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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
ANNIE F. RAMOS, DIRECTOR
PARKS, RECREATION & COMMUNITY SERVICES""//!/. . ~ I
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JUNE 18, 1997
Subject:
RESOLUTION AunlORIZING THE
EXECUTION OF AN AGREEMENT
RELATING TO DEUVERY OF
LUNCHES AND SNACKS TO
DELMANN HEIGHTS HEADSTART
CENTER.
Dept:
Date:
JUN 1 8 1997
Resolutions have been approved by the Mayor and Common Council since April, 1978 to establish agreements
between the City and School District for delivery of lunches and snacks to the City's Delmann Heights Headstart
Center.
Resolution 96-196 was approved July 24, 1995 to approve the agreement for the 1996-1997 school year.
Recommended Motion:
Adopt the Resolution.
Contact person:
TOM BOGGS
Phone:
5032
Supporting data attached: Staff Report and Resolution
Ward:
6
FUNDING REQUIREMENTS:
Amount: No City Funds Involved
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Res 97- )..0 ~
Agenda Item No.
#37
7/'7/91
6/16/96 amt
delmannlnutrition
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'/cni' OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
RESOLUTION AUTHORIZING THE
EXECUTION OF AN AGREEMENT
RELATING TO DELIVERY OF
LUNCHES AND SNACKS TO
DELMANN HEIGHTS HEADSTART
CENTER.
The Parks, Recreation and Community Services Department has provided a Headstart Program
at Delmann Heights Community Center since 1978 with an agreement with San Bernardino City
Unified School District for providing lunches and snacks. This program currently accommodates
30 morning and 30 afternoon preschoolers, ages 3-5 and runs September through June.
This proposed agreement includes a $ .05 increase for Student Type A Lunches (from $ 1.75
to $ 1.80) and an increase of $ .01 for Schedule B Snacks from $ .38 to $ .39.
These increases are due to an increase in the service provided by the school district which
includes furnishing milk, straws, utensils and napkins. The program is fully funded through a
Federal Headstart Grant.
Approval is recommended.
6/18/97 amt
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SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 0 RIG I N A L
777 North "F" Street
San Bernardino, California 92410
FOOD SERVICE AGREEMENT
(Fiscal Year)
THIS AGREEMENT, is made and entered into this 4th day of June, 1997, by and between the
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the
"DISTRICT," and the CITY OF SAN BERNARDINO for its Delman Heights Child Care
Center, hereinafter referred to as the "CITY."
R E C I TAL S:
WHEREAS, the CITY desires to have Type A lunches and Schedule B snacks provided for its
Delman Heights Child Care Center; and,
WHEREAS, the DISTRICT has facilities for the preparation of the needed lunches, and the
DISTRICT is willing to provide such service to the CITY on a cost reimbursement basis;
NOW, THEREFORE, the DISTRICT and the CITY mutually agree as follows:
1. The term of this Agreement shall be from Julv 1. 1997, through June 30. 1998,
inclusive, but may be cancelled by either party upon the giving of sixty (60) days
written notice to the other party. This Agreement may be amended by mutual
written consent.
2. Each lunch shall comply with Type "A" requirements set by the United States
Department of Agriculture for the National School Lunch Program for students'
nutritional needs. The contents of the menus shall contain such items as are
necessary to meet these requirements.
3.
Lunches shall include:
milk, straws, utensils, napkins, and trays.
4. The cost to the CITY for Type A lunches and Schedule B snacks is as follows:
Adult Lunch:
Student Type A Lunch:
Schedule B Snacks:
$1.85
$1.80
$0.39
Said rates shall be subject to a proportionate increase in the event of a reduction
in Federal reimbursement and/or subsidies.
5.
All notices, invoices, and other correspondence may be given by United States
mail to the following addresses:
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CITY
City of San Bernardino
Parks, Recreation & Community
Services Department
Attn: Andy Brown
547 North Sierra Way
San Bernardino, CA 92410
(909) 384-5417
DISTRICT
San Bernardino City Unified
School District
Assistant Superintendent
Business Services
777 North "F" Street
San Bernardino, CA 92410-3090
(909) 381-1162
The DISTRICT and the CITY further agree that the DISTRICT SHALL:
1. Prepare and deliver Type A lunches, including frozen products as required by
menu, at or before the lunch hour each operational day when children are present
at the CITY's location, in accordance with the number of meals requested for that
day.
2. Be responsible for the temperature and quality of the lunches until the time of
delivery .
3. Pick up transport carts on the next operational day after the operational day of
delivery .
4.
Present the CITY with an itemized invoice the frrst day of each month for the
previous month's deliveries.
5. Assume all liability for proper use and protection of surplus commodities assigned
to it by the CITY.
6. Provide the CITY with a monthly menu one week prior to the beginning of the
period covered by said menu.
7. Maintain all necessary records on the nutritional components of the lunches and
the number of lunches delivered to the CITY and make said records available for
inspection by State and Federal authorities upon request.
8. Indemnify and hold the CITY harmless for any loss, liability, claim, suit, or
judgment, resulting from work or acts done or omitted by the DISTRICT, its
officers, employees, and agents, in carrying out this Agreement.
The DISTRICT and the CITY further agree that the CITY SHALL:
1.
Request by telephone no later than 3:00 p.m. on the operational day preceding
the operational day of delivery, an accurate number of lunches to be delivered to
the CITY Delman Heights Child Care Center. Errors in count called in shall be
the responsibility of the CITY.
2.
Insure that an individual is available at the delivery site between 8:00 a.m. and
11:00 a.m. each operational day to receive the requested number of lunches.
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3.
Provide personnel to serve lunches, clean the serving and eating areas, remove
all food from transport carts and pans, and assemble empty transport carts for
pick up by the DISTRICT between 8:00 a.m. and 11:00 a.m. on the next
operational day after the operational day of delivery.
4. Provide an annual calendar of its operational days and holidays/non-operational
days, to the DISTRICT in advance of any deliveries made under this Agreement.
The CITY shall also advise the DISTRICT by telephone at least three (3)
operational days in advance of any non-operational day, to assure that lunches are
not delivered on non-operational days.
5. If applicable, establish collection procedures which are in accordance with State
and Federal regulations relating to the overt identification of needy pupils and
keep accurate records of the number of free, reduced price, paid and adult
lunches served daily.
6. If applicable, prepare all claims for reimbursement under its own agreement
number, receive and approve all free and reduced price meal applications, and
maintain all necessary records to substantiate the above items.
7. Assign to the DISTRICT all commodities to which the CITY is entitled for its
Delman Heights Child Care Center Program and the liability for use of such
commodities.
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8.
Pay the DISTRICT by the tenth of each month the full amount as presented on
the monthly itemized invoice.
9. Bear the sole responsibility to properly care for all perishable food items after
they have been delivered to the delivery site by the DISTRICT until the time of
ultimate consumption.
10. Bear the cost of any losses resulting from theft or improper storage once the food
or lunches are received or delivered to authorized CITY personnel; the CITY
assumes the responsibility to dispose of such and return no food items. If the
CITY has ordered more food than it is able to consume, it shall not be entitled
to any credit on said items from future food orders.
11. Indemnify and hold the DISTRICT harmless for any loss, liability, claim, suit,
or judgment, resulting from work or acts done or omitted by the CITY, its
officers, employees, and agents, in carrying out this Agreement.
12. Not discriminate, as hereby certified, on the basis of race, color, national origin,
ancestry, sex (including sexual harassment), marital status, handicap, disability,
medical condition, religion, or age in any of its policies, procedures, or practices
in compliance with:
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Title VI and VII of the Civil Ril!hts Act of 1964. as amended
(pertaining to race, color, national origin, and religion);
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Title IX of the Education Amendments of 1972
(pertaining to sex);
. Section 504 of the Rehabilitation Act of 1973
(pertaining to handicap);
. The Al!e Discrimination Act of 1975
(pertaining to age);
. The Fair EmDlovment and Housinl! Act of 1980
(pertaining to ancestry, race, national origin, color, sex,
religion, physical handicap, medical condition, marital
status, and age); and
. The Americans with Disabilities Act of 1990
(pertaining to disability)
This non-discrimination policy covers admission and access to, and treatment and
employment in, the DISTRICT's programs and activities.
IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below.
CITY OF SAN BERNARDINO
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
ANNIE F. RAMOS
Director
Parks, Recreation and Community Services
OMAS P. McGRATH
Interim Assistant Superintendent
Business Services
Date:
Date:
JUN 4 1997
Approved as to form and legal content:
JAMES F. PENMAN, City Anorney
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By:
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