter referred to as thc
"CITY" and WLC Architects. Inc., hereinafter referred to as "ARCHITECT".
WITNESSETH
WHEREAS. City desires to obtain professional architectural services for the preparation of final plans.
specifications, and cost estimates for the design of the Verdemont Fire Station.
WHEREAS. in order to design the Verdemont Fire Station, it is necessary to retain the professional
services of a qualified architectural firm; and
WHEREAS, Architect is qualified to provide said professional services: and
WHEREAS. San Bernardino City Council has elected to engage the services of Architect upon the terms
and conditions as hereinafter set forth: and
NOW, THEREFORE, it is mutually agreed, as follows:
1.
SCOPE OF SERVICES
Architect shall perform those services specified in Request for Proposal. RFP F-01-24 and as
contained in the proposal dated September 26, 2001, (which is on file at the City Clerk's Office)
and proposed costs, a copy of which is attached hereto as Exhibit "I ", and all of which are
incorporated herein as though set forth in full.
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TERM OF AGREEMENT
Architect shall commence within five (5) days after the City has authorized work to start by
issuance of a Notice to Proceed. .
3. STANDARD OF PERFORMANCE
Architect shall complete all work in conformance with Federal, State, and local regulations and
industry standards.
4. CHANGES/EXTRA SERVICES
A.
Performance of the work specified in the Request for Proposal RFP F-01-24 dated
September 26, 200 I, are made an obligation of Architect under this Agreement, subject to
any changes made subsequently upon mutual agreement of the parties. All such changes
shall be considered as additional tasks and shall be incorporated by written amendments
to this Agreement and include any increase or decrease in the amount of compensation
due Architect for the change in scope. Any change, which has not been so incorporated,
shall not be binding on either party.
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B.
Architect shall render no extra services under this Agreement unless City authorizes such
extra services in writing prior to performance of such work. Authorized extra services
shall be invoiced based on the authorized additional task amounts.
5. COMPENSATION
A. Upon satisfactory completion of the work. the Architect will be paid time and material
not to exceed $140.000.00 in arrears, for all work and services performed under this
contract and upon receipt of itemized invoices. submitted in triplicate to the contract
manager. The invoice amount will be based on the actual work performed by task. For
the purpose of invoicing, certain tasks may be combined in assessing percentage
completion. Architect will submit an invoice to the City every four (4) weeks.
B. Said compensation shall not be altered unless there is significant alteration in the scope.
complexity or character of the work to be performed. City and Architect shall agree upon
any such significant alteration in writing before commencement of performance of such
significant alteration by Architect.
Any adjustment of the total cost of services will only be permitted when the Architect
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
1.
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Scope. complexity. or character of the services to be performed;
Conditions under which the work is required to be performed; and
Duration of work if the change from the time period specified in the Agreement
for completion of the work warrants such adjustment.
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C. The Architect is required to comply with all Federal, State and local laws and ordinances
applicable to the work. The Architect is required to comply with prevailing wage rates in
accordance with California Labor Code Section 1770.
D. The Architect agrees that the Contract Cost Principles and Procedures. 48 CFR. Federal
Acquisition Regulations System. Chapter I. part 31 et seq.. shall be used to determine the
allowability of individual items of cost.
E. The Architect also agrees to comply with Federal procedures in accordance with 49 CFR,
Part 19, Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments.
F. Any costs for which payment has been made to Architect that are determined by
subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations
System, Chapter I, Part 3 I et seq., or 49 CFR. Part 18, Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Governments,
are subject to repayment by Architect to City.
G.
Any subcontract in excess of $10,000. entered into as a result of this contract, shall
contain all the provisions of this Agreement.
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6.
PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted eyery
four (4) weeks by Architect to City and shall be paid by City within twenty (20) days
after receipt of same, excepting any amounts disputed by City. Dispute over any
invoiced amount shall be noticed to the Architect within ten (10) days of billing and a
meet and confer meeting for purposes of resolution of such dispute shall be initiated by
the City within (10) days of notice of such dispute. All tasks as specified in Exhibit "I"
shall be completed prior to final payment.
B. No payment will be made for any work performed prior to approval of this contract by
City and Notification to Proceed.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
8.
A. The Director of Facilities Management of City, or his designee, shall have the right of
general supervision over all work performed by Architect and shall be City's agent with
respect to obtaining Architect's compliance hereunder. No payment for any services
rendered under this Agreement shall be made without prior approval of the Director of
Facilities Management or his designee.
COMPLIANCE WITH CIVIL RIGHTS LAWS
Architect hereby certifies that it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, age, handicap or national origin.
Architect shall comply with all State and Federal Civil Rights Laws in its hiring practices and
employee policies. Such action shall include, but not be limited to, the following: recruitment
and recruitment advertising, employment. upgrading, and promotion.
9. TERMINATION OF AGREEMENT
A.
This Agreement may be terminated by either party upon thirty (30) days' written notice
in the event of substantial failure of the other party to perform in accordance with the
terms of this Agreement. Each party shall have twenty (20) days following the date of
such notice within which to correct the substantial failure, giving rise to such notice. In
the event of termination of this Agreement, City shall within thirty (30) days pay
Architect for all the fees, charges and services performed to City's satisfaction by
Architect, which finding of satisfaction shall not be unreasonably withheld. Architect
hereby covenants and agrees that upon termination of this Agreement for any reason,
Architect will preserve and make immediately available to the City, or its designated
representatives, maps, notes, correspondence, or records related to work paid for by the
City and required for its timely completion, and to fully cooperate with City so that the
work to be accomplished under this Agreement may continue within forty-five (45) days
of termination. Any subsequent use of such incomplete documents, other than their
originally intended use, shall be at the sole risk of the City, and the City agrees to hold
harmless and indemnify Architect from any claims, losses, costs, including attorney's
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fees and liability ansmg out of such use. Architect shall be compensated for such
services in accordance with Exhibit "I ".
B.
This Agreement may be terminated for the convenience of the City upon thirty (30) days
written notice to Architect. Upon such notice. Architect shall provide work product to
City. and City shall compensate Architect in the manner set forth above.
C.
Following the effective date of termination of this Agreement pursuant to this section. the
Agreement shall continue until all obligations arising from such termination are satisfied.
10. CONTINGENCIES
In the event that. due to causes beyond the control of and without the fault or negligence of
Architect. Architect fails to meet any of its obligations under this Agreement. and such failure
shall not constitute a default in performance. the City may grant to Architect such extensions of
time and make other arrangements or additions. excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Architect shall notifY City within three (3) days in
writing when it becomes aware of any event or circumstances for which it claims or may claim
an extension.
INDEPENDENT CONTRACTOR
Architect shall act as an independent contractor and shall not be considered an employee of the
City in the performance of the services provided for under this Agreement. Architect shall
furnish such services in its own manner. This Agreement is not intended and shall not be
construed to create the relationship of agent. servant. employee, partnership. joint venture, or
association between Architect and the City.
ASSIGNMENT OR SUBCONTRACTING
Architect shall not assign this Agreement. or any portion thereof without the written consent of
City. Any attempt by Architect to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and shall constitute a breach of this
Agreement. All subcontracts exceeding $10.000 shall contain all provisions of this contract.
13. NOTICES
All official notices relative to this Agreement shall be in writing and addressed to the following
representatives of Architect and City:
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ARCHITECT
CITY
Kelley Needham
WLC Architects, Inc.
10470 Foothill Blvd. Virginia Dare Tower
Rancho Cucamonga. CA 91730
Jim Sharer
Director of Facilities Management
300 N. "D" Street
San Bernardino. CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Architect may reasonably rely upon the accuracy of data provided by the City or its
agents.
B. Upon completion of all work under this contract, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this contract will
automatically be vested in the City and no further agreement will be necessary to
transfer ownership to the City.
C. It is understood and agreed that all calculations, drawings and specifications, whether
in hard copy or machine readable form are intended for one-time use in the
construction of the project for which this contract has been entered into.
D.
The Architect is not liable for claims, liabilities or losses arising out of, or connected
with, the modification or misuse by the City of the machine readable information and
data provided by the Architect under this Agreement: further, the Architect is not
liable for claims, liabilities or losses arising out of, or connected with. any use by the
City of the project documentation on other projects, for additions to this project, or
for the completion of this project by others, excepting only such use as may be
authorized, in writing, by Architect.
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E. For the purpose of determining compliance with Public Contract Code Section
10115. et. seq. and Title 21. California Code of Regulations. Chapter 21, Section
2500 et. seq., when applicable, and other matters connected with the performance of
the contract pursuant to Government Code Section 8546.7, the Architect,
subconsultant, and the City shall maintain all the books, documents, papers,
accounting records, and other evidence pertaining to the performance of the contract,
including but not limited to, the costs of administering the contract.
All parties shall make such materials available at their respective offices at all
reasonable times during the contract period and for three years from the date of final
payment under the contract. The State, the State Auditor, or any duly authorized
representative of the Federal government having jurisdiction under Federal laws or
regulations (including the basis of Federal funding in whole or in part) shall have
!lccess to any books, records, and documents of the Architect that are pertinent to the
contract for audits, examinations, excerpts, and transactions, and copies thereof shall
be furnished if requested.
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15.
CONSTRUCTION COST ESTIMATES
A. Any opinion of the construction cost prepared by Architect represents his judgement as a
design professional and is supplied for the general guidance of the City. Since Architect
has no control over the cost of labor and material. or over competitive bidding or market
conditions, Architect does not guarantee the accuracy of such opinions as compared to
contractor bids or actual cost to the City.
16. COVENANT AGAINST CONTINGENT FEE
Architect warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission. percentage.
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial
or selling agencies maintained by the Architect for the purpose of securing business. For breach
or violation of this warranty, City shall have the right to terminate this Agreement in accordance
with the clause permitting termination for cause and, at its sole discretion, to deduct from the
Agreement price or consideration, or otherwise recover, the full amount of such commission.
percentage, brokerage or contingent fee.
17. HOLD HARMLESS CLAUSE
A,
Architect shall indemnify, defend and hold free and harmless the City, its officers, and its
employees from all claims, damages, costs, expenses, and liability, including, but not
limited to attorney's fees, imposed upon them for any alleged infringement of patent
rights or copyrights of any person or persons in consequence of the use by City, its
officers, employees, agents, and other duly authorized representatives, of programs or
processes supplied to City by Architect under this Agreement.
B. The prevailing party in any legal action to enforce or interpret any provisions of this
Agreement will be entitled to recover from the losing party all reasonable attorneys' fees,
court costs, and necessary disbursements in connection with that action, The costs,
salary, and expense of the City Attorney and members of his office, in connection with
that action shall be considered as attorneys' fees for the purposes of this Agreement.
18. INDEMNITY
Architect shall indemnify, defend and hold harmless City from and against any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third
parties, which arise from Architect's negligent performance of services under this Agreement.
Architect shall not be responsible for, and City shall indemnify, defend, and hold harmless
Architect from and against, any and all claims, demands, suits, actions, proceedings, judgments,
losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and
liabilities of, by or with respect to third parties, which arise from the City's negligent
performance under this Agreement. With respect to any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including
reasonable attorney's fees) and liabilities of, by or with respect to third parties, which arise from
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the joint or concurrent negligence of Architect and City. each party shall assume responsibility in
proportion to the degree of its respective fault.
19. LIABILITY/INSURANCE
Architect shall maintain insurance policies meeting the minimum requirements set forth herein. All
insurance maintained by the Architect shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to
the Architect performing any of the services under this Agreement. All insurance certificates
required herein shall name the City as an additional insured and provide for thirty-(30) days written
notice from the insurer to the City prior to cancellation of any insurance policy of the Architect.
A. Errors and Omissions. The Architect shall maintain errors and omissions insurance with
a combined single limit of not less than One Million Dollars ($1.000.000.00) per
occurrence.
B. Comprehensive General Liabilitv and Automobile Insurance. The Architect shall
maintain comprehensive general liability and automobile liability insurance with a
combined single limit of not less than One Million Dollars ($1.000.000.00) per
occurrence.
C. Worker's Compensation Insurance. The Architect shall maintain worker's compensation
insurance in accordance with the laws of the State of California for all workers employed
by the Architect.
20. VALIDITY
Should any provision herein be found or deemed to be invalid. this Agreement shall be construed as
not containing such provision, and all other provisions which are otherwise lawful shall remain in
full force and affect, and to this end the provisions of this Agreement are declared to be severable.
21. ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between the parties hereto and
supersedes all prior and contemporaneous negotiations, representations, understandings, and
agreements. whether written or oral. with respect to the subject matter thereof. This Agreement may
be amended only by written instrument signed by both parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date
written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
Rachel Clark, City Clerk
City of San Bernardino
BY:
Judith Valles, Mayor
City of San Bernardino
WLC Architects, Inc.
BY:
Signature
NAME:
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
BY:
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EXHIBIT "1"
PRICE FORM
(To be submitted in a sealed envelope separate from proposal documents)
REQUEST FOR PROPOSALS:
,
RFP F-02-24
DESCRIPTION OF WORK:
DESIGN SERVICES FOR FIRE STATION
OFFEROR'S NAME/ADDRESS:
WLC Architects. Inc.
I0470 Foothill Boulevard. Tower Suite
Rancho Cucamonga. CA 91730
NAMF/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
Kellev Needham. AlA. Associate Principal
(909) 987-0909
Item DescriDtion
001 To provide all labor, materials, and supervision to perform Design
Services for Fire Station, as detailed in this specification and scope
of work for the LUMP SUM OF:
$140.000.00
A breakdown of the fee by phase is as follows:
SUBTOTAL
CIVIU ELECTJ PER
PHASE OF SERVICES LANDSCAPE ARCH. STRUCT. MECD. PHASE
I. Schematic Design $ 2,688 $ 9,408 $ 2,016 $ 2,688 $ 16,800
2. Design Development 2,688 9,408 2,016 2,688 16,800
3. Construction Documents 10,976 38,416 8,232 10,976 68,600
4. Bidding Phase 448 1,568 336 448 2,800
5. Construction Administration" 5,600 19,600 4,200 5,600 35,000
Subtotal $ 22,400 $ 78,400 $ 16,800 $ 22,400
TOTAL FEE $ 140000
" Potential Alternate Item.
Are there any other additional or incidental costs which will be required by your firm in order to
meet the requirements of the Technical Specifications? Yes I No (circle one). If you
answered "Yes", please provide detail of said additional costs: The following is a list of items
which are typicallv excluded from our SCODe of services. However. they can be included if
,
reouested or once additional information is known.
1. TopographicallBoundary Survey: To be provided by Owner.
2. Geotechnical Investigation: To be provided by Owner.
3. Street Improvements/Signalization.
4. Off-Site Utility Improvements/Extension.
5. Storm Water Pollution Prevention Plan.
6. Plan ChecklPermit Fees.
7. Models.
8. Reproducibles: It is anticipated that the majority of reproducible costs will occur during the bid phase of the
project. Once more specific schedule/phasing information is known, these costs can be estimated.
Reproducibles will be involved at direct cost on monthly interval. and generally include the following:
a. Paper copy.
b. Photography.
c. Blueprinting.
d. Computer plotting.
e. Maillcourier.
Please indicate any elements of the Technical Specifications which cannot be met by your firm.
None
Have you included in your proposal all informational items and forms as requested? Yes I No
(circle one). If you answered "No", please explain:
This offer shall remain firm for 120 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this proposal.
Cash discount allowable
thirty (30) days.
%
days; unless otherwise stated, payment terms are: Net
In signing this proposal, Offeror warrants that all certifications and documents requested herein
are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFP. Below, please indicate
all Addenda to this RFP received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
Addenda No.: 1
Addenda No.: 1
Addenda No.:
Received on: September 11. 2001
Received on: September 20.2001
Received on:
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AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE: Kellev Needham
Associate Principal
DATE SIGNED:
September 25. 2001
COMPANY NAME & ADDRESS:
WLC Architects. Inc.
10470 Foothill Boulevard. Tower Suite
Rancho Cucamonga. CA 91730
PHONE: (909) 987-0909
FAX: (909) 980-9980
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. ,
ADDmONAL SERVICES
Additional Services - Detailed Hourly Rate Schedule
For additional services, the following hourly rates are proposed for the basis of negotiating scope
modifications which may be necessary for the project. Hourly rates include mark-up that will be applied to
all fees. Reimbursable costs for reprographic services, computer plotting, and photography will be
negotiated at the time additional services are requested.
1. ARCHITECT
Principals of Firm
Associate PrincipallDirector
Associate/Coordinator
Senior Project Architect
Senior Project Manager
Project Architect
Project Manager
Technical Level I
Technical Level II
Technical Support
2. CIVIL ENGINEER
Principal Engineer
Design Engineer
Draftsman
Technical Support
3. STRUCTURAL ENGINEER
Principal Engineer
Engineer
Draftsman
Technical Support
$160.00
$125.00
$105.00
$105.00
$105.00
$ 95.00
$ 75.00
$ 65.00
$ 55.00
$ 50.00
$110.00
$ 55.00
$ 35.00
$ 20.00
$125.00
$100.00
$ 65.00
$ 35.00
4. MECHANICAUELECTRICAL ENGINEER
Principal Engineer
Project Engineer
Designer
Technical Support
5. LANDSCAPE ARCHITECT
Principal
Project Manager
Draftsman
Technical Support
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$110.00
$ 88.00
$ 61.00
$ 31.00
$ 95.00
$ 70.00
$ 55.00
$ 40.00
;
CITY CLERK'S OFFICE
RAcHEL G. CLARK, CM.C. . CITY CLERK
P.O. Box 1318. San Bernardino. CA92402
300 North "D" Street. San Bernardino. CA92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.cLsan-bernardino.ca.us
~
January 28,2002
Kelley Needham
WLC Architects, Inc.
10470 Foothill Blvd., Virginia Dare Tower
Rancho Cucamonga, CA 91730
Dear Ms. Needham,
At the Mayor and Common. Council meeting of January 22, 2002, the City of San Bernardino
adopted Resolution 2002-19 - Resolution authorizing the execution of a contract with and
issuance of a purchase order to WLC Architects for professional design services for the
Verdemont Fire Station.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your jiles.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by March 25, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
)
.;1/ J .II', I If,
---'/':_-~(tcJ{/~ ~-'f-P/---(.~
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
WLC ARCHITECTS, INC.
10470 Foothill Boulevard
Virginia Dare Tower
RANCHO CUCAMONGA, CALIFORNIA 91730
[1rnuurn~ @[? um~~~Duu&[1
DATE
(909) 987-0909 FAX (909) 980-9980
TO c.rl"{ Or ~ f?~oo
I
vl T'{ c.,-,~ '" ~ cfT'\ '€:.
f',O.~)C I~\e
~f<N e,~~I":O, CA ~~
ATTENTION
RE.
WE ARE SENDING YOU
>
D Attached
o Under separate cover via
D Shop drawings
D Copy of letter
D Prints
D Change order
D Plans
D Samples
the fOllowing items:
D Specifications
D
COPIES DATE NO. DESCRIPTION
\ .., ~ - ~ -c.Cu.
THESE ARE TRANSMITTED as checked below:
D For approval
~uruse
D Approved as submitted
D Approved as noted
D Resubmit
copies for approval
copies for distribution
D Submit
>
D As requested
o Returned for corrections
D Return
corrected prints
o For review and comment
D
D FOR BIDS DUE
D PRINTS RETURNED AFTER LOAN TO US
REMARKS
COPY TO
If enclosures are not as noted, ki~~~~~;'fy us at o~~ L ~ ~
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 7, 2002
TO:
James Sharer, Director of Facilities Management
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-19 - WLC Architects, Inc.
CC:
Finance
Attached is a fully executed copy of the agreement with WLC Architects, Inc., for professional
design services for the Verdemont Fire Station. The original agreement is on file in the City
Clerk's Office.
If you have any questions, please call me at ext. 3206.
....
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I -'!).;1- () ~ Item # \ I
Vote: Ayes !!Ii 'I'?,- ') Nays 8-
Change to motion to amend original documents: -
Resolution # :l- OO;L- I q
Abstain -e-- Absent 1--
Reso. # On Attachments: /' Contract term:
Note on Resolution of Attachment stored separately: _
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayof:!' / ? if /0.;1-
Date of Mayor's Signature: l-;fA -O:J-
Date of ClerklCDC Signature: \- .:} .1\ -0 ;)-
NulUVoid After: !co D'lS ) j ';:;r;-o:J
I
By:
Reso. Log Updated:
Seal Impressed:
,/
/
Date Memo/Letter Sent for Signature: ].- d 6'O;r
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: / Date Returned: J - f)-O 9-
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92.389):
Copies Distributed to:
City Attorney
,/
Dev. Services
Code Compliance
Parks & Rec.
Police . Public Services
Water
Notes:
Yes ~ No By
Yes No ,/ By
Yes No L By
Yes No ,/ By
Yes No/ By
EDA
Finance V
R1c I UTI ic-:S
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: flI'1
Date: .J. I}-0,;;2
Revised 01/12/01