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Home My WebLink About21-Public Works -- - REQUEST FOR COUNCIL ACTION File No. 6.50 . CIT~. OF SAN BERNARDINO From: ROGER G. HARDGRAVE Subject: Authorization for City Administra- tor to Execute Letter Agreement with EPA - - Drilling Monitoring Wells in City Streets Dept: Public Works Date: 7-09-97 ORIGINAL Synopsis of Previous Council action: 11-20-95 - Resolution No. 95-408 adopted accepting grant deed. 12-06..95 Resolutions Ilo. 95-419 & 420 adopted accepting grant deeds. 02-07-96 Resolutions No. 96-26 & 27 adopted accepting grant deeds. 03-18-96 Resolution No. 96-69 adopted accepting grant deed. 10-23-96 - Resolution Ilo. 96-333 adopted accepting grant deed. Recommended motion: That the City Administrator be authorized to execute letter agreements with the Environmental Protection Agency relative to construction of monitoring wells within City street rights-of-way. cc: Fred Wilson a~ Signature Contact person: Roqer G. Hardgrave Phone: SO:1S Supporting data attached: Staff Report Ward: All FUNDING REQUIREMENTS: Amount: N/A Source: (Acct. No.) (Acct. DescriPtion) Finance: Council Notes: 75-0262 Agenda Item No. 7 h. i!q7 ;)./ .. .-- CITY. OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Seven (7) extraction wells have recently been drilled by the City Water Department as a part of the Newmark Groundwater Contamination Superfund Site clean-up. The United States Environmental Protection Agency has plans at this time to drill six (6) wells to monitor these extraction wells, with possibly more in the future. These wells will be drilled in the street rights of way, at the following locations: 1. Northwest corner of 10th Street and Acacia Avenue. 2. North side of 10th Street, between Arrowhead Avenue and Pershing Avenue. 3. Tenth Street, east of Sierra Way. 4. Waterman Avenue at 10th Street. 5. Fourth Avenue, north of 41st Street. 6. Northwest Corner of Fourth Avenue and 42nd Street. Well No. therefore, need Department. 6 is outside permission from the City limits and will, the County Transportation Work is scheduled to be started on these six wells in late July, 1997. EPA's consultant will contact our office to coordinate the exact placement of the wells and traffic control Measures, and apply for a Street Cut Permit. All wells will be equipped with an at-grade utility box that is appropriate for each location. These wells will remain in service until such tine as the Superfund Site clean-up is completed. We recommend that the City Administrator be authorized to execute letter agreements with the U.S. Environmental Protection Agency granting permission to drill monitoring wells within City street rights-of-way. 7-09-97 75-0264 . ~"'l~DSr.041: -# ~~ .ft. \~l ""..-, PRO"{t."# UNITED STATES ENVIRONMENTAL PROTECTION AGENCY REGION IX 75 Hawthorne Street San Francisco, CA 94105-3901 Entered into Record at j,., I /a 7 Council/CmyOevCms Mtg: 7 ,,/ cg(Q)[P))f ... U) nC -." -./ ...~ -<- - n <- ~- c:: ~..:: r- ...~ .'J ~,' ;Q ..~ .0 , .-, ~ " "-> " ". June 26, 1997 bv re Agenda Item :J../ Mr. Roger Hardgrave Director of Public Works City of San Bernardino 300 North "0" Street San Bernardino, CA 92418 q~~ City Clerk/COC Secy City of Sail Bernardino I Re: EPA Drilling Operations in San Bernardino Newmark Groundwater Contamination Superfund Site Dear Mr. Hardgrave, EP A requests your permission to construct six monitoring wells in City right-of-way to monitor the performance of the seven extraction wells that were recently installed by the City of San Bernardino Municipal Water District as part of the Newmark Groundwater Contamination Superfund Site cleanup. Six maps showing the proposed monitoring well sites are enclosed. All wells will be completed with an at-grade utility box appropriate for the location. We will designate these monitoring wells as MW-12 through MW-17. The proposed locations are as follows: . MW -12 will be located on the northwest corner of lOth Street and Acacia Avenue. This location in front of a vacant lot and 10th Street is relatively wide here without too many utilities. Some re-Iandscaping or sod may be necessary after well installation. . MW -13 will be located on the north side of 10th Street between Arrowhead and Pershing. This location is in front of a church parking lot. EP A will coordinate with the church to ensure that access is not blocked during church events. 10th Street is relatively wide here without too many utilities. Some re-paving will probably be required after well installation. . MW -14 will be located either east of the intersection of Sierra and lOth Street or on the south side of 10 street as shown on the enclosed map. Again, lOth Street is relatively wide here, minimizing traffic control problems. Some re-Iandscaping or sod may be necessary after well installation. Prjltl~d 011 R~n'clrd PlJper #~I - Page 2 · MW-15 will be located on the east side ofWatennan at 10th Street. This well is proposed for the sidewalk adjacent to a large, mostly empty, parking lot. Some traffic control will probably be necessary. Re-Iandscaping the area adjacent to the sidewalk will probably be necessary as well as some re-paving in the lot after well installation. · MW-16 will be located on Fourth Avenue just north of the intersection with 41st Street. This well is proposed near the middle of because of overhead lines on either side of the street, a water line along the west side, a gas line along the east side, and houses on the east side. It is likely that the street will have to be closed during drilling activities. · MW-17 will be located at the northwest corner of the intersection of Fourth Avenue and 42nd ("A") Street. This well is proposed in front of a small church and associated yard. 42nd Street widens in front of the church property, allowing minimal traffic control. A city bus stop is located in this area and may have to be temporarily relocated. Some re-Iandscaping and re-paving may be necessary after well installation. We would like to contact your office to coordinate placement of the wells and any recommended traffic routing and signage. A representative from URS Greiner (our contractor) will be contacting your office shortly to begin the coordination. Additionally, we have contacted approximately 17 property owners who own parcels adjacent to the proposed work sites. Those parcels are marked in bold on the enclosed maps. In some cases we will require access to those properties for equipment storage and staging. The final location of the proposed wells may be dependent upon our ability to obtain access agreements from the owners of these properties. We will continue to coordinate with your department as the locations become fmalized. With your approval, EPA proposes to begin construction of these wells in late July of 1997. We are currently planning to begin with MW-16 or MW-17 and move sequentially to the additional sites. Each well is expected to require approximately five to six weeks to complete. Please consider this request an addendum to the letter agreement between Kevin Mayer and your agency, dated January 30,1997, which was signed by Shauna Clark on February 26,1992 (copy enclosed for your infonnation). All conditions in that agreement will be in effect for this addendum, including arranging for appropriate street cut pennits and EP A's agreement to return the site to substantially the current conditions. We would appreciate your signing this letter on the following page and returning all three pages to me. A second signed copy is enclosed for your records. As you may know, Kevin Mayer has taken on new responsibilities with EP A, and I have taken over the Newmark Superfund project. I hope we can continue the cooperative relationship that you and Kevin have established. Please feel free to call me at 415-744-2397 if you have any questions or comments, or need additional infonnation. You are also welcome to call Joe Stejskal or James Dye at the City of San Bernardino Municipal Water Department. I have Page 3 requested that Dennis Bane, a representative of our contractor, URS Greiner, contact you to follow up on this request (Dennis can be reached at 916-929-2346). Thank you for your assistance. Sincerely, ( ROY~e~-7-4 Project Manager Enclosures: Maps Copy of 2/26/92 letter agreement Signed copy of this letter for your records Return envelope cc: Mr. Joseph Stejskal, City of San Bernardino Mr. Dennis Bane, URS Consultants .' Page 4 PLEASE SIGN AND RETURN ONE COPY OF nns ENTIRE FOUR PAGE LEITER My signature below acknowledges that I have read this letter and agree that EP A, their representatives or contractors may enter the portion of the property of the City of San Bernardino to conduct the activities specified above. Signature Date Name (please Print): Address: ,r- , Sf\lIIll UCllllDS CTI . 23&5-90186 , \ , " ..., 3CO NO!lTll-o- STREET. SAN Il!IlNAI'lOlNO. CALIFORNIA 9241& NlL.lC WORICS DEPAIITMENT ROGP =- MAllDGl'lAVE DitilClOl' Of ,.,.ic WOI'b Pebruary 28, 1992 File No. 6.50 Mr. Kevin P. Mayer Project Manager United States Environmental protection Agency 75 Hawthorne Street San Francisco, CA 94105-3901 RE: Letter Agreement - Newmark Groundwater Cont:"",4nation Superfund Site This letter has been siqned by Shauna Clark, City Adminis- trator,' on behalf of the City of San Bernardino. ~*' I understand that you have obtained a no-fee Street Cut permit from our Department of Public Services. Dear Mr. Mayer: Enclosed is the original of the letter aqreement, dated 1- 30-92. please advise if we can be of any further a$si$t~ce. vez;v: yo=s, ROGER G. HARDGRAVE Director of public works/City Enqineer RGH:rs Enc. ce: M. Moreno 17141314.11" - 38&-511 2 PRIDE ~ ~ ;,-97 l1li9.86 FROI'lI UICD Vft.......-... '. ..........' 'A\ e; ,I " UNITED STATES ENVIRONMENTAL PROTECTION AGENCY !lEGION IX 7S Hawthorne Street San Frandaco. Ca. 94105-3901 January 30, 1992 Hr. Roqer Hardqrave Director of PUblic Works city of San Bernardino 300 Hortl{ "0" Street San Bernardino, CA 92418 Re: HeWlllark Groundwater contamination superfund Site Dear Hr. Hardqrave: /:~~~ The. United States Envirotallental Protection Aqency (EPA) is conducting a Remedial Investigation/Feasibility study in the northern portion .of the City of San Bernardino to determine both the sourceS and extent of 9roun4water contamination. This contamination has resulted from the improper disposal of chlorinated solvents (predominantlyPCE and TCE) that pose a threat to the public health and the envirotallent. The major known site of this disposal, which occurred from approximately 1958 through 1974, was a shallOW pit along the western side of the flood control channel that runs parallel to Little Mountain Drive.' our analyses suggest that this may be the only significant source, but we cannot eliminate the possibility of undiscovered upqradient sources. The pattern of contamination in city of San Bernardino water supply wells allows an approximation of the extent of the qroundwater contamination, but some additional subsurface information is needed at this stage of the investigation. The EPA is scheduling the construction and sampl.ing of two qroundwater monitoring wells in City of San Bernardirio right-of- ways. (see attached maps) One well is proposed for the center turn lane in Little Mountain Drive north of 48th Street, and the other ~n the median of Mountain View near 23rd s~eet. "The exact date that drilling will, commence is dependent on the completion of other work at the site, but a mid-February to early March start date is anticipated. EPA will need to secure access to the Little Mountain Drive location for approximately one week for construction of the well, and for short periods of time (perhaps several hours per samp~inq event) for the duration of the Superfund project in order to sample the wel],. The well at the Mountain view site could -require siqnificantly longer to drill, since the aquifer depth is two to three times qreater. We hope to complete drilling within one month or sooner. The need for additional drilling or remedia~ activities on city of San Bernardino property will be determined upon 'analysis of the results of this investigation, and the city will be notified and qiven the opportunity to comment prior to any final'decision. The PrimN 011 ~".,., ;-97 1II9d1l7 FROK.URS GREINER .S.G ".....g..----.--- Remedial Inve9tiqation/Feasibility study is scheduled for completion by the end of 1992. site remediation (cleanup activities) and continued monitorinq could conceivably extend for a number of years beyond then. EPA will be responsible for ensuring the proper abandonment ot the wells when they are no longer needed. Portions of the specifications of the construction work pertaining to cleaninq, site satety and security as well as construction details are enclosed for your information. The wells will be completed below the grade of the roadway or mediaIl and the cover of the access box will be flush with grade. Note that the cover will be locked. We will take .care to restore the property to substantially the same condition that existed prior to the work. I understand that there are sOllle concerns about indemnification for personal injury or property duaqe as a result of EPA conductinq the above activities on your property. You should be aware that the EPA does not enter into indemnification agreements with landovners. However, the EPA does have a written agreement with 'ORS consultants, Inc., our contractor, requirinq it to carry a comprehensive insurance policy to cover claims for personal injury, death, or property duaqe to third parties. In additi?n, should the claim exceed the policy limits, set at a minimum at $1,000,000 per. occurrence, the EPA has agreed to pay for any excess liability. If this does not provide adequate compensation, the only direct remedy against the EPA ~s tO,file a claim under the Federal Tort Claims Act, 28 U.S.C. Sections 2671-2680. ;:~-:-:-':-:: ~:~.'~ Your cooperation is requested in qivinq EPA representatives access to your property to complete this construction and sampling activity. In order for us to plan successfully, we would appreciate your siqninq this letter below (siqnature block on the tOllowinq paqe) and returninq all three paqes of this letter in the envelope provided. At your request, EPA will furnish you with the test results of samples taken on your property. The EPA is takinq the above action because of its responsibility to respond to contaminated sites under the Comprehensive Respons~, Compensation and Liability Act (SUperfund), 42 U.S.C Section 9601. If you have any questions reqardinq the samplinq activity or this letter, please call me at (415) 744-2260, or contact Matt Strassberq of our Office of Reqional Counsel at (41.5) 744-1370.. Thank you for your cooperation. Sincerely, ~ j)~"-<t Kevin P. Kayer, H-6-4 Project Manaqer Enclosures ; 'ER "," SAC ID.9199297293 PACE s....s BELOW AND RETORN m:J:s ENTIRE LETTER :J:N '!'BE ENCLOSED 4 sigDature below acbovleaqe9 that X !lave reaa this letter agree that BPA, their representative. or contractors, may enter ,_ property o~ the CitJ' o~ San Bernarc!ino to. oonauot the ~ctiviti.. spaoifiec! above. ~Dd6'~/ ~ignature . ...w~..&...u Date City of San Bernardino 300 North "n" Street San Bernardino, CA 92418 Address :.-::~~';.: ".:' ~---~-