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Home My WebLink About18-Management Information Services - . 'C'TY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: JANIS INGELS, DIRECTOR OF MIS ADMINISTRATION/MANAGEMENT INFORMATION SERVICES June 24, 1997 Subject: MAINTENANCE OF PUBLIC SAFETY DISPATCHING CONSOLES FOR 97/98 C.~,':;i/~/AL JUN 26 1997 Dept: Date: Synopsis of Previous Council action: 07-15-96 - Approved agreement with County of San Bernardino for maintenance of Police and Fire dispatch consoles. Resolution #96-215 Recommended motion: ADOPT RESOLUTION Contact person: JANIS INGELS Phone: 384-5010 Supporting data attached: STAFF REPORT, AGREEMENT Ward: FUNDING REQUIREMENTS: Amount: $60,450.00 Source: (Acct. No.) 679-252-5172 "* Acct. Descri tion Finan Council Notes: Res 97- /13 '* ~8~1G /MC(.(J..StdM I"{ 1797/'73 .gu,J,cr 7l11!JL 75-0262 Agenda Item No.1 f . . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT BACKGROUND INFORMATION: The San Bernardino Police and Fire Dispatch Centers operate 13 radio dispatch consoles. These consoles house the dispatch center's radio console interface units (CIU), CAD terminal hardware, and E-911 telephone equipment. The consoles, electronic components and the radio hardware installed inside them are maintained by the San Bernardino County 800 MHz Group. The 800 MHz Group provides 24 hour a day/seven day a week emergency maintenance for these critical communications consoles. The annual maintenance rate remains unchanged at $387.50 per month, per console. The total for dispatch console maintenance for fiscal 1997/1998 is $60,450.00. 75.0264 County of San Barnardino E New Vendor Code Dept. Contract Number M ~ Change SC A X Cancel MHz 96-167 A2 County Department Dept. Orgn. Contractor's Ucense No. Information Services Department ISO MHz County Department Contract Representative Ph. Ext. Amount 01 Contract Judy Cline (909) 388-5518 $60,450.00 Fund I oept.-j Organization I Appr. I Obj/Rev Source Activity T GRCIPROJ/JOB Number lAM MHz MHz 9800 Commodity Code Estimated Payment Total by Fiscal Year FY Amount I/O FY Amount I/O Project Name - - - Radio Dispatch Equipment - - - - - Maintenance Services - - - - FOR COUNTY USE ONL Y .~ FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino. hereinafter called the County. and Name CITY OF SAN BERNARDINO hereinafter called CONTRACTOR Address Janice Ingles, Director - Management oflnformation Services 300 North '0' Street, San Bernardino, CA 92418-0001 ~~ ~MDm (909) 384-5010 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: eCS below and reverse side of to"" if needed. Set forth service to be rendered. amount to be paid, manner of payment, time for performance 01 comphnion, arion of satisfactory performance and CBuse for termination, other terms and conditions, and attach plans. specifications. and addenda. if any.) AMENDMENT NO. A2 Paragraph 2 is hereby amended as follows: 'The term of the agreement shall be renewed on the first day of July 1997, and shall continue for a term through June 30. 1998, and may be renewed. after this term, for an indefinite period.' Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated herein in full. COUNTY OF SAN BERNARDINO ~ Chairman. Board of Supervisors (State if corporation. company, etc.) Dated By ~ (Authorized Signature) SIGNED AND CERTIFIED THAT A COpy OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. Clerk of the Board of Supervisors of the County of San Bernardino. Dated Title Address . Deputy :~;,~ County Co nsel Date '-f~ Reviewed as to Affirmative Action Reviewed for Processing ~ ~ . Agency Administrator/CAO Date Date Paa~ , {1' e e e SCHEDULE A RADIO DISPATCH EQUIPMENT MAINTENANCE SERVICE AGREEMENT #96-167 A-2 Equipment Type Monthly Fee Centra-Com 11 CRT console and related 800 MHz central electronics equipment. $387.50 A. Rates are to be paid at least quarterly, in advance. No.of Units Monthly Advance Cost Annual Fee 13 $5,037.50 $ 60,450.00 B. Additional equipment will be assessed a prorata charge for the first year, full rate thereafter. C. Rates are subject to periodic adjustment. D. Notification of proposed rate changes shall be made to Customer two months in advance of effective date of such change. 6/4/97 96-215 - .e - E New Vendor Code Dept. Contract Number M ~~8nge SC A X Cancel MHz 96-167Al County Department Dept. Orgn. Contractor's License No. lnfonnation Services Department ISO MHZ County Department Contract Representative Ph. Ex<. Amount of Contract Pearl Holliday, Staff Analyst (909) 387-7380 $60,450 for 96/97 FY Fund \ Dept. ~ I Organization I Appr. I Obj/Rev Source Activity I GRC/PROJ/JOB Number lAM MHZ MHZ 9800 Commodity Code Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name - - - - Radio Dispatch Equipment - - - - Maintenance Services - - - A2reement - FOR COUNTY USE L Y County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Nom. CITY OF SAN BERNARDINO hereinafter called CONTRACTOR Address Janice Ingles, Director - Management of Infonnation Services 300 North '0' Street, San Bernardino, CA 92418-0001 Phone Birth oete (909) 384-5010 e FederallD No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (US~Ow _ roverss side of fann if needed. Set forth ssrvice to be rondeT8d. _unt to be PBid. msnner of poyrnont. time fa< porfomJsnce or completion. det..-n of satisfactory porformanc. and C6US. for t.rmination, other t.rms ..00 conditions, and attach plans. spocificstions, - __a, if any.) AMENDMENT NO. Al Paragraph 2 is hereby amended as follows: "The term of this Agreement shall be renewed on the first day of July 1996, and shall continue for a term through June 30, 1997, and may be renewed, after this term, for an indefinite period." Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated herein in full. COUNT.:t.,~ . SAN BERNARDINO ~ /~~-- ~ Chairman, Board of Supervisors ..,~ < SIGNED AND CERTII'JED7TH"AT.. A COPY OF THIS DOCUMENT HAS BeeN Ol!L1VEAED:TO.THE CHAIRMAN OF THE BOARD. . . Clerk of the Board of Supervisors.of the County of San Bernardino. Dated Dated AUG 6 1996 Title Address Reviewed for Processing Ie ~ Agency Administrator/CAO Date Date Date Page , of 96-14 e RADIO DISPATCH EQUIPMENT MAINTENANCE SERVICES AGREEMENT 1 AGREEMENT This is a Maintenance Services Agreement ("Agreement") between the City of San Bemardioo (CUSTOMER) and the County of San Bemardioo (COUNTY), through the Information Services Depanment (ISO), for Maintenance Services on Radio Dispatch Equipment (Equipment) as set forth io this Agreement and on Schedule A. Such services may be provided through ISO or vendors, at ISO' discretion. 2 TERM The term, of this Agreement shall commence on the first day of the month followiog its execution and shall contioue for e:initial terni through June 30, 1996 and may be renewed, after this term, for an iodefmite period. This Agreement y be terminated at any time after the initial term with or without cause by CUSTOMER or by COUNTY upon written notice, given to the other at least thiny (30) days before the date specified for such teni1ioation. Any such termination date shall coiocide with the end of a calendat month. Neither pany sba1l iocur any liability to the other by reason of such termination. 3 CUSTOMER REPRESENTATIONS The CUSTOMER represents that the person signiog this Agreement is a duly authorized representative of the CUSTOMER and has the authority to execute this Agreement on the CUSTOMER's behalf. 4 INVOICING During the term of this Agreement, the CUSTOMER sba1l pay as minimum payments the amount of the 'iosta1lments shown on Schedule A. The first payment sba11 be due upon commencement of this Agreement. Failure to pay promptly will result io termioation of this Agreement. All future annual payments will be due no later than November 1st of each year. Equipment added will pay on a prorata basis withio thiny (30) days of addition to this schedule. 5 SERVICES TO BE PROVIDED 5.1 COUNTY agrees to provide the followiog services without additional cost (pre-scheduliog is requested): e 5.1.1 Maintain sufficient "Loaner" Equipment to temporarily replace Equipment that is removed from service for maintenance reasons. 5.1.2 Remove, reiosta11 and maintain Equipment that has become defective duriog nonna! wear and usage. ISO shall determioe whether or not defects are normal wear and usage, said determination will be final. Repair work will be performed at ISO-Radio Division, ISO-Communications, or other ISO-prescribed location. 5.1.3 Service to be provided twenty-four (24) hours per day, 7 days per week with a two (2) hour response time. IlXJ.RAD.AGR .",.,..,. hat I 01'4 , \ .."...I.SIlC .",.,..,. e 5.1.4 ISO reserves the right to subcontract for all or part of services from authorized Motorola repair facilities. 5.1.5 ISO assumes no liability for Equipment failure in the field, nor for any adverse consequences caused by such failed Equipment. 5.1.6 ISO assumes no liability for failure to provide or delay in providing services, under this Agreement, due directly or indirectly to causes beyond the control of ISO or other designated repair facility. 5.2 COUNTY will provide the following additional services on a time and material basis: 5.2.1 Service required due to CUSTOMER abuse or abnormal wear of Equipment, 5.2.2 Service to correct attempts by CUSTOMER or unauthorized third parties to repair or modify Equipment. . 5.2.3 Facility electrical problems at CUSTOMER location(s). 5.2.4 Services not covered in Section 5.l,to the extent feasible/cost-effective as determined by ISO. 5.2.5 Program or re-program equipment at CUSTOMER's request or in response to abnormal wear and usage. County-originated systems reconfigurations excepted. 6 CUSTOMER RESPONSmn.ITIES 6.1 CUSTOMER shall own its own Equipment. 6.2 CUSTOMER shall provide ISO with model and serial numbers of all equipment to be covered under this Agreement. 6.3 CUSTOMER shall designate an individual as the single point of contact for maintenance coordination. ..6.4 CUSTOMER 7 _ ASSIGNMENT shall coordinate and schedule service requirements with ISO in advance whenever possible. This Agreement, or any interest therein, including any claims for monies due with respect thereto, shall not be assigned, and any such assigmnent shall be void and without effect. 8 DEFAULT If the CUSTOMER does not make timely payment of amounts due under this Agreement or breaches any term or condition of this Agreement, COUNTY may declare immediately due and payable the entire amount of unpaid monthly Agreement payments, plus all other amounts due hereunder, less any unearned charges. COUNTY may also exercise all rights and remedies of a secured party under the Uniform Commercial Code (or other similar law) of the State of California and pursue any other remedies existing in law or in equity. 9 GOVERNMENT AGENCY FUNDING The CUSTOMER states that it is its intent to make all payments required to be made under this Agreement. However,in the event, through no action initiated by the CUSTOMER, its legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year, after the first fiscal year, and it has no funds to continue this Agreement from other sources, then CUSTOMER may terminate this Agreement under the terms of this paragraph 10. To effect the termination of this Agreement, the CUSTOMER shall, within thiny (30) days after the beginning of the fiscal year for which its legislative body does not appropriate funds, send COUNTY written notice stating that its legislative body failed to appropriate funds, Such notice shall be accompanied by the payment of all sums then owed COUNTY under this Agreement and the CUSTOMER shall return to COUNTY, at the CUSTOMER's expense, any rental equipment in good condition (reasonable wear and tear excepted) to a location designated by COUNTY. In the .. event the CUSTOMER must return any rental equipment pursuant to the terms of this paragraph, COUNTY shall retain _ all sums paid under this Agreement by the CUSTOMER. IlX).RAD.AGR '2/llII95 PIp 20(4 , \ JtD96.OO1.SBC '2/llII95 10 GENERAL TERMS AND CONDmONS _10.1 Ind~mnification - CUSTOMER agrees to indemnify, defend and hold harmless the COUNTY and its authorized agents, officers, volunteers and employees against any and all claims or actions arising from CUSTOMER's acts, errors or omissions and for any costs or expenses incurred by the COUNTY on account of any claim therefor. 10.2 10.3 10.4 10.5 10.6 10.7 _10.8 10.9 _ IIJ).RAD.AGR 12120195 Permits - CUSTOMER is responsible for obtaining and paying the costs of any permits, licenses or approvals by any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate. Exercise of COUNTY's Ri2hts and Authoritv - The Director for Information Services Depanment, or his designee, shall have the authority to exercise COUNTY's rights under this Agreement. Waiver - No waiver of a breach of any provision of this Agreement shall constitute a waiver of any other breach, or of such provision. Failure of COUNTY to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative and additional to any other remedies in law or equity. Validitv - The invalidity in whole or in pan of any provision of this Agreement shall not void or affect the validity of any other provision. Cantions and Para2ranh Headin2S - Captions and paragraph headings used herein are for convenience only and are not a pan of this Agreement and shall not be used in construing it. All Attachment(s) and Schedule(s) hereto, if any, are an integral pan of this Agreement and are inCOlpOrated herein by reference. Entire' A2reement - This Agreement shall be governed by the laws of the State of California and constitutes the entire agreement between the panies and supersedes all prior negotiations, discussions and preliminary understanding. This Agreement may be amended as COUNTY and the CUSTOMER mutually agree in writing. Any such amendment must be signed/approved by authorized representatives of the COUNTY and CUSTOMER. Notifications - All notices or demands required or permitted to be given or made hereunder shall be in writing and shall be deemed duly given: 10.9.1 Upon actual delivery, if delivery is by hand; or 10.9.2 Upon receipt by the transmitting party of confirmation or answer back if delivery is by telex, telegram or facsimile; or 10.9.3 Three (3) days following delivery into the First Class United States mail. Each such notice is to be sent to the respective party at the address indicated below or to any other address or person that the respective party may designate by written notice delivered pursuant hereto: To CUSTOMER: City of San Bernardino 300 North "0" Street San Bernardino, CA 92418 To COUNTY: County of San Bernardino Information Services Depanment First Floor 670 East Gilben Street San Bernardino, California 92415-0915 ... 3'" RDll6<lllI.SIIC 121D95 96-14 : ~~NESS WHEREOF, the panies bereto bave bereunto set their bands and seals on the date set fonb below their rCW stgnatures. COUNTY OF SAN BERNARDINO Sign Name 'hA~_ /~ J ~~~.J ~- <-~ Cbairman, Board of Supervisors Print Name MARSHA TUROCI Date MAR 05 1996 96-167 Approved as to form and legal content: James F. Penman, City Attorney sml:ED AND CERTIFIED THAT A CDPY DF THIS DOCUMENT HAS BEEN DELIVERED TD THE CHAIR. MAN OF THE BDARD. EARLENE SP Clerk 01 By e DIAD.A.OR I""",,, ... .af4 CUSTOMER r-:- ~ t Sign Name / f'3rP( ~4n. I ~ Print Name 1'DfVI /Vl./NOt2... /'IIA 'l D t2... :J,-1..qb Title Date 1DOOGlI.5llC ""'"'" : 96-14 e RADIO DISPATCH EQUIPMENT MAINTENANCE SERVICE AGREEMENT SCHEDULE A NUMBER ADVANCE EQUIPMENT MONTIlLY OF MONTIlLY ANNUAL TYPE FEE tlNlTS cosr FEE Centra-Com II CRT console and related 800 MHz $387 .50 13 $5,037.50 $60,450.00 Central Electronics Equipment . ................. TOTAL $387.50 13 $5,037.50 }::~~;~5il;oo. A. Fees are to be paid annually. B. Additional equipment will be assessed a prorala fee for the first year, full fee thereafter. C. Fees are subject to periodic adjustment. D. Notification of proposed fee changes sball be made to CUSTOMER two (2) months in advance of effective date of such change. e D-RAD.AOR '''''"'' \ IlD96.o:n.S8C '''''"'' 96-14 e ADDENDUM TO CONTRACT Amend 11.1 Indemnification as follows by inserting: 11.1 COUNTY agrees to indemnify and hold harmless the CITY and their authorized agents, officers, volunteers and employees against any and all claims or actions arising from COUNTY's negligent acts or omissions on account of any claim therefore. City of San Bernardino and County of San Bernardino acknowledges that each party is legally self insured for workers' compensation up to statutory limits. The city is self insured for comprehensive general liability and automobile liability, and each party shall provide a certificate of self insurance to the other. The City. and the County accept such self insurance as satisfying the insurance and workers' compensation requirements under the contract. ~A~.A"""'" .I\/J.;-.///W'J Risk Manager City of San Bernardino d/?:/9?- Date ~/,:};'/9~ , Date e