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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution awarding contract to
Bonadiman-McCain, Inc. for bridge seismic
retrofit at six locations, per Plan No. 10149
and authorization for the Director of Finance
to amend the FY 2001/02 budget.
MCC Date January 22, 2002
Dept: Development serviceo .... . ,'. .
Date: January 9, 2002 h I ~.. :. ~~ L
File: 1. 7094
Synopsis of Previous Council Action:
6/98 Allocated $1,300,000 for Bridges Seismic Retrofit as part of the FY 98/99 CIP budget.
6/06/99 Allocated $1,284, I 00 for Bridges Seismic Retrofit as part of the FY 99/00 CIP budget.
6/19/00 Authorization to execute Agreement with Lim and Nascimento Engineering, Inc. (LAN) for
Civil Engineering and Construction Management Services for seismic retrofit of 6 bridges
($232,277).
7/9/01 Allocation of $675,500 in the 2001/02 Capital Improvement Program (CIP) for bridge seismic
retrofit at six locations (Account No. 242-362-5504-7094).
9/17/01 Authorization to execute supplemental agreement with Caltrans for the Seismic Retrofit of six
bridges.
Recommended Motion:
I) Adopt Resolution.
2) Authorize the Director of Finance to amend the FY 2001/02 budget and increase Account
No. 244-362-5504-7094 (Bridge Seismic Retrofit) by $100,100 and also increase the
corresponding revenue Account No. 242-000-4630 (State Reimbursement) by $20,000 and
Account No. 242-000-4658 (Federal reimbursement) by $80,100 to reflect the State and
Federal reimbursement to be received.
r~
Contact person: Mehran Sepehri, Senior Civil Engineer
Phone:
5127
Supporting data attached: SlaffReport, Map, Supp!. Agrt., Reso. & Agrt. Ward:
1,2, 3, & 6
FUNDING REQUIREMENTS: Amount: $1,007,877
Source: (Acct. No.) 242-362-5504-7094
Acct. Description: Brid e seismic retro
Finance: Council Notes:
L/J.a/@-
Agenda Item NO.~
~~->l2~2- 2.-\
. "
File No. 1.7094
W.O. No. 7094
DWG. No. 10149
VICINITY MAP
For
BRIDGE SEISMIC RETROFIT
At
Six Locations
Lytle Creek Bridge (Baseline Street) Bridge No. 54C-0158
Lytle Creek Bridge ("G" Street) 1Jri~e No. 54C-0359
Santa Ana River Bridge (Waterman Avenue Bridge No. 54C-0015
Twin Warm Creek Bridge (9th Street) ridge No. 54C-0364
Twin Warm Creek Bridge (Mill Street) Bridge No. 54C-0363
515.~7G_~W;~, ~arm Creek Bridge (C~ntralAVil) ~ri~~el~~ ~4C-~53~ Will' UU
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VICINITY MAP
N.T.S.
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1
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3
4
RESOLUTION NO.
RESOLVTIOI\' OF THE MAYOR AND COM:\lON COUNCIL OF THE CITY OF SAN
BERNARDINO A WARDING A CONTRACT TO BONADI:\IAN-McCAIN. INC. FOR
BRIDGE SEISMIC RETROFIT AT SIX LOCATIONS, PER PLAN NO. 10149.
BE IT RESOLVED BY THE MAYOR AND COMMON COUl'iCIL OF THE CITY
OF SAN BEILNARDlNO AS FOLLOWS:
5
6
7
8 seismic retrofit at six locations. per Plan No. 10149. A contract is awarded accordingly to said
9
SECTIOl\" I. Bonadiman-McCain. Inc. is the lowest responsible bidder for bridge
bidder in a total amount of S701,789.99, with a contingency amount of S52.000, but such award
10 shall be effective only upon being fully executed by both parties. All other bids, therefore. are
11
hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf
12
of the City; a copy of the contract is on file in the office of the City Clerk and incorporated
13
14
15
16 effect or become operative until fully signed and executed by the parties and no party shall be
herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
17 obligated hereunder until the time of such full execution. No oral agreements, amendments,
18 modifications or waivers are intended or authorized and shall not be implied from any act or
19
course of conduct of any party.
20
21
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
22
23 III
24 III
25
26
27
28
18
19
20
21
22
23
24 Approved as to
form and legal content:
25
JAMES F. PENMAN,
26
27
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1
2
3
RESOLt:TION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA:\
BERc"lARDINO AWARDING A CONTRACT TO BONADIMAN-McCAIN. INC. FOR
BRIDGE SEISMIC RETROFIT AT SIX LOCATIONS. PER PLA:\ :\0.10149.
4
5
6 Common Council of the City of San Bernardino at a _meeting thereof. held on the _day
7
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
of _, 2002, by the following vote, to wit:
8 Council Members:
NAYS
ABSTAIN ABSENT
AYES
9 ESTRADA
10
LIEN
11
12 MC GINNIS
13 SCHNETZ
14 SUAREZ
15 ANDERSON
16 MC CAMMACK
17
City Clerk
The foregoing resolution is hereby approved this
day of
,2002.
Judith Valles, Mayor
City of San Bernardino
City Attorney
28 By: t~ f. f~
o -
2001-281
PROGRAM SUPPLEMENT NO. M006
to
~MINISTERING AGENCY-STATE AGREEMENT
~R PEDERAL-AID PROJECTS NO. 08-5033
Dateduly 31, 2001
Location: OS-SBD-O-SBD
Project Number:BRLSZD-5033(Ocll
E . A. Number: OS-4l222~
Exhibit A
This Program Supplement is hereby incorporated into the Agency.State Agreement for Federal Aid which was entered mto berween
the Agency and the State on 05120/97 and is subject to all the terms and conditions thereof. ThIs Program Supplement is adopted in
accordance with Aniele I of the aforementioned Master Agreement under authority of Resolution No.
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and ..ill comply with the
covenants or remarks setforth on the followmg pages.
PROJECT LOCATION:
Various bridge locations over flood control channels
TYPE OP WORK: Seismic Retrofit
PROJECT CLASSIPICATION OR PHASE(S) OP WORK
LENGTH:
o (MILES)
[Xl Preliminary Engineering
[Xl Construction Engineering
Estimated Cost
[ 1 Right-Of.Way
[Xl Construction
Pederal Funds
Matching Punds
e
BMD
SS06,30 1.00
LOCAL
SI,007,877.00
SO.OO
SEIS MATCH
S201,576.00
OTHER
SO.OO
CITY OP SAN BERNARDINO
STATE OP CALIPORNIA
Department of Transportation
Attest
Date
Chief. Office of Local Programs
Project Implementation
By
By
Date
,
I hereby c ify upon my personal knowledge
.j} '1
. . .
/ / y!
Accounting Offic.[~/ f !
v}i! y4?{!t-t:~~Date
. \
that budgeted funds are available for this encumbrance:
;. ..-) / - I
-,.- ''/ . C I
$1,007,877.00
Chapter Statute. It_ ,
,
50 1999 20.30.010.690 .
2660-101-042 99-2000 C
50 1999 2660-101-890 99-2000 20.30.010.690 C
52 2000 2660-101-890 2000-2001 20.30.010.690 C
IS 1989 2660-628-056 89-90 20.30.010.310 C
e
Fund Source
AMOUNT
224060
224060
224060
224060
042-T
892-F
892-F
056-T
173,867.73
199,901.00
606,400.00
27,708.27
Program Supplement 08-50JJ-M006- ISTEA
Page
1 of J
e
e
e
2001-281
no: !'-,)-0-SBD .
07312001
BRLSZD-5033(021 )
SPECIAL COVENANTS OR REMARKS
The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal-Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
2. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
1.
3. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
4. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. Failure to do so will cause a delay in
the State processing invoices for the construction phase. Please
refer to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
5. The ADMINISTERING AGENCY agrees to use their own funds to pay for
any portion of the project not eligible under the Seismic Safety
Retrofit Program.
6. State Seismic funds will provide the match to Federal Funds, as
well as ADMINISTERING AGENCY overhead costs, relating to seismic
project development.
7. The ADMINISTERING AGENCY will reimburse the State for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the State.
8. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $300,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
Program SupplementOB-S033-M006_ ISTEA
Page 2 of 3
_' 2001-281
C8-, of' -J-~BD
07/31/2001
BRLSZD-5033(021)
e
SPECIAL COVENANTS OR REMARKS
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning and Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133.
Ie
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Program Supplement08-S033-M006- ISTEA
Page 3 of 3
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 28, 2002
TO:
Mehran Sephri, Senior Civil Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2002-21
At the Mayor and Common Council meeting of January 22, 2002, the City of San Bernardino
adopted Resolution 2002-21 - Resolution awarding a contract to Bonadiman-McCain, Inc., for
bridge seismic retrofit at six locations, per Plan No. 10149.
I am providing you with one certified copy of Resolution 2002-21 and four (4) original bound
contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by March 25, 2002.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
I hereby acknowledge receipt of the above mentioned documents.
Signed: (~ ~~
/ / Please sign and return.
Date: 1?-13 0 2-
I f
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
March 8, 2002
TO:
Mehran Sephri, Senior Civil Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-21 - Agreement with Bonadiman-McCain
Our office has not received the executed contract with Bonadiman-McCain for bridge seismic
retrofit at six locations, per Plan No. 10149, which was approved at the Mayor and Common
Council meeting held on January 22, 2002. Please forward the executed contract to the City
Clerk's office, to my attention.
Note: The resolution and agreement will be null and void if not executed by March 15, 1001.
If you have any questions, please call me at ext. 3206.
..
"
,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): /- ~.:J - 0 ;;J. Item # q
Vote: Ayes 4dJ I, ~ - 'I Nays ..e--
Change to motion to amend original documents: -
Resolution # .1 0 Od.- - :1J
Abstain -e--- Absent 1-
Reso. # On Attachments: L- Contract term: -
Note on Resolution of Attachment stored separately: 1
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Maytr / h..tI /0 ;U
I '
Date of Mayor's Signature: )- :::>4-0d
Date of ClerklCDC Signature: I -;;;4 -6;;)
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent o~y:
90 Day Reminder Letter Sent on 45th day:
\-.?lS-C::>~
3-&-C'~
See Attached: L Date Returned:
See Attached: r'
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed )1':
City Attorney ,/
Parks & Rec.
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
l~'ri d''') CcYITIL !\e.C\
NuIlNoid After: Go Or>: j h -;"L<; -O;L,
(
By:
Reso. Log Updated:
Seal Impressed:
,,"'"
,/
31,,,10;)-
I I
Yes / No By
Yes No.L... By
Yes No~ By
Yes NO-f By
Yes No By
,/
EDA
Finance,/ MIS
/Y1. Scf'e-h"L1 (Cd-no (,v )
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
?,/IAI ,,'j
Date:~
Ready to File: m1
Revised 01/12/01