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Home My WebLink About25-Police Department C.T\~OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ld DEAN CHIEF OF POLlCE Dept: POll CE Date: MAY 13, 1997 Su~ect:AGREEMENT BETWEEN CITY OF SAN BERNARDINO PLUS THE SAN BERNARDINO COUNTY SHERIFF'S DEPART- , G~~~L MENT TO PROVIDE PRE-EMPLOYMENT POLYGRAPH O,r.?' EXAMINATIONS FOR LAW ENFORCEMENT TRAINEES, . ./1 LATERALS AND PRE-SERVICE APPLICANTS AND RESERVE POLICE OFFICER APPLICANTS Synopsis of Previous Council action: None Recommended motion: Adopt Resolution "0.- Signa~ure Contact person: Lawrence E. Nei qe 1. Lieutenant Phone: 384-5690 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $10,000.00 -r Source: (Acct. No.) 001-224-5505 Acct. Descri tion Contractual \ . Council Notes: t61<<i~lU ,"'''-.....>,.''' IN 1'1"'7 '1 i' e,.u<.=-r'" Res 97- /79 75-0262 Agenda Item No. :1..5 .. ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION . STAFF REPORT Since November 5, 1990, the City of San Bernardino has had a contractual agreement with another vendor to provide pre-employment polygraph testing. Due to the number of polygraph examinations that are projected during the upcoming year, it has become necessary to enter into a contractual agreement with a second polygraph consultant. This will provide more flexibility in scheduling pre-employment polygraphs for the applicant, as well as, expedite polygraph results during peak hiring periods. Pre-employment polygraph examinations have proved cost effective by detecting problems within an individual's background in the initial stages of the background investigation rather than at the end of the background process or even after employment. The results of the polygraph examination are used as investigative tool in the pre-employment background process. pre-employment examination can explore the truth or veracity perspective police applicant and prior employment history. an The of a It is our desire that the City of San Bernardino enter a contractual agreement with the San Bernardino County Sheriff's Department to provide the department another resource for pre- employment polygraph examinations for the positions of law enforcement trainee, lateral and pre-service police officer and reserve police officer applicants. We estimate we will refer at least 100 applicants (costing $100.00 each) to this vendor this fiscal year. 75-0264 r-'J;jL _\~ ., ,/ E ' New Vendor Code Dept. Contract Number M Change SC A X Cancel SHR County Department Dept. Orgn. Contractor's License No. SHERIFF SHR SHR County Department Contract Representative Ph. Ext. Amount of Contract ROBERT W. TREMAINE (909) 387-3746 :'d I~; T org~;~alion I Appr. I Obj/Rev Source Activity TGAC/PROJ/JOB Number 9565 9509565P Commodity Code Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name - - - - POLYGRAPH EXAMS - - - - - - - - FOR COUNTY USE ONL Y County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino. hereinafter called the County. and Name CITY OF SAlII BElUWIDIllO Addr.., SAlII BElUWIDIllO POLICE DEPARTMENT 710 HORTH D STREET hereinafter called COIITRACTOR SAlII BElUWIDIllO. CA 92401 Phone Birth Date Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (u.e below and additional bond sheets. Set forth service to be rendered, amount ro be paid, manner of payment, time for performance or completion, de .tion of satisfacto,y p.,fo,manee and cause fa, te,mination, othe, te,m, and conditions, and attach plans, specifications, and addenda. if any.! WHEREAS, CONTRACTOR desires to contract for polygraph services; AND WHEREAS, COUNTY can provide said service through the Sheriff's Department (hereinafter referred to as "SHERIFF"); NOW, THEREFORE, the parties hereto agree as follows, I. RELATIONSHIP OF PARTIES: A. SHERIFF shall administer pre-employment polygraph examinations for CONTRACTOR's employment applicants. B. SHERIFF will supply to CONTRACTOR pre-polygraph questionnaires to be complete by each subject prior to the polygraph examination. C. Upon receipt, by Sheriff, of completed questionnaire, each subject will be scheduled for a pre-examination interview and polygraph examination. If during the examination any deception is noted, the examiner will conduct a post-examination interview in an attempt to obtain admissions by subject. e Pag~ ~_ of 2- e e e T D. Upon completion of the polygraph examination, a written report will be submitted to CONTRACTOR by SHERIFF, within five (5) working days. E. The policy guidelines established by SHERIFF and used to determine which subjects mayor may not be tested as well as other pertinent policy information, are incorporated herein by reference. All examinations and related services shall be conducted in accordance with said SHERIFF's policy. A copy of said guidelines shall be furnished to CONTRACTOR and CONTRACTOR shall acknowledge receipt of said policy guidelines prior to the commencement of services hereunder. Additionally a copy of said guidelines shall be maintained by SHERIFF for review by any interested third party . F. If audio/video records are required, CONTRACTOR shall provide to SHERIFF all audio and/or video cassette tapes required for examination purposes. G. The Sheriff of San Bernardino County, or his duly authorized designee, shall control the assignment of polygraph examiners under this contract, at his sole discretion. In all instances, a fully qualified and licensed polygraphist shall be assigned. H. Normal duty hours of polygraph examiners for purposes of this contract shall be Monday through Friday from 8:00 a.m. until 7:00 p.m. II. COMPENSATION In consideration for services performed by SHERIFF, CONTRACTOR agrees to pay a sum of $ I 00 per each examination. CONTRACTOR will be billed monthly for all examinations administered during the month. III. TERM: The term of this contract shall be from July 1, 1997 through June 30, 1998, and may be renewed for successive one-year periods upon written amendment to this contract. Notwithstanding the foregoing, this contract may be terminated at any time, with or without cause, by CONTRACTOR or by SHERIFF, upon written notice given to the other at least thirty (30) days prior to the date specified for such termination. Any such termination date shall coincide with the end of the calendar month. In the event of such termination, each party shall fully pay and discharge all obligations in favor of the other accruing prior to the date of such termination and each party shall be released from all obligations or performance which would otherwise accrue subsequent to the date specified for such termination. Neither party shall incur any other liability to the other by reason of such termination. IV. NOTICE: Any and all notices required to be given hereunder, shall be given in writing by registered or certified mail, postage prepaid. The addresses of the parties hereto, until further notice, are as follows: Page 2 of3 CONTRACTOR: City of San Bernardino Police Department 710 North D Street San Bernardino, CA 92401 e COUNTY: San Bernardino County Sheriff s Department Bureau of Administration P.O. Box 569 San Bernardino, CA 92402-0569 V. INDEMNIFICATION: The CONTRACTOR agrees to indemnify, defend, and hold harmless the COUNTY and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability from CONTRACTOR's negligent acts, errors, or omissions and for any costs or expenses incurred by COUNTY on account of any claim therefore, except where such indemnification is prohibited by law. The COUNTY agrees to indemnify and hold harmless the CONTRACTOR and its authorized agents, officers, volunteers, and employees against any and all claims or actions arising from COUNTY's negligent acts or omissions on account of any claim therefore. In no event will COUNTY be liable for the action or inaction of any subject who may be tested by the SHERIFF . e VI. AUTHORITY: The Sheriff of San Bernardino County shall have the authority to exercise the COUNTY's rights under this contract including the right to give notice of termination at his sole discretion. COUNTY OF SAN BERNARDINO ~ Chairman, Board of Supervisors CITY OF SAIl BEIllWlDDlO (State if corporation, company, etc.) Dated By ~ (Authorized Signature) SIGNED AND CERTIFIED THAT A COPY OF THIS Dated DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. Title Clerk of the Board of Supervisors of the County of San Bernardino. Address SAIl BEIllWlDDlO POLICE DEPARTMENT 710 BORTH D STREET SAIl BEIllWlDDlO. CA 92401 Deputy Reviewed as to Affirmative Action Reviewed for Processing ~ ~ Agency AdministratorfCAO Date Date 02.12311000 RElv '1'91 Page ~ of_~