The URL can be used to link to this page

Home My WebLink AboutR5-Economic Development Services e e e ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO cg@~w REOUEST FOR COMMISSION/COUNCILACTION FROM: RONALD E. WINKLER Development Director SUBJECT: FIRST AMENDMENT TO CDBG AGREEMENTS DATE: June 17,1997 -------------------------------------------------------------------------------------------------------------- SynoDsls ofPreYious Commission/CoUDcWCommlttee ActionCs): On May 6, 1996, and October 21, 1996, the Mayor and Common Council approved and authorized the execution of certain Community Development Block Grant (CDBG) Agreements. On June 16, 1997, the Mayor and Common Council approved Resolution Nwuber 97-180 for the first amendments to certain Community Development Block Grant (CDBG) agreements. --------------------------------------------------------------------------------------------------------------------------- Recommended MotionCs): (Mayor and Common Councm MOTION A: APPROVE THE RESCISSION OF RESOLUTION 97-180. MOTION B: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUlliORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ARROWHEAD UNITED WAY. Recommended MotlonCs) Continued on Next Pan_ ------------------------------------------------------------------------------------------------------------- Contact Person(s): Ronald E. Wink1er/Norma Owens Phone: "~ 5081 Project Area(s): N/A Ward(s): N/A Supporting Data Attached: I!!I Staff Report I!!I Resolution(s) I!!I Agreement(s)/Contract(s) 0 Map(s) 0 LtrlMemo FUNDING REQUIREMENTS: Amount: $ N/A Source: FY 96/97 CDBG Bud2et & Reallocation SIGNATURE: ~: Budget Authority: CDBG ~1~~ Development -------------------------------------------------------------------------------------------- Commission/Council Notes: @ - Res 97-;;'05 C - Res 97- ;(O(p 0- Res 97- Ol07 ~ - Res 97- :L08" --------------------------------------------------------- COMMISSION~TINGAGENDA MEETING DA " f' '~, ;.'c/...., Agenda Item Number: F - Res 97- <:l..~1 /(5A--F . . . REQUEST FOR COMMISSION/COUNCIL ACTION First Amendment to CDBG Agreements June 17,1997 Page Number -2- Recommended Motion(s) (continued): MOTION C: MOTION D: MOTION E: MOTION F: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AU1HORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND CITY LmRARY. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUrnORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND CASA RAMONA. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUrnORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ASA LEARNING CENTER RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AU1HORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND COUNTY COMMUNITY SERVICES DEPARTMENT. COMMISSION MEETING AGENDA MEETING DATE: 07/0711997 Agenda Item Number: :) REW:NJO:TNT:mym:6-23-97.CDC . . . ECONOMIC DEVELOPMENT AGENCY STAFF REPORT ---------------------------------------------------------------------------------------- First Amendment to CDBG Al!reements On May 6, 1996, the Mayor and Common Council of the City of San Bernardino approved and adopted the Community Development Citizen Advisory Committee's (CDCAC) recommendations and authorized the Mayor to execute CDBG Agreements. On October 21, 1996, the Mayor and Common Council of the City of San Bernardino approved and authorized the Mayor to execute CDBG Agreements for the Reallocations projects. A review of the status of the projects noted below and discussions with the affected agencies, revealed that the projects would need additional time to fully expend and invoice for reimbursement. On June 16, 1997, the Mayor and Common Council approved Resolution Number 97-180 which was to provide for the time extensions. However, inadvertently, only one resolution was approved and each amendment requires a separate resolution. The projects noted below have not been completed and it is appropriate and necessary to amend the Agreements to extend the expiration date to September 30, 1997, for Projects 96-100, 96- 104,96-107, and 96-129. In addition, Project 96-109 was funded in conjunction with a rehabilitation project which is not yet underway. Therefore, the time extension needed for this project is June 30, 1998. The time extensions will allow for the completion of these projects. Canital ImnrovementJRehabilitation Proi.# Al!encv Proiect Amonnt 96-100 96-104 96-107 96-109 96-129 Arrowhead United Way Casa Ramona City Library Community Services Dept. ASA Learning Center Information Referral Services Project Coordinator Poverty Prevention/Wmning Jobs Transitional Housing Literacy Program $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Recommendation It is appropriate for the Mayor and Common Council to rescind a resolution approved in error and to approve the execution of the Amendments to the CDBG Agreements between the City of San Bernardino and the above Agencies. Based on the foregoing, staff recommends adoption of the attached Resolutions. ~~~ Development Department ------------------------------------------------------------------------------------------------------------------ REW:NJO:TNT:mym:6-23-97.CDC COMMISSION MEETING AGENDA MEETING DATE: 07/07/1997 Agenda Item Number: ~ . FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TIllS FIRST AMENDMENT to Agreement 96-100 referred to as ("Amendment"), is made and entered into this _ day of JUNE 1997 by and between the CITY OF SAN BERNARDINO, a Municipal Corporation, referred to as ("City"), and ARROWHEAD UNITED WAY, a community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as foIlows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 96-100 , dated . JULY 1.I99li, referred to as ("Agreement"), for funds to be used specificaIly to pay for salary and benefits, directories for clients, utilities and a portion of the insurance costs for information and referral services for needy residents; and Whereas, City and Subrecipient desire to amend said agreement to include the Subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutua1 benefit to be derived there from, the parties agree as foIlows: I. Change the language in Section 3 Terms. . TNnI:llIIitod.96 96-100 Rev. 6109/97 o7frf1 /<,513 "'l . . . "This Agreement shall commence on July 1. 1996 and tenninate on S~ptember 30. 1997. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Clerk CiD' of San Bernardino Approved as to form and legal content: By: 'INTN: uoiIod.96 96-100 Rev. 6109/97 1 . . . EXlllBIT A INFORMATION AND REFERRAL SERVICES SCOPE OF SERVICES Funds will be used to provide information and referral services to persons needing programs that provide food, emergency and permanent shelter and housing, jobs rental assistance, mental health care, domestic violence services, child care and other support services. Funds will be used specifically to pay for salary and benefits, directories for clients, utilities and a portion of the insurance costs. PROGRAM BUDGET Public Services $20,000.00 Other TOTAL $20,000.00 P Con ts Advertisement for Bids Bid Award of Contract Be' Construction 50"/0 Construction Com lete Construction TI/1N: 1llliled.96 96-100 Rev. 6109/97 . FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT THIS FIRST AMENDMENT to Agreement 96-107 referred to as ("Amendment"), is made and entered into this _ day of JUNE 1997 by and between the CITY OF SAN BERNARDINO, a Municipal Corporation, referred to as ("City"), and CITY LmRARY., a community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 96-107 , dated . JULY 1. 1996, referred to as ("Agreement"), for funds to be used specifically to pay for salary and benefits of a Project Coordinator responsible for the planning and all logistics of temporarily relocating all programs and projects while the facility is under substantial rehabilitation; and Whereas, City and Subrecipient desire to amend said agreement to include the Subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the _1181 benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Tenus. . 1NI'N:CI1.Bmmd.96 96-107 Rev. 6IlI9197 () 7/07 /;1 {i5G . . . "This Agreement sha11 commence on July I. 1996 and terminate on September 30.1997. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Clerk City of San Bernardino Approved as to form and legal content: By: 'INI1Il:CTLlllmDd.96 96-107 Rev. 6109/97 . e e EXlDBIT A POVERTY PREVENTIONIWINNING JOBS SCOPE OF SERVICES Funds will be used to expand the literary program and to purchase current materials for the jobs/career table and for circulation. PROGRAM BUDGET Public Services $20,000.00 Other TOTAL $20,000.00 Advertisement for Bids Bid en Award of Contract Be. Construction 50"10 Construction Co lete Construction 'INm':CIlJlamDd.96 96-107 Rov. 6/09/97 . F~TAMENDMENTTOTHE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TIllS FIRST AMENDMENT to Agreement 96-104 referred to as ("Amendment"), is made and entered into this _ day of JUNE 1997 by and between the CITY OF SAN BERNARDINO a Municipal Corporation, referred to as ("City"), and CASA RAMONA. INC., a community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 96-104 , dated . JULY 1.1996, referred to as ("Agreement"), for funds to be used specifically to pay for salary and benefits of a Project Coordinator responsible for the planning and all logistics of temporarily relocating all programs and projects while the facility is under substantial reconstruction; and Whereas, City and Subrecipient desire to amend said agreement to include the Subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mnt1.a1 benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Tenus. . TN1N:-- -.M96 96-104 Rov. 6109/97 (j7/o7j91 {{SD . . . "This Agreement shall commence on July 1. 1996 and terminate on Sl:Ptember 30. 1997. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Clerk City of San Bernardino Approved as to form and legal content: By: 1'NTN:-----vl96 96-104 Rev. 6109/97 rJ . . . EXHIBIT A PROJECT COORDINATOR SCOPE OF SERVICES Funds will be used to assist with the salary and benefits costs of a project coordinator responsible for the planning and all logistics of temporarily relocating all programs and projects while the facility is under substantial reconstruction. The project coordinator will also assist with the development of related loan and grant opportunities. PROGRAM BUDGET Public Services $20,000.00 Other TOTAL $20,000.00 Desi Advertisement for Bids Bid Award of Contract Be. Construction 50"10 Construction Com lete Construction 'I'NDi: ~_........ 96 96-104 Rev. 6109/97 e FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TInS FIRST AMENDMENT to Agreement 96-129 referred to as ("Amendment"), is made and entered into this _ day of nINE 1997 by and between the CITY OF SAN BERNARDINO a Municipal Corporation, referred to as ("City"), and ASA LEARNING CENTER, a community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 96-129 , dated e OCTOBER 1. 1996, referred to as ("Agreement"), for funds to be used for the ASA Learning Project; and Whereas, City and Subrecipient desire to amend said agreement to include the Subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Terms. e 1NTN:ASAamnd.96 96-129 Rev. 6109/97 01/01/~7 1<SE: r. 3 e e e "This Agreement shall commence on October 1.1996 and terminate on September 30. .l221. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Cbair ATTEST Board Secretary RACHEL CLARK, City Clerk City of San Bernardino Approved as to form and legal content: By: 1NIN:AS_96 96-129 Rev. 6109/97 1 . . . EXHIBIT A ASA LEARNING PROJECT SCOPE OF SERVICES Funds will be used for salllIY and fringe benefits, auditing and office cleaning services, public transportation for eligible students, utilities - prorated share of electrical and phone only, a prorated share of insurance, office equipment lease payment, student and office supplies and rent. PROGRAM BUDGET Public Services $20,000.00 Other TOTAL $20,000.00 Desi Advertisement for Bids Bid en Award of Contract B . Construction 50";" Construction Com lete Construction nITN:AS_96 96.129 Rev. 6109/97 cJ . FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BWCK GRANT AGREEMENT TInS FIRST AMENDMENT to Agreement 96-109 referred to as ("Amendment"), is made and entered into this _ day of JUNE 1997 by and between the CITY OF SAN BERNARDINO, a Municipal Corporation, referred to as ("City"), and COUNTY COMMUNITY SERVICES DEPARTMENT. a community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 96-109 , dated . JULY 1.1996 referred to as ("Agreement"), for funds to be used specifically to pay for salary and benefits, directories for clients, utilities and a portion of the insurance costs for information and referral services for needy residents; and Whereas, City and Subrecipient desire to amend said agreement to include the Subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Terms. . ''IN'llJ:-'--'Q6 96-109 Rev. 6109197 D1/07/J7 /2.5 F / ~ . . . "This Agreement shall commence on July 1. 1996 and terminate on September 30. 1997. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CI1Y OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Clerk City of San Bernardino By: TNlN:...........'l6 96-109 Rt:v. 6109/97 C). . . e EXHIBIT A CSD TRANSITIONAL HOUSING MANAGEMENT SCOPE OF SERVICES Funds will be used to provide support selVices to for an eight unit transitional housing project. Funds will be used specifically to pay for salary and benefits, the utilities - trash, water, electric, and gas - and the insurance for the project. PROGRAM BUDGET Public SelVices $20,000.00 Other TOTAL $20,000.00 Planni Advertisement for Bids Bid n Award of Contract B . Construction 50% Construction Com lete Construction TNlN:_96 96-109 Rev. 6109197 c;