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Home My WebLink About17-Public Services e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer Subject: A Resolution authorizing the execution of a purchase order to Crest Chevrolet of San Bernardino for the negotiated purchase of one (1) Pipe Hunter Truck Mounted Sewer Cleaner complete with Jet-Eye camera system to be utilized by the Public Services Department Street Division Sewer crew. Dept: Public Services Date: January 16, 2007 Meeting Date: February 5, 2007 Synopsis of Previous Council Action: Recommended Motion: Motion #1 : Adopt Resolution Motion #2: Authorize the Director of Finance to amend theFY 06/07 Budget by transferring $196,700.00 from Acct. # 132-431-5704 Miscellaneous Equipment, to Acct. · 132-431-5701 Moloc Veh;de,. x#'-...-/ S ature Contact person: Don Johnson, Fleet Manager Phone: 5220 Supporting data attached: Staff Report, Quote, Specifications. Ward: . All FUNDING REQUIREMENTS: Amount: $196,700.00 Source: 132-431-5701 Motor Vehicles Finance: Council Notes: J./S/07 Agenda Item No. -l..1-- tit tit tit CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing the execution of a purchase order to Crest Chevrolet of San Bernardino for the negotiated purchase of one (1) Pipe Hunter Truck Mounted Sewer Cleaner complete with Jet-Eye camera system to be utilized by the Public Services Department Street Division Sewer crew. Background: The Public Services Department Street Division Sewer crew currently utilizes a line inspection camera system to inspect the City's aging sewer lines; this unit is limited to inspection only. The addition of the Pipe Hunter will allow the City crews to clean the lines while inspecting; this unit will also record on disc so they may be cataloged for future reference. This unit is included in the FY 2006/2007 approved Sewer Line Maintenance budget account # 132-431-5704 Miscellaneous Equipment. Staff participated in a demonstration of equipment from several different manufacturers, during this demo period it was determined that the Pipe Hunter with the Jet-Eye camera system was the best unit for the City as it is the only unit that is capable of video inspection/recording while cleaning the sewer line. Due to the specialized nature of this equipment there are no local vendors able to supply it. However, Fleet staff has negotiated with Crest Chevrolet of San Bernardino to be the primary vendor for this purchase as referenced in section 3.04.070-1 of the Municipal Code (Negotiated Purchases). The vehicle and subsequent build-up will be purchased through Crest Chevrolet for a total amount of $196,660.82 including tax. Crest will use a sub-contractor, Haaker Equipment Company of La Verne CA. for the build-up of the specialized equipment to meet the Public Services Department specifications. Attached for your review is the quote from Crest Chevrolet and the technical specifications delineating the model, parts, and warranty for the Pipe Hunter Truck Mounted Sewer Cleaner, (see exhibit 1). Financial Impact: Funds for this purchase are available in FY2006/2007 Account No. 132-431-5701 Motor Vehicles. Recommendation: Motion #1: Adopt resolution. Motion #2: Authorize the Director of Finance to amend the FY 06/07 Budget by transferring $196,700.00 from Acct. #132-431-5704 Miscellaneous Equipment, to Acct. # 132-431-5701 Motor Vehicles. , e e e 1 2 3 4 5 6 7 8 9 10 11 RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET OF SAN BERNARDINO FOR THE NEGOTIATED PURCHASE OF ONE (1) PIPE HUNTER TRUCK MOUNTED SEWER CLEANER COMPLETE WITH JET-EYE CAMERA SYSTEM TO BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT STREET DIVISION SEWER CREW. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Crest Chevrolet has offered a negotiated purchase price of $196,660.82 including tax pursuant to Section 3.04.070-1 of the Municipal Code for one (1) 2007 Pipe Hunter Truck Mounted Sewer Cleaner complete with Jet-Eye camera system. Pursuant to this determination' the Director of Finance or her 12 designee is hereby authorized to issue a purchase order to Crest Chevrolet of San 13 Bernardino, in the amount of $196,660.82. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 2. The Purchase Order shall reference this Resolution No.2007-_ and shall read, "Crest Chevrolet - Purchase of one (1) 2007 Pipe Hunter Truck Mounted Sewer Cleaner complete with Jet-Eye camera system, P.O. not to exceed $196,660.82" and shall incorporate the terms and conditions of the Contract. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded if not issued within sixty (60) days of the passage of this resolution. III III 11/ 11/ 11/ 11/ January 17, 2007 Yt o. /1 J. / S/01 12 ESTRADA 13 BAXTER e 14 BRINKER e e 1 2 3 4 5 6 7 8 9 10 11 RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET OF SAN BERNARDINO FOR THE NEGOTIATED PURCHASE OF ONE (1) PIPE HUNTER TRUCK MOUNTED SEWER CLEANER COMPLETE WITH JET -EYE CAMERA SYSTEM TO BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT STREET DIVISION SEWER CREW. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a day of , 2007, by the meeting thereof, held on the following vote, to wit: ABSTAIN ABSENT Council Members: AYES NAYS 15 16 17 18 19 20 21 22 23 24 25 26 27 28 DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2007. day of Patrick J. Morris, Mayor City of San Bernardino January 17. 2007 . ,e e ~~\..I l, DO iT~ ~ TODA'l,f ..\~~ .. ~!!I!SI 909W.21st St.' ro.Box 501 Sor. 8enof'J!no. CA 92~C2-0501 IIvwwcrestchevycom P'Ione (909: 883-8833 fAX (909) 886.441'8 DOr\JOH:"iSON CITY OF SAN BERNARDINO IX2 S SIERRA WAY SA!\ BERNARDINO JANUARY 16,2007 SL'BJECT: HUNTER TRUCK MOUf\:TED SEWER CLEANER DEAR MR. JOH!\SON. :.......... ........., . . . . . . . IIIGIIWlDivt. . . . . . . . . . I I ...................... AS PER OUR CONVERSA TlON CREST CHEVROLET WILL HANDLE THE DMV PAPERWORK ON THE 525000. THIS IS A LIST OF THE CHARGES FROM HAAKER THE FEE FOR THE DMV PAPERWORK, AND THE CALIFORNIA STA TE TIRE FEE FOR EACH UNIT. BASE PRICE OF SWEEPER SALES TAX SUB TOTAL TIRE FEE CREST CHARGE FOR DMV PAPERWORK 5182.267.58 14.125.74 196,393.32 17.50 250.00 TOTAL 5196,660.82 PLEASE CALL ME IF YOU HA VE ANY QUESTIONS. \ , DAf\: '\ r FLEET MA1\:AGER \ Factory Authorized ~ Sales and Service '. all - fiJ HAAKER EQUIPMENT COMPANY SINCE 1972 A CALIFORNIA CORPORATION 2070 N. WHITE AVENUE LA VERNE. CALIFORNIA 91750 (909) 598-2706 . FAX (9091 598-,.27 PARTS DEPT FAX (909) 594-0498 www.haaker.com .~U.:!.':iVtD !DOf e e a PROPOSAL November 20, 2006 ~, r'-:1 r"\jl~~ I .. ~,;n~.t'l" TO: CITY OF SAN BERNARDINO 300 N. D Street San Bernardino. CA 924 18 A TTN: Mr. Don Johnson In accordance with your request, we are pleased to submit the following proposal for your consideration and approval: ONE (1)PIPE HUNTER TRUCK MOUNTED SEWER CLEANER Model 7844Tm Medium Duty Unit with Jet Eye TV Inspection System Mounted on a GMC 5500 with 325 HP Gas Engine, Automatic Transmission, 19,500 GVW Chassis. Standard and Optional equipment included as follows: ,/ Water Tank, 700 Gallon High Density Polyethylene ,/ Water Pump, 4000 PSI @ 25 GPM Giant Pump ,/ Air Purge System ,/ Direct Drive PTO ,/ Dual Jet Eye Reel ~ 800' X 800' , y," ,/ Articulating Reel Option ,/ 700', \1," Jet Hose ,/ v," X v," Jet Eye TV Hose ,/ Filler Hose With Storage Rack ,/ Nozzle Rack ,/ 15 Degree Nozzle ,/ 30 Degree Nozzle ,/ Nozzle Skid Assembly 6" ,/ ENZ Rotator HRH Nozzle ,/ ENZ Chisel Nozzle ,/ 2 Each ENZ Chain Flail ,/ ENZ Grenade Nozzle ,/ Arrowstick With In-Cab Controls ,/ Strobe Lights With Guards (2) ,/ 14x14x60" Above Frame Tool Box (2) ,/ Permanently Mounted Hose Repair ,/ Safety Lanyard ,/ Spray Bar With In-Cab Controls ,/ Tiger Tail ,/ Traffic Cone Rack ,/ Jet Eye Inspection System ,/ Color CCD SelfUprighting Camera (3) ,/ Ball Skid And Camera Connector ,/ 7" Screen At Operators Station ,/ VHS Recorder With Water Tight Enclosure ./ Tiger Tail ,/ Level Wind System ,/ 6".8" Camera Skate Assembly ,/ D VR Recorder ,/ Operator Station Infrared Remote System ,/ Digital Footage Counter With Video Overlay ,/ 15"-30" Skate Extension 2" Wheels ,/ 24".50" Skate Extension 6" Wheels ,/ ENZ Bulldog Nozzle ,/ Side Dumping Tool Box, 48xl4xl4 ,/ Comer Strobes ,/ Low Water Warning Light ,/ 12 Volt Power Outlet ,/ Handheld Spotlight With Reel ,/ Electric Throttle ,/ Push Camera Tool Box ,/ Multi Flow Valve ". Pulsation System ,/ Washdown System ,/ Top Tank Strainer . ,/ Return Handgun Reel, 25' ,/ Hydrant Wrench ,/ Manhole Hook .~ ~ --::- ~ o e - -l e Unit Price .............................................. .................$ 182.267.58 Sales Tax 7.75%.................................................................. ..........$ 1(125.74 PRICE IS F.O.R. SAN RERNARI>INO. C\: ...............................$ 196.393.32 THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT. NOTE: Price is good for 45 Davs. Cost increases due '10 the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented. TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES, if applicable, will require payment unless a properly executed Exemption Certificate is submitted. DELIVERY: 210-240 Davs TERMS: Net 10 Or Aooroved Lease Add-On/Cooperative Purchase Authorization: Haaker Equipment Company offers the above proposed price, tenns and conditions to any governmental agency or subdivision In the State of California or Nevada for a period not to exceed a full calendar year from the date of original purchaser's purchase order or contract. We appreciate the opportunity to present this proposal and look forward to being of further and continued service. "AAKER EQUIPMENT COMPANY ACCEPTED BY: .. f ! . l/ '.. ! ! /,' I I BY' / ,I '. '(" " .t. (i ....' _ '/Michael Ke~nedy . _ Sales Representative '(/ I , DATE: MK/rp e